Table of Contents

Part 1..........................................................................................................................................................1
Group Member Detail.........................................................................................................................1
Overview of the project.....................................................................................................................1
Project Description.............................................................................................................................2
Seasonal sales on i-Crop..............................................................................................................3
Information sources..........................................................................................................................3
Price and market information..........................................................................................................3
All the prices and information are placed i-Crop by the offer, bids and prices.........................3
System use........................................................................................................................................3
Connectivity.......................................................................................................................................4
Miscellaneous....................................................................................................................................4
Team Charter.......................................................................................................................................5
Team Communication........................................................................................................................7
Team Rules and Expectations.........................................................................................................7
Team Values.........................................................................................................................................8
Code of Ethics.....................................................................................................................................8
Rules and Expectation......................................................................................................................9
Part 2:-.....................................................................................................................................................10
Learning cycle...................................................................................................................................10
Facts, Assumption and Questions...............................................................................................11
Action Plan.........................................................................................................................................12
Part 3:......................................................................................................................................................14
Communication Plans.....................................................................................................................14
Part 4........................................................................................................................................................15
Reflection............................................................................................................................................15
References.............................................................................................................................................17
Appendix.................................................................................................................................................18
Part 1
Project Name: i-Crop

Company Name: Virtucon Consultancy

Team name: Softcon Developers

Group Member Detail

Group Member Position Contact Number Email Address

Uma Lama Project Manager 0406430822 uma.lama.c5@gmail.com
Pramesh Upreti System 0404237457 coolzpramesh@gmail.com
Designer

Paras Developer 044997089 paras.ch699@gmail.com

Chaulagain

Vishnu Kumar Business 0413755082 vishnu.r.nair05@gmail.com

Raveendran Analyst

Overview of the project

Globex Corporation is an Australian owned and managed company which is established

in 2013 merging two large regional business that is Riverina Precision Farming and B T
& Sons Farming Equipment. The main aim of the Globex Corporation is to fulfill market
demand, increasing the standards of crop like quality, effectiveness and value as
compared to the competitors, supported by technical expert, deliver on time and
minimizing the environmental impacts.

Globex crop is located at Riverina Region of NSW and has three locations, Albury,
Griffith and Wagga Wagga and new office is located in NSW Central West at Orange.
Every locations is specified to deliver services. The Albury branch is the Parts and
service hub, Griffith is the precision Equipment Head Office, Wagga Wagga is the
Farming Equipment Head Office and a new office at Orange is to provide better service
to the central west and meet the needs of the many Stud Farms in the region.

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It is a revolution in agriculture to connect with the information technology. This project
offers to develop an online cash marketplace platform. The main aim of the project is to
bring grower and buyer together at one platform. This will totally be a new system and
client of the Globex is connected through a single platform i.e. i-Crop. Both i-Crop
website and app will be developed to manage, buy and sell warehouse grains.

(Virtucon Consultancy, 2018)

Project Description

The project is to develop the new online cash marketplace platform-iCrop. i-Crop will
connect grower and buyer in a single platform through website and app. This new
system will keep record of the warehoused grain, buy and sell at a time. It will be easy
access and convenient. It is mobile-enable, user interface and a new revolution in the
area of the agriculture. The goal of the project is to provide better service to the client by
connecting growers and buyers. This will create an opportunity to the place where there
are less scope of market.

The features that project must include are:-

 Transactions
 Transactions types
 Seasonal sales on i-crop
 Information sources
 System use
 Connectivity
 Miscellaneous

Transactions

Offers

Offer means grower can set the price that they want their current season warehouse
grain to sell. The offer will be accepted by the buyers after immediately placed on the
market.

Bids

Bids means buyer can list price and item they want to purchase. Growers will view it
and sell their price according to their payment terms.

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Preferred buyers

Growers can make buyers preference list with whom they are satisfied with payment
and preferred buyer will only see the offer that growers has placed.

Transaction types

It support the cash transaction as well as transfer of ownership to the buyer upon
payment.

Seasonal sales on i-Crop

It will only show the current season grains. The offer will not be visible if the season is
changed and if the bids place an older season offer then it will be conducted.

Information sources

Price and market information

All the prices and information are placed i-Crop by the offer, bids and prices.

Grain Silo Site information

This will provide information about the registered Grain Silo Site information which
include opening hour, location and contact details.

System use

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How do clients use i-Crop?

Clients can use through any web browser and app. Apps are available on android,
iPhone and tablets.

Is the i-Crop app free?

The app will be free to download but network charge may apply.

Connectivity

Internet access, and loss of connectivity

The information will be changing so the client have to be access with the internet. While
placing the offers and bids if they lose connectivity then they have to resubmit it.

If the i-Crop platform is unavailable

During an outage of the system, if clients have offers or bids then Globex must contact
them.

Miscellaneous

Printing

Client should be able to print the certain pages with in the i-Crop Website.

User accounts

The user account should be accessed through one username and password as the
client may be both grower and buyer.

(Virtucon Consultancy, 2018)

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Team Charter

Team Charter is a document formed during the forming of team which is developed in a
group setting that shows team direction.

Name Roles Skills and Knowledge Responsibilities

Project Manager - Presenting aim, - Monitoring and
objective, goal, issues controlling the
and ideas effectively. overall project
- Good co-ordination - Planning
with team members. activities and
- Negotiating the use of sequencing
budget and resources - Define project
which are goal, scope and
Uma Lama unavoidable. deliverables.
- Motivating team - Allocate budget,
member throughout resources and
the project. schedule project
- Able to solve the timeline
problem that may - Support team.
arise anytime - Generate report
- Identifying the risk, on project
causes and progress.
implementing best
solution.
- Ability to adapt the
changes and work
with team to solve
challenges.
- Knowledge in tools
and techniques.

System - Able to solve complex - Designing

Designer problem by critical requirement for
thinking. developer.
- Knowledge on tools - Planning the
Pramesh and technique. whole system.
Upreti - Able to assign work to - Selection of
other. tools and
- Background in more technology,
than one - Producing test
programming plan for tester.
language. - Data collection
and analysis.
- Documenting
design including

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 charts and
diagram.

System - Attention to detail - Discussing client

Developer information. proposal and
- Communication skill requirement.
- Able to use more than - Documenting
one programming program codes
language. and responding
Paras - Excellent time to the received
Chaulagain management skills. feedback.
- Keeping the detail - Research, plan,
information of the design, develop,
changing trends. implement, test
- Ability to learn new and maintain
programming software.
language and - Train end users.
technologies quickly. - Deploy software
tools and
processes.
- Working with
analyst, designer
and staff.

Business - Ability to design and - Identifying

Analyst modify business opportunities in
system. business.
- Ability to solve - Finding
Vishnu business problem as requirement,
Kumar needed. triple constrain,
Raveendra - Conducting verifying
n cost/benefit analysis requirement and
- Know about modelling managing
technique. system.
- Capable to apply best - Gathering
practice for documents and
communication analyzing
business
requirement.
- Documenting the
functional design
of the system

Page 6 of 20
Team Communication
We have held a two types of meeting. They are face-to-face meeting and online
meetings.

Face-to-face Meetings

Meetings Discussion Location Time

1 Discuss on objective of Location CSU Study 11:00-11:45
project. Centre, Sydney,
Canteen

2 Analyzing triple constrain Location CSU Study 11:00-11:45

Centre, Sydney,
Canteen
3 Assigning roles and Location CSU Study 11:00-12:00
responsibilities to team Centre, Sydney,
member. Canteen
4 Communicating Location CSU Study 11:00-12:15
stakeholder and evaluation Centre, Sydney,
of the project Canteen

Online Meetings

 Facebook Messenger
 Viber
 WhatsApp

Team Rules and Expectations

At my previous project, I was a part of a software development team. Each week we

have to submit the completed project feature. We have a very tight schedule. Each
project has both positive as well as negative side.

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Positive

 Respect and support each other.

 Gained confidence to do assign work in project.
 Working on a team helps to get better outcomes.
 Making decisions and problem solving.
 Shared responsibilities and gaining new perspectives.

Negative

 Coming late in the meetings.

 Distracting other and not listening carefully
 Less participation in team meeting
 Clash of ideas.

Team Values

 Listening to each other.

 Being honest and open to team member which will help to tackle any issue.
 Respect each other position and personal value.
 Resolve conflict when two people have any issue with each other.
 Full participation in the project.
 Fulfill all the responsibilities assign to you.
 Complete tasks on schedule.

(Edmondson, 2017)

Code of Ethics

 Always be open and honest with each other.

 Focus on the project rather than ego.
 Respect other ideas and treat well.
 Communicate frequently.
 Mutual understanding

(Meese, Ortmeier & Baca, 2004, p.124)

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Rules and Expectation

 Each team member must attend meetings.

 All the members must work efficiently.
 Complete assign tasks on time.
 .Good communication during the meetings.
 Manage personal conflict
 Collaborative work

We, thereby follow all the rules and regulations till the completion of the project.
Here are the signature of the team member.

Uma Lama Pramesh Upreti Paras Chaulagain

Vishnu Kumar Raveendran

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Part 2:-
Learning cycle

Meeting 1

Date Time Place Organizer Scribe

Pramesh Upreti Paras Chaulagain

Uma Lama

Vishnu Kumar Raveendran

Meeting 2

Date Time Place Organizer Scribe

Vishnu Kumar Paras Chaulagain
Raveendran
Pramesh Upreti

Uma Lama

Meeting 3

Date Time Place Organizer Scribe

Uma Lama Paras Chaulagain

Pramesh Upreti

Vishnu Kumar Raveendran

Page 10 of 20
Meeting 4
Date Time Place Organizer
Paras Chaulagain
Facts, Assumption and Questions
Facts (What we know) Assumptions(What we
think we know)
Develop i-Crop website as Client will be able to use
well as app the app and directly
connect with the buyer and
grower.
Meeting the project The system will be as per
requirement the client requirement.
Project budgeting, time The project will be
and resources presented on time.
Skills, knowledge of team Team member use their
member. skills and knowledge to
complete their tasks in
project
Support and Maintenance There will be maintenance
and updating of the
system.
Scribe
Pramesh Upreti
Uma Lama
Vishnu Kumar Raveendran
Questions (What we don’t
know)
Will they get benefit from
using it?
The requirement may be
added.
Will project will be
completed as plan?
The team member will able
to complete the assign
tasks to them.
Company will be able to
provide the support and
maintenance as client
wanted.
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Action Plan

Member Name Activities Completion Date

- Research on
introduction of the
project.
- Writing project
summary.
Pramesh Upreti - Finding the 14th August 2018
requirement of the
project.

- Determine project
scope, cost, schedule
and resources.
Vishnu Kumar Raveendran
- Determine risk and
21st August 2018
contingency plan.

- Gather skills and

knowledge required
for the project.
- Define roles and
responsibilities for all
team member 26th August 2018
Uma Lama
according to the past
experience.

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 - Assign task to the
team member.

- Define way of
communicating stake
holder.
- Evaluate the project
27th August 2018
Paras Chaulagain on the basis of the
timeline, requirement
and cost.

Part 3:
Communication Plans

Communication is a key to leading a project to a success. Effective communication is

requires to direct in every circumstances. Verbal or written, both the actions must
deliver the goal of the organization. As a part of communication, team must be inspired

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with the words and actions. (Hayward, 1998). So the communication plan is required for
the succession of the project.

Stakeholde Information Frequency Location Purpose of Mechanism

r name to be shared of of communicatio for
informatio informatio n communicatio
n n n
exchange exchange
Hardcopy, pdf,
ppt, word,
email, etc
Who What When Where Why How
Project Project Once a Virtucon Determining PowerPoint
Sponsor planning month Office the whether Slide
(Globex) report and the project is
status of the meeting its
project. requirement or
not.

Shareholde Report on 3 months Virtucon Presenting the PowerPoint

r financial Office use of Slide
investments monetary
. value in the
project
Project Progress Weekly Virtucon Understanding PowerPoint
Manager report and office the Slide
update with functionality of
issues in the system
project and managing
issues

Designer Report on Weekly or NA Understand Email

selection of whenever tools and
tools and required technology
technology, used in project
documentin and assigning
g design for work to
developer others.
and
producing
test plan for
tester.
Developer Gathering Weekly or NA Finding out Email
information whenever the technical

Page 14 of 20
 on technical required issues and
issue and reporting
documentin about the
g program features that
codes and are added to
user the system.
manual.
Business Conducting Weekly or NA Analyzing Email
Analyst cost/benefit whenever system and
analysis required solving
report. business
problem.

Part 4
Reflection

Working in team has always been fun and exciting. There will always be positive and
negative part in all of the work. From the past project experience till now, this project
has been the knowledgeable project. Formation of the team members, brainstorming
and reaching to the conclusion in a peace environment is very important to accomplish
a project. I thought strategy is the key to success of the project which is completely
wrong. Having good leadership quality plays a vital role to determine the success or
failure of a project.

As a project manager of the project, I realized that having honesty and integrity to the
work and assigning right task to the right person is essential for team. Having a clear
communication with the team is the most effective way to identify issue and solving it
timely. Good leadership is giving people the opportunities to develop by mentoring,
guiding and leading them (Pirouz, 2015). Leadership is all about managing, motivating
and inspiring team to achieve a certain goal. Working as a project manager is a learning
experience and develop my capability to tackle obstacles issues during the project. All
the team members gave their effort to complete the project smoothly. It has been
wonderful experience to work and get knowledge on the project documenting, managing
team members, resolving conflicts, maintaining peace workplace and maintain healthy
relationship with team members.

As per my experience, leader must have the following qualities to lead a project
successfully.

 Ability to understand team member differences

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  Prioritizing tasks according to the team member skills and knowledge
 Ability to communicate with people
 Supporting team throughout the project
 Managing the flow of day to day operations.
 Resolve conflict and problems positively
Project manager are those people who make effective plan, execute and
document the overall project. The techniques, skills, methods and ICT project
manager requires in IT profession are as follows:
 Maintain integrity with the team.
 Control and monitor overall project.
 Apply appropriate technical strategy and standard
 Reviewing project
 Apply quality management processes
 Managing Risk

Overall the experience of working in project has increased my level on

understanding roles and responsibilities of the project manager. As a manager, what
are the qualities that are require for the success of the project is determined.
Planning of the project, determining teams, review and documentation are the key
skills of project manager. In conclusion, this project has been a learning experience
which helped to enhance the skills required for the leadership.

References

Edmondon, R. (2018). 7 Non-Negotiable Values for Teams I Lead. Retrieved from

http://ronedmondson.com/2017/01/7-non-negotiable-values-for-teams-i-lead.html

Hayward, S. (1998). Communication in the work team. Croydon, Vic.: Eastern House.

Meese, E., Ortmeier, P., & Baca, L. (2004). Leadership, ethics, and policing. Upper
Saddle River: Prentice Hall.

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Pirouz, A. (2015). The Impact of Leadership on Business Success. Retrieved from
HUFFPOST: https://www.huffingtonpost.com/alex-pirouz/the-impact-of-
leadership-_b_6821580.html

Virtucon Consultancy. (2018). Retrieved from http://thinkspace.csu.edu.au/virtucon/i-

crop/

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Appendix

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