Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of

 New Store Block

Block and perimeter
perimeter wall on plot.no. 8 - 13, Kyambog
Kyambogo
o Ring Road, Kampala
Kampala..
TECHNICAL PROPOSAL
149
11.1 INTRODUCTION
This Section shows the work Program me proposed for the consultancy and construction work and the time input by the Consultancy
Team and each of the key project personnel.

Months (in the form of a Bar Chart)

   )
  g   y
  r Post –Construction
  n
   i   a   s
  n   n   l
   i
and Project Closure
  n   a   n   n
  a   m  s   g
   i   g
   i   n
   l    i
   l   o   s   s   o
   P   e   p   e   e    i
   t Construction Stage
  r   o   c
  y
   t    P  r    D    D
   i
   l    (    P   e    d    A
   i   e   n   r
   b
   i   m   e
   l   e
  s   n   g
   i   e    i    d
   l
   t    i   a
   t Defects Liability Period
  a   u   s    h   n
  e   e   c   e   e
   F    O    d    S    D    T

Name Position Reports Due/Activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 2 3 4 5 6 Number of

Months

Weeks (in the form of a Bar Chart)

 Arch. Ahaisibwe Project Direction and coordination of

Flora RUNUMI Manager / all consultancy activities and
Overall
Team consultant team,
Leader Liaison with Client Twenty (20)
Months
Collect existing data and
Subtotal
analysis, (20)
Carryout initial surveys and
prepare site analysis

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
150

schedule,
 Assess existing drawings and
buildings in order to establish
requirements for proposed
works,
Preparation of concept and
detailed designs,
Technical specifications,
Contract administration,
Project management and
documentation and
construction supervision

Twenty (20)
 Arch. Enock Project  Assisting the team Leader in Months
KIBBAMU  Architect
directing and coordinating the
(Building)
activities of all consultancy Subtotal
(20)
and liaison with the client
Data collection and analysis,
Physical Survey,
Concept and scheme design
development and presentation
to the client,
Report on scheme drawings,
Report on the tasks outlined
above for the Client’s

approval,
Preparation of design and
tender documents and
supervision of work

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
151
 schedule,
 Assess existing drawings and
buildings in order to establish
requirements for proposed
works,
Preparation of concept and
detailed designs,
Technical specifications,
Contract administration,
Project management and
documentation and
construction supervision

Twenty (20)
 Arch. Enock Project  Assisting the team Leader in Months
KIBBAMU  Architect
directing and coordinating the
(Building)
activities of all consultancy Subtotal
(20)
and liaison with the client
Data collection and analysis,
Physical Survey,
Concept and scheme design
development and presentation
to the client,
Report on scheme drawings,
Report on the tasks outlined
above for the Client’s

approval,
Preparation of design and
tender documents and
supervision of work

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
151

Twenty (20)
 Arch. Charlotte Landscape Preparation of landscaping Months
KICONCO
 Architect designs,
Subtotal
specifications and (20)
supervision of planting and
maintenance

Carry out reconnaissance One & a

Caleb Land half (1 1/2)
with team members;
MWESIGWA Surveyor Months
 Ascertain Land ownership;
Subtotal (1
1/2)
Carryout Cadastral survey to
ascertain plot boundaries and
Size of land available;

Carry out Topographical

surveys aimed at establishing
level changes, surrounding
areas;

 Act as the activity leader and

appoint support staff to assist
in carrying out this phase;

 Attend consequent
consultation meetings;

Liaison with other consultants

during the design phase;

 Assist in setting out activities

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
152
 Twenty (20)
 Arch. Charlotte Landscape Preparation of landscaping Months
KICONCO
 Architect designs,
Subtotal
specifications and (20)
supervision of planting and
maintenance

Carry out reconnaissance One & a

Caleb Land half (1 1/2)
with team members;
MWESIGWA Surveyor Months
 Ascertain Land ownership;
Subtotal (1
1/2)
Carryout Cadastral survey to
ascertain plot boundaries and
Size of land available;

Carry out Topographical

surveys aimed at establishing
level changes, surrounding
areas;

 Act as the activity leader and

appoint support staff to assist
in carrying out this phase;

 Attend consequent
consultation meetings;

Liaison with other consultants

during the design phase;

 Assist in setting out activities

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
152

Twenty (20)
Simon NYANZI Quantity Prepare initial cost estimates, Months
Surveyor
Prepare Bills of Quantities for Subtotal
(20)
phased construction of works
depending on funds available

Monitoring cost during

detailed design,

 Advise on the effect of

decisions,

Preparation of specification,

 Assist in tender action

activities such as evaluation,
contract management and
Construction supervision

Twenty (20)
Eng. Anthony Civil / Preparation of Civil and Months
KUSEMERERWA
Structural Structural design drawings,
Engineer detailing and specifications, Subtotal
(20)
design of drainage systems,

Preparation of quantities and

cost estimates for all Civil /
Structural works,

 Ascertaining site conditions

including wind speeds and
sun orientation,

Review previously

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
153
 Twenty (20)
Simon NYANZI Quantity Prepare initial cost estimates, Months
Surveyor
Prepare Bills of Quantities for Subtotal
(20)
phased construction of works
depending on funds available

Monitoring cost during

detailed design,

 Advise on the effect of

decisions,

Preparation of specification,

 Assist in tender action

activities such as evaluation,
contract management and
Construction supervision

Twenty (20)
Eng. Anthony Civil / Preparation of Civil and Months
KUSEMERERWA
Structural Structural design drawings,
Engineer detailing and specifications, Subtotal
(20)
design of drainage systems,

Preparation of quantities and

cost estimates for all Civil /
Structural works,

 Ascertaining site conditions

including wind speeds and
sun orientation,

Review previously

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
153

undertaken Soil
investigations,

Construction supervision and

 Assisting Team Leader

Fourteen
Eng. Samuel Building Review the conditions of the (14) Months
SEDIDE Services
existing Electrical
SENTONGO Engineer
connections and services, Subtotal
(14)
(Electrical)
Carryout design of Electrical
installations,

Preparation of electrical
Specifications, quantities and
cost estimates for all power,
distributions and electrical
works

Fourteen
Eng. Judah Building Review the conditions of the (14) Months
MAWUBE Services
existing mechanical services,
Engineer
Subtotal
(Mechanical) Carryout Mechanical design, (14)

Preparation of mechanical
Specifications, quantities and
cost estimates for mechanical
works

Fourteen
Eng. Sunday ICT Design and supervision of IT (14) Months
SHEM Specialist
installations, Specification,
and; Subtotal
(IT Networks)
(14)

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
154
 undertaken Soil
investigations,

Construction supervision and

 Assisting Team Leader

Fourteen
Eng. Samuel Building Review the conditions of the (14) Months
SEDIDE Services
existing Electrical
SENTONGO Engineer
connections and services, Subtotal
(14)
(Electrical)
Carryout design of Electrical
installations,

Preparation of electrical
Specifications, quantities and
cost estimates for all power,
distributions and electrical
works

Fourteen
Eng. Judah Building Review the conditions of the (14) Months
MAWUBE Services
existing mechanical services,
Engineer
Subtotal
(Mechanical) Carryout Mechanical design, (14)

Preparation of mechanical
Specifications, quantities and
cost estimates for mechanical
works

Fourteen
Eng. Sunday ICT Design and supervision of IT (14) Months
SHEM Specialist
installations, Specification,
and; Subtotal
(IT Networks)
(14)

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
154

quantities and cost estimates

of IT installation works

Nine (9)
Eng. Gumisiriza Resident Site management and Months
Gideon LWANGA Engineer/
supervision ;
Clerk of
Works Subtotal (9)
coordination of construction
activities on site,

Checking quality of materials,

and workmanship,

Monitoring the progress of

work against work
Programme, recording details
for as built drawings, and;

Checking Compliance with

safety precautions.

Full time: .…………………………………………………… Part time: …………………………………………………….

Signature: …………………………………………………….
(Authorized Representative)
Full Name: Arch. Kibbamu Enock
Designation: Managing Director
Bidder: Plantek Consultants

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
155
 quantities and cost estimates
of IT installation works

Nine (9)
Eng. Gumisiriza Resident Site management and Months
Gideon LWANGA Engineer/
supervision ;
Clerk of
Works Subtotal (9)
coordination of construction
activities on site,

Checking quality of materials,

and workmanship,

Monitoring the progress of

work against work
Programme, recording details
for as built drawings, and;

Checking Compliance with

safety precautions.

Full time: .…………………………………………………… Part time: …………………………………………………….

Signature: …………………………………………………….
(Authorized Representative)
Full Name: Arch. Kibbamu Enock
Designation: Managing Director
Bidder: Plantek Consultants

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo
Ring Road, Kampala.
TECHNICAL PROPOSAL
155
Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of
 New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.
TECHNICAL PROPOSAL
156
 A. Technical Input

MONTHS FROM START OF ASSIGNMENT

DURATION
TASK DESCRIPTION (WEEKS)
1ST 2ND 3RD 4TH 5TH 6TH 7TH 8TH 9TH 10TH 11TH 12TH 13TH 14TH 15TH 16TH 17TH 18TH 19TH 20TH
DESIGN AND TENDER
5 MONTHS
ACTION
1 Stage 1: Feasibility Planning
1.1 Consultant Mobilization 3 days
Site visit and Project
1.2 3 days
appreciation
Topographic and cadastral
1.3 survey, Geo-technical 1 week
investigations
1.4 Preliminary Project Brief 1 week
Approval of design concept in
1.5 1 week
Preliminary project brief
Preparation of Final Project
1.6 1 week
brief 
Approval of Final Project
1.7 1 week
brief 
Preparation and approval of
1.8 Comprehensive Plan for 2 weeks
construction implementation
Preparation and submission of
1.9 1 week
a feasibility Planning Report
Stage 2: Outline
2 (Preliminary) Design
Proposals
Preparation of Outline
2.1 (Preliminary) Drawings for 2 weeks 23
client approval
Preparation and Submission of
2.2 1 week
Preliminary Design Report
3 Stage 3: Scheme Design
Preparation of Scheme design
3.1 drawings and Draft Bills of 3 weeks
Quantities
3.2 Planning Permissions 2 weeks
Preparation and submission of
3.3 1 week
scheme design report
Stage 4: Detailed Design
4
Stage
Preparation of Final Detailed
4.1 Drawings, specifications, Bills 2 weeks
of Quantities
Preparation and Submission of
4.2 2 weeks
Final Design Report
5 Stage 5: Tender action
Preparation of Bid/Tender
documents
5.1 a) Invitation of Bids 7 days
5.2 b) Pre-Bid Conference 1 day
c) Preparation,
5.3 submission and 2 days
opening of Bids
5.4 d) Evaluations of Bids 3 days

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.
TECHNICAL PROPOSAL

157

& Recommendations
5.5 e) Contract Documents 1 week
5.6 f) Contract signing 1 day
MONITORING & 15
SUPERVISION WORKS MONTHS
6 Stage 6: Construction Stage
Handing over/possession of site
6.1 2 days
to the contractor
Mobilization by Contractor /
6.2 2 weeks
Suppliers
 New Construction /
6.3 42 weeks
Installations
Stage 7: Post-construction
7
and Project Closure stage
Maintenance / Defects liability
7.1 26 weeks
 period
Post-construction evaluation,
7.2 inspections, preparation of final 2 weeks
accounts and closure activities

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.
TECHNICAL PROPOSAL

158
 & Recommendations
5.5 e) Contract Documents 1 week
5.6 f) Contract signing 1 day
MONITORING & 15
SUPERVISION WORKS MONTHS
6 Stage 6: Construction Stage
Handing over/possession of site
6.1 2 days
to the contractor
Mobilization by Contractor /
6.2 2 weeks
Suppliers
 New Construction /
6.3 42 weeks
Installations
Stage 7: Post-construction
7
and Project Closure stage
Maintenance / Defects liability
7.1 26 weeks
 period
Post-construction evaluation,
7.2 inspections, preparation of final 2 weeks
accounts and closure activities

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.
TECHNICAL PROPOSAL

158

B. Completion and Submission of Reports and other deliverables

Reports Date
(week from commencement)

1. Inception Report (Commencing on date of

Contract Signing)
2nd  week

MONTHLY REPORTS

2. Progress Reports 1st Week of every Calendar

(on consultant’s own contract) Month

3. Progress Reports 1st Week of every Calendar

(on construction contract) Month(starting after works
contract is signed)
QUARTERLY REPORTS
4. Progress Reports 10th day of first month of every
5. (on consultant’s contract) quarter (from date of
commencement)
6. Progress Reports 10th day of first month of every
B. Completion and Submission of Reports and other deliverables

Reports Date
(week from commencement)

1. Inception Report (Commencing on date of

Contract Signing)
2nd  week

MONTHLY REPORTS

2. Progress Reports 1st Week of every Calendar

(on consultant’s own contract) Month

3. Progress Reports 1st Week of every Calendar

(on construction contract) Month(starting after works
contract is signed)
QUARTERLY REPORTS
4. Progress Reports 10th day of first month of every
5. (on consultant’s contract) quarter (from date of
commencement)
6. Progress Reports 10th day of first month of every
(on construction contract) quarter (from date of
commencement of construction
works)
7. Feasibility Planning Report 10th week (from date of
commencement)

8. Outline (Preliminary Design Report) 10th week

9. Scheme design Report 14th week

10. Final Design Report 16th week

11. Tender Documents 17th week

12. Pre-Bid conference report 18th week

13. Evaluation Report on Bids for construction 19th week

14. Issues for Pre-contract discussion 19th week

15. Construction Contract Agreement 20th week

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and
construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.
TECHNICAL PROPOSAL
159
16. Post-Project evaluation report End of Defects Liability Period

17. Other Deliverables

a) Schedule of Defects First week during Defects

Liability Period.

b) Final Report End of Defects Liability Period.

Consultancy service for Design and Construction Supervision of Proposed Extension to the Existing Office Block and
construction of New Store Block and perimeter wall on plot.no. 8 - 13, Kyambogo Ring Road, Kampala.
TECHNICAL PROPOSAL
160