EXCEL FUNCTIONS

LEARNING OBJECTIVES

 Database Functions - DAVERAGE / DCOUNT / DSUM

T his chapter discusses the most time saving and complex functions provided by Excel. Take your time to
digest the concepts as these will prove very handy.

DATABASE FUNCTIONS – DAVERAGE / DCOUNT / DSUM

DAVERAGE

WHAT DOES IT DO?

 This function examines a list of information and produces and average.

SYNTAX

 =DAVERAGE(DatabaseRange,FieldName,CriteriaRange)
 DatabaseRange is the entire list of information you need to examine
 The FieldName is the name or cell of the values to be averaged, such as "Unit Cost”
 The CriteriaRange is made up of two types of information
o The first set of information is the name, or names, of the Fields to be used as the basis for selection
o The second set of information is the actual record, or records, which are to be selected, such as ZeroK
as a brand name

EXAMPLE

B C D E F G H I
Box Boxes In Value Of
3 Product Wattage Life Hours Brand Unit Cost Quantity Stock Stock
4 Broom 200 3000 ZeroK $4.5 4 3 $54.0
5 Tube LIght 100 2000 ZeroK $2.0 15 2 $60.0
6 Broom 80 1000 ZeroK $0.2 40 3 $24.0
7 Krit 100 unknown ZeroK $1.3 10 4 $50.0
8 Krit 200 3000 ZeroK $2.5 15 0 $0.0
9 Broom 200 3000 Britts $5.0 3 2 $30.0
10 Tube LIght 100 2000 Britts $1.8 20 5 $180.0
11 Broom 100 2000 ZeroK $0.8 10 5 $40.0
12 Broom 40 1000 ZeroK $0.1 20 5 $10.0
13
14 Brand These two cells are the Criteria range.
15 Type the brand name : Britts
16
17 The average cost of Britts is : 3.4 =DCOUNT(B3:I19,F3,E14:E15)
DCOUNT

WHAT DOES IT DO?

 This function examines a list of information and counts the values in a specified column
 It can only count values, the text items and blank cells are ignored

SYNTAX

 =DCOUNT(DatabaseRange,FieldName,CriteriaRange)
 The DatabaseRange is the entire list of information you need to examine, including the field names at the top
of the columns
 The FieldName is the name or cell of the values to be counted, such as “Life Hours Rating”
 The CriteriaRange is made up of two types of information
o The first set of information is the name, or names, of the Fields to be used as the basis for selecting
the records, such as the category Brand
o The second set of information is the actual record, or records, which are to be selected, such as ZeroK
as a brand name

EXAMPLE

B C D E F G H I
Box Boxes In Value Of
3 Product Wattage Life Hours Brand Unit Cost Quantity Stock Stock
4 Broom 200 3000 ZeroK $4.5 4 3 $54.0
5 Tube LIght 100 2000 ZeroK $2.0 15 2 $60.0
6 Broom 80 1000 ZeroK $0.2 40 3 $24.0
7 Krit 100 unknown ZeroK $1.3 10 4 $50.0
8 Krit 200 3000 ZeroK $2.5 15 0 $0.0
9 Broom 200 3000 Britts $5.0 3 2 $30.0
10 Tube LIght 100 2000 Britts $1.8 20 5 $180.0
11 Broom 100 2000 ZeroK $0.8 10 5 $40.0
12 Broom 40 1000 ZeroK $0.1 20 5 $10.0
13
14 Brand These two cells are the Criteria range.
15 Type the brand name : ZeroK
16
17 COUNT VALUE of ZeroK is : 6.0 =DCOUNT(B3:I19,D3,E14:E15)
DSUM

WHAT DOES IT DO?

 This function examines a list of information and produces the total

SYNTAX

 =DSUM(DatabaseRange,FieldName,CriteriaRange)
 The DatabaseRange is the entire list of information you need to examine, including the field names at the top
of the columns
 The FieldName is the name or cell of the values to be totaled, such as “Box quantity“
 The CriteriaRange is made up of two types of information
o The first set of information is the name, or names, of the Fields(s) to be used as the basis for selecting
the records, such as the category Brand
o The second set of information is the actual record, or records, which are to be selected, such as ZeroK
as a brand name

EXAMPLE

B C D E F G H I
Box Boxes In Value Of
3 Product Wattage Life Hours Brand Unit CostQuantity Stock Stock
4 Broom 200 3000 ZeroK $4.5 4 3 $54.0
5 Tube LIght 100 2000 ZeroK $2.0 15 2 $60.0
6 Broom 80 1000 ZeroK $0.2 40 3 $24.0
7 Krit 100 unknown ZeroK $1.3 10 4 $50.0
8 Krit 200 3000 ZeroK $2.5 15 0 $0.0
9 Broom 200 3000 Britts $5.0 3 2 $30.0
10 Tube LIght 100 2000 Britts $1.8 20 5 $180.0
11 Broom 100 2000 ZeroK $0.8 10 5 $40.0
12 Broom 40 1000 ZeroK $0.1 20 5 $10.0
13
14 Brand These two cells are the Criteria range.
15 Type the brand name : Britts
16
17 Number of boxed in stock of Britts is : 7.0 =DCOUNT(B3:I19,H3,E14:E15)