LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY, LUCKNOW

Procedure Manual - IMS DOC. NO. : PM/LW/SMT/04

ISO 9001:2015, ISO 14001:2015 & ISSUE/REV NO.-1/0Date : 15-09-2019

ISO 45001: 2018

Procedure: Risk Management Procedure

1. SUMMARY

1.1. The company has established, implemented and maintained this procedure for managing risks
and opportunities throughout the Locomotive Workshop, Northern Railway, Charbagh,
Lucknow.
1.2. Responsibility and authority for this procedure are spread across various functions, and defined
within this procedure.
1.3. Note: this procedure has adopted definitions for key terms developed specifically by
Locomotive Workshop, Northern Railway, Charbagh, Lucknow and determined appropriate
for its use within the unique requirements of its management system. It does not adopt current
ISO definitions; which Locomotive Workshop, Northern Railway, Charbagh, Lucknow has
determined are not sufficient for its use.
2. REVISION AND APPROVAL

Rev. Date Nature of Changes Approved By

[Rev [Procedure
[Date of
Number Original issue. Approver
Issue]
] Name]

3. DEFINITIONS

3.1. Risk: A negative effect of uncertainty.

3.2. Opportunity: A positive effective of uncertainty.
3.3. Risk Assessment: a systematic investigation and analysis of potential risks, combined with the
assignment of severities of probabilities and consequences. These are used to rate risks in
order to prioritize the mitigation of high risks.
3.4. Risk Mitigation: a plan developed with the intent of addressing all known or possible risks and
preventing their occurrence.
4. PROCEDURE: GENERAL

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 LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY, LUCKNOW

Procedure Manual - IMS DOC. NO. : PM/LW/SMT/04

ISO 9001:2015, ISO 14001:2015 & ISSUE/REV NO.-1/0Date : 15-09-2019

ISO 45001: 2018

4.1. Locomotive Workshop, Northern Railway, Charbagh, Lucknow considers and manages risks
and opportunities differently.
4.2. Risks are managed with a focus on decreasing their likelihood, and minimizing their impact if
they should occur.
4.3. Opportunities are managed to increase their likelihood, and to maximize their benefits if they
should occur.
4.4. Where risks and opportunities overlap, the best appropriate method for managing them shall be
ascertained, given the situation at hand.
5. PROCEDURE: MANAGEMENT OF RISKS

5.1. Risks are considered during the execution of various processes.

5.2. Each process is defined in detail through a [Process Definition Doc]. The Hazard Analysis and
Risk Assessment is prepared and document includes the mitigation plans for key risks
associated with the defined process. Locomotive Workshop, Northern Railway, Charbagh,
Lucknow management reviews these risks and takes action to minimize them.
5.3. The methods for risk have also been documented and description of the result of the risk
assessment.
6. PROCEDURE: MANAGEMENT OF OPPORTUNITIES

6.1. As part of the Administration process, Locomotive Workshop, Northern Railway, Charbagh,
Lucknow shall seek out opportunities which could enhance its financial viability . For example:
 obtaining new jobs
 identification of new segments which may be served by Locomotive Workshop,
Northern Railway, Charbagh, Lucknow
 development of new offerings that are within the scope of capabilities of
Locomotive Workshop, Northern Railway, Charbagh, Lucknow
 streamlining existing processes to improve efficiency and reduce costs
6.2. In addition, throughout all Locomotive Workshop, Northern Railway, Charbagh, Lucknow
processes, the corrective action system and internal auditing process should be used to identify
possible opportunities for improvement.
6.3. Discussing and analyzing opportunities shall be done by top management. If made part of the
management review activities, these shall be recorded in the management review records.

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LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY, LUCKNOW

Procedure Manual - IMS DOC. NO. : PM/LW/SMT/04

ISO 9001:2015, ISO 14001:2015 & ISSUE/REV NO.-1/0Date : 15-09-2019

ISO 45001: 2018

6.4. If an opportunity requires a risk assessment, this shall be done as defined above.
6.5. Analysis of any opportunity will generally result in one of the following possible determinations:
 Pursue the opportunity
 Explore the opportunity in greater detail before proceeding
 Accept the opportunity, but under limited and controlled conditions
 Decline the opportunity, typically based on a high expected risk

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 RISK MANAGEMENT
S No Process Risks/ Threats Severity Likelihood Mitigation Action
QMS Risks

1 Work/ Business L Lo Develop Infrastructural facilities provided for

Business interruption o w Business mitigation
due to natural w Continuity
disaster Plan

Equipment L Hi Contingency Preventive maintain ace schedule

failure o gh plan followed. Equipments backup
w maintained

Loss of L Lo Develop Multiple tasking is ensured

critical o w Business
personnel w Continuity
Plan

2 Job Planning Short of L Lo On self- Have enough Manpower employed.

manpower o w Manpower Multi-tasking manpower.
w

3 Job Execution Interruption L Lo On self- Have enough Manpower employed.

due to short o w Manpower Multi-tasking manpower.
manpower. w

Contractors L Hi On Self- Have enough Manpower employed.

Failure o gh Manpower Multi-tasking manpower.
w

4 Quality Control Interruption L Lo On self- Have enough Manpower employed.

due to short o w Manpower With multi- tasking.
manpower. w

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 Wrong Hi Lo Checklist Checklist is followed for all receipts.
material g w prepared for
supplied by h receipt of
vendor material

untrained and L Hi Through Through regular training and updating

un o gh employment of
experienced w trained and
staff experienced
staff

7 Customer Customer L Hi Process Process ownership defined

Service Communicati o gh Owner ship to
on w a Team of
Persons

8 Job Maintain Hi Lo Through Planned Chart is followed. Any delay

Completion/ Delivery g w planning chart is updated to the Seniors. .
Delivery Schedule h
Time Frame

9 EMS Significant L Lo Compliance to As per Aspect Impact register

Environmenta o w requirements controls are exerted
l Risks w

Stores Leakage/ Hi Lo Standard SOP is followed

Spillage of g w procedure
Chemicals h defined

Leakage/ Hi Lo Standard SOP is followed

Spillage of oil g w procedure
& Lubricants h defined

Leakage or Hi Lo Standard SOP is followed

Explosion of g procedure

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 LPG / gas h w defined
Cylinders

Machinery Heavy Noise Hi Lo Controlled Monitored by EHS team.

during g w within
machinery h permissible
activities limit

Spillage of Oil Hi Lo Standard SOP is followed and is monitored

and g w procedure
Lubricants h defined

Dust Hi Lo Standard SOP is followed and is Monitored by

generation g w procedure EHS team
h defined

Smoke from Hi Lo Preventive Monitored by EHS team

DG g w maintenance
h schedule is
followed to
maintain
smoke within
limit

10 OH&S Risks may Hi Lo Compliance to Risks identified and Control

lead to g w requirements measures taken in advance to
accidents/ h prevent accidents in Railway Safety
manual.
injury

Stores Slippage of Hi Lo Standard SOP is followed and is monitored by

staff due to g w procedure EHS Team.
Leakage/ h defined
Spillage of
Chemicals /

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 Lubricants

Leakage or Hi Lo Standard SOP is followed

Explosion of g w procedure
LPG h defined
Cylinders

HR Electric Hi Lo Good Quality Awareness Training is being provided

shocks to g w of electric
Employees h wirings and
fittings
installed

Health issues Hi Lo House- House-keeping schedule is

due Bio- g w keeping maintained and monitored
degradable h schedule
waste made
generation in
urinals

Machinery Heavy Noise Hi Lo PPEs issued PPEs being used at identified areas
during g w and monitored by safety team.
Machinery h
activities

Spillage of Oil Hi Lo Standard SOP is followed

and g w procedure
Lubricants h defined

Dust Hi Lo Standard SOP is followed and being used at

generation g w procedure identified locations
h defined

Smoke from Hi Lo PMS is SOP is followed and being used at

DG g followed to

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 h w maintain identified locations
smoke within
limit

OPPORTUNITY MANAGEMENT
S No Process Risk/ Opportunities Severity Likelihood Mitigation Action
01 Work/ obtaining new Jobs High High As per Indian Railway As per Indian Railway Requirements
Business Requirements

development of High Low SOPs defined Development of new offerings

new offerings
02 Machinery streamlining High Low Preventive Equipments maintained for better
existing processes maintenance efficiency to reduce cost.
to improve scheduled
efficiency and
reduce costs
New technologies High High Equipments with Always looking for new and advanced
to be adopted advanced technology Equipments for better
technologies to be productivity and more efficiency.
added to system

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