JFB 40203 Computerized Maintenance

Management System (CMMS)

January Semester 2017
Chapter 1 Introduction to Computerized
Management System (CMMS)
Computerized Maintenance Management System
(CMMS)

1
True Asset Management
True Asset Management

Maintenance System Options

• Manage maintenance department manually

• Automate the management of the

maintenance department

• Automate Asset Management and

Maintenance
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Manual Method
Uses spreadsheets, 3x5 cards, paper calendars to
manage the maintenance schedule
• Pro:
– Very easy to implement
– Inexpensive
• Con:
– Reduces likelihood of implementing a rigorous maintenance
schedule
– Potential unscheduled down time increases costs
– Paper work to manage – file, track, lose?
– Summary reports are very difficult to do
True Asset Management

Developing and implementing maintenance

program is a complex task because of

1. Subjectivity in decision making

2. Multiple objectives involved

True Asset Management

Developing and implementing maintenance

program is a complex task because of

1. Subjectivity in decision making

2. Multiple objectives involved

HOW CAN CMMS HELP?

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Fast, flexible access to reliable, current,

and comprehensive information is vital if
planners and managers are to control the
maintenance function on the basis of
knowledge rather than intuition.
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In these days of high technology and rapid,

economical data communication, job
preparation is accomplished far more
efficiently with the support of a sound CMMS
True Asset Management

CMMS have evolved over the last three

decades from elementary asset tracking and
preventive maintenance functionality, to
enterprise maintenance information
systems
Acronyms

CMMS
MMS (Maintenance Management System)
AMS (Asset Management System)
EAMS (Enterprise Asset Management System)

They all mean the same thing!

Overview of CMMS

Computerized maintenance management

system (CMMS) is also known as
computerized maintenance management
information system (CMMIS).

A CMMS software package maintains a

computer database of information about an
organization’s maintenance operations, i.e.
CMMIS – computerized maintenance
management information system
What is a CMMS?

Software Application

Centralized Database

Business Paradigm
Integrates strategic planning with
operations, maintenance and capital
investment decision-making.
What does a CMMS do?

 Maintains information about an organization’s maintenance

operations.

 Problem Tracking (Call Center)

 Work Orders (Reactive/Corrective & PM)
 Inspections
 Asset Inventory & Management
 Inventory Control (Parts / Materials)
 Permits
What does a CMMS do?
How does a CMMS help?

 Addresses business challenges

• Productivity enhancements

• Maximizing asset life cycles

• Minimizing total cost of ownership

How does a CMMS help?

 Increased Efficiencies & Informed Decisions

• Asset Inventory

• Maintenance History

• Human Resources

• Financial Impacts

• Regulatory Compliance & Accreditation

Why Have a Maintenance Strategy

• Helps to manage time

– Plan when you do jobs
– Keep a record of what you do
– Stay organized
– Improved system reliability

• Helps to save money!

– Reduce down time (fix before it breaks)
– Meet regulatory compliance
– Better inventory management
– Increase the residual value of the equipment
CMMS Vs Manual MMS

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CMMS Vs Manual MMS

Reduction of subjectivity in decision making

 Decision-making varies from person- to-person based upon:

– Previous experience with particular type of problem
– The amount of information available regarding the
equipment
– The confidence in the accuracy of each data source.
CMMS Vs Manual MMS
Reduction of subjectivity in decision making

Decision-making varies from person- to-person based upon:

– Previous experience with particular type of problem
– The amount of information available regarding the
equipment
– The confidence in the accuracy of each data source.

 CMMS allows data from multiple sources to be viewed

from a single MS-Windows application, such as Internet
Explorer. This gives workers the capability to apply
decision-making criteria uniformly based on a common
data set and a standard set of procedures and
prioritization system.
CMMS Vs Manual MMS

Ease of data collection

 Data collection in manual maintenance systems become

tedious and difficult because of

Lack of tools
Lack of procedures
Lack of communication
CMMS Vs Manual MMS

Reduction of labor costs

 Computerization of the maintenance department can be

considered as a method for providing better working facilities
with the objective of work simplification leading to lower
labor costs.

 Works that are simplified as a result of computerization are

 Job planning
 Personnel record keeping
 Training
CMMS Vs Manual MMS

Indirect benefits

• Reduction of downtime costs

• Reduced storeroom inventory.
• Productivity improvement
• Quality improvement
True Asset Management

It Should Work the Way You Do!

• You put your jobs on

a calendar.
• You check them off
when they are done.
• You record the work
in the equipment card
file...