Importance of Farm Records Keeping for

Efficient Farm Management

K. Afrane OkeseMay 23, 2017

19 Comments

Farm records keeping is an activity most farmers try to avoid. They say it is time-
consuming and that they do not have the time for it. So they ignore the activity of records
keeping. However, farm records keeping is a very important task in farming. If you plan to
be a prominent farmer with productive farms, you cannot avoid record keeping in your daily
farming endeavours. Knowledge acquired from keeping good farm records in priceless.
In this post, we give farmers reasons to be very particular about records keeping.

 A requirement for support by lenders, agencies, etc.

Lenders, government agencies, insurance companies and many other bodies demand
good records before providing help to farmers. Extension Agents of Agricultural Agencies
sometimes need good records kept by farmers to be able to give them good technical
advice on their farms. Financial institution and other lenders would need good records of
the farm’s income and expenditure before giving out loan facilities to farmers.

 Better farm planning and forecasting

Farming is a business and good farm records keeping helps the farmer to plan and do
realistic forecasting. Records keeping provides valuable information on the methods that
work and why others did not. In budgeting, the farmer can better predict price changes of
inputs and produce from expenditure and sales records kept from earlier seasons. The
farmer can decide how much is required for farm expansion from good farm records.

Read also: Detailed steps on how to Start a Farm

 Better prediction of rainfall and weather patterns

Records on rainfall incidence and amount over a period is very relevant. A farmer, from the
records, decides when to plant and when to carry out other activities on the farm. More so,
farmers who depend solely on rainfall, use these records as a guide throughout the farming
season. Besides, temperature changes also have significant effects on plants, especially at
tender stages. It is, therefore, important for farmers to have a fair idea on temperature
changes at certain times in the season. We advise farmers to keep a simple rain gauge
and thermometer for the measurements of rainfall amount and temperature.

 Track income and expenditure

Farmers most of the time are not able to give proper accounts on their cash inflows and
outflows. This is basically because they overlook and do not record “petty” expenses and
incomes (like feeding and costs of phone calls). Keeping proper records, will at any time of
reconciliation, give the farmer the correct amount of money spent or gained from the farm.
Moreover, this helps in proper planning and budgeting.

Read also: 7 Tips on Profitable Farming with Good Records Keeping

 Better management of a farm

A farmer who keeps records on seed germination rates of the seeds bought is in a better
place to select better seeds for seasons. Besides, records keeping helps to decide the right
type of crop to grow on a particular type of soil, at a particular time of the season for best
yield and better pest and disease management. In the case of livestock, the farm keeps
records of the bloodline, pest, and diseases, feed types and consumption, etc. These
records help to prevent inbreeding, control pests and diseases, give the best feed for best
performance and a lot.

Farmers cannot continue to avoid this activity for the reason of time consumption or any
other. So we recommend, that spending an average of 10mins each day on the farm to
keep farm records is very much worth it. It will save the farmer lots of time and money.

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