formal Email Samples
Apology / Declining an invitation
Dear Mr. / Ms ..............,
I am delighted by the invitation to deliver a
speech at your annual conference in (April).
Unfortunately, the date of the conference is the
same with our company’s yearly meeting.
It will be more convenient for me to attend any
of the quarterly meetings in the months of May
through August. I would be happy to deliver the
speech on another day that will be suitable for
you and me during one of the quarterly meetings
in the regions. Please check your calendar and let
me know the available dates.
Thank you for choosing me to speak at your
conference. I hope to receive your call soon.
Respectfully Yours,
..........................
Dear Mr. / Ms ..............,
I am honored to be part of your event. It is a
noteworthy (event/seminar/ meeting /etc.) and
I have no doubt it will be a great success.
Regrettably, however, I must decline your
invitation.
Unfortunately, my schedule will not allow me to
participate. Please accept my regrets and kindly
pass along my good wishes to all those involved.
I sincerely hope all goes well for you and that it
is a tremendous success.
Best regards,
............................
Dear Sir/ Madam,
I am writing this email in response to your inquiry
regarding our latest fashion line that will be
released by the end of the month.
We would like to apologise for not being able to send
you the pictures for our new fashion line because it
has not been released yet. We can only inform you
that it will be a full package of outfits, accessories
and shoes.
We are also delighted to inform you that our fashion
show will be held in Paris on 31st April and you can
watch it live on our website or you can take a few
minutes and register your email on the website to
get the chance of winning a free invitation to attend
the show.
If you have any further questions, please do not
hesitate to contact me.
I look forward to hearing from you soon.
Yours Faithfully,
...............................
Sales Manager
Dear Ms. Nadia Ramzi,
This email is regarding our meeting next Sunday.
Unfortunately, I will not be able to attend the
meeting since I will be away on business for five
days. Would you please tell me if it is alright to meet
on Monday 20 May at 10.00 a.m. in Costa Coffee
Shop? This will help me to prepare more brochures
about our products to give away when we meet.
Please confirm your availability.
I look forward to hearing from you.
Yours sincerely,
...........................