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OCCUPATIONAL HEALTH & SAFETY MANUAL

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Version: 0.1

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Date Version Created by Description of change

0.1 45001Academ Basic document outline

y

Table of contents
1. ABOUT ORGANIZATION......................................................................................................................... 4

2. PURPOSE, SCOPE AND USERS................................................................................................................. 4

3. TERMS AND DEFINITIONS...................................................................................................................... 4

4. CONTEXT OF THE ORGANIZATION.......................................................................................................... 4

4.1. UNDERSTANDING THE ORGANIZATION AND ITS CONTEXT.....................................................................................4

4.2. UNDERSTANDING THE NEEDS AND EXPECTATIONS OF WORKERS AND OTHER INTERESTED PARTIES..............................4
4.3. DETERMINING THE SCOPE OF THE OH&S MANAGEMENT SYSTEM.......................................................................4
4.4. OH&S MANAGEMENT SYSTEM....................................................................................................................4

5. LEADERSHIP AND WORKER PARTICIPATION...........................................................................................4

5.1. LEADERSHIP AND COMMITMENT...................................................................................................................5

5.2. OH&S POLICY..........................................................................................................................................5
5.3. ORGANIZATIONAL ROLES AND RESPONSIBILITIES...............................................................................................5
5.4. CONSULTATION AND PARTICIPATION OF WORKERS............................................................................................5

6. PLANNING............................................................................................................................................. 5

6.1. ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES.............................................................................................5

6.1.1. General...........................................................................................................................................5
6.1.2. Hazard identification and assessment of risks and opportunities.................................................6
6.1.3. Determination of legal and other requirements............................................................................6
6.1.4. Planning actions.............................................................................................................................6
6.2. OH&S OBJECTIVES AND PLANNING TO ACHIEVE THEM......................................................................................6

7. SUPPORT............................................................................................................................................... 7

7.1. RESOURCES.............................................................................................................................................. 7
7.2. COMPETENCE............................................................................................................................................7
7.3. AWARENESS.............................................................................................................................................7
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7.4. COMMUNICATION........................................................................................................................................7
7.5. DOCUMENTED INFORMATION.......................................................................................................................7

8. OPERATIONAL CONTROL....................................................................................................................... 8

8.1. OPERATIONAL PLANNING AND CONTROL.........................................................................................................8

8.2. EMERGENCY PREPAREDNESS AND RESPONSE....................................................................................................8

9. PERFORMANCE EVALUATION................................................................................................................ 8

9.1.1. Monitoring, measurement, analysis and performance evaluation................................................8

9.1.2. Evaluation of compliance...............................................................................................................8
9.2. INTERNAL AUDITS......................................................................................................................................9
9.3. MANAGEMENT REVIEW...............................................................................................................................9

10. IMPROVEMENT................................................................................................................................. 9

10.1. GENERAL..................................................................................................................................................9
10.2. INCIDENT, NONCONFORMITY AND CORRECTIVE ACTIONS....................................................................................9
10.3. CONTINUAL IMPROVEMENT.........................................................................................................................9

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[organization name]

1. About organization
[Basic information about the organization and its production and/or service provisioning program]

2. Purpose, scope and users

The Occupational Health & Safety Management System (OH&SMS) is applied to all processes and
locations of [organization name] and serves to demonstrate the organization’s commitment to
occupational health and safety according to ISO 45001.

Users of this document are all employees of [organization name].

3. Terms and Definitions

For the purpose of this OH&S Manual, [organization name] references the terms and definitions
listed in the ISO 45001:2018 standard.

4. Context of the organization

4.1. Understanding the organization and its context

[Organization name] determined the context of the organization according to the Procedure for
Determining the Context and Interested Parties.

4.2. Understanding the needs and expectations of workers and other interested parties

[Organization name] has determined the interested parties and their needs and expectations
according to the Procedure for Determining the Context and Interested Parties and listed them in
List of Interested Parties, Legal and Other Requirements.

4.3. Determining the scope of the OH&S Management System

[Organization name] has determined the boundaries and applicability of the Environmental
Management System in Scope of OH&S Management System.

4.4. OH&S Management System

[Organization name] has established and implemented the OH&SMS, which is maintained and
continually improved according to the requirements of ISO 45001:2018 standard.

5. Leadership and worker participation

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[organization name]

5.1. Leadership and commitment

The top management of [organization name] takes accountability for the effectiveness of the
OH&SMS and provides resources to ensure that the OH&S Policy and OH&S Objectives are
compatible with the strategic direction and the context of the organization.

The top management ensures that OH&SMS requirements are integrated into [organization name]’s
business processes, and that the OH&SMS is achieving the intended results.

The top management communicates the importance of an effective OH&SMS, promotes continual
improvement, and supports relevant management roles to demonstrate leadership to their areas of
responsibility.

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