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    Rad ika
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    This document outlines the key tasks and timeframes for planning an event. It includes 10 main tasks: 1) Preparing the event task team, 2) Setting up the event task plan, 3) Budgetting, 4) Location/Venue selection, 5) Invitation/Target audience, 6) Marketing, 7) Media, 8) Assignment to suppliers/Contractors, 9) On Site Preparation, and 10) Site Visit and verifications before event. Responsibilities are assigned and a management meeting structure is provided to approve tasks and track progress within the outlined timeframes.

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    This document outlines the key tasks and timeframes for planning an event. It includes 10 main tasks: 1) Preparing the event task team, 2) Setting up the event task plan, 3) Budgetting, 4) Location/Venue selection, 5) Invitation/Target audience, 6) Marketing, 7) Media, 8) Assignment to suppliers/Contractors, 9) On Site Preparation, and 10) Site Visit and verifications before event. Responsibilities are assigned and a management meeting structure is provided to approve tasks and track progress within the outlined timeframes.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as xlsx, pdf, or txt
    10 views7 pages

    SN Category

    Uploaded by

    Rad ika
    This document outlines the key tasks and timeframes for planning an event. It includes 10 main tasks: 1) Preparing the event task team, 2) Setting up the event task plan, 3) Budgetting, 4) Location/Venue selection, 5) Invitation/Target audience, 6) Marketing, 7) Media, 8) Assignment to suppliers/Contractors, 9) On Site Preparation, and 10) Site Visit and verifications before event. Responsibilities are assigned and a management meeting structure is provided to approve tasks and track progress within the outlined timeframes.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as xlsx, pdf, or txt
    of 7

    Sn Category

    1 Preparing the event Task team

    2 Setting up the event task plan

    4 Location/Venue selection

    5 Invitation/Target audience

    7 media

    8 Assignment to suppliers/Contractors

    6 Marketing

    9 On Site Preparation

    10 Site Visit and verifications before event

    3 Budgetting
    Breakdown

    Assign responsibilities to internal staff

    Delegating task to project team


    Setting Timeframes of each task

    Preselect - 2 to 3 popular venues


    Launch query Mail - Phone Site representatives
    Set appointment for site visits
    Gather pricing informations

    Sucessful businessman
    Popular artist,actors..
    Vip Guest members of government, PM Key ministers

    Interview and photoshoot corner

    Decoration
    Public address/Sound
    Refreshment
    Host of the event
    Printing-Flyer-Event agenda
    & Product specifications
    Hire Hostess

    Advertising
    Billboards
    business magazine
    social media
    TV newspaper
    flyers
    promotion

    Getting the site ready for the event


    Assign to contractors or been supplied by the venue

    Organise a site visit with company board representative for a final


    verification before event.

    direct cost
    indirect cost
    Management Meeting Timeframes
    level 1 Execution/Relationship
    Approved 2 Days
    Launch 1 First
    assignment

    Launch 2 relates to 1 Approved 3 Days

    Launch Approved At least 3 months in advance


    Query 3 relates to2 Process may take
    Contact also to 8 for approval 2 Weeks to finalise

    Prepare Approved 1 month


    Contact Supplier 4 relates to 2 & Follow up one week
    Printing also to 8 for approval before event..

    List Requirements Approved 1 Month


    Contact suppliers 6 relates to 2
    also to 8 for approval

    Compile all Approved 2 Days

    infos

    7 relates to 4 Approved 1 Week


    4 can be started but executed
    after 8
    Approved 2 Days
    9 relates to7
    7 can be started after 8
    9 executed after 7 Approved 6 days
    Invite Audience
    Influence the success of the product

    Sucessful businessman
    Popular artist,actors..
    Vip Guest members of government, PM Key ministers
    Media

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