Good morning sir, good morning friends, Today lets take glance over MS Word and Excel.

MS-WORD and EXCEL are parts of the bigger software package called MS OFFICE, and
Components of MS OFFICE are MS-WORD, MS EXCEL, MS ACCESS and
MS POWERPOINT.

Well now we will know about MS Word- it is software to support word processing. So
word processing is nothing but that enables you to create, edit, print and save documents for
future retrieval and reference. Creating a document involves typing by using a keyboard and
saving it. Editing a document involves correcting the spelling mistakes, if any, deleting or
moving words sentences or paragraphs.

 IMPORTANT FEATURES OF MS-WORD

1. Using word you can create the document and edit them later, as and when required.

2. Font size and type of fonts can also be changed. Page numbers and Header and Footer can be

included.

3. Spelling can be checked and correction can be made automatically in the entire document.

Word count and other statistics can be generated.

4. Text can be formatted in columnar style as we see in the newspaper.

5. Tables can be made and included in the text.

6. Word also allows the user to mix the graphical pictures with the text.

7. Word also provides the mail-merge facility (It allows to send same latter to different address).

 Version of MS-WORD

MS-WORD 97, WORD 6.0, WORD 95

*You can start MS-WORD by the following way:

1. Take the mouse pointer to START button on the task bar. Click the left mouse button
2. Move the pointer to programs. Click the left mouse button
3. In that menu identify where Microsoft office is placed. Click the left mouse button
4. A list will appear in that select Microsoft word.
* Let us discuss the important components of the MS word screen.

(a)Title Bar

The title bar displays the name of the currently active word document.

(b)Tool Bars

Word has a number of tool bars that help you perform task faster and with great ease. Two of the
most commonly tool bars are the formatting tool bar and the standard tool bar. These two
toolbars are displayed just below the title bar.

(c) Ruler Bar

The Ruler Bar allows you to format the vertical alignment of text in a document.

(d) Status Bar

The Status Bar displays information about the currently active document. This includes the page
number that you are working, the column and line number of the cursor position and so on.

(e) Workspace

The Workspace is the area in the document window were you enter/type the text of your
document.

(f) Main Menu

The Word main menu is displayed at the top of the screen. The main menu further displays a sub
menu.

* Functions of main menu

(1) File

You can perform file management operations by using these options such as opening, closing,
saving, printing, exiting etc.

(2) Edit

Using this option you can perform editing functions such as cut, copy, paste, find and replace etc.

(3) Insert

Using this menu, you can insert various objects such as page numbers, footnotes, picture frames
etc. in your document.
*shortcut keys in Microsoft Word.

Ctrl + A Select all contents of the page.

Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.

MS EXCEL

Microsoft Excel is a spreadsheet program that is used to store, sort and efficiently crunch
numbers. Accountants use Excel to keep track of transactions for their company. Students might
use Excel to help draw conclusions from the data they gathered on a science project. And
Microsoft Excel is a general-purpose electronic spreadsheet used to organize, calculate, and
analyze data.

* It is used :

To Preparing a simple family budget,

To preparing a purchase order,
To create 3-D chart, or managing a complex accounting ledger for a medium size business.

* Some steps for working with excel

1. Entering Labels and Values:

Move to desired cell with the mouse or arrow key. Type letters or numbers into cell.

2. Editing Cells:
a. Select the cell to edit and press delete to remove contents.
b. Select the cell to edit and type over to change the contents.
c. Select the cell to edit and make changes by clicking in the edit area
 3 Inserting Columns or Rows:
Place the cursor where you want to insert the row or column. Choose Insert, Column or
Row.
.

4. Changing Column Width:

Click and drag the column boundary on the right side of the column heading until you get
required width you want.

*Shortcut keys in Microsoft Excel

Ctrl + A Select all contents of the worksheet.

Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + U Underline highlighted selection.
Ctrl + Space Select entire column.
Shift + Space Select entire row
Ctrl + Z Undo last action.