Project Management Report

MGT 490.
1 Final Project
Submitted to:
Maruf Ibne Wali
Department of management
School of Business and Economics
North South University
Submitted by:
ASM Belwal Islam 1521145630

Israt Jahan Lubna 1612424630
Sabrina Rashid 1421297630
Md Khairul Islam Pranto 1530685030
J.M Nasir 1612148630
Letter of Transmittal
May 17, 2020
Mohammad Maruf Ibne Wali
Department of Management
School of Business and Economics
North South University
Subject: Letter of Transmittal
Dear Sir,
It is with great pleasure we hand over this report on the project management of government tender that
required Construction of 14 storied building no. 1 at Bundle Sebok Nibash at 33 no. Ward under
Chattogram City Corporation.
Our project has made us understand the workings of an actual project management team and great
benefitted us. We believe this report has increased our knowledge of how government tenders work. The
work was tedious but extremely rewarding. At the end of the day, we ended up feeling like actual project
managers. The entire report has been carefully completed by the joint efforts of all of our group members.
We have certain limitations within the report as we do not have access to accurate information in the field
but we tried our best to make sure this report is well crafted. We sincerely hope the report fulfills your
expectations.
We thank you for giving us the opportunity to learn from a real world example and wish you will
appreciate our work and forgive us for any errors.
Sincerely,
Name ID
ASM Belwal Islam 1521145630
Israt Jahan Lubna 1612424630
Sabrina Rashid 1421297630
J.M Nasir 1612148630
Md Khairul Islam Pranto 1530685030
Executive Summary
The name of the project is “Construction of 14 storied building no. 1 at Bundle Sebok Nibash at
33 no. Ward under Chattogram City Corporation”. The reason for taking this initiative by
government is to accommodate nurses of the government owned hospitals. Currently the
capacity of building is very less to handle the required number of nurses. So ministry of local
government has taken decision to build 14 stored building for nurses to accommodate. The
project will take two years to complete and the whole work is divided into six phases. Each
phase is then in sub divided into different task and the time frame is also divided. The budget of
the project is 11 crore taka and we have taken a margin of 25% from the project. The initial
amount to start the project will be given by the government and during the construction process
if there is a shortage of resources, we will use if from our own pocket as well. The ministry of
local government is responsible for inspection and evaluation of the project. The resources we
need are human labor, financial resource, skill and experts, engineers, project managers, sand,
brick, cement and many more. We have ensured a constant supply of these raw materials from
different supply base from the lists. We need to provide the accommodation facilities as well to
the labor. We have developed a contingency plan, communication plan, risk management
strategies, risk register, risk log and how to mitigate those. The planning part gives every details
of the project how it will be started and follow to next step. And lastly, what will the scope and
additional requirements of the project. This prestigious project will help us to improve our rating
and increase the number of job for the construction company as well.
Contents
Letter of Transmittal................................................................................................................................2
Executive Summary.....................................................................................................................................3
Project Proposal..........................................................................................................................................5
Project Plan...............................................................................................................................................17
Duration Estimates....................................................................................................................................27
Project Details...........................................................................................................................................27
Milestone List............................................................................................................................................28
Process Improvement Plan........................................................................................................................29
Project Details...........................................................................................................................................29
Document Details......................................................................................................................................29
Approvals..................................................................................................................................................30
Programme Benefit Profile........................................................................................................................34
Project Details...........................................................................................................................................34
Document Details......................................................................................................................................34
Approvals..................................................................................................................................................35
Communication Plan.................................................................................................................................38
Quality Management Strategy..................................................................................................................45
Risk Management Strategy........................................................................................................................50
Appendix:..............................................................................................................................................62
Project Proposal
Project Details
Project Name: Construction of 14 storied building no. 1 at Bundle Sebok Nibash at 33 no. Ward
under Chattogram City Corporation
Project Sponsor: Government (Ministry of Local Government, Rural Development and Co-
operatives)
Project Manager: Md Khairul Islam Pranto
Proposed Project Start Date: 12 May 2020
Document Details
Version Modifications Author Date

1 First Copy Khairul Islam Pranto 12 April, 2020
( Project Manager)
Approvals
This document requires the following approvals:
Name Role Signature Date Version
Sabrina Rashid CEO 12 April, 2020 1
Israt jahan lubna Supply Chain 12 April, 2020 1
Manager
ASM Belwal Engineer 12 April, 2020 1
Islam
Md Khairul Project Manager 12 April, 2020 1
Islam Pranto
J.M Nasir CFO 12 April, 2020 1
Distribution
This document has been distributed to:
Name Role Date Version
Government Public Betterment 12 April, 2020 1
City Corporation Evaluation of the whole project 12 April, 2020 1
Bangladesh Bank Financing facilities 12 April, 2020 1
Project Manager Backbone of the Project 12 April, 2020 1
CEO Owner of the construction 12 April, 2020 1
company
CFO Monitoring the spending rate 12 April, 2020 1
Background
Number of government hospitals are increasing so as number of nurses. But the residence of
nurses are very limited. In order to fulfil housing needs of these nurses they will need new
homes.
The Shebok Nibash project is a project from government’s ministry of local government. Its
purpose is to build new multistoried building for nurses under Chattogram City Corporation.
Nurses have quarter in 33 no. ward and ministry of local government is sponsoring new project
to build 14 storied building. Currently they have lands in 33 no. ward and very soon construction
of new building will begin.
History
The company Premium Contractors limited has started their operation in 2015. Mr. Belwal and
Mr. Khairul is the founder of the company, but later they have taken Ms. Israt, Mr. Nasir and Ms.
Sabrina as the co-founder of the company. We have a good reputation on being successful in
some notable project. The Shebok Nibash project is very similar to our previous projects. If, we
take this project, it will enhance our reputation and we will be listed as successful, if we could
complete the project according to tender requirements and within its timeframe.
Requirements
Business Case
Ministry of local government is responsible for housing and building, regional and rural policy,
municipal and cities administration and finances and the conduct of elections. It has two
departments. Local government is also head of Chattogram City Corporation (CCC). Number of
nurses in hospitals of government have been increasing and thus there need for accommodation.
Ministry have been taken decision to make 14 storied building in 33no. ward for hospital nurses.
Thus locals will be befitted and hospital services will be better. Ministry have set of requirements
and they time is given two years to complete.
The construction shall not just benefit the nurses but also hospitals can have more nurse, which
will benefit the local population.
Business Opportunities
The benefits from this project is very clear-cut. As soon as we hand-over our project, within one
month, all dues will be clear as this is a government funded project. We have opportunities to
work with them again as well. We are expecting a 20% net profit from this project. Reliable
contractors will also be happy with us.
Solution
To solve the housing issue of city corporation workers ministry of local government has given us
project to complete 14 storied building. To begin the construction we have to make planning and
forecast the project well to end in time with good quality. We will use subcontractors and buy
products and materials in bulk from suppliers. Our project have enough time to finish properly
and we will do the construction at standard quality and as cost efficiently as possible.
Vision:
 Build the 14 storied building in timely and cost effective manner
 Maintaining professionalism and honesty throughout the project
 Finishing the project on time ensuring acceptable standards and benefiting the population
that will accommodate in the building
Objectives:
The objectives of the project needs to be clear for achieving the end goal.
 Financial: Finishing the project within budget and don’t use unnecessary money for
planning purpose.
 Time: Using various supply chain methods to finish the project within time.
 Performance: The work must meet the expectations of the stakeholders.
 Satisfaction: One of the main objectives is to make sure the relevant stake holders are
satisfied by the completion of the project
 Goal: Make good impression and ensure future offers.
Scope:
The scope of the project is how well the project meets the needs for which it is intended. The
project must deliver the full finishing of 14 storied building. It must follow all the standard of the
sponsor.
The building must have all the requirements and it should be able to accommodate given number
of apartments.
The construction of the 14 storied building’s scope of success is especially important because of
its importance and impact on the workers who will be accommodated here. After the completion
of the project it will give home to 700 city corporation workers. Which will financially benefit
employees and politically improve government’s position.
The main people group affected would be those that live in the old building. They have to stay
on their own until the construction ends. However, the increase of accommodation after its
completion outweighs its impacts.
Deliverables:
Deliverables are list that are going to be produced during completion of the project.
Deliverable Description Notes
1. Procurement of raw  Raw materials will be collected JIT basis
materials  Heavy machines will arrive 1day before
using.
 Supply department for collecting raw
materials.
 If needed, we can procure raw materials
globally.
2. Preparing construction site  Demolishing old housing.
 Making the construction site suitable for
work.
 Temporary accommodation for the
workers of the project.
 Have a look on the political influences that
might ask for bribes to start construction.
3. Completion of construction  Look into the details of scope requirement.
 Check into other additional requirements
 See what extra cost incurred.
 Check any change and additional
requirements occurred.
4. Handing over the project  Project evaluation by government.
 Evaluation by our team members as well.
 See if the requirements fulfilled or not.
 Handling over the project.
 Project success or failure.
 Closing the project.
Timeframe
Approximately 100 weeks of continuous works are required to complete the work. The workers
will be divided into two shifts so that we can get most productivity form the resources. The Gantt
chart done in Microsoft Project is below. The file will also be added with the email.
Task Mode Task Name Duration Start Finish Predecessors

Manually
Phase 1 14 days Tue 5/12/20 Fri 5/29/20
Scheduled
Manually
Inspection/Soil testing 5 days Tue 5/12/20 Mon 5/18/20
Scheduled
Manually
General Excavation 6 days Tue 5/19/20 Tue 5/26/20 2
Scheduled
Manually Grading General
3 days Wed 5/27/20 Fri 5/29/20 3
Scheduled Archaelogy
Manually
Phase 2 Pour Foundation 44 days Sat 5/30/20 Wed 7/29/20
Scheduled
Manually Formation of slab, crew
30 days Sat 5/30/20 Thu 7/9/20
Scheduled space
Manually
Formation of basement 12 days Fri 7/10/20 Mon 7/27/20 6
Scheduled
Manually
Remove the form 2 days Tue 7/28/20 Wed 7/29/20 7
Scheduled
Manually Phase 3 Construct Rough
335 days Thu 7/30/20 Wed 11/10/21
Scheduled Framing
Manually Building of floors and
335 days Thu 7/30/20 Wed 11/10/21
Scheduled roofs
Manually Building of shells and
292 days Sat 9/12/20 Mon 10/25/21
Scheduled skeleton
Manually Phase 4 Complete rough
42 days Thu 11/11/21 Fri 1/7/22
Scheduled Plumbering and electical
Manually Fitting of Pipes and
15 days Thu 11/11/21 Wed 12/1/21
Scheduled wires
Manually
Sewer line and vents 8 days Thu 12/2/21 Mon 12/13/21 13
Scheduled
Manually
Water supply lunes 4 days Tue 12/14/21 Fri 12/17/21 14
Scheduled
Manually
Gas Supply line 15 days Sun 12/19/21 Thu 1/6/22 15
Scheduled
Manually Phase 5 Complete dry
174 days Fri 11/19/21 Wed 7/20/22
Scheduled wall and interior textures
Manually Finishes the installation
150 days Fri 11/19/21 Thu 6/16/22
Scheduled of bricks
Manually
Plaster 16 days Fri 6/17/22 Fri 7/8/22 18
Scheduled
Manually Paintings 5 days Mon 7/11/22 Fri 7/15/22 19
Scheduled
Manually Doors and window
3 days Mon 7/18/22 Wed 7/20/22 20
Scheduled fittings
Manually Phase 6 Complete
10 days Thu 7/21/22 Wed 8/3/22
Scheduled exterior works
Manually Install swithces and
5 days Thu 7/21/22 Wed 7/27/22
Scheduled finishe mechanical trims
Manually Final clean-up of the
5 days Thu 7/28/22 Wed 8/3/22 23
Scheduled building
Resources
Below is our assumptions of the resource needed to complete the project:
Resources Quantity Notes

Sand 1000 trucks Sand will be collected from
local suppliers
Cement 50000bags Will be contracted to large
sellers and buy in bulk
Bricks 300000000 Pieces We will contract large sellers
and buy in bulk
Workers 150 people We have our own workers
and we will all hire workers
on needs.
Wood 10000 piece We will contract large sellers
and buy in bulk
Soil Excavator 200 pcs We will hire it from Bangla
Cat.
Crane 2 We will hire it from Bangla
Cat.
Steel 800000pcs We will use BSRM steel as
our supplier.
Budget plan
Resource Cost
Approximately 10,000,000 taka
Components Unit price*amount Cost
Cement 550*50000 27500000
Sand 5000*1000 5000000
Brick 12*300000000 3600000000
Rod 20000*800000 16000000000
Concrete 3000*30 90000
Doors 70*4000 280000
Mud 3000*1000 3000000
Steel Metal 30000*1000 30000000
Ceramics 50*60000 3000000
Bulldozers 3000*150 450000
Wood 30000*12 360000
Managerial Cost
Components Unit cost* units Costs
Project Manager Salary 300000*24 7200000
Travel allowances 50000
Machine operator 2000*15 30000
Security Guard 5000*24 120000
Labor Cost 500*150*730 54750000
Cooking and Cleaning 20000*24 480000
Utilities 5000*24 120000
Contractor 50000*24 1200000
Engineers 25000*24 600000
Sub-Engineers 15000*24 360000
Miscellaneous 50000
Total 64960000
Accommodation Cost
Components Costs
Project Manager 20000
Engineer, Sub-contractor 35000
Daily Labor costs 75000
Total 130000
Ownership
Owner’s information’s are below
Name Role Email Mobile
Md Khairul Islam Project Manager Khairul.pranto@northsouth.ed 01618787000
Pranto u
ASM Belwal Chief Engineer Belwal.islam@northsouth.edu 01681530983
Islam
Israt jahan lubna Contractor isratlubna5@gmail.com 01619304020
J.M Nasir Financial & j.m.nasir@northsouth.edu 01677401117
Resource Planner
Reporting
Effective and efficient communication is main priority. The team will ensure that all stakeholders
are informed of the progress on a regular basis via detailed professional emails and group chat.
In addition, weekly professional agenda-based meeting are to be held with respective
stakeholders. Everyone must be present in that meeting. Moreover, the daily work progress will
be sent to project manager via email.
Risk and Issues

Risks
Risk Details Likelihood
Adverse weather condition Our project time period is almost two years. In High
our country monsoon starts from the month of
March which might delay project completion.
Delayed Payment If payments from the governments are not Moderate
receive on time, it can delay on the work
process too. But a certain amount of money we
can invest from our company, to speed up the
project.
Inflation If inflation impacts the cost of goods and Low
services uniformly as result, the price of raw
materials increase proportionately or more. In
construction project lasting a year, we will
purchase certain raw materials to avoid this.
The longer a project will last, and the greater
the proportion of investment that must occur at
early stages, and the RWI should increase as a
result of inflation
Defective Design If the construction design is defected, there will Low
be a time lag to cover up those.
Procurement of resources We will procure from reliable suppliers, so that High
any issues can be sole easily.
Forecasting errors Forecasting is very important in construction. Low
Any error might increase cost and time of
completion.
Low productivity People from different places works together in Medium
a project. Its necessary have collaboration
otherwise there will be lack of productivity.
Legal changes Construction working requires using large Low
machines. Thus it may be a barrier for normal
movement as well as safely of the local
citizens.
Regulation changes Any changes in laws and policy may hugely Low
impact the success of the project.
Issues
Issue Details Likelihood
Poor quality of raw material The quality of the raw materials for the raw Medium
materials the organization is responsible for
them.
Technological advancement Using of technology is important for Medium
productivity. Ensuring availability is crucial.
Cash flow generation Make sure we have enough cash in hand so the High
slack time will be reduced.
Act of god These are natural disasters like earthquakes, Low
cyclone, floods which cannot be stopped.
Implication
If we cannot deliver the result of the project there will be certain implications. Ideally it includes
quantifying cost to the organization.
 Corruption Conflict: As official works have certain amount of corruption which will
increase the overall project cost.
 Legal Lawsuit: Government follows laws for their projects. so we also have to follow
those rules.
 Scratch on reputation: The organization will lose it value and status on the market.
 Loss of profit: The Company will also have to fund from its own if failure of finishing
project.
Success Criteria
Following criteria will decide the success of the project.
 Schedule: Whether the project is finished on time or not.

 Quality: The quality assurance teams report will check the quality.
 Cost: Whether the project is finished within budget.
 Stakeholder satisfaction: If all stakeholders are happy with the project then the project is
on the right track.
 Business case: If we look back where we agreed upon, and where the project is shaping,
and it can solve the issues for which the project was undertaken, we are on the verge of
success.
Authorization
_____________________________ _________________________________
Signature of Managing Director Signature of Head of Construction

Division
_____________________________
Signature of Project Manager

Project Plan
Project Name: Construction of 14 storied building no. 1 at Bundle Sebok Nibash at 33 no. Ward
under Chattogram City Corporation
Project Sponsor: Government (Ministry of Local Government, Rural Development and Co-
operatives)
Document Details

1 First Copy Khairul Islam Pranto 12 April, 2020
( Project Manager)
Approvals
Sabrina Rashid CEO 12 April, 2020 1
Israt jahan lubna Supply Chain 12 April, 2020 1
Manager
ASM Belwal Engineer 12 April, 2020 1
Islam
Md Khairul Project Manager 12 April, 2020 1
Islam Pranto
J.M Nasir CFO 12 April, 2020 1
Distribution
This document has been distributed to:
Name Role Date Version
Government Public Betterment 12 April, 2020 1
City Corporation Evaluation of the whole project 12 April, 2020 1
Bangladesh Bank Financing facilities 12 April, 2020 1
Project Manager Backbone of the Project 12 April, 2020 1
CEO Owner of the construction 12 April, 2020 1
company
CFO Monitoring the spending rate 12 April, 2020 1
Plan Description
To begin the construction we have to make planning and forecast the project well to end in time
with good quality. We will use subcontractors and buy products and materials in bulk from
suppliers. Our project have enough time to finish properly and we will do the construction at
standard quality and as cost efficiently as possible
This plan covers all the necessary elements for th entire project. This plan also describes all the
time frames, budgets.
Plan Pre requisites

 Schedule: Whether the project is finished on time or not.
 Quality: The quality assurance teams report will check the quality.
 Cost: Whether the project is finished within budget.
 Stakeholder satisfaction: If all stakeholders are happy with the project then the project is
on the right track.
 Business case: If we look back where we agreed upon, and where the project is shaping,
and it can solve the issues for which the project was undertaken, we are on the verge of
success.
Planning Basis:
Timeframe
Approximately 100 weeks of continuous works are required to complete the work. The workers
will be divided into two shifts so that we can get most productivity form the resources. The Gantt
chart done in Microsoft Project is below. The file will also be added with the email.
Work breakdown structure:
Task including time and days needed
Task Mode Task Name Duration Start Finish Predecessors

Manually
Phase 1 14 days Tue 5/12/20 Fri 5/29/20
Scheduled
Manually
Inspection/Soil testing 5 days Tue 5/12/20 Mon 5/18/20
Scheduled
Manually
General Excavation 6 days Tue 5/19/20 Tue 5/26/20 2
Scheduled
Manually Grading General
3 days Wed 5/27/20 Fri 5/29/20 3
Scheduled Archaelogy
Manually
Phase 2 Pour Foundation 44 days Sat 5/30/20 Wed 7/29/20
Scheduled
Manually Formation of slab, crew
30 days Sat 5/30/20 Thu 7/9/20
Scheduled space
Manually
Formation of basement 12 days Fri 7/10/20 Mon 7/27/20 6
Scheduled
Manually
Remove the form 2 days Tue 7/28/20 Wed 7/29/20 7
Scheduled
Manually Phase 3 Construct Rough
335 days Thu 7/30/20 Wed 11/10/21
Scheduled Framing
Manually Building of floors and
335 days Thu 7/30/20 Wed 11/10/21
Scheduled roofs
Manually Building of shells and
292 days Sat 9/12/20 Mon 10/25/21
Scheduled skeleton
Manually Phase 4 Complete rough
42 days Thu 11/11/21 Fri 1/7/22
Scheduled Plumbering and electical
Manually Fitting of Pipes and
15 days Thu 11/11/21 Wed 12/1/21
Scheduled wires
Manually
Sewer line and vents 8 days Thu 12/2/21 Mon 12/13/21 13
Scheduled
Manually
Water supply lunes 4 days Tue 12/14/21 Fri 12/17/21 14
Scheduled
Manually
Gas Supply line 15 days Sun 12/19/21 Thu 1/6/22 15
Scheduled
Manually Phase 5 Complete dry
174 days Fri 11/19/21 Wed 7/20/22
Scheduled wall and interior textures
Manually Finishes the installation
150 days Fri 11/19/21 Thu 6/16/22
Scheduled of bricks
Manually
Plaster 16 days Fri 6/17/22 Fri 7/8/22 18
Scheduled
Manually
Paintings 5 days Mon 7/11/22 Fri 7/15/22 19
Scheduled
Manually Doors and window
3 days Mon 7/18/22 Wed 7/20/22 20
Scheduled fittings
Manually Phase 6 Complete
10 days Thu 7/21/22 Wed 8/3/22
Scheduled exterior works
Manually Install swithces and
5 days Thu 7/21/22 Wed 7/27/22
Scheduled finishe mechanical trims
Manually Final clean-up of the
5 days Thu 7/28/22 Wed 8/3/22 23
Scheduled building
Resources
Below is our assumptions of the resource needed to complete the project:
Resources Quantity Notes

Sand 1000 trucks Sand will be collected from
local suppliers
Cement 50000bags Will be contracted to large
sellers and buy in bulk
Bricks 300000000 Pieces We will contract large sellers
and buy in bulk
Workers 150 people We have our own workers
and we will all hire workers
on needs.
Wood 10000 piece We will contract large sellers
and buy in bulk
Soil Excavator 200 pcs We will hire it from Bangla
Cat.
Crane 2 We will hire it from Bangla
Cat.
Steel 800000pcs We will use BSRM steel as
our supplier.
Budget plan
Resource Cost
Approximately 10,000,000 taka
Components Unit price*amount Cost

Cement 550*50000 27500000
Sand 5000*1000 5000000
Brick 12*300000000 3600000000
Rod 20000*800000 16000000000
Concrete 3000*30 90000
Doors 70*4000 280000
Mud 3000*1000 3000000
Steel Metal 30000*1000 30000000
Ceramics 50*60000 3000000
Bulldozers 3000*150 450000
Wood 30000*12 360000
Managerial Cost
Components Unit cost* units Costs
Project Manager Salary 300000*24 7200000
Travel allowances 50000
Machine operator 2000*15 30000
Security Guard 5000*24 120000
Labor Cost 500*150*730 54750000
Cooking and Cleaning 20000*24 480000
Utilities 5000*24 120000
Contractor 50000*24 1200000
Engineers 25000*24 600000
Sub-Engineers 15000*24 360000
Miscellaneous 50000
Total 64960000
Accommodation Cost
Components Costs
Project Manager 20000
Engineer, Sub-contractor 35000
Daily Labor costs 75000
Total 130000
Ownership
Owner’s information’s are below
Name Role Email Mobile

Md Khairul Islam Project Manager Khairul.pranto@northsouth.ed 01618787000
Pranto u
ASM Belwal Chief Engineer Belwal.islam@northsouth.edu 01681530983
Islam
Israt jahan lubna Contractor isratlubna5@gmail.com 01619304020
J.M Nasir Financial & j.m.nasir@northsouth.edu 01677401117
Resource Planner
Reporting
Effective and efficient communication is main priority. The team will ensure that all stakeholders
are informed of the progress on a regular basis via detailed professional emails and group chat.
In addition, weekly professional agenda-based meeting are to be held with respective
stakeholders. Everyone must be present in that meeting. Moreover, the daily work progress will
be sent to project manager via email.
22
Activity Cost Estimate

Project Details
Project: Construction of 14 Storied Building no. 1 at Bundle Sebok Nibash at 33 no Ward under
Chattogram City Corporation
Project Sponsor: Ministry of Local Government, Rural Development and Co-operatives.
Project Manager: Khairul Islam Pranto
Start Date: 12 May 2020
Expected Completion Date: 3 August 2022
WBS Khairul Islam

Date: Author:
Number: Pranto
Indirect
Resource: Direct Costs: 7500000 2500000
Costs:
10,000,000
Estimate: Method: Range:
taka
Assumptions/Constraints Additional Information Comments

The estimated cost can be
Cement-50000 bags,
maintained by
Efficiently maninging all the Bricks-300000000,Labour-150
resources and people,
Maintaining the labour cost. Wood-10000 pieces,Crane-2,
Steel-800000 pcs , Soil
Extractor-200 pcs
Activity List
23
ProjectDetails
Activity
Numbe Activity Name Activity description Responsibility comments
r
Collect and evaluate Make a The project work
information for forecast and a depend on
The project
Project The project. planned
1. management.
Management schedule and
work
accordingly
Making a proper work It indicates the work
place for the has started.
2. Foundation Project.
It gives a relief the

Gathering materials,
half of the work is
building pillars
Creating done.
3. And walls, fixing the
Structure
sanitary
And completing the
electrical work.
4. Interiors Completing the interior It is one of the
24
design important
Activity as it gives
For the project completion.
an impression of
The final look.
25
Assumption Log
12 August 1 September
Date Created: Last Update: Version: 1
2020 2020
Construction
of 14 Storied
Building no. 1
at Bundle
Project Sebok Nibash Project Khairul Islam 1 September
Date:
Name: at 33 no Ward Manager: Pranto 2020
under
Chattogram
City
Corporation
Assumption
ID Category Responsibility Due Date Status Actions
Description
1. Planning/Executio The resources Khairul Islam 1 October Open Khairul
n needed will be Pranto 2020 Islam
available Pranto will
throughout the meet the
completion of sponsor and
26
all fictional
managers to
the project.
start this
activity.
Modern looks Sabrina
20
with longevity Rashid will
2. Design Sabrina Rashid October Open
will be be verifying
2020
prioritized. the designs.
Israt Jahan
Lubna will
There is make sure
31
adequate Israt Jahan there was
3. Supply October Open
capacity to keep Lubna enough
2020
extra materials. space for
the
resources.
Belwal
Islam Dipto
There is will meet
5
adequate Belwal Islam operation
4. Manufacturing Novembe Open
prototypes for Dipto manager
r 2020
the project. and discuss
line
capacity.
Jobayer
Mohammad
There is Nasir will sit
Jobayer 25
sufficient fund with CEO
5. Budgeting Mohammad Novembe Open
available for the and PM to
Nasir r 2020
project. discuss
about the
budget.
27
Benefits Review Plan
Project Sponsor: Ministry of Housing and Public works.
Start Date: 12 May, 2020.
Date of Completion: 03 August 2022
Benefit: Construction Owner: Senior Target: Complete the

benefit benefit project in
owner time
Method of Measurement Responsibility for Timing of Measurement

Measurement
Get the team involved Define project scope Create milestone for every
task
Begin with end in mind Frame the project team Have deadlines
structure
Use proper tools Maintain communication
strategy
Evaluate all tasks
Resources for Measurement Baseline Measurements Performance Review
Planning Improve estimates Find out the critical path so
that project will not delayed
Scheduling Better performance
assessment
28
Utilization Calculating earned value

Final Interpretation
29
Duration Estimates
Project Details
Project: Author: Date: Activity No:

Resources Optimistic Estimate Most Likely Estimate Pessimistic Estimate Estimated
Dura
Sand, Cement, Bricks Approximately 100 Most likely duration If the work will Most likely d
weeks will complete will be 6 hou
of continuous works be 6 hours per day within 100 weeks then
are it
required to complete can take maximum 30
the weeks more.
work
Labours, Woods, Soil
Excavator, Dump
Trucks,
Rod
Milestone List
30
Milestone Number 01 Milestone Name Dat

Mandatory/Optional Completion Date Verificatio
15-06-20
Comments:
On this time of period our raw material collection part should be done. Trees and other unnecessary things shou
1s t phase of our project is listed on this list

30-06-20
Comments:
30-50% work should have been done between this time of period. If we see any sort of obstacle Manager shou
If we need any extra time or extra raw materials, we have to decide before finish this phase.

15-07-20
Comments:
If everything goes well then this should be our last stage of the project. Sponsor and governm project and if the
do that in this phase.
Other than that, we will wait for the approval.
Process Improvement Plan
Project Details
31
Document Details

1 First Copy Construction of 14 12April, 2020
Storied Building
Approvals

Sabrina Rashid CEO 12-04-20 1
ASM Belwal Islam Engineer 12-04-20 1
Israt Jahan Lubna Supply Chain 12-04-20 1
Manager
J.M.Nasir CFO 12-04-20 1
Distribution:
32
Name Role Date of Issue Version

Government Public welfare. 24 April 2020 1
Ministry of Inspection and evaluative of the 24 April 2020 1
construction project.
Bangladesh Bank Sanction of monetary value. 24 April 2020 1
CEO The construction company owner. 24 April 2020 1
Project Manager Backbone of the project. 24 April 2020 1
Introduction
The company Premium Contractors limited has started their operation in 2015. Mr. Belwal and
Mr. Khairul is the founder of the company, but later they have taken Ms. Israt, Mr. Nasir and Ms.
Sabrina as the co-founder of the company. We have a good reputation on being successful in
some notable project. The Shebok Nibash project is very similar to our previous projects. If, we
take this project, it will enhance our reputation and we will be listed as successful, if we could
complete the project according to tender requirements and within its timeframe.
Process Boundaries
This venture encompasses manner Procurement of Raw materials, Prepare creation Site,
General Excavation, General Area Construction, Project Delivery. Firstly, all materials need to
be needed to be had earlier than creation. Like, Bricks, sand, cement, concrete, bitumen,
asphalt, coal. Move directly to next method is preparing construction site appropriate and brief
accommodation for workers. Before doing fundamental creation the primary excavation must
be clear and precise. Removal environment like elimination of trees, clean the mud in which
buildings pillar will stand. Then the main work of this venture is construction of these
buildings may be achieved smoothly. This procedure consists of piling, plastering, building
railing. Finally, complete the construction with effectively and effectively. Evaluate the
construction properly. If there is any problem, correction that and give up the assignment.
It may be presented in the following format:

33
Process
:
Process Md Khairul Start: 12-05-20 Completion: 3-08-22
Owner: Islam Pranto
Inputs Outputs Data Required
Raw Materials Compact of raw materials in
the construction of roads and Bricks, sand, cement,
foundations and landfills concrete, rod
Construction Site Working place everywhere Suitable place
Excavation Construction of 14 Storied Removal trees, mud
Building
Construction Building Worker, raw materials,
machines
Delivery Handover the work Finished work
Comments
Process Metrics
This section should describe the process metrics, including how the team will monitor and track
the processes performances. It may be presented in the following format:
Process: Procurement of Raw materials

Metric Acceptable Mean Upper Control Lower Control
Value Limit Limit
Days 3 days 4days 2 days
Process: Prepare construction Site

Value Limit Limit
Days 14 days 16 days 12 days
Process: General Excavation
34
Value Limit Limit

Days 1 day 1 day 1 day
Process: General Area Construction
Value Limit Limit
Process: Project Delivery
Value Limit Limit
Targets for Improved Performance
This section should establish targets for the processes improved performance. It may be
presented in the following format:
Process Procurement of Raw materials

:
Metric Value Acceptable Upper Control Lower Control
(Current/Target) Mean Value Limit Limit
Current 3 days 4 days 2 days
Target 2 days 3 days 1 days
Process Prepare construction Site
:
Process General Excavation
:
Current 2 days 3days 1 days
35
Process General Area Construction

:
Programme Benefit Profile
Project Details
Document Details

1 First Copy Construction of 14 12April, 2020
Storied Building
Approvals

36

Sabrina Rashid CEO 12-04-20 1
ASM Belwal Islam Engineer 12-04-20 1
Israt Jahan Lubna Supply Chain 12-04-20 1
Manager
J.M.Nasir CFO 12-04-20 1
Distribution:

Benefit Main benefit Benefit Construction Benefit Senior

Identification: Title: benefit Owner: benefit
owner
Benefit Type: Direct Start Date: 12-04-2020 Baseline
monetary Value:
benefits
(tangible)
Benefit Description
those benefits that can be quantified and valued in financial terms, for example cost savings,
revenue generation, cost reductions
Benefit Main benefit Benefit Construction Benefit Senior

owner
Benefit Type: Direct non Start Date: 12-04-2020 Baseline
monetary Value:
benefits
(tangible)
Benefit Description
those that can be quantified but are difficult or impossible to value in financial terms, for
example fewer
37
customer complaints, productivity gains, greater accuracy, lower staff turnover, increased
response times
Benefit Dis-benefit Benefit Construction Benefit Operational

owner
Benefit Type: Indirect Start Date: 12-4-2020 Baseline
benefit Value:
(tangiable)
Benefit Description
can be identified, but cannot be easily quantified for example end user satisfaction, better
access
to information, organisational image, customer service, better morale, better perceptions
Benefit Dis-benefit Benefit Construction Benefit Operational

owner
Benefit Type: Dis-benefit Start Date: 12-04-2020 Baseline
Value:
Benefit Description
Negative consequences from the intended change.
38
39
Communication Plan
Project details
Date of Completion: 3 August, 2022
Document Details:

1 First Copy Md Khairul Islam 12 April, 2020
Pranto
Approvals:

Government Authority of the project 12 April 1
2020
Ministry of Housing Inspection of the project 12 April 1
2020
CEO Head of project company 12 April 1
2020
Bangladesh Bank Financial transaction 12 April 1
2020
Project Manager Manages the entire project 12 April
2020
Dhaka South City Check the conformation of 12 April 1
Corporation law. 2020
Distribution:
40

Government Welfare of the country 24 April 2020 1
CEO Owner of the construction company 24 April 2020 1
Ministry of Housing Evaluation of the project. 24 April 2020 1
Project Manager Center of the project 24 April 2020 1
Bangladesh Bank Sanction of money 24 April 2020 1
City Corporation Give planning permission 24 April 2020 1
Introduction:
Background: Vision:
 Complete the project within the specific time frame and the given budget effectively.
 Ensure that a high-quality project is delivered as promised to the Ministry of Road &
Bridge.
 Ensure that a safe and effective work environment is maintained at the place of
construction.
Objectives:
• Completion of the project within timeframe.
• Complete the works within estimated budget.
• Create enthusiasm among the work force so that the give their best to the work.
• Providing safe working condition for the stuffs and labors.
• Creating atmosphere of the team work.
• To earn the desired profit.
Scope:
• Successful completion of the work within time and budget and meeting the citizen’s
expectancy level.
• Ensuring smooth transport facility.
• Ensuring everyone who are affected by the project ex. Local citizens, Govt., organization,
project team all are benefited.
41
Present and Past communication methods

I. Fax
II. Board Meeting
III. Daily Report
IV. Weekly report
V. Documentation & Memo
VI. Email
VII. Wireless Phone
VIII. Face to face.
Communication Tools:
I. Meeting summaries
II. Status reports
III. Newsletters
IV. Formal presentations
Situation Analysis:
Strengths:
 Day to day updates
 Effective information flow
 Better understanding of the situation
Weaknesses:
• Inability to use new technology
• Time mismanagement
• Lack of authentic information
Opportunities:
42
• Project Blog
• Really Simple Syndication (RSS)
Threats:
• Information theft
• Technical flaws
Communication objectives:
The objective of the communication is to pass the information to those parties who interest on
the project and parties who have directly or indirectly influence on the project. The Project
Manager will be responsible for the communication objectives. Project Manager will have a
daily communication basis flow from the labor force. There will be a monthly
Communication flow from the parent organization. The main purpose of this communication is
to inform the important parties so that the transparency can be maintained and the important
document approved from the higher authority.
Communication Guidelines:
Meeting Agenda:
Meeting Agenda will be distributed 5 business days in advance of the meeting. The Agenda
should identify the presenter for each topic along with a time limit for that topic. The first item in
the agenda should be a review of action items from the previous meeting.
Meeting Minutes:
Meeting minutes will be distributed within 2 business days following the meeting. Meeting
minutes will include the status of all items from the agenda along with new action items and the
Parking Lot list.
43
Action Items:
Action Items are recorded in both the meeting agenda and minutes. Action items will include
both the action item along with the owner of the action item. Meetings will start with a review of
the status of all action items from previous meetings and end with a review of all new action
items resulting from the meeting. The review of the new action items will include identifying the
owner for each action item.
Meeting (Project Manager):

The Chair Person is responsible for distributing the meeting agenda, facilitating the meeting and
distributing the meeting minutes. The Chair Person will ensure that the meeting starts and ends
on time and that all presenters adhere to their allocated time frames.
Target stakeholders
I. Governments
II. Project Team
III. Project Sponsor
IV. The company
Stakeholders Requirements:
Name Role Information Frequency
Government Authority Project team meetings. weekly
Project Team Project implementation Meetings among members. Weekly
Project Sponsor Project owner Technical design meetings. Weekly
The company Project deliverer Project progress meetings. Weekly
Key Messages:
• Regular Payments
• New Resources Used
44
• New Labor Hire

• Problem Occurrences
Project team directories:

Name Role Email Mobile Office
Israt Jahan Lubna Supply Isratlubna5@gmail.c 01619304020
Chain om
Manager
Md Khairul Islam Project Khairul.pranto@nort 01618787000
Pranto Manager hsouth.edu
J.M.Nasir CFO j.m.nasir@northsouth 01677401117
.edu
Sabrina Rashid CEO sabrina.rashid@north 01747779580
south.edu
ASM Belwal Islam Engineer belwal.islam@norths 01681530983
outh.edu
Channels:
Delivery Channels
I. Meeting summaries
II. Status reports
III. Newsletters
IV. Fax
V. Board Meeting
VI. Daily Report
VII. Weekly report
VIII. Documentation & Memo
Information collections:
Delivery Channel Information Information Frequency

Requirement Provider
Team meeting Project progress Project Manager Weekly
45
Email Project progress Project Manager Daily

Memo Project progress Project Manager Daily
Newsletter Project progress Project Manager Weekly
46
Quality Management Strategy

Proposed Project Start Date: 12 May, 2020
Document Details

1 First Proposal Draft
Md Khairul Islam 12 April 2020
Pranto
Approvals
Sabrina Rashid CEO 12 April 2020 1
ASM Belwal Engineer 12 April 2020 1
Islam
Israt Jahan Supply Chain 12 April 2020 1
Lubna Manager
J.M.Nasir CFO 12 April 2020 1
Md Khairul Project Manager 12 April 2020 1
Islam Pranto
Distribution:
47

Introduction
The plan is to cover all the necessary things to done for the construction of high court building.
As the system lacks capacity, it is in the best interest to complete the project, so that people find
it very easy to conduct their operations.
This plan will cover the prerequisites and the basis of the plan along with details of the required
resources and timeframe. It will also look into contingency plans and discuss them briefly.
Quality are prioritized through the use of defined and weighted criteria, which vary based on the
type of project. Information on prospective projects is collected and reviewed by head office
management and staff. Management indicated that recommended projects are presented to the
Minister for approval. Earthworks include excavation, removal of inadequate material, filling,
compacting, and construction. If the content of fines is too low, surface material will be loose.
The building will ensure quality by building blocks with cements and then try breaking it with a
hammer to see the durability.
Quality Planning
Raw Material Inspection:

We can hire an inspection manager who will inspection the raw material. And can ensure 100%
good quality in raw material. So, to avoid risk and make a successful project raw material
inspection is very important in our project. This is very important to inspect the materials so that
any defect can be detected and sorted out in the beforehand.
High Tech Machineries:
Hugh tech might cause us a certain expense, but the end result will be good. Especially on terms
of quality. If we use high tech machineries in our project it will give us a quality full project.
48
There is another benefit in using high tech machineries. It will give us a best work rather than
using man power. It is also a part of quality control process.
Labor accommodation:
Labors are used in order to complete our project, and if we keep them satisfied by providing
better services, they will be happy and increase our productivity as well. It’s related with the
quality issue in our project. We will ensure protect work place, promote respectful work
relationship, provide safe and healthy working and living conditions. This way we ensure the
perfect accommodation for the labor.
Quality full inventory management:

We can look for vendor management inventory but as our project duration is less, we cannot sign
a contract on that. Hence, we would focus on quality full inventory management. Quality full
inventory management is very important in our project. Where we keep our raw materials and
other machineries that place should be perfect for stock raw materials and other machineries. We
also have to ensure safety in that place.
Quality Control
• Establish the quality of the entire project (Baseline Control)

• Establish the quality of work completed
• Establish the quality needed for the raw materials. Grading will be given.
• Choosing right equipment models needed for the project.
• Compare the actual to the projected quality (Analysis and Trending)
• Establish corrective action (Remedial measures)
• Establish effectiveness of corrective action (Results of Action)
• Establish adjustment to corrective actions (Follow-up)
• Obtain the assistance of an expert in statistical methodology and quality control.
• Develop a quality plan consistent with the quality criteria.
49
• Develop a system for documentation and compliance for inspection and testing.
Quality Assurance
This section should include thee approach to quality assurance throughout the project. This might
include the following:
 The project boards responsibilities: The Top Management Board in a project is

dependent all the members of the project who would contribute to the success. Even the
supplier is responsible for the success.
The board should always be chaired by the CEO, who takes executive responsibility for
decisions relating to the project.
 Compliance audits: Day to Day inspection of raw materials and equipment’s will
prevent the insufficient need of these. Also it will assure that all the equipment’s are
working properly and also the work is not going to stop any while in between the
project.
Reviews: Reviews are often very important for the quality assurance. The review might
be provided by other construction business or also can be recommended by the engineer.
As it is a government project if there is a special requirement of specific model by the
government we will be searching for further query and capabilities.
Tools and techniques:

•Expert hiring- external sources would be cheap in this case. Frequent inspection would
result in higher quality assurance.
50
•Correct supplier selection: if we can get a supplier we can supply our materials in an
economic way along with high quality material, it would save our time a lot and coast as
well.
•Good logistic system: We have to ensure a perfect logistic system in our project. If our
logistics system is not ok, then it affects our project. Because of logistic problem there
can be delay in delivery raw materials and others thing. So then the lead time will be
increased. So in our project the logistic system has to must be ok.
•Records: all the document should be recorded in computer and in cloud as well. All the
server will have the same information regarding document and all others.
Reporting
This section should include any quality management reports that need to be produced. It might
be presented in the following format:
Purpose Author Recipient Frequency

Ongoing work  Project Contractors Project Manager Twice a
Complications accomplishment month
rate
 Quality
inspection
 Labor
Productivity
Inspection report  Raw material Procurement Project Manager, After new
criteria Manager Quality manager shipment arrives.
 Machineries & Mostly Once a
specification Project month
 Miscellaneous Management
cost of office
procurement
51
Roles and Responsibilities:

This section should include those responsible for quality management activities. It might be
presented in the following format:
Name Role Responsibility

Sabrina Rashid CEO She has a big responsibility about full
project.
ASM Belwal Islam Engineer He look after all structural and engineering
part.
Israt Jahan Lubna Supply Chain Manager She conduct with different types of
supplier and sort out best quality RAW
materials.
J.M.Nasir CFO He account all the financial data.
Md Khairul Islam Project Manager He has a project responsibility. He make
Pranto sure the project is going well and he
handle the project problems.
Risk Management Strategy

Project Details
Project: Construction of 14 storied building no.1 at Bundle Sebok Nibash at 33 no. Ward under
Project Sponsor: Ministry of Local Government, Rural Development and Co-operatiives.
Document Details
1 First Proposal Draft Khairul Islam Pranto 2020

( Project Manager)
52
Approvals

Sabrina Rashiid CEO 14 April 2019 1
Belwal Islam Engineer 14 April 2019 1

Dipto
Lubna Manager
Jobayer CFO 14 April 2019 1
Mohammad
Nasir
Khairul Islam Project Manager 14 April 2019 1
Pranto
Distribution
Name Role Date of issue Version

Government Public welfare 26 April 2019 1
Ministry of Inspection and 26 April 2019 1
evaluation of the
Bangladesh Bank Sanction of monetary 26 April 2019 1
value
CEO The construction 26 April 2019 1
company owner
Project manager Backbone of the 26 April 2019 1
project
Every project has some amount of risks and uncertainties so without a risk management strategy
it costs a huge amount for the project. Our project has its own set of unique risks that needs to be
53
managed to avoid the unwanted situations the project might face otherwise it will cost a huge
amount.
To begin the risk management strategy the workers ,owner, sponsors involved with the project
all needs to be committed and work together. The project will be successful through team work,
support and commitment. If they back off the project will be doomed to fail. For this risk
management the project manager and team members need to work from the earliest time.
Risk management strategy is one of the most important activities that the project must perform to
mitigate the risks. This strategy is to mitigate risks not increasing them. If this strategy increases
personal risks of the team members, project manager then there should be other strategies to
mitigate their own risks.
Top Risks
The top most risks of the project are:
Supply of funds: The project faces problems in their supply of funds from the government . The
project itself can not bear all the costs. The government sometimes don’t provide the funds that
are needed for successful completion of the project.
Delayed in project activity completion: Sometimes the project activity gets postponed due to
carrying of raw materials by road . The government keeps the work pending that causes delay in
work of the project. The workers laziness and the lack of government support results in a delay
in the activity of the project.
Risk Management Approach
For the risk management the project should follow the following steps in a systematic way. The
steps will help in the mitigation of risks. This steps are as follows:
Risk identification: For the risk management the project should identify the type of risks they
are facing. There are some types of risks that exists in a project. To deal with it the first step is to
identify the type of risk.
Qualitative risk analysis : The project should identify the qualitative risk of the project and
work to mitigate it. By qualitative analysis method we will use risk matrix wto help us in the
54
identification of the probability and impact of risks on the project. Risk matrix will ensure
resources and strategies to be used in each cases.
Quantitative risk analysis: There are also some financial risks that exists on a project. To
mitigate such risk quantitative analysis method will be effective. We will use FMEA
method( Failure Mode and Effect Analysis) to prioritize the risks according to RPN( Risk
Priority Number)scores, PERT and Critical method.
Risk Response Planning: Based on our qualitative and quantitative analysis method we will
consider the risk response planning. By this method we will find out whether to accept the risk
as it is without taking any preventive measures to mitigate it or to avoid the risk before it causes
a threat to the project. Whether to transfer the risk onto other parties through subcontracting or to
mitigate the risk where it is causing a treat.
Risk monitoring and control: The project team members and project manger should monitor
the risks that are associated with the project. For control purpose we will assign an expert so that
the risks that are associated with the project can be controlled be it causes a failure to the projects
success. It is very important to monitor the risks through collecting data, recording and reporting
detailed information. This date will be used to control the project by comparing the projects
performance with that of the desired performance.
Risk Management Register/log: The register/log is very essential to mange the risks of the
project. It provides data related to the risks that occurred earlier and provides knowledge about
how to deal with risks. In the register all the records should present to provide knowledge and
information so that the project can manage the risks gathering informations.
Tools and techniques:
For most of the cases Delphi method is appropriate for estimation of risks. The experts opinion is
not enough to deal with risks. For quantitative analysis FMEA method can be used where RPN
number helps to prirotize the risk and mitigate it. These are the tools and techniques that are
popular in the management of risks.
Risk Identification:
The methods of risk identification are:

55
Document review: All the document of the project needs to be reviewed.
Brainstorming: The team members will brainstorm among themselves to identify the risks that
exists in the project.
Delphi Method: To identify risks experts knowledge and guesses can be used through Delphi
method.
Root cause analysis: By identifying the root cause of the risk that arises a project manager can
eliminate the threats of risks that might arise in the future and also eliminate the prevailing
risks .
Assumption analysis: the assumptions of the top management, project mangers, team members
are important in the identification of risks . The project manager should report on a daily baisis to
the top management and follow the assumptions of top management. If the assumptions goes
wrong it will cost money for the project.
Risk qualification and prioritization
We are using the most popular methods. The Delphi method will be more prioritized based on
expert guesses and knowledge. For quantitative analysis the FMEA method will be more
prioritized and other methods such as- cost estimation, records, financial evaluation and many
more.
This methods will help us throughout the projects risk evaluation and management as these are
very well known and expected to give better results for both qualitative and quantitative analysis
of risk.
Risk monitoring
Monitoring of risk is very important for prevention of risks that arouse in the project. For
monitoring we will collect data, record and report necessary information on the project. This
collected data will be used for control purpose of project because without control the risk might
increase in the future and result in the failure of desired performance. The collected data through
monitoring will be measured between the projects performance with that of the desired
performance. We will also monitor the macro environment so that we can adapt with any
56
changes in the environment. To mitigate the risk we will take measures according to the changes
in the external and internal environment. So monitoring is essential to avoid unwanted situations.
Risk Mitigation and Avoidance
For mitigation of risk and avoidance we will follow some techniques. There are various methods
to estimate risk based on this techniques we will work accordingly.
Based on qualitative and quantitative analysis we will adopt risk response strategy. The strategy
is to firstly accept the risk as it is without taking any measures to mitigate it. Secondly , avoid the
risk by taking preventive measures. Thirdly, transfer the risk to another party through
subcontracting. Lastly, mitigate the risk where it can not be avoided so that the impact of risk can
be reduced and cost can be reduced as well. This strategy will be followed by us for risk
mitigation and avoidance.
Risk register
Risk register contains historical records, data of previously occurred risk. It can be used to
mitigate the risk before it occurs. It provides knowledge regarding maintain of risk, tracking of
risk and how it can be eliminated in a systematic way.
Reporting
All the team members and project manager will be responsible for the reports related to risk
management. The report should contain all the detailed information, questions, how to eliminate
risk and the team members will evaluate the data based on the information then the project
manager will be responsible for the collection of data given by the team members compile them
and report to the top management, sponsor on daily basis. The project manager should work
according to the decision of the top management.
Timing of Risk Management Activities
Timing of risk management activities depend on the type of risk and its effect. There are some
risks that should be managed early without any delay otherwise it can cost us a huge amount
while some risks that do not have high impact on the project can be managed slowly. To reduce
cost and impact on the project we will follow the timing of risk management activities based on
57
the severity. The gantt chart will help use to see whether we will be able to minimize any activity
and save both our time and cost.
Roles and Responsibilities
Roles and responsibilities of those involved in the project:
Project Managers: The project managers job is to get the work done by the workers, motivate
them, maintain good relation with all, timely report to the top management. The project manager
can evaluate risk, identify risk, collect necessary data from the team members, formulate
planning and work accordingly. The PM can guide the team members in dealing with risks ,
collect data for the controlling of risks . So the role of PM of a project is very important for all
activities.
Project Sponsor: Any decision taken by the sponsor gets the top priority. They should work to
provide the best decision based on the collected information from the project manager. The
project sponsor helps the project manager and the members in the completion of their works
related to risk, without the support they can’t do anything of manage risks.
Project owner: The owner supports the sponsor and the sponsor support the project manager. The
owners decision related to risk also gets top priority .
Workers: The workers must follow what the project managers instructs them to do. They should
be co-operative and work timely as directed by the project managers.
Risk Categories
Natural disaster – This damages every effort of the team members and the project manger. Our
project has less chances of occurring natural disaster.
On-the-job risks: risks related to accident, workers injury’
Financial risks- Risks related to monetary issues such as- budget problem, estimation problem,
less supply of funds, cost increases and others.
Project risks- This risks include miscommunication with suppliers, inaccurate project
management, inaccurate budget estimate .
Risk Response Categories

58
1) Avoid: Risk can be avoided taking precautionary measures. Risks that are severe can be
avoided early through actions of the project team members.
2) Accept: Risks that have a high impact on the project should be eliminated taking
precautionary measures.
3) Transfer: Risk can be transferred to third party.
4) Mitigate: Risk can be mitigated where it cant be avoided or to reduce its impact on that
area.
Early Warning Indicators
The main indicators are:
 Budget: We can not run out of funds. Our over expenses should be minimized to safe
funds for urgency. If any activity requires 3 times higher cost it means it is not on the
right track. We will work keeping our costs and budget on mind.
 Lagging: If the activities lag behind and not completed on time it is a warning that we
might not be able to complete the project by the deadline.
 Employee turnover: Employee turnover should be avoided to motivate the employees . it
falls a negative impact in the completion of work. The employees commitment towards
the work are seen to be decreasing through employee turnover.
 Changes in the price of raw materials: Increase in price is an indicator that the the future
price might increase as well and the supply will decrease. The project should be prepared
to avoid or deal with this situations.
Risk Tolerance
The risks that has a severe impact on the project can not be tolerated. Other risks that can be
avoided or very little impact on the project that can be tolerated such as – non-monetary risk.
Risks that are related to budget or monetary value should not be tolerated even if it has very less
impact on the project. Good inter-personal relationships must be maintain among the project
workers and the project manger will work on resolution of conflicts if occurs.
59
Risk Budget
The risk or contingency budget for the project is 7 million BDT. This amount of money will be
kept and will not be used in any other activities of the project unless any risk occurs. Though we
will work accordingly to eliminate and manage risks but future is always uncertain. Our project
might face unwanted risks and we may also lose money in the future.
Scope Management
Project: Construction of 14 storied building no.1 at Bundle Sebok Nibash at 33 no. Ward under
Chattagaram City Corporation
Document Details

1 First Proposal draft Khairul Islam Pranto 12th January, 2020
( Project Manager)
Approvals

Sabrina Rashiid CEO 12 April 2020 1
Belwal Islam Engineer 12 April 2020 1

Dipto
60
Lubna Manager
Jobayer CFO 12 April 2020 1
Mohammad
Nasir
Khairul Islam Project Manager 12 April 2020 1
Pranto
Distributions

Government Public welfare 24 April 2020 1
Ministry of Inspection and 24 April 2020 1
evaluation of the
construction project
Bangladesh Bank Sanction of monetary 24 April 2020 1
value
CEO The construction 24 April 2020 1
company owner
Project Manager Backbone of the 24 April 2020 1
project
Introduction
The project manager knows what is to be done and what information will be needed. Our scope
is more work oriented and we need to explain the clients requirements for scope or requirement
creep to arise. So we need to define and describe our clients requirements.
Scope management approach
The PM will be responsible for the implementation of scope and he will write up documents. The
building will be 14 storied, the color of the building will be white and the floor will be of tiles.
The PM will measure it and write down the change and costs associated with it in the document.
Roles and responsibilities
This section includes the roles and responsibilities for all involved in the project.
61
Name Role Responsibilities

Khairul Islam Pranto PM Get all the work done
Look into the scope very
details
Look into quality assurance
Accountable for every
actions.
Jobayer Mohammad Nasir CFO Take care of the budget
Look into other resources
Belwal Islam Dipto Engineer Look into the civil engineers
works and report progress of
the project and find any
variations from the scope
requirement.
Scope Definition
Project scope involves determining and documenting a list of specific project goals, deliverables,
features, functions, tasks, deadlines, and ultimately costs. To perform the work that must be done
to deliver a project.
Project Scope Description
● In scope: a building that will be able to use by the people
● The floor should be all tiles
● Each room should have at least one fan.
● The color of the building should be white.
● Out of scope: support from any other building is needed.
● The ability not to take any other responsibilities for the uses of building.
Project Acceptance Criteria

62
The project will be accepted when the deliverables will meet their needs and customer
satisfaction will be achieved by the management team of government.
Project Deliverables
● 14 storied building.
● Proper ventilation system present
● The washrooms are ready to use
● There will be gas and water supply connected.
Project Constraints
● The project should be finished within 1 year
● Government will give the additional budget, if required upto 15%
● After the completion of the work the the additional available resources will be taken back
Project Assumptions
A management team from the government will be available to co-create the WBS.
Scope verification
The project needs to confirm to the documented necessities and standards so the project needs to
be examined. Inspection is the tool to examine the project that includes activities such as-
measuring, examining and verifying by own eyes to determine whether the work and
deliverables gather requirement approval criteria.
Scope control
63
The project scope control is done to gather the progress and faults of the work by monitoring the
status of the project. This will be done by every 3 weeks and the baseline should be managed
throughout the entire project period.
Appendix:
 Executive Summary Added

 Gave detailed information about the communication plan
 Added Gantt Chart with mpp format and pdf version

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MGT 490.

ASM Belwal Islam 1521145630

May 17, 2020

Mohammad Maruf Ibne Wali

School of Business and Economics

North South University

Subject: Letter of Transmittal

Project Manager: Md Khairul Islam Pranto

Proposed Project Start Date: 12 May 2020

Version Modifications Author Date

Task Mode Task Name Duration Start Finish Predecessors

Resources Quantity Notes

Risk and Issues

 Schedule: Whether the project is finished on time or not.

Signature of Managing Director Signature of Head of Construction

Signature of Project Manager

Project Manager: Md Khairul Islam Pranto

Proposed Project Start Date: 12 May 2020

Version Modifications Author Date

Plan Pre requisites

Work breakdown structure:

Task including time and days needed

Task Mode Task Name Duration Start Finish Predecessors

Resources Quantity Notes

Components Unit price*amount Cost

Name Role Email Mobile

Activity Cost Estimate

Project Sponsor: Ministry of Local Government, Rural Development and Co-operatives.

Project Manager: Khairul Islam Pranto

Start Date: 12 May 2020

Expected Completion Date: 3 August 2022

WBS Khairul Islam

Assumptions/Constraints Additional Information Comments

Project Sponsor: Ministry of Local Government, Rural Development and Co-operatives.

Project Manager: Khairul Islam Pranto

Start Date: 12 May 2020

Expected Completion Date: 3 August 2022

It gives a relief the

Project Sponsor: Ministry of Local Government, Rural Development and Co-operatives.

Project Manager: Khairul Islam Pranto

Start Date: 12 May 2020

Expected Completion Date: 3 August 2022

Benefits Review Plan

Benefit: Construction Owner: Senior Target: Complete the

Method of Measurement Responsibility for Timing of Measurement

Utilization Calculating earned value

Project: Author: Date: Activity No:

Milestone Number 01 Milestone Name Dat

Milestone Number 02 Milestone Name Dat

Milestone Number 03 Milestone Name Dat

Process Improvement Plan

Version Modifications Author Date

This document requires the following approvals:

Name Role Signature Date Version

Name Role Date of Issue Version

It may be presented in the following format:

Process: Procurement of Raw materials

Process: Prepare construction Site