PROJECT MANAGEMENT

Contents
Introduction:...............................................................................................................................................1
Project Plan:................................................................................................................................................4
Work Breakdown Structure (WBS)..........................................................................................................5
Gantt Chart..............................................................................................................................................5
Project Completion Date:........................................................................................................................6
Do you think these dates are reasonable? Why / why not?....................................................................8
Critical Path.............................................................................................................................................8
Cost of delivering the project..................................................................................................................9
Changes in the project Plan:......................................................................................................................10
Gantt Chart:...........................................................................................................................................12
Risk and contingencies:.............................................................................................................................13
Technical Risk:.......................................................................................................................................13
Unavailability of product:......................................................................................................................13
Unforeseen circumstances:...................................................................................................................14
Conclusion:................................................................................................................................................14
Bibliography...............................................................................................................................................15
Introduction:
Saferways is one of well-established super market retail chain operates in UK, they are working

to expand their services across the UK. They have opened number of the supermarkets in the

different areas of London. The aim is to open new store in Liverpool.

They have got the location in the middle of Liverpool, the location is also an old retail shop, the

acquired location helps to serve the purpose in an efficient manner. The researchers are working

on the point running a project with out planning impacts badly on the economy, unnecessary

burden over budget. The aim of the project management is to ensure the project management

triangle, it refers

 Planning / scope

 Time

 Budget

Every project is different from other; however, they are of same domain, there are number of the

things which are different, one project management can’t be implemented on every solution. The

project management helps to identifies the number of the risks and management of the critical

part which is important for the efficient project management. Project management related to the

application of skills, knowledge, tools and techniques which is used to meet the project

requirements. It is related to the policies and principles, procedures which helps to complete the

project from the initial stage to the completion of it. the project management helps to clear the

project scope, team work, maximize use of resources with the firm control over the budget and

quality.
The first step among it is to review the organization of team and management of project plan,

discussion and appraisal of the teams with respect to the project milestones and budget. This is

followed by the discussion management and techniques which are incorporated in the project. the

project has been enabled on the basis of the initial estimate and duration of the cost [ CITATION

Aug05 \l 1033 ].

The project management is one of the most important point to consider, the management of the

tasks, sub-activities, mile stones with respect to the budget. The project management helps to

introduce the key stakeholders, identification of the planning phase, scheduling of activities and

controlling over the project execution and control is the major part of it. the project manager is

the in charge of planning and execution of project, project manager is responsible for the

controlling of activities and ensure that it should be according to the budget and timelines to be

achieved accordingly [ CITATION Bar03 \l 1033 ].

The review on the project management is in the form team and identify the scope. The initiated

project for the sudor mills Is based on the group, the project management activities has been

divided into the group members, every member has their own responsibility for the successful

planning and execution of project. For the planning of the project, MS project tool has been used.

For the internal communication regarding the project, the Asana has been used to communicate

and helps in the auditing of the tasks and responsibilities of it. the resource has been assigned in

MS project to enhance the responsibilities along with the deadlines so that It ll be helpful in the

smooth execution of the project [ CITATION Bad16 \l 1033 ].

The use of Ms project is due to the number of the reasons as it is helpful in providing the Gantt

chart, network diagram, resource sheet etc which is helpful in describing the smooth execution of
the project. the number of the techniques has been used in this purpose to enhance the project

planning and controlling at the time of execution of the project [ CITATION JDa \l 1033 ].

The project management helps to define the plan and organizes the chaos, the primary reason for

the success of the project management is the organizing of the tasks, activities with the resource.

It helps to identify the schedule and plan of the project activities, provides the responsibilities to

the human resource, maximize the use of available resources with the best integrations in the

project and helps to control the cost of the project as well to enhance it behaves with in the

project budget. The main aim to focus in the project quality and deliverables, the project

deliverables has been evaluated on the basis of quality. For the strategic alignment of project

activities, project management helps to ensure the deliverables in the right manner and able to

manage the real value of it. For the sudor oil project, the time of the project is more then 6 weeks

and budget in millions, that is why it is necessary for the project to be planned and split the

activities in to the members to enhance the best way for the smooth execution of the project. the

project charter will help to identify the clear scope of the project and boundaries of the project,

the project plan has been divided accordingly with respect to the project scope to enhance the

smooth execution of the project [ CITATION Dun \l 1033 ].

To register the risk about the project is also the important point to identify and manage the

mitigation technique of it as well before it happens, as its helpful in the smooth execution of the

project and avoid any unexpected surprises. To avoid the unexpected surprises in the project

planning and execution, it is necessary to consult with the field experts to avoid any unexpected

issue in the project.

Project Plan:
During the first meeting, The project plan has been discussed, is the team building and ensure the

activities and milestones has been achieved with respect to the time and within the budget.

The 5-stages model has been adopted for the team development and evaluate the performance,

the KPIS has been set with the reward system to enhance the communication. The number of the

standards has been decided as well such as Plan-do-Check-Act to enhance the project

development phase [ CITATION Ber13 \l 1033 ]. The execution of the project is one of the most

important point to consider and able to manage the number of the activities. the plan also been

initiated with the kick start of the activities to enhance the project and be able to complete with in

the expected time and duration.

The plan has been updated with respect to the responsibilities and ground realities:

 Project Initiation

o Planning

o Government Permits

o Ground breaking

o Major Modules

o Division of Responsibilities

 Planning

o Schedule of Activities

o Allocation of Budget

o Allocation of Resource

 Project Execution
 o Monitoring Activities

o Change Management

o Controlling Activities

 Project Closure

o Lesson Learnt

o Team Dissolvement

o Future work

The aim of the project plan is to ensure the completion time, execution time of the project.

Work Breakdown Structure (WBS)

SaferWays

Design Procurement Built IT Installations Training

Remove current fixtures Connect all

Building Survery Building Material Train Staff
and fi ttings refrigerations

General Store
Building Design Plaster / paint Turn on All equipment's
Equipment's

Refrigeration
Install General Store
equipment Program equipment's
Equipment's

Install Refrigeration's
Gantt Chart

ID Task Task Name Duration Start

Mode May '20 Jun '20 Jul '20 Aug '20 Sep '20 Oct '20 Nov '20 Dec '20
10 17 24 31 07 14 21 28 05 12 19 26 02 09 16 23 30 06 13 20 27 04 11 18 25 01 08 15 22 29 06
1 Build New Supermarket - Tue 02/06/20
2 Design - Tue 02/06/20
3 Conduct building survey 10 days Tue 02/06/20 Iain Reid
4 Produce designs for supermarket 10 days Tue 16/06/20 Patricia Snow
5 Design work complete 0 days Tue 30/06/20 30/06
6 Procurement - Fri 03/04/20
7 Order building materials 10 days Tue 30/06/20 Michael Billingham
8 Order general store equipment (e.g. checkouts, shelves etc.)2 days Tue 14/07/20 Adriana Nelson
9 Order refrigeration equipment for chilled / frozen goods 2 days Thu 16/07/20 Adriana Nelson
10 Procurement Completed 0 days Mon 20/07/20 20/07
11 Build -
12 Remove current fixtures and fittings 20 days Mon 20/07/20 Building Team 1
13 Plaster / paint walls 10 days Mon 17/08/20 Building Team 2
14 Install general store equipment 5 days Mon 31/08/20 Building Team 1
15 Install refrigeration equipment 5 days Mon 31/08/20 Building Team 2
16 Building work complete 0 days Mon 07/09/20 07/09
17 IT Installation -
18 Connect and turn on all store and refrigeration equipment 1 day Mon 07/09/20 ICT Team
19 Programme all store and refrigeration equipment 5 days Tue 08/09/20 ICT Team
20 Training -
21 Train all store staff to use new equipment 5 days Tue 15/09/20 Jackie Taylor
22 Project complete 0 days Tue 22/09/20 22/09

Project Completion Date:

The start and end dates for the project

The start date of the project is June 2nd,2020 and ending data of the project is September 22,2020.

The division of the tasks is as follows:

Resource
Task Name Duration Start Finish Predecessors
Names
Tue
Build New Supermarket -
02/06/20
Tue
Design -
02/06/20
Tue Mon
Conduct building survey 10 days Iain Reid
02/06/20 15/06/20
Tue Mon Patricia
Produce designs for supermarket 10 days 3
16/06/20 29/06/20 Snow
Design work complete 0 days Tue Tue 4
 30/06/20 30/06/20
Fri
Procurement - Fri 03/04/20
03/04/20
Tue Mon Michael
Order building materials 10 days 5
30/06/20 13/07/20 Billingham
Order general store equipment Tue Wed Adriana
2 days 7
(e.g. checkouts, shelves etc.) 14/07/20 15/07/20 Nelson
Order refrigeration equipment Thu Adriana
2 days Fri 17/07/20 8
for chilled / frozen goods 16/07/20 Nelson
Mon Mon
Procurement Completed 0 days 7,8,9
20/07/20 20/07/20
Build -
Remove current fixtures and Mon Building
20 days Fri 14/08/20 10
fittings 20/07/20 Team 1
Mon Building
Plaster / paint walls 10 days Fri 28/08/20 12
17/08/20 Team 2
Mon Building
Install general store equipment 5 days Fri 04/09/20 13
31/08/20 Team 1
Mon Building
Install refrigeration equipment 5 days Fri 04/09/20 13
31/08/20 Team 2
Mon Mon
Building work complete 0 days 14,15
07/09/20 07/09/20
IT Installation -
Connect and turn on all store Mon Mon
1 day 16 ICT Team
and refrigeration equipment 07/09/20 07/09/20
Programme all store and Tue Mon
5 days 18 ICT Team
refrigeration equipment 08/09/20 14/09/20
Training -
Train all store staff to use new Tue Mon Jackie
5 days 19
equipment 15/09/20 21/09/20 Taylor
Project complete 0 days Tue Tue 21
 22/09/20 22/09/20
Do you think these dates are reasonable? Why / why not?

Yes the dates are reasonable, the structure has been completed already, the store needs to be

refurbish from inside, sufficient time of days has been appointed against each task.

Critical Path
The Critical Path of the project

The critical tasks of the project are:

Task Name
Produce designs for supermarket
Order building materials
Order general store equipment
Remove current fixtures and fittings
Plaster / paint walls
Install general store equipment
Install refrigeration equipment

Cost of delivering the project

The total cost of the project is 47480, the division of the cost is as follows:

Total

Resource Hours Per Hour Total

Iain Reid 80 150 12000
Patricia Snow 80 125 10000
Michael Billingham 80 80 6400
Adriana Nelson 16
60 960
Adriana Nelson 16 60 960
Building Team 1 160
40 6400
 Building Team 2 80
42 3360
Building Team 1 40
40 1600
Building Team 2 40 42 1680
ICT Team 8 40 320
ICT Team 40 40 1600
Jackie Taylor 40 55 2200
Total 47,480/=

Changes in the project Plan:

The project has been delayed from the initial base plan, the project has been delayed to

approximately 10 days if Mr. Michael Billingham takes 7 days off in the 2 nd week of July, this is

the most crucial time for the project, the completion of project on time needs Mr. Micheal to be

at the project site to ensure the number of responsibilities to be done accordingly [ CITATION Kar \l

1033 ].

Resource
Task Name Duration Start Finish Predecessors
Names
Tue
Build New Supermarket -
02/06/20
Tue
Design -
02/06/20
Tue Mon
Conduct building survey 10 days Iain Reid
02/06/20 15/06/20
Tue Mon Patricia
Produce designs for supermarket 10 days 3
16/06/20 29/06/20 Snow
Tue Tue
Design work complete 0 days 4
30/06/20 30/06/20
Fri
Procurement - Fri 03/04/20
03/04/20
 Tue Wed Michael
Order building materials 17 days 5
30/06/20 22/07/20 Billingham
Order general store equipment Thu Adriana
2 days Fri 24/07/20 7
(e.g. checkouts, shelves etc.) 23/07/20 Nelson
Order refrigeration equipment Mon Tue Adriana
2 days 8
for chilled / frozen goods 27/07/20 28/07/20 Nelson
Wed Wed
Procurement Completed 0 days 7,8,9
29/07/20 29/07/20
Build -
Remove current fixtures and Thu Wed Building
20 days 10
fittings 30/07/20 26/08/20 Team 1
Thu Wed Building
Plaster / paint walls 10 days 12
27/08/20 09/09/20 Team 2
Thu Wed Building
Install general store equipment 5 days 13
10/09/20 16/09/20 Team 1
Thu Wed Building
Install refrigeration equipment 5 days 13
10/09/20 16/09/20 Team 2
Thu Thu
Building work complete 0 days 14,15
17/09/20 17/09/20
IT Installation -
Connect and turn on all store Thu Thu
1 day 16 ICT Team
and refrigeration equipment 17/09/20 17/09/20
Programme all store and Fri Thu
5 days 18 ICT Team
refrigeration equipment 18/09/20 24/09/20
Training -
Train all store staff to use new Fri Thu Jackie
5 days 19
equipment 25/09/20 01/10/20 Taylor
Fri
Project complete 0 days Fri 02/10/20 21
02/10/20
Gantt Chart:
ID Task Name Duration Start Finish Predecessors
May '20 Jun '20 Jul '20 Aug '20 Sep '20 Oct '20 Nov '20
17 24 31 07 14 21 28 05 12 19 26 02 09 16 23 30 06 13 20 27 04 11 18 25 01 08 15
1 Build New Supermarket - Tue 02/06/20
2 Design - Tue 02/06/20
3 Conduct building survey 10 days Tue 02/06/20 Mon 15/06/20 Iain Reid
4 Produce designs for supermarket 10 days Tue 16/06/20 Mon 29/06/20 3 Patricia Snow
5 Design work complete 0 days Tue 30/06/20 Tue 30/06/20 4 30/06
6 Procurement - Fri 03/04/20 Fri 03/04/20
7 Order building materials 17 days Tue 30/06/20 Wed 22/07/20 5 Michael Billingham
8 Order general store equipment (e.g. checkouts, shelves etc.)2 days Thu 23/07/20 Fri 24/07/20 7 Adriana Nelson
9 Order refrigeration equipment for chilled / frozen goods 2 days Mon 27/07/20 Tue 28/07/20 8 Adriana Nelson
10 Procurement Completed 0 days Wed 29/07/20 Wed 29/07/20 7,8,9 29/07
11 Build -
12 Remove current fixtures and fittings 20 days Thu 30/07/20 Wed 26/08/20 10 Building Team 1
13 Plaster / paint walls 10 days Thu 27/08/20 Wed 09/09/20 12 Building Team 2
14 Install general store equipment 5 days Thu 10/09/20 Wed 16/09/20 13 Building Team 1
15 Install refrigeration equipment 5 days Thu 10/09/20 Wed 16/09/20 13 Building Team 2
16 Building work complete 0 days Thu 17/09/20 Thu 17/09/20 14,15 17/09
17 IT Installation -
18 Connect and turn on all store and refrigeration equipment 1 day Thu 17/09/20 Thu 17/09/20 16 ICT Team
19 Programme all store and refrigeration equipment 5 days Fri 18/09/20 Thu 24/09/20 18 ICT Team
20 Training -
21 Train all store staff to use new equipment 5 days Fri 25/09/20 Thu 01/10/20 19 Jackie Taylor
22 Project complete 0 days Fri 02/10/20 Fri 02/10/20 21 02/10

Being the project manager, my reply to Mr. Michael Billingham is No, my aim is to ensure the

completion of project with in the time and budget, to ensure this, it is necessary for the Mr.

Micheal Billingham to be on the site during the 30 th June 2020 – 15th July 2020, during this

tenure he is responsible for arranging the number of the things required to complete the tasks and

mentioned in the plan as well, the absence from the project site will directly impact on the

project schedule and project cost [ CITATION Ber13 \l 1033 ].

Risk and contingencies:

There are number of the risks associated with the project, the risks has been noted down and

contingencies has been done accordingly so that it ll be managed in an efficient manner .

The risks are:

 Time Estimation

 Technical risks

 Unavailability of the product

  Unforeseen circumstances

Time Estimation:

Time estimation is one of the most important and critical factors played an important role in the

success of the project, the cost and budget is directly affected over the project. the time

estimation needs to be verified duly by the field experts to ensure about the project. The budget

has been allocated over the given time schedule. The cushion of 10% has been taken during the

estimation of the project.

Technical Risk:
The identification of the technical risks is another factor to be considered, the technical risks

included the installation of electrical equipment’s, interior designing and much more. The

technical risks include the management of the critical path.

Unavailability of product:
Another major risk associated in the renovation of the store is the availability of the orders, items

are related to the general store stands, chillers and other freezers. The availability of the products

on the time is the critical factor to be considered. The orders have been placed with the time

margin of 1 week to ensure the availability of the product on site at the time of needed and

doesn’t effect on the project schedule.

Unforeseen circumstances:
There is always a time frame of 5% has been proposed on the project which refers to some

unforeseen circumstances, these circumstances are due to political instability, severe weather or

any other respected thing.

Conclusion:
The interior designing of the shop for saferways market is one of the most important point to

consider, it includes the number of the activities and milestone which needs to be managed

accordingly to ensure the project will be completed on time and budget. It includes the number

of the critical factors to be included with in the project and ensure the risk analysis with the

mitigation technique to ensure the opening of the store at the designated date on the basis of it.

the report has included the division of cost and time as well which helps in the planning of

project accordingly and ensure the milestones has been done accordingly.

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