PROJECT PLAN

EXPECTED
RESULTS/ PERSON/S RISK BUDGET
OBJECTIVES DELIVERABLES TIME FRAME RISK
SUCCESS RESPONSIBLE TREATMENT (PHP)
INDICATOR
To approve the Proposed project Signed contract
Project team 1 week Project rejected Discuss benefits 5000
proposed project to the land owner with land owner
To legalize the Permit and Permit and Process permit
Project team 1 month Delayed/penalty 32000
proposed project licensing licenses granted early
Coordinate with
Finished design Incomplete the designer with
To design the Design of the Designer / Project
of the charging 2 weeks parameters of the the complete 8000
charging facility charging facility team
facility project parameters of the
project
To purchase and
deliver the Contact supplier
Purchase and
materials for the Purchase and Process the
delivery of Project team/supplier 1 month Delayed delivery 136500
construction of delivery purchase and
materials
the facility in delivery early
Sitio Adela
Delayed construction
Start construction
To construct the Construction of Constructed due to weather
Project team 2 weeks during dry 36000
charging facility the facility facility conditions/ natural
seasons
calamities
To install the Installation of the Installed charging Unsecured Install safety
Project team 1 week 8000
charging station charging station station installation features
To create a
Software and data Programmed Programmers/contrac Install safety
program for the 2 weeks Program error 5000
installation charging station tor features
charging station
 Troubleshoot and
Testing and
Test run of the Performance re-program or
verification of Project team 1 month Failed Testing 3200
facility output/result improved
installed facility
program
To disseminate
the information Seminar for the
Knowledgeable Project team 3 days Not willing to learn Discuss benefits 4800
and knowledge of person in-charge
the new facility
To test the Re-program and
Dry run of the
effectiveness of System efficiency Project team 1 week Program error install security 8000
facility
the new facility features
 COMMUNICATION PLAN

MODES OF SCHEDULE OF
CONTENT TARGET PROVIDER
COMMUNICATION DISSEMINATION

Review project status and discuss Email or hard copy and

Progress Report Weekly Project Team
potential issues meeting

Discuss cost required to complete Email or hard copy and Project Manager and Land
Financial Report Weekly and monthly
the project meeting Owner

Email or hard copy and

Risk Management Report Discuss project risk with probability Weekly Project Team
meeting

Discuss schedule work activities Email or hard copy and Project Manager and Project
Project Schedule Weekly
and task dependencies meeting Team

Report of
Discuss facility efficiency and Email or hard copy and Last quarter of the
Implementation, results Project Team
future improvements meeting project period
and evaluation

Discuss the effectiveness of the

Email or hard copy and Last quarter of the
Operational Report facility and the details on when or Project Team
meeting project period
whom to turn over the facility
 RISK MANAGEMENT

Equipment/
Method/ Available Material/
Potential Risk Budget Personnel Supplies Contingency Action
technology Time
Material
Revise the project plan to
Project rejected 5000 Project team Revision of project plan Paper/files 1 week
meet the requirement
Delayed Permit Preparation of signed project Observe due dates to secure
32000 Project team Paper/files 1 month
processing/penalty proposal the permits
The project team must
Incomplete parameters of Coordination between coordinate with the designer
8000 Designer / Project team Blueprints 2 weeks
the project designer and project team along with the complete
parameters
Communicate with the
Delayed delivery of
136 500 Project team/supplier Communication Office 1 month suppliers effectively and
materials
continuously
Delayed construction due
Start construction during dry
to weather conditions/ 36000 Project team Scheduling plan Gantt chart 2 weeks
seasons
natural calamities
Safety
Unsecured installation 8000 Project team Safety features 1 week Install safety features
equipment
5000 Identify the error and re-
Program error Programmers/contractor Software application Office 2 weeks
program
Troubleshoot and re-program
Failed testing 3200 Project team Software application Office 1 month
or improved program
Failure to meet the Identify the cause of facility’s
expected efficiency of the 8000 Project team Software application Office/blueprints 1 week low efficiency and improve
charging station the installed program/design
 GANTT CHART OF SOLAR POWERED COIN SLOT CHARGING STATION FOR SITIO ADELA,
BRGY LANTAD SILAY CITY, NEGROS OCCIDENTAL

March April May June

Deliverables
  Wk1 Wk2 Wk3 Wk4 Wk1 Wk2 Wk3 Wk4 Wk1 Wk2 Wk3 Wk4 Wk1 Wk2 Wk3 Wk4

 
1.Proposed Project to the Land Owner                              
 
2.Permit and licensing                              
3. Design of the charging facility                                
4. Purchase and delivery                                
5.Construction of the facility                                
6.Installation of the charging station                                
7. Software and Data Installation                                
8. Testing and verification of installed facility                                
 
9. Seminar for the personnel                              
10. Dry run of the Facility                                

DISCUSSION
 Our project is to provide a charging facility to the community, allowing them to charge their electronic devices and pay the corresponding amount depending

on the number and type of their device. We will have to not only create this device but to optimize the project for sale as to create a cost-effective, economically

friendly outdoor charging station for most electrical devices. This project will be required to take energy from the sun generated by solar panels and convert the

energy to AC voltage, which will be able to power most electronic devices. It must also be able to keep track of its solar efficiency and be able to maintain the

maximum amount of solar energy possible with the given environmental and weather conditions. This project will be completed within 3 months.

To make this project possible, we need the consent of the residents of Sitio Adela, and the government of Brgy Lantad. Also, the approval of the land

owner of the given location to finance the said project. The project team is in charge in the proposal of the project presented to the land owner, residents of Sitio

Adela and the officials of the government of Brgy Lantad and it may take one week for the approval. The expenses will be Php 5,000 for the accommodation of both

parties.

After the proposal is approved, the project team will be divided in two groups. One is for the documentation of the project and one is for the construction of

the project. The documentation group will be in charge of the processing of the requirements to start the project such as legalization of the approved project,

processing permits and other papers from the government, materials and equipment needed in the succession of the project. This process will take 1 month and the

budget allocated is Php 32, 000.

 After legalizing the approved project, the next activity will be led by the construction group. They are in charge in designing, surveying the best location,

and building the proposed project. The aim of this activity is to finalize and present the final output to the resident of the community. The expected result of this

activity is to finish the design and to start the next activity. The risk of this activity is the incomplete parameters of the project, and the solution for this is to

coordinate with the designer. This activity will take 2 weeks and it will cost Php 8,000.

Once the project design is finalized, next will be the procurement of the materials for the construction of the charging station. This activity will be led by the

construction group. Its objective is to purchase the solar panels and other components from the supplier and will be delivered to Sitio Adella. This process will take

1 month which will include the date of purchase, the processing of documents from the local or international shipping distributors to the location of the facility.

Possible risk during thus process is the delayed arrival of the materials and equipment but will be countered by early processing of purchasing of materials and the

budget allocated is Php 136, 500.

In constructing the charging station, this will be led by the project team once all the materials purchased arrived, then the project team can now start the

construction and installation of the solar panels and other parts. This will take 2 weeks to accomplish and the budget allocated is Php36,000. The risk of this activity

is the delayed of the construction due to bad weather condition or some natural calamities. The mitigation plan will be to start the construction and installation

during dry season or summer. After the construction the installation process will follow, led by the same team and would take 1 week to finish and he budget for this

is Php 8,000.
 After the construction and installation, the next activity is to test and run the facility. The objective if this activity is to test and verify the installed facility to

know if it meets the objective of the project. In this activity, the project team will test and know the effectiveness of the charging station and know if there will be

adjustments or trouble while testing. The risk of this project is either it will fail or not run at all. The counter measure for this risk is to do trouble shooting and re-

program or even improved the program or process. The budget for this activity is Php 3,200.

After the Project Team made sure that the facility test is going well and is running smoothly after conducting series of test and simulation, it is now time to

inform the community by disseminating the information that the facility will be now ready to use. To achieve this activity, the project team will conduct seminar and

a tour for the facility and how the operation works to the community of Sitio Adella and the person in charge in this facility to know the work around. This activity

will take 3 days and the budget allocated is Php 4,800. Once everything goes smoothly, the project team will now start the operation of the facility and it is now

ready to use the service by the community of Sitio Adella.