Plant Abroad Process

Subject Chronology Pages:
TFT IT Documentation 0001 1/(12)

Author Approved by Date (yyyy-mm-dd) Revision Doc. Class.
A.Mietta Ӧ.Ülkü 2020-05-19 1.0 Internal
Plant abroad process for TFT France

Table of contents:
1 Objective..................................................................................................................................................... 2
2 General overview of the process................................................................................................................... 2
3 SAP organizational change for Tristone Flowtech France..................................................................................2
3.1 Internal Logistics................................................................................................................................... 2
3.2 External logistics................................................................................................................................... 2
3.3 Finance................................................................................................................................................ 2
4 Material flow............................................................................................................................................... 2
4.1 Internal Logistics: shipping to GEFCO...................................................................................................... 2
4.2 Internal Logistics: Goods Receipt in GEFCO.............................................................................................. 4
Versions
# Dates Authors Comments
1.0 2019-07-08 AM Document Creation
All rights reserved. The information contained in this document is the property of Tristone Flowtech. No part of this document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means; electronic, mechanical, photocopying, recording, or otherwise, without the
prior written permission of Tristone Flowtech. Legal action will be taken against any infringement.
/conversion/tmp/scratch/476556218.docx
1 Objective
Aim of this Document is to provide to Users general knowledge of the plant abroad process configured for TFT France.
2 General overview of the process

PSA customer has asked TFT France to design a new process for selling and shipping the goods to its plant
located in Morocco.
The finished goods produced in Nantes have to be transferred to a third party warehouse, GEFCO, located
in Morocco. PSA will directly send to GEFCO its requirements and the goods will be shipped from there.
GEFCO will not use Tristone SAP, but their own system when receiving, storing and shipping the finished
goods received from Nantes.
In SAP this process requires the creation of a plant abroad.
3 SAP organizational change for Tristone Flowtech France

3.1 Internal Logistics
Plant 33A1 has been created and assigned to Company Code 3370. The new plant has the address of
GEFCO warehouse used to store the finished goods. There is no WM management in this plant and finished
goods are stored in storage location 0006, while packaging materials are stored in storage location 0005.
Material master data have been extended to this new plant. Important to notice is that in MRP2 of material
code the procurement type is set to F with Special Procurement 82 (transfer from plant 3340). With such
setting the MRP can automatically plan the required transfer on the basis of customer demand placed in
plant 33A1.
3.2 External logistics

Shipping point 33A1 has been created and assigned to the Plant 33A1. The new Shipping point has the
address of GEFCO.

Item Usage Z33A has been created and used it in item category determination.

Developed new Output type ZFRP for Proforma Invoice.
The following texts are created to display address and bank details on the Proforma invoice. We (SAP SD
team) can maintain the text in SO10 as you require.
• ZSD_PROFOMA_INVOICE_CUSTOMER
• ZSD_PROFOMA_INVOICE_FOOTER
• ZSD_PROFOMA_INVOICE_SUPPLIER

To skip the requirement assigned in the pricing procedure for the Proforma invoice to determine prices, we
(SAP SD team) need to maintain the entries in the custom table ZMAINTAIN_ENH.
Example:
3.3 Finance
4 Master data setup

With the help of SSC team, create Customer master data for GEFCO and end customer (PSA) in SAP.

Extend the material master data, including packaging, to the new plant 33A1. Create purchasing view for all
materials to be transferred to the new plant and set up the Packaging instructions.

Create the Customer material info records for GEFCO ship-to party using transaction VD51.
Also, create the Customer material info records for Customer (PSA), but here you need to maintain Plant
33A1 and Item usage Z33A to determine correct Item categories into the Sales documents.
5 Material flow
5.1 Internal Logistics: shipping to GEFCO
The finished goods have to be transferred from Nantes, plant 3340, to GEFCO warehouse, plant 33A1, using
a stock transport scheduling agreement. Please see below the details of the document created:
In the above document there is the Supplying plant 3340 instead of the Vendor code. Item category is U that
means stock transfer as the goods remain property of Tristone Flowtech France.
The schedule lines are automatically updated by the MRP running in plant 33A1 where sales schedule
agreement is created and forecasts are received.
Whenever the goods have to be shipped to GEFCO, you must create a delivery with reference to the stock
transfer scheduling agreement, using transaction code VL10B.
Once the delivery has been created you have to proceed as in the case of shipping to final customer,
including the creation of the Shipment.
Once the goods issue has been posted the system is automatically creating an inbound delivery, that has to
be used to post goods receipt in plant 33A1 when GEFCO confirms the arrival of the goods. You may check
the inbound delivery number from outbound delivery document flow or from MD04 in plant 33A1. See below
examples:
The quantity delivered to GEFCO is now under stock in transit and you can display it from MMBE in plant
42A1:
5.2 Internal Logistics: Goods Receipt in GEFCO

When Nantes receives confirmation that the goods have reached GEFCO warehouse, the goods receipt
must be posted in SAP. This is done using the inbound delivery previously created.
Use transaction VL32N and enter the inbound delivery number:
Press enter and you ill see the following:
Go to Stock placement tab and enter the putaway quantity (is the quantity GEFCO has physically received).
Set also the storage location 0005 for the packaging items:
Then you can post the goods receipt clicking on the icon .
There is no Handling Unit management in storage location 0006 nor WM, so the process is complete without
further step. You will see the received quantity into stock, available to be shipped to the customer.
6 SD / EDI flow
6.1 EDI flow:
Customer sending Delivery forecast (DELFOR Idocs) to Tristone and firm orders (DELJIT Idocs) to GEFCO.
Tristone delivering goods to GEFCO based on forecast received from PSA and also send ASN (DESADV
Idocs) to GEFCO.
GEFCO deliver goods to PSA based on firm orders they received from PSA, also GEFCO send ASN to PSA
and copy of ASN to Tristone (EDLNOT).
Tristone sending invoices to PSA based on the copy of ASN through EDI invoice (INVOIC) and also sending
Paper invoices to PSA.
6.2 SAP flow:
Create Sales Scheduling agreement (type LK) for the customer using ransaction VA31, make sure delivering
plant and shipping point 33A1 getting determined in the this SA. Delivery forecast Idocs getting updated in
this SA.

As mentioned above in Internal Logostcics Material flow section, MRP background job will transfer
schedules/requirement from Sales scheduling agreement to Purchasing stock transport agreement.
Create outbound deliveries (Delivery type NL) to GEFCO with reference to Purchasing stock transport
agreement using transaction VL10B.

Create Proforma invoice (type F8) with reference to delivery created to Gefco using transaction VF01, make
sure that pricing records are set up correctly and same are determining into the proforma invoice.
Use output type ZFRP to print the Proforma invoice, also you can set up the output record to automatically
print proforma on the particular printer.
Once GEFCO delivers goods to PSA based on firm orders they received from PSA, GEFCO sends ASN to
PSA and copy of ASN to Tristone (EDLNOT). We can monitor EDLNOT Idocs in the transaction ZYYF8.
These Idocs create External agent sales orders (order type ED) and also immediate delivery gets created.
This delivery is not warehouse managed, hence just enter picking quantity and picking tab of delivery and
post goods issue.

Then create customer invoice (type F2) using transaction VF01 with reference to delivery. Use your standard
output type (RD00) to print the customer invoice, also you can set up the output record to automatically print
proforma on the particular printer.
Document flow of Sales SA:

Plant Abroad Process

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Subject Chronology Pages:

TFT IT Documentation 0001 1/(12)

Plant abroad process for TFT France

2 General overview of the process

3 SAP organizational change for Tristone Flowtech France

3.2 External logistics

4 Master data setup

5.2 Internal Logistics: Goods Receipt in GEFCO

Press enter and you ill see the following:

6.2 SAP flow:

Document flow of Sales SA:

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