Department of Social Welfare and Development

Field Office 1

Consultation Dialog with DPWH an JANPAC

Regional Director Office, DSWD Field Office 1, City of San Fernando, La Union
17 July 2019

MINUTES OF THE MEETING

Attendance
Name Position / Designation Office
PRESENT:
Ms. Nora D. Dela Paz OIC-ARD for Administration OARDA
Mr. Melacio C. Ubilas Jr. Chief Administrative Officer Administrative Division
Arch. Donald R. Rimando Architect DPWH RO1
Engr. Dominic Dela Cruz Engineer II DPWH RO1
Engr. Franc Anthony C. Galao Engineer II Administrative Division
Engr. Clayford G. Ordoña Engineer I Administrative Division
Mr. Arman B. Ismael Admin Assistant II Administrative Division
Ms. Gillian Rose G. Gurtiza Representative JANPAC Construction
Mr. Gerald H. Santos Representative JANPAC Construction

Call to Order
The meeting was called to order at 02:15 in the afternoon by the Presiding Officer, Ms. Nora D. Dela
Paz, OIC-Assistant Regional Director for Administration (ARDA).

Approval of the Agenda

The presiding officer presented the agenda for review and approval of the body:

New Agenda
Agenda Issues and Concerns / Recommendations Updates
Discussion / Agreements

Preconstruction -Engr. Dela Cruz discussed

meeting re: and presented the proposed
Construction of Infrastructure projects. The
DRMD Building, three projects will be
COA Office and constructed within 240
DSWD FO1 calendar days and to be
Driveway performed by JANPAC
Engineering and Construction
Services. The funding of the
said projects will come from
the DPWH fund as per
discussion with DPWH
personnel.

DRMD BUILDING

- The NTP of the proposed - Relocation of the

building is dated 12 JUNE
2019, but the construction did
not yet started because the
department is still looking for
the relocation of the affected
office.
affected office must
be a priority in order
to start the pending
projects.

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Discussion / Agreements

DSWD FO1 DRIVEWAY

- Engr. Dela Cruz specify that - Compared to

the type of pavement will be other surfacing
used for the driveway is materials, block
paving blocks. paving is more
environmentally
sustainable
because of its
porous nature. This
means the paving
will absorb
rainwater and stop
it from gathering
along the driveway.
The added benefit
is that the surface
area will have
better drainage.

COA BUILDING

- The NTP of the said project

was also dated 28 JUNE
2019. According to Engr. Dela
Cruz and Arch. Rimando, the
project will be implemented
right after the mobilization of
the Contractor.

-Mr. Ubilas also discussed

about the stair relocation of
COA Building, he said that
the stair should relocate
outside the building in order
to maximize the space as per
request of Dir. Marcelo
Nicomedes J. Castillo.
- Engr. Dela Cruz
explained that it
would be possible if
we expand the area
of the building,
however they will
make a study in
regards with this
concern.

OTHER CONCERNS

- Engr. Dela Cruz said that

the Contractor should be - Ms. Gurtiza and
responsible for the processing the Committee also
of Building Permits, however, agreed with the
DSWD FO1 personnel may processing of
help with the filling up of Building Permits.
required Government forms.

- Mr. Ubilas mentioned about

the additional requirement of - Ms. Gurtiza noted
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DOLE regarding with the about the new
designation of Safety Officer requirement of
III for the said projects. DOLE.

- Mr. Ubilas also required

DPWH personnel and - Arch. Rimando
Contractor representatives for recommended
the Construction Schedule of constructing first the
the said projects in order to proposed COA
catch up with the slippage. building to be able
to utilize the
passage of
construction
materials and for
faster mobilization.

- Engr. Dela Cruz mentioned

about the possible hazard - Engr. Dela Cruz
and noise that may occur suggested to use
during construction. blue sack and
safety nets during
construction to
lessen the noise
and to avoid falling
debris.

- ARDA Dela Paz reminded

the Contractor regarding with - Ms. Gurtiza noted
the proper use of Personal with the instruction
Protective Equipment (PPE), given by ARDA and
construction uniform and assured the
wearing of company ID in committee to follow
order to maintain security at the necessary
the office. Mr. Ubilas also construction
requested the name list of the procedures.
workers for verification.

- Mr. Ubilas explained that the

Office could not provide
enough water supply for the
concrete mixing because the
office is still on process for
the water system
implementation.
-The Contractor
agreed to shoulder
the water supply for
the said projects.

- ARDA called attention about - Arch. Rimando

the monitoring of the recent said that there will
DPWH projects. She also be a Project
reminded the responsible Engineer who will
personnel to avoid such be in charged for
miscommunication and the monitoring of
negligence in order to avoid the said projects.
issues in the future. However, BGMS
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may also
collaborate with the
supervision.

- Mr. Ubilas suggested -Engr. Dela Cruz

recycling all recovered agreed with the
materials during demolition. suggestion of Mr.
Ubilas and clarify
that all recovered
materials during
demolition will be
given to DSWD
Office for inventory.

Status of the - ARDA discussed about the

projects Home for two Fund transferred Projects
Girls and Haven for of DSWD FO1, the Home for
Children Girls at Agoo, La Union and
Haven for Children at
Dagupan, Pangasinan. She
also described the present
situation of the clients and
staff that needs immediate
action.

HOME FOR GIRS

- ARDA said that the situation

there is getting worse. She
also added that there is a
pregnant woman and a one-
month-old infant who needs
special care.

- ARDA said that the

temporary enclosure of Home
for Girls at Agoo, La Union
was flooded due to the
sloping elevation of the
ground. According to her, the
roof is prone to leakage and
rainwater drops may result to
food contamination. She also
added that dengue might
occur if the bad weather
prolonged within a week.

- According to ARDA’s - Ms. Gurtiza

observation, the project may
not meet its completion date
on 23 August 2019 because
of the limited number of
workers, so she suggested
increasing the number of
workers in order to fast track
Agreed and noted
to increase the
number of workers
in order to fast track
the said project.
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the construction and to
decrease the agony of the
children from discomfort and
other major concerns. She
also emphasized that the
immediate concern of DSWD
is the clients.

-Engr. Dela Cruz discussed

about the previous meeting
conducted on 11 July 2019
and he gave feedback about
the progress of the project.
He said that he instructed the
Contractor to finish the lower
ground within 3 weeks.

- Ms. Gurtiza noted

- Mr. Ubilas said that he with the request of
wanted to talk with JANPAC Mr. Ubilas.
regarding with the payment of
temporary enclosure. He also
added that the agreement
was not clear because of the
postponed final discussion.

HAVEN FOR CHILDREN

- Engr. Dela Cruz
- ARDA described the said that the
situation of Haven for resumption of works
Children; she said that the is already in
children are suffering from progress.
physical discomfort and
vulnerable to diseases.

-Arch. Rimando
- ARDA shared about the suggested to the
furniture and fixtures that are Contractor to fast
stored outside the building. track the project in
order to utilize the
furniture and other
materials.

OTHER CONCERNS

- ARDA explained that the

Regional Project Monitoring
Team (RPMT) is in charge
with the monitoring of
infrastructure projects for the
Centers. She also added that
the team monitors all projects
carefully, so she wanted to
prioritize the said projects
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because the fund utilization is
already affected by the delay.
She said that there are four
(4) pending projects at Agoo,
La Union and three (3)
pending projects at Dagupan,
Pangasinan that are not yet
started due to the delay
caused by the ongoing
construction of DPWH
projects. She also shared
about the video conference
conducted on 15 July 2019 at
the DSWD FO1 Panlipunan
Hall. According to her, DSWD
Region 1 was called attention
due to the pending projects
affected by the delay of
DPWH projects. She also
addressed a letter to the
Regional Director of DPWH
Region 1 and stated, “If only
the Regional Director of
DPWH will personally go and
witness the situation of our
children, maybe they will
provide immediate action”.

- ARDA expound about the

corporate responsibility of
each involve personnel; she
said that being a public
servant it needs a strong
commitment and devotion to
serve the government and the
public.

Adjournment
Having all matters discussed, the meeting was adjourned by the presiding officer at 03:04 in the
afternoon.

Certified true and correct:

FRANC ANTHONY C. GALAO

Engineer II

Approved by:

NORA D. DELA PAZ

OIC-Assistant Regional Director for Administration

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