Doc. No.

TECHNICAL DEPARTMENT-CIVIL (Rev No.)

TEC-MGM-JDE-01-Rev00

Job Description Issue Date June 2012

Rev. Date 3rd March 2017
Technical / Engineering/ Design department
Pages 1 of 4

Job Description: Technical Department

controllerDocument
managerTechnical

Compliance

Draftsman
Structural
Architect
Sr.
Description Refer to SoP
No.

A MANAGEMENT SYSTEM RELATED

Raise suggestion as to improve the system of working within the
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project and the company.
2 Follow the relevant procedure of the ISO
3 Raise NCR to the non-conforming procedures
Follow the Technical engineers hand book Standard operating
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procedures and checklist
5
B CONTRACT MANAGEMENT
Receive all the contract documents i.e.
 Contract
 Conditions of contract.
 Post contract correspondences which are part of contract.
 Specifications
1  Contract Drawings
 BOQ
 Value Engineering
Ensure that the Contract drawings and the further drawings like
Building Permit drawings, issued-for-construction (IFC) issued by
the consultant/engineer are logged by the document controller.
2 IFC Drawings and documents
Review the IFC documents (Contract, specification, Drawings,
BOQ) to list out the
 Subcontractors
 Materials
2  Shop Drawings
 Method statement
Required for the project and liaison with the project manager and
the project head office to procure the sub-contractors and the
materials.
Review all submittals returned for
 Cost impact OR
 Time impact OR
 Cost and Time impact
2 Put the necessary stamp on the shop drawing right hand side
bottom corner and on the cover page for the other submittals.
Add a brief reason for the cost or time impact
Return to document controller the cover page with stamp and
comments.
 Doc. No.
TECHNICAL DEPARTMENT-CIVIL (Rev No.)
TEC-MGM-JDE-01-Rev00

Job Description Issue Date June 2012

Rev. Date 3rd March 2017
Technical / Engineering/ Design department
Pages 2 of 4

controllerDocument
managerTechnical

Compliance

Draftsman
Structural
Architect
Sr.
Description Refer to SoP
No.

Document controller to enter the relevant information on the

3
submittal logs.

C COMMUNICATE
Communicate the Technical requirements of the project to
 Project Director/ Project Manager,
 Technical department staff consisting of Structural
1
engineer, Architect, Draughtsman,
 Estidama/ LEED Compliance officers,
 Construction manager and all other project staff.
Attend Progress, Technical and Estidama related meeting as
required with Client, Consultant, subcontractors and internal staff
2
as required.
Prepare Minutes of Meeting and transmit/ circulate as required
Send IOM to purchase department for the list of subcontractor
3 required for the project and details for the direct purchase
materials.
D DOCUMENT CONTROL
Logs of Pre-qualification, Method statement, Shop drawings,
Calculation etc.
a) Create, update logs of Submittals (Pre-qualification, material,
Method statement, Calculation etc.)
b) Follow up with consultant document controller for over-due
submittals on every Thursday afternoon
1 c) Generate reports of
 Summary of submittals
 Over-Due submittal with consultant
 Submittals closed in the previous week
 Send the above reports to planning engineer for the monthly,
weekly progress reports on a recurring basis.

E ENGINEERING
Review the discrepancies detected between the
 Contract documents V/s IFC documents
 IFC Drawings v/s Specification
1  IFC drawings of various trades
By technical department staff. Discus internally and decide the
action required and action on the discrepancies through RFI if
required.
Ensure that the Reply to RFI is reviewed by the Main Contractor’s
Structural Engineer/ Architect/ Design Coordinators and notify the
2
contracts department in case of cost or time extension
requirement.
 Doc. No.
TECHNICAL DEPARTMENT-CIVIL (Rev No.)
TEC-MGM-JDE-01-Rev00

Job Description Issue Date June 2012

Rev. Date 3rd March 2017
Technical / Engineering/ Design department
Pages 3 of 4

controllerDocument
managerTechnical

Compliance

Draftsman
Structural
Architect
Sr.
Description Refer to SoP
No.

Ensure the preparation of summary of changes, whenever the

3 drawings are revised by the consultants and forward the same to
the contracts department.
Ensure that the following submittal area, review and ensure the
approval of the following submittals of Civil, Architectural,
Structural items of works by the project consultant i.e.
1. Prequalification Submittals (PQF)
2. Material submittals (MAT)
3. Shop Drawings (SPD)
4 4. Methods statement (MET)
5. As-Built-Drawings (ABD)
6. Estidama Reports(EST)/ Dubai green building requirements
(DGBR)/ Leadership in Environment and energy Design
(LEED)
with respect to the project requirements and requirement (if
applicable)
Review the comments on the submittals by the consultant and
5 notify the contracts department in case of cost or time extension
requirement.
Review the logs for the submittal and report the delayed and the
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critical items.
Coordinate the details between the various subcontractors for
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smooth execution of the works.
S SCHEDULES
Prepare the following schedules
a) Room Finishes Schedule
b) Door Schedule
c) Ironmongery Schedule
d) Sanitary ware Schedule

General procedure for the schedule

a) Prepare finishes schedule based on IFC drawings.
1 b) Review for discrepancies and raise RFI if required
c) Update the schedule based on reply to RFI and submit for
consultant approval in a book form (Refer
d) Update Schedule based on actual material submittal
e) Update the Schedule based on any revised drawings issued
by the consultant
f) Keep issuing hard copy revised schedule to site at least one a
month.
g) Update continuously on the network drive the schedules.
H HANDING OVER
1 Prepare the handing over documents of Civil, Architecture,
Structural items and coordinate with the MEP for
1. As-Built-Drawings
2. O& M manuals
 Doc. No.
TECHNICAL DEPARTMENT-CIVIL (Rev No.)
TEC-MGM-JDE-01-Rev00

Job Description Issue Date June 2012

Rev. Date 3rd March 2017
Technical / Engineering/ Design department
Pages 4 of 4

controllerDocument
managerTechnical

Compliance

Draftsman
Structural
Architect
Sr.
Description Refer to SoP
No.

3. Warranties and Guaranties

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