GROUP II REPORT:

Prepared by:

Libag, John Lyndon

Barbiran, William Paul

Mumar, Orlando

Pako, Marvin

THE ALPHABET OF TECHNICAL WRITING

Accuracy. This can be attained by guarding against careless thinking, expressions and calculations.

Brevity. Is conciseness of expression, checking the development of your own ideas and accuracy of
expression.

Confidence. If you believe in what you are saying is right and wise, write it. Have trust in yourself.

Dignity. Particular attention should be given to diction. Avoid using contractions like won’t, shouldn’t,
can’t,don’t. Use straightforward expression with summarized, simplified and well-organized information.

Emphasis. Make your report forceful.

Facility. Report Writing depends more on pacing, sequence, arrangement and connections to achieve
smooth flowing,easy to read continuity.

Grammatical Correctness. Acceptable grammatical practice is important for sensible as well as social

reasons.

Honesty. Proper documentation must be used. A technical writer must acknowledge his sources.

Illustrations. The use of graphic materials is very useful in technical writing.

Judgment. Judicious weighing of evidence is important in a report. The best evidence is that which is (1)
most ample(2) most pertinent (3) most simple (4) most in harmony with the rest of available evidence.

Knowledge. The communication of knowledge is one of the chief functions of the report. It is more than
acollection of data for it involves interpretations and formulation of conclusions. Without intelligent
interpretation,data will remain useless.

Logic. The process of showing the relations among groups of things and classes of group is logic. It is a
process of classification, putting things in their proper places.

Mechanical Neatness. A report should be neatly typed and well margined so that it will be easier to
read. Headings, subheadings and indention are mechanical devices which help to make the organization
of the content clear. Your report must then be clean, free from typographical errors and erasures.

Normal Procedure. Conformity to standard practices makes report easier to understand.

Objectivity. can be achieved if you avoid the use of first person in order to give the impression that
the work beingreported is a team effort or a company activity.

Planning. You need to have a clear idea of where you are going to end before you begin writing.

Qualification. Qualify what you write by describing what factors are constant and what factors are
viable as youwork.
Revision. It is the most important phase of technical reporting aside from planning, designing, rough
drafting.

Straight Sentences. In a good report, each paragraph begins with a straight forward statement of its
subject.

Thoroughness. You can be thorough by (1) preparing a checklist or requirements in the planning phase
(2) markingoff each requirement as it is fulfilled (3) using the checklist again in the revision phase for a
final check.

Unity. A unified report is one in which everything is clearly relevant to main point under discussion.

Viewpoint. Point of view, e.g. as a reporter, researcher or employee, should maintained consistently
throughout thereport.

Word Choice. Avoid pompous, vague and ornate words. Be precise as you can.

‘Xtra. effort brings success.

You. A report is written for an audience and you should think in terms of pacing and timing. Thus your
informationcan be presented in segments appropriate to your reader’s knowledge and needs.

Zest. Write only when you have something worth saying and write as though you were performing a
service that onlyyou can perform.