CONFIDENTIAL

CPS-REG/1/2009 (2)

CENTRE FOR POSTGRADUATE STUDIES

RESEARCH WORKS FORM

SEMESTER …………………….. SESSION ………….……….

REGISTRATION OF RESEARCH PROPOSAL *

REGISTRATION OF RESEARCH *
RESEARCH PROGRESS REPORT *
EXTENSION OF STUDY PERIOD * * Important: Please tick accordingly

INSTRUCTIONS TO ALL
1. This form needs to be completed by supervisee, supervisor (s), Head of Department /
Postgraduate Coordinator (If applicable) and Deputy Dean / Deputy Director of the Kulliyyah /
Institute and submitted by the Office of the Deputy Dean / Deputy Director (Postgraduate and
Research) of the respective Kulliyyah / Institute to the Dean, Centre for Postgraduate Studies not
later than the 2nd week of a regular semester for registration purpose. Failure to register will result
to suspension (SP) and termination (TD) of studies due to non-registration.
To Candidate
1. Please complete Sections A, B, C and include the abstract of your research.
If you are registering for the “Research Proposal” for the first time, Sections B and C are optional.
3. If you have exceeded the normal period of your studies, please fill in Section E (For
extension of study period). You are strongly advised to check the status.
4. Please ensure there are no outstanding fees. Otherwise, CPS will not proceed with
the registration.
5. Please do not submit this form to the CPS directly. You must give the form to your
supervisor for assessment purpose.

NOTE: Please complete the CPS-ADM/1/2005 form if you have any changes in your personal particulars
(such as e-mail address & mobile phone number).

To Supervisor

6. Please complete Sections D & Section E (Extension Study Period) if applicable; and
submit the form to the Deputy Dean (Postgraduate) of your Kulliyyah/Institute within the first week
of a regular semester.
To Head of Department/Postgraduate Coordinator of the Kulliyyah/Institute (If applicable)
7. Please complete Section F and forward the form to Deputy Dean / Deputy Director
(Postgraduate and Research) of the Kulliyyah / Institute.
To Deputy Dean/Deputy Director (Postgraduate and Research) of the Kulliyyah/Institute
8. Please complete Section G and submit the form to the Dean, Centre for Postgraduate
Studies not later than the 2nd week of a regular semester.

SECTION A: CANDIDATE’S DETAILS (to be completed by candidate)

A1. Name : A4. Matric Card No.:

A2. Programme: A5. Telephone No.:

A3. E-mail address : A6. Study Status :

 (Full-time or Part-time)

SECTION B: RESEARCH AND SUPERVISORY COMMITTEE DETAILS (to be completed by candidate)

B1. Date defended Research Proposal :

B2. Title of Thesis/Research :

B3. Translation of Research Title (if in Arabic):

B4. Name of Supervisor :

B5. Name of Co-Supervisor (s) (if applicable) :

(i) __________________________________________________________________________

(ii) __________________________________________________________________________

SECTION C: STATUS OF RESEARCH WRITING (to be completed by candidate)

C1. Number of Chapters drafted :

C2. Number of Chapters approved :

C3. Number of Chapters yet to be written :

C4. Expected Date of Submission of Thesis Final Draft:

C5. Frequency of face-to-face consultations this semester. Please tick ( / )

Never 1-3 times 4-6 times 6-8 times 9-10 times More than
10 times

C6. Other forms of communication e.g. e-mail, mail, telephone calls (please elaborate):

……………………………………………………………………………………….………………….………….

...……………………………………………………………………………….…………………………………..

Student’s Signature : Date :

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SECTION D: SUPERVISORY COMMITEE (D1, D2 & D3 to be completed by main supervisor)

D1. Research Progress: Candidate’s research progress according to plan of study (Please circle the
appropriate number).

1 2 3 4 5

Poor Fair Good Very Good Excellent

Remarks :

……………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………..

D2. Candidate’s Rating (Please rate this candidate, based on the following scale in the boxes below).

1 2 3 4 5

Poor Fair Good Very Good Excellent

a) Commitment d) Work Quality and Efficiency

(Dedication in pursuing studies)

b) Arabic Language Proficiency (if applicable) e) Ability to Work

Independently

Written f) Integrity and Discipline

Oral g) Overall Perspective

c) English Language Proficiency (if applicable)

Written

Oral

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 D3. Recommendation of Main Supervisor (Please tick the appropriate boxes below).

1. I recommend that the candidate proceed to the next semester.

2.This candidate needs to improve his/her overall performance.

3. This candidate has NOT demonstrated an acceptable level of performance to

proceed with his/her study.

4. This candidate should be terminated from the programme (Please enclose a letter
stating reasons for termination)

5. Others (Please specify) ……………………………………………………………………

Remarks :
………………………………..………………………………………………………………………………………………………………………..

……………………………………………………………..…………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………………………….

_________________________________________ ________________
Signature & Stamp Date

Name : ___________________________________

D4. Comments from Co-Supervisor 1 (if applicable)

………………………………………………………………………….……………………………………………………………………………..

……………………………………………………………………..…………………………………………………………………………………..

………………………………………………………………………………………………………………………………………………………….

_________________________________________ _________________
Signature & Stamp Date

Name : ___________________________________

D5. Comments from Co-Supervisor 2 (if applicable)

…………………………………………………………………………………..……………………………………………………………………..

………………………………………………………………………………………………………………………….……………………………..

………………………………………………………………………………………………………………………………………………………….

_________________________________________ _________________
Signature & Stamp Date

Name : ___________________________________

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SECTION E: EXTENSION OF STUDY PERIOD (to be completed by student and main supervisor)
MATRIC NO.: G……………………….

E1. This section needs to be filled in by students who have completed their normal period of study.
Both supervisor and supervisee must be aware of the study period before applying for an extension.

E2. Reason for the current extension of study period requested. Please attach any supporting documents.

I need an extension of study period for Semester ……………………………………….in order to complete my *Proposal /
Research / Dissertation / programme* as per graduation requirements.
*To choose one only

E3. RECOMMENDATION BY MAIN SUPERVISOR:

Recommended

Not recommended

Remarks :

……………………………………………………………………………………………………………….…………

……………………………………………………………………………………………………………….…………

_______________________________ _____________________
Signature & Stamp 6Date

SECTION F: TO BE COMPLETED BY THE HEAD OF DEPARTMENT/POSTRADUATE COORDINATOR

OF THE KULLIYYAH/INSTITUTE (IF APPLICABLE)

(i) Research proposal / research / (ii) Extension of study period

research progress

Recommended Recommended

Not recommended Not recommended

Remarks:

……………………………………………………………………………………………………………….…………

……………………………………………………………………………………………………………….…………

__________________________ _________________
Signature & Stamp Date
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SECTION G: RECOMMENDATION AND VERIFICATION BY THE DEPUTY DEAN / DEPUTY
DIRECTOR (POSTGRADUATE & RESEARCH) OF THE KULLIYYAH/INSTITUTE

(iii) Research proposal / research / research progress

Approved

Not approved

(iv) Extension of study period

Approved

Not approved

Remarks:

……………………………………………………………………………………………………………….…………

……………………………………………………………………………………………………………….…………

________________________ _________________
Signature & Stamp Date

OFFICE USE (CENTRE FOR POSTGRADUATE STUDIES)

Date Received Action / Remarks

Registration Code :

Credit Hours :

Balance of semester left :