RISING TIDES ALLIANCE

Business Networking



Presents  

4  Steps  To  Effective  

Time  Management    
Turning Time Into Productivity

©    MyEureka  Solu.ons  2014  

White Plains, NY November 12th, 2014

What  is  time  management?  
 Time  Management:  the  ability  to  use  
one's  0me  effec0vely  or  produc0vely,  
especially  at  work.  
       "0me  management  is  the  key  to  
efficient  working"  

What  Are  Your  Most  Common  Challenges  To  Time  Efficiency?  

 
•  Distrac0ons  /  Focus  
•  Misjudging  0me  required  
•  Lack  of  priority  
•  Ra0onalizing  (“Can  do  it  tomorrow…”)  
•  Lack  of  commitment  to  success  
 
 
What  Are  The  5  BIG  TM  Lies?  
Big  Lie  #1  
“I  am  not  in  control  of  my  distrac1ons.”  
 
Big  Lie  #2  
“I  can  effec1vely  mul1-­‐task  and  I  have  to  to  get  everything  done.”  
 
Big  Lie  #3  
“I  know  I  should  do  this…I  will  but  I  don’t  have  1me  right  now.”  
 
Big  Lie  #4  
“My  stress  comes  from  outside.”  or  “I  do  beAer  under  pressure.”  
 
Big  Lie  #5  
“I  know  my  goals  and  I  don’t  worry  because  I  usually  get  there.”  
Keys  to  Productivity  
•  Have  an  EFFECTIVE  Time  Management    Plan  

•  Cascading  GOALS  to  scheduled  behaviors  enables  success  

 
•  Reducing  stress  brings  an  instant  produc0vity  upgrade  

•  Stop  lying  to  yourself  

 
4  Steps  To  Effective  
Management  
1.  Cascade  GOALS  to  manage  your  
priori0es  

2.  Learn  how  to  act  as  a  MINDFUL  

UNITASKER  

3.  See  your  ac0ons  in  terms  of  

CONSEQUENCES  

4.  Manage  your  TIME  BUCKET  LIST  

1.  Use  Goals  to  Drive  Actions  
Most  people  have  goals  but  they  tend  to  be…  
 Bo^om  line  
 Mid  or  Long  Term  (quarter,  annual)  
 Overly  flexible  
 SMART  but  distant  
 
Great  Time  Managers…  
•  Use  SMART  GOALS  to  drive  Weekly  and/or  Daily  Ac0vity  
•  Cascade  Annual  Goals  into  manageable  chunks  and  0med  
milestones  
•  Are  clear  why  their  goals  are  important  to  them  and  care  
about  the  consequences  of  success/failure  
2.  Become  a  Mindful  Unitasker  
Mul0tasking  for  produc0vity  is  a  myth…  
•  You  can  only  give  full  a^en0on  to  one  thing  
•  Unfocused  ac0ons  lead  to  stress  
 
MINDFULNESS:    
Awareness  in  the  present  moment  without  judgment  
 
Learn  how  to  perform  MINDFUL  ac0vity:  
•  Observe  the  difference  in  a  basic  ac0vity  (ea0ng,  listening)  
when  you  are  fully  engaged  and  focusing  
•  Do  one  thing  at  a  0me,  do  it  very  well,  and  then  move  on  
•  MINDFULNESS  not  only  reduces  stress  but  promotes  a  
posi0ve  sense  of  accomplishment  because  you  are  aware  of  
what  you  have  done  
3.  See  Activity  by  Consequence  
The  Covey  Model  for  Priori0zing  is  all  about  understanding  the  
CONSEQUENCES  of  COMPLETING  or  NOT  DOING  a  given  ac0vity  
4.  Create  Your  Bucket  List  
Rather  than  the  2  dimensional  thinking  of  PRIORITIZING  put  your  ac0vity  in  the  
prac0cal  way  we  think  of  tasks:  
•  Put  your  To  Dos  into  the  appropriate  bucket  
•  Schedule  every  item  in  your  Must  Do  bucket  
•  Move  one  item  a  day  from  Should  Do  to  your  Must  Do  bucket  
•  Move  one  item  a  week  from  Could  Do  to  Should  Do  
•  Put  a  0me  limit  on  your  buckets  that  make  sense  for  you,  an  example:  Must  =  1  
day,  Should  =  1  week,  Could  =  1  month  
 
If  you  expect  it  to  get  done  you  should  schedule  it  to  be  done!  
 
               MUST  DO                                                                    SHOULD  DO                                                            COULD  DO  
Prioritize  and  Put  in  a  Bucket  
Keating(Electric 11/10/14

TIME%MANAGEMENT%MATRIX
NOT
URGENT URGENT
time

CRISES PLANNING
DEADLINES EMPOWERMENT
IMPORTANT MEETINGS CREATIVITY
PROPOSALS STRATEGY
CUSTOMER(CALL BILLING(
consequence

EMAILS TRIVIAL(MATTERS
PROJECTS ESCAPE(ACTIVITIES
NOT INTERRUPTIONS CHIT(CHAT
IMPORTANT MEETINGS
Takeaways…  
1.  Cascade  your  GOALS  to  translate  into  daily  behaviors  or  
ac0vi0es  that  you  can  schedule  and  measure  
2.  Try  to  prac0ce  MINDFULNESS  in  an  everyday  task  both  with  
work  tasks  and  with  home  life  tasks  
3.  Understand  the  priority  of  your  tasks  by  seeing  the  
CONSEQUENCES  or  comple0on  or  dele0on  or  delay  
4.  Try  and  categorize  your  To  Do’s  into  3  Buckets:  Must,  
Should  and  Could  Do  for  one  week  

Prac%cing  EFFECTIVE  TIME  MANAGEMENT  will  make  you  more  

produc%ve  while  feeling  proud  of  your  accomplishments  with  
less  stress  and  help  you  more  easily  manifest  your  success!  
Contact  Info  

 Tom  Fox  
 President  
 MyEureka  Solu.ons  LLC  
 
1315  Park  Ave.    
Mamaroneck,  NY  10543  
P:  917  539-­‐6617  
E:  tom@myeurekasolu0ons.com  
h^p://www.myeurekasolu0ons.com  
 
 
   MyEureka  Solu.ons  
   Success  Training  
   Empowering  Performance,    
   Through  Strategy  &  Skills  
 
Rising  Tides  
Alliance  
Based  in  Westchester  County,  NY,  RTA  is  a  networking  
organiza1on  that  believes  networking  should  be  more  than  
handing  out  a  business  card  or  coaxing  referrals.  The  true  giver  
knows  that  the  1de  raises  all  ships  and  allows  you  to  be  a  person  
of  value  to  others  while  doing  very  well  for  yourself.    
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