Professional Documents
Culture Documents
CSI Manual PDF
CSI Manual PDF
By
SPOS
Warangal division
Name
Employee ID
Profit Centre
Office Facility ID
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POS
SALE OF STAMPS 60- 66
SHIFT BEGIN / ACCEPTANCE OF CASH/STAMPS/IPO FROM
TREASURY/BALANCE TRANSFER/SHIFT END. 67 - 69
BOOKING OF MAILS(SPEED,REGISTERED,PARCEL) 69 - 90
SALE OF IPO’S. 91 - 93
BOOKING OF OTHER VALUE ADDED PRODUCTS OD
INDIA POST 93 -103
Problems & Trouble shooting 145 – 148
CSI reporting for Post offices 149
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Issue to Postman:-
Click OK.
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Click OK button.
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Click Save.
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Click Enter.
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EMO returns:-
Click Return From Postman link label.
Select the EMO’s for which you wish to update the Reason for Non-Delivery.
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Click OK button.
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Click View/Modify button.
Click Save button.
Click Reason for Return combo box.
Click OK button.
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Postman Returns:-
Click Postman Returns link label.
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Click Enter
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Click Save
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Click Approve
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STEP 4: ENTER THE BAG WEIGHT AFTER SCANING ALL THE ARTICLES
THEN CLOSE THE BAG.
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CASH IS RAISED TO 5 RS
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Ensure correctness of information available on the screen like your name, Business
date and counter allocation time. After ensuring correctness of the information,
Click on Shift begin button available on right corner.
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This is the main screen of the POS which is having two parts. The above screen is the
first part and to go to the second part click on right arrow button. The following
screen appears.
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Tip : a) Here the operator can perform any type of other transactions to a single
customers like after speed post booking, from the same screen, can go to eMO
booking, RL Booking, ePayment transactions etc., without going to main menu. The
menus of other transactions are available in the top as Mail Booking, International
Mail, Money Remittances, Product Sales, e-Payment, IPO Sales and ePost. In the last
total amount to be collected will be displayed.
Notice check box with + sign is available in the Address Column of both Sender and
Addressee portion. This indicates if the sender or addressee is a regular customer,
their address can be captured by clicking on the check box as shown below. If such
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customer needs to be added please enter their complete address with mobile
number for the first time.
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Booking of Registered letter is same as Speed Post. Here Value Payable Post option is
available so that VPL can be booked here.
Booking of Registered Parcel, Express Parcel, Domestic FRB (Flat Rate Box), Registered
New Paper, Registered News Paper Bundle, Blind Literature, Registered Book Packet,
Business Reply Speed Post, Registered ILC, Registered Pattern & Sample packets,
Registered Printed Book and Registered Periodicals is same as registered letter / Inland
Speed Post.
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The below screen appears with total amount as “0” in the bottom.
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Note: To go back to the main screen from the above screen, click on Mail button. The below
screen appears.
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EMS Merchandise
Here enter weight select destination country select prepaid mode if available Scan
barcode in Article No field enter all the details of Sender and Addressee Go to
Additional Info and fill in required fields to get CN22 form automatically. Click on payment
if only one transaction else click on submit to book another transaction.
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EMS Document
The booking screen appears same as EMS Merchandise with extra option as Custom Duty
by sender.
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Booking as same as EMS merchandise. The additional info screen appears as below
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Aerogram International
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Click on biller BSNL KTK LL. Then the below screen appears.
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For the below transaction scanning of barcode facility not available so enter the data
manually. Click on payment then submit to complete the transaction.
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Philately:
The details of philatelic stamps released by the DoP is available in this option. Here
customer can book such philatelic stamps. Since the option is disabled, complete flow
cannot be shown here.
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Please furnish all the details as shown below then click on submit
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In the next screen choose the stamps type require for the customer with numbers.
SPOS, WARANGAL DIVISION CSI HAND BOOK
After choosing of stamps / stationeries click on payment.
Product Sales In product sales option, sale of stamps and stationeries can be shown.
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The treasurer has to transfer the required stamps and stationeries to the counter. The
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To show sale of IPOs, the Counter PA has to go to the above screen. After click on IPO Sale,
below screen appears.
Here also the Supervisor needs to transfer the IPOs to the concerned counter PA. After
transferring the IPOs, the counter PA needs to accept the IPOs in Accept Allocation (refer
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stamp sales). After accepting the allocation, list of such IPOs will be displayed in
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IPO Payment
Payment of IPOs can be shown in this option. The screen appears as shown below.
Enter prefix, suffix, and select the denomination and number of IPOs. Click on payment.
Before payment of IPOs, please ensure sufficient cash is available in cash in hand which can
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Money Remittances
PoS is not being used for iMO booking as well as iMO payment. These transactions are
being performed through iMO website.
Miscellaneous Services
Postbag
To register new post bag customer, to renew post bag rent, this option will be used. The
screen appears as below. For new registration, click on new registration and for renewal,
click on renew. The tariff for renewal will be displayed automatically based on the period of
rent.
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Postbox
To register new post box customer, to renew post box rent, this option will be used. The
screen appears as above. For new registration, click on new registration and for renewal,
click on renew. The tariff for renewal will be displayed automatically based on the period of
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rent.
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To register new both post bag & post box customer, to renew both post bag & post box rent,
this option will be used. The screen appears as below. For new registration, click on new
registration and for renewal, click on renew. The tariff for renewal will be displayed
automatically based on the period of rent.
This is used to recall the accountable articles, inland money orders and international
money orders. The menu appears as below. Select the article type, enter tracking number
(i.e. barcode / receipt number) and press F8. The details will be displayed. Click on
payment.
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This is to be used for collection of pledge / transfer fee of certificates. The option is yet to
be enabled as there is no proper denomination of certificates. The screen appears as below.
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Franking Machine
Franking Recharge Request (RMFS)
To recharge the postage of remote managed franking machines. The screen appears as
below.
Scan the license number and license identifier number, enter the amount and click on
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payment. In payment option select the mode of payment and click on submit.
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Scan / enter the receipt number in Tracking No. and click on search button. The details will be
shown below. Then confirm the transaction data then click on payment. Then submit.
Whenever the SO treasurer wants to request cash from cash office or to initiate the workflow request on
behalf of the BOs reporting to the office the below process has to be followed:
a)Go to transaction code “ZFFV50”.
b)Enter the required details on the screen as below:
Profit Center (Profit center of the SO is already populated, if the request is on behalf of the BO
the profit center of the BO can be changed manually.)
Amount Enter the amount of cash required from cash office
Posting Date –The date is auto populated with an option to change the same.
Select “Cash request” radio button.
Click on “Enter”.
d) Check the details and click on “Save” button and the document will be parked and the workflow will
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be initiated.
e) To view the parked document use transaction code “FBV3” by entering the required details.
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He opens the document and releases it giving some remarks and comments as shown below:
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3)The workflow is then received by Cash Office TR in his inbox as shown below
He then opens the document and posts it and then creates Cash denomination form.
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He opens the document and posts it. This is called the Clearing Document. A total of 3 Documents is
created in this process:
i) 1st Doc which is parked by SO TR
ii) 2ndDoc posted by HO TR
iii) 3rdDoc posted by SO TR which is the clearing Doc
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Profit Center - (Profit center of the SO is already populated, if the request is on behalf of the BO
the profit center of the BO can be changed manually.)
Amount –Enter the amount of cash to be sent to cash office
Posting Date–The date is auto populated with an option to change the same.
Select “Excess Cash Transfer” radio button.
Click on “Enter”.
He opens the document and releases it giving some remarks and comments as shown below:
He opens the document and posts it. This is called the Clearing Document. A total of 3 Documents is
created in
this process:-
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To view the parked document use transaction code “FBV3” by entering the required details.
Cash Office TR creates manual cheque as shown below by using T-Code FCH5 by
entering the following details:-
After giving all the entries, the Treasurer Presses enter and moves on to the next page where the details
Of the cheque are given as shown below:-
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Check the details and click on “Save” button and the document will be parked and the
workflow will be initiated.
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To view the parked document use transaction code “FBV3” by entering the required details.
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The A.C.G 11 form is submitted to the bank along with the cash.
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For employee EA
For GPF and Retirement ER
GDS GD
PLI PL
PBS PB
Select G/L account for office expenses existing post office.& press enter
For for all expenses you have to select Cost center only-Starts with 3 series G/L code only
Enter the amount & click on more button & enter cost center &enter
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Here enter amount & click on more button & enter profit center of the so & enter
Then go to document->simulate this screen will appear
Confirm the debit & credit entries are correct & click on save button.
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5. Plant: A1C2 (for all sub offices under Warangal HO) and A1C1 (for all sub offices under
Mahabubabad HO)
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check Item OK
10. Click Check (If everything is correct, a message appears Document is OK)
11. Click Post
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Note: In back office application for receiving IPO from F&A, IPO with same denomination and different
Pre-fixes should be separately taken.
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5. Enter the materials to be sent, Quantity and other details in Transfer posting tab as
highlighted in tab
TrTransfer Posting M Material: Materials requested by Branch Office
TrTransfer Posting Q Quantity: Quantity requested by Branch Office
TrTransfer Posting Plant: A1C2 (for all sub offices under Warangal HO)
and A1C1 (for all sub offices under Mahabubabad HO)
TrTransfer Posting under from St Stor Loc.The sub Office code of your office (Can be
got by Function key F4)
TrTransfer Posting under Dest D Dest Stor. Loc. The branch office code to which you
are sending (Can be got by Function key F4)
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As SAP is not provided to branch Office, On behalf of the branch office Sub Office will receive goods in
the system. Manual Confirmation will be given by branch office that they have received the stock at their
office which was sent from Sub Office. Then Sub Office has to perform following functionalities:
1. Come to the Main Screen
2. Enter transaction Code MIGO and press Enter
3. Select Option Place in storage and Material Document.
4. Enter the material Document number that was created above when remove from Sub office
process was done and press Enter.
5. All the details will be shown
6. Enter Doc Header Text as Receive in storage
check Item OK
10. Click Check (If everything is correct, a message appears Document is OK)
11. Click Post
C. For Materials like Bar Code scanners (to send it to HO and SO)
Activities at Divisional Office: T-Code: MIGO
Select option Remove from Other and movement type will be 303.
storage
Select the material, Quantity, Plant, Storage Location (From & Destination). Check the document
and post it.
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Login to SAP
1.Document Number............
2.Company Code..................DOPI
3.Fiscal Year..........................If Financial year is 1st April 2016-31st March 2017 Then Fiscal Year
is 2016
4.Reversal Reason..................Select from Box
5.Posting Date........................It means Date of Document in which you have Posted
6.Posting Period.....................If Month is Feb then Posting Period is 11
(April=1,May=2...............................March=12)
7.Click on Save Button....
Press Enter Keys upto Showing the Document Posted Successfully in Company DOPI
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Pkey…………………………………..40………..
Account………………………NSC INTEREST GL CODE
( Interest GL Code of Scheme)
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Pkey…………………………………..11
Account………………………One Time Customer Code
(This GL Code for Maharashtra Circle…..7000000301)
Then Press Enter Key……………
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Title…………
Name…………
City………………….
Postal Code…………..
Region………………………….(Region Code 13 for Maharashtra)
Then Press Enter Key……………
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Enter Customer Number That is One time Customer Number Which is Belongs to Your Circle.
Click on Display Document .It will show the both the entries which we have made at the time of
Liability Document Creation Time.After that Click on back Button then the Screen Will be as
below.
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Problem: Closing balance on previous day is not same as opening balance on previous day
Zfr_day_new, DOP cash and physical cash should match. Pos balance at day end should be zero.
Go to T-Code ZFBL3N
Use POS GL 4867100011
Enter date
When such issue exists, POS balance at day end can be positive or negative.
If in any case user has not performed legacy adjustment, then manual voucher posting of same amount on the
same date on which there is amount in POS GL
Doc type SK
40 DOP 486710010
50 POS 486710011
Doc type SK
40 POS 486710011
50 DOP 486710010
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Press Enter. New screen will be opened. Give same amount as in your POS Closing balance checked through
ZFBL3N
Press MORE and give your profit center number.
Press enter and similarly give details for 50 and Gl account 4867100010
In case found Double entry or wrongly posted amount in the Accounts first you have to find out the
Document No.( In CSI each entry represents with Document No.) Procedure to find out the Document
No. is furnished below:
T CODE …… FAGLL03
In this Menu the following information is to be furnished.
Company Code DOPI
Posting Date
Underline item selection . Select …… All
Select (3) Colour Button available in the top taskbar. (LIKE TRAFFIC SIGNAL)
Than 4 items will appear
Select 4th Item Double Click
From the drop down list select Profit Centre
Enter the Profit Centre Number Click Save
Again you will be in the First Menu only. Here you select execute button with the shape of Watch on left
side corner of top.
All the vouchers of the entire day of the particular date will be displayed.
Check up the particular entry with amount and note down the document No. which is to be reversed.
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1. Select : Start
2. Select Run
3. Type : PING 172.16.17.67-t
4. PING 4.2.2.2-t
SIFY TOLL FREE NUMBER 18004192929
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