CITY - SAP Transformation - Project Plan - Version 0.1

CITY GROUP S4 HANA IMPLEMENTATION
Activity
Identify
Project Planning- Project Management Preparation
SOW Preparation & Signoff
Identify Project Team
Prepare project Plan
Kick Off Deck Preparation
Kick Off Meeting Date Finalization
Kick _off Meeting
Diagnose & Design
Conduct SAP Overview Training & AS- IS workshop
Basic SAP Overview
Master Data Workshop (No 1)
SAP HANA BASIS Training
SAP HANA ABAP Training
Conduct As-Is/ To-Be workshops
Business Process Finalization- Process Readiness Preparation
Collection of Documents from CITY
Discuss CITY As-IS Process
Finalization of As-Is process
Module wise Process - Base Line process finalization
Discuss Org structure & Chart of Accounts
Prepare the business process design documents
Finalize the KDS elements
Finalize the reporting requirements
MIS Finalization
Finalize the GAP list
Finalize the system control list
Finalize the integration areas
Finalize the RICEFW list
Finalize master data framework
Master Data Workshop (No 2)
Master Data Preparation (Phase 1)
Review To-Be document and submition
Internal review of To-Be document
Submit To-Be document for signoff
Deliver
Baseline System Preparation- System Preparation
Carry out baseline configuration in system
Preparation of transport list (For movement to QAS)
RICEF Development
Preparation of FS Documents
Review and finalization of FS documents
Confirmation of RICEF object by CTM
Rectification of RICEF Object if required
System Testing
Unit Test script finalization
Carry out Unit testing
Testing of RICEF Objects by Functional Team (DEV)
Identification of issues & resolution
Integration Test script finalization
Movement of transport request to QAS
Integration Testing in QAS
Testing of RICEF Objects by Functional Team (QAS)
Identification of issues & resolution
Master Data
Master data preparation (Phase 2)
Master data conversion tools preparation & testing
Dry run of master data upload with partial master data
Final upload of master data in QAS system
Training
Training Strategy Preparation & calender preparation
User Authorization
User List Finalization
Authorization Strategy Preparation (SoW)
Authorization Matrix Preparation
Mapping in System
System Training
Order to Cash Process
Record to Report Process
Procure to Pay Process
Design to Deliver Process
Hire to Retire Process
User Acceptance Testing
Identification, finalization & sign-off of UAT Scenarios
Checking of data in system & performing UAT
Formation of UAT issue list & provide resolution
Retesting of scenario's wherein issues were faced
Final confirmation of UAT by Process Owners
Cutover & System Preparation
Cutover Stretegy Finalization
Identification and sequencing of TR to be transported to PRD
TR sending to PRD
Master Data validation & Upload in PRD
Receive all Cut over Data from CITY
Transactional Data Upload in PRD
Final check and Go Live
Sustain
Bug fixing of issues logged by users
Tracking of issues and resolution
Final handover of documents to CITY
Final Confirmation of project closure
ON
Description
Scoping document preparation.

Module wise Team build up
Project Plan
Kick off presentation
Date & Venue Selection
Date of presentation
SAP Overview training

Master Data Template Discussion
Understanding of AS-IS and TO-BE roadmap
AS- IS business process documents from CITY core team

Workshop on existing business process understanding
Finalization of module wise existing business process
Orgnization structure finalization

Prepare TO- BE document- Process design document in SAP
Determine Key data structure
Understanding and finalization of Reporting requirement
Indntified the GAP in system

Integration between SAP modules
Report requirement and finalization
Master Data Template Discussion

Discussion on existing master data and handholding
TO - BE document discussion - workshop

TO- BE document signoff
System Configuration - Golden Master SAP configuration

Transport movement - Change request movement
Functional specification for development

Review and internal disccussion on development object
RICEF testing by Core team member
Issue rectification and retesting
Test script finalization

System Unit testing
RICEF testing by EY team member
Test script finalization
Transport movement to QAS- Change request movement
Integration testing in QA system
RICEF testing by EY team member
Discussion on master data conversion

Master data conversion tool - LSMW & BDC
Dry run of LSWM/BDC with partial master data
Master data upload in QA system
Training system preparation
User List
Strategy for Authorization
Finalization of Matrix
Matrix to be implemented in the system
SD training
FI/CO training
MM training
PP/QM training
HCM (OM & PA) training
Finalization of testing scenario and test script preparation

Data prepararion
Identified Testing issue
Retesting UAT scenario
Final UAT signoff
Cutover discussion & finalization

Consolidating and sequencing of TR's across modules
TR movement to Pre PRD and PRD
Virtual GO-Live
Transactional data and final stock take upto cut off
Transactional data and stock upload in PRD
Bug fixing in Production system

Issue rectification
Documentation preparation & handover
Project closure
Presence Place Duration Start Date
1-Jul-18
EY & CITY Engagement Management team CITY HO 1-Jul-18
EY & CITY Engagement Management team Yet to confirm Yet to finalize
7/17/2018
7/17/2018
EY and CITY Core team member CITY HO/Factory 17-Jul-18
EY and CITY IT CITY HO/Factory 25-Jul-18
EY and CITY IT CITY HO/Factory 17-Jul-18
EY, CITY BPO & Core team member CITY HO/Factory 17-Jul-18
7/21/2018
7/21/2018
EY & CITY Core team member CITY HO/Factory 1-Aug-18
EY, CITY BPO & Core team member CITY HO/Factory 1-Aug-18
8/1/2018
EY, CITY BPO & Core team member CITY HO/Factory
8/1/2018
8/1/2018
EY and CITY Core team member CITY HO/Factory 1-Aug-18
9/1/2018
EY & CITY Core team member CITY HO/Factory 1-Sep-18
EY, CITY BPO & Core team member CITY HO/Factory 21-Sep-18
20-Sep-18
9/20/2018
EY CITY HO/Factory 1-Oct-18
10/1/2018
EY & CITY Core team member CITY HO/Factory 1-Oct-18
10/20/2018
EY, CITY BPO & Core team member CITY HO/Factory 20-Oct-18
EY Team member CITY HO/Factory 20-Oct-18
EY Team member CITY HO/Factory 20-Oct-18
10/20/2018
11/1/2018
EY & CITY Core team member CITY HO/Factory 1-Nov-18
11/1/2018
11/1/2018
CITY Core team member(EY support) CITY HO/Factory 1-Nov-18
11/15/2018
EY & CITY Core team member CITY HO/Factory 10-Dec-18
12/1/2018
EY, CITY BPO & Core team member CITY HO/Factory 1-Dec-18
EY CITY HO/Factory 1-Dec-18
CITY core team CITY HO/Factory 4-Dec-18
EY & CITY Core team member CITY HO/Factory 4-Dec-18
12/26/2018
1/1/2019
EY & CITY core team member CITY HO/Factory 1-Jan-19
EY & CITY core team member CITY HO/Factory 1-Jan-19
EY CITY HO/Factory 1-Jan-19
EY, CITY BPO & Core team member CITY HO/Factory 1-Jan-19
Finish date Responsibility Actual Start date Actual end date Status
15-Jul-18
15-Jul-18 CITY & EY
3-Jul-18 CITY & EY
15-Jul-18 CITY &EY
9-Jul-18 CITY &EY
9-Jul-18 CITY & EY
Yet to finalize CITY & EY
7/29/2018
7/29/2018
22-Jul-18 CITY & EY
29-Jul-18 CITY & EY
2-Aug-18 CITY & EY
2-Aug-18 CITY & EY
19-Jul-18 CITY & EY
8/31/2018
20-Aug-18 CITY & EY
20-Aug-18 CITY & EY
31-Aug-18 CITY & EY
7/15/2018
31-Jul-18 CITY & EY
15-Aug-18 EY
15-Aug-18 EY
8/15/2018 CITY & EY
CITY & EY
8/20/2018 CITY & EY
10-Aug-18 CITY & EY
10-Aug-18 CITY & EY
20-Aug-18 CITY & EY
8/20/2018 CITY & EY
15-Aug-18 CITY & EY
20-Aug-18 CITY & EY
9/30/2018 EY
20-Sep-18 CITY & EY
30-Sep-18 CITY & EY
31-Oct-18
10/31/2018 CITY & EY
20-Oct-18 EY
30-Oct-18 EY
10/30/2018
6-Oct-18 CITY & EY
15-Oct-18 CITY & EY
20-Oct-18 CITY & EY
30-Oct-18 CITY & EY
10/30/2018
30-Oct-18 EY
30-Oct-18 CITY & EY
30-Oct-18 EY
30-Oct-18 CITY & EY
30-Oct-18 EY
30-Oct-18 EY
30-Oct-18 CITY & EY
30-Oct-18 EY
30-Oct-18 CITY & EY
11/5/2018
5-Nov-18 CITY & EY
5-Nov-18 EY
5-Nov-18 CITY & EY
5-Nov-18 CITY & EY
11/10/2018
10-Nov-18 EY
11/10/2018
15-Nov-18 EY
15-Nov-18 EY
15-Nov-18 EY
15-Nov-18 EY
11/15/2018
15-Nov-18 CITY
15-Nov-18 CITY
15-Nov-18 CITY
15-Nov-18 CITY
15-Nov-18 CITY
12/15/2018
25-Nov-18 CITY & EY
5-Dec-18 CITY & EY
10-Dec-18 CITY & EY
10-Dec-18 CITY & EY
15-Dec-18 CITY & EY
12/28/2018
3-Dec-18 CITY & EY
3-Dec-18 EY
25-Dec-18 EY
25-Dec-18 EY
25-Dec-18 CITY
25-Dec-18 CITY & EY
12/31/2018
1/10/2019
10-Jan-19 CITY & EY
10-Jan-19 CITY & EY
10-Jan-19 EY
10-Jan-19 CITY & EY
Remarks
CITY GROUP S4 HANA IMPLEMENTATION
Activity
Identify
Project Planning- Project Management Preparation
Diagnose & Design
Conduct SAP Overview Training & AS- IS workshop
Business Process Finalization- Process Readiness Preparation
Module wise Process - Base Line process finalization
Finalize the reporting requirements
Finalize the GAP list
Finalize master data framework
Review To-Be document and submition
Deliver
Baseline System Preparation- System Preparation
RICEF Development
System Testing
Master Data
Training
User Authorization
System Training
User Acceptance Testing
Cutover & System Preparation
Final check and Go Live
Sustain

CITY - SAP Transformation - Project Plan - Version 0.1

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CITY - SAP Transformation - Project Plan - Version 0.1

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CITY GROUP S4 HANA IMPLEMENTATION

Scoping document preparation.

SAP Overview training

AS- IS business process documents from CITY core team

Orgnization structure finalization

Understanding and finalization of Reporting requirement

Indntified the GAP in system

Master Data Template Discussion

TO - BE document discussion - workshop

System Configuration - Golden Master SAP configuration

Functional specification for development

Test script finalization

Discussion on master data conversion

Training system preparation

Finalization of testing scenario and test script preparation

Cutover discussion & finalization

Bug fixing in Production system

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