Letters 2019

Date: 28th.
January,2019
Hon.the Governor,
Bank of South Sudan – Juba
Memo
Subject: Preparation for Malakal Branch
Pursuant to your directives , for preparations for Reopening of BSS Malakal

Branch, as one of strategic action plan for the year,2019 . I hereby submit proactive
program , for implementation of your orders in line with action plan , as follows :-
First Stage :-
 Branch manager and four Employees ( one staff + 3 security
personnel ) must travel to Malakal within one week period
 The following items should be provided :
 One Toyota Car - pick up , for transportation
 One Generator 80 KVA , for power supply
 Furniture for employees’ accommodations ( in need ).
 Any other supporting equipment and tools .
where to accommodate ?: employees should accommodate in Malakal Town in the
BSS Malakal Branch Main Building in upper part of the Building temporarily. Why
: is to secure and supervise any work during renovation and to keep the State
government informed that the Bank had restarted its presence in the area to render
service to citizen of state.
Reason for advance team : to carry on any preliminary process deem necessary
Second stage : -
BANK OF SOUTH SUDAN
CHIEF POLICY COORDINATOR`S OFFICE
EXECUTIVE OFFICE
BSS Engineer must submit to the office of Chief Policy Coordinator,

comprehensive bill of quantity to facilitate tender process as soon as possible.
Tender committee should be formed immediately to advertise for renovation of
Malakal Branch for period not exceeding two weeks working days.
Conclusion : the management of the Bank expecting renovation of Malakal Branch

must complete before end of June,2019. Therefore , I request your esteemed office
to approve , advise , to give us go ahead to enable us start what is required.
Thanks,
Yeni Samuel Costa

Chief Policy Coordinator ,
Executive Office
Cc: File.
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 29th.January,2019
To : -
Director, Corporate Planning
BSS _ Juba
Subject : Job Description Forms.
Reference to the Above mentioned subject , herewith attached Job Description Forms for
each position in Corporate Planning Department , for purpose of endorsement and distribute to
each staff holding position in line with administrative structure .
Acknowledge receipt .
Thanks,
Yeni Samuel Costa

Chief Policy Coordinator,
Executive Office
Cc: Office of Hon.the Governor

Cc: File
To : -
D/Director, Communications & Public Relations Department
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS _ Juba
each position in Communications & Public Relations Department, for purpose of endorsement and
distribute to each staff holding position in line with administrative structure .
Thanks,
Yeni Samuel Costa

Executive Office

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : -
Acting Chief , Internal Audit Department
BSS _ Juba
each position in Internal Audit Department, for purpose of endorsement and distribute to each
staff holding position in line with administrative structure .
Thanks,
Yeni Samuel Costa

Executive Office

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :- 31st.January,2019
To : Acting Director General :-

 Directorate of Research, Statistic & Banking Supervision
 Directorate of Currency & Banking Operations
 Directorate of Administration & Finance
Acting Chief Internal Audit Department
Subject : Submission of Departmental Policies and Guide Lines
in line with duties and responsibilities of a new created position in Executive Office ( Chief
Executive Position ) , as far as function of this office is concern , you are hereby requested to
submit hard copies as well as soft copies if possible of the following to the office of Chief Policy
Coordinator within one week, these policies as below :-
 All approved Departmental policies
 All Departmental Draft policies on process
 All administrative guide lines issued
 Action plans of the Directorate for the year,2019, to enable this office carry out its
mandate.
Your prompt respond should be highly appreciated .
Thanks,
Yeni Samuel Costa
Chief Policy Coordinator
Executive Office
Cc: Hon.the Governor, BSS
Cc: Hon.1st.D/Governor , for Policy and Banking Operations
Cc: Hon.D/Governor, for Administration and Finance
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 04th.Februarty,2019
Hon. the Governor,

BSS_Juba
Subject : Office challenges
Refer to new created position followed by limited transfers , there are obstacles facing the work of
this office ,are as follows:-
 Delay in the implementation of requirements of the office.
 Procrastination and the dimming of some documents related to the office.
 lack of immediate response .
 No attention to the nature and sensitivity of the Executive office.
Therefore, I request your office to allow to deal directly with the competent Department or
Division and ratify amount within the limits of financial powers , in urgent cases.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon. the Governor,

BSS_Juba
Subject : KM Module
Based on your directives to I.T.Department as reported by head of I.T. that all

modules given to users transferred , on leave Study Leave …. Etc , must be
disabled . as far as duties and responsibilities of this office is concern , I would to
inform your office that , it is import to have Km ( Knowledge Manager ) as a
Reporting Modules; to enable this office evaluate activities of Directorate and
Department, any negative cases to be taken to attention of the Governor.
Your approval and acceptance should be of great advantage,
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Hon. the Governor,

BSS_Juba
Subject : Bank`s Projects for year,2019
Pursuant to the Bank`s Polices towards expansion of the Bank ; as well as to provide
accommodations for staff , I request your good office to approve to start the initial action to carry
out the following :-
 Formation of tender committee
 Advertisements for Tender :
 Design, & construct Two new buildings in Rumbek Town ,
 Design, & construct of Two Buildings in Juba Town
 comprehensive renovations of Malakal Branch
 fencing of BSS Head Office in Juba
 Fencing of Plot in Wau Town
Note that aforementioned projects, are included in approved Budget for the year,2019 .Therefore,
due to time factor, I hereby request your esteemed office to give your advice approval to start
necessary process as soon as possible .
Thanks,
Yeni Samuel Costa
Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 04th. Februarty,2019
To : Deputy Governor,
For Administration and Finance
BSS_ Juba
Subject : Request for Business Cards
Reference to the above mentioned subject , due to current limited transfer and creation of a new
position in the Bank ( Chief policy Coordinator ). I hereby request your good office to approve for
me printing of 200 pieces of Business cards for office use .
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
\
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

BSS_Juba
Ref. Courtesy visit to Central Bank of Kenya and Uganda

Tanzania
In line with new created position, where I’m transferred to ,as adapted ethics of the Bank ,
based on duties and responsibilities of this position is concern , I urge your good office to allow
me, to pay courtesy visit for seven days in each central Banks of Kenya , Uganda or any other
central bank , deem necessary , to have knowledge about tasks and role played by this position in
the central Banks through their experience . since , this office is newly created , has no
background or previous references in the Bank of South Sudan administrative structure, needs
more efforts to be exerted, for achievement of the desired goals and objectives.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

BSS_Juba
Subject : Residence Engineer
Further to challenges submitted to your office last week , the Bank is facing shortage of
staff in general and engineering Unit in particular , makes most of the action plan of the Unit either
stagnant or slow in motion . as your good office directed this office to expedite renovation of Bank
of South Sudan – Malakal Branch , up to now; we are unable to start the renovation due to lack of
engineer , to provide bill of quantity in time for Tender announcement through Media, note that,
the Bank has only one Civil engineer at moment , with too much assignments.
Consequently, I request your esteemed, Jubek state or National ministry of Housing & physical
planning Goss _ Juba , on attachment to the Bank to facilitate and assist follow-up process of
renovation of BSS Malakal Branch and supervise ongoing of Rumbek currency center
Constructions , till the new resident engineer to be appointed .
Thanks,
Yeni Samuel Costa
Executive Office- Juba
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

BSS_Juba
Comments
Subject : Acute shortage of staff In Communication and public relation
Department
Reference to the above mentioned subject , based on report submitted by Deputy Director ,
identically to the challenges facing all the Departments in the Bank of South Sudan . Herewith
attached brief report for your directives and advises deem necessary .
Best Regards,
Yeni Samuel Costa

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date: 14th.February,2019
To: Hon. D. / Governor,

For Admin. And Finance
BSS - Juba
Subject: Request for Table & Door Tag
Reference to the above mentioned subject, I would like to inform your good office
that, the new creation office and position for Chief Policy Coordinator, requires Table and
Door Tags. Therefore, I request your good office to approve the above item, to be fixed on
the Table and the Door of Chief Policy Coordinator’s office.
Thanks,
Yeni Samuel Costa

Executive Office
Attachment: invoice
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

BSS_Juba
Comments
Subject : Inspection and Evaluation of BSS Malakal
Branch Vault Door
Reference to the above mentioned subject , based on report submitted by Bank of South
Sudan Engineer , concerning evaluation of Malakal Branch`s main vault door, for the purpose of
including in Tender of Malakal Branch renovation . Therefore, I request your esteemed office to
approve for sending a technician to travel to Malakal Town to inspect and evaluate the main strong
room door , and submit his technical recommendation , whether it can be repair or replace by new
one . Note that our advance team are now in Malakal Town.
Thanks,
Yeni Samuel Costa

Attachment : BSS Engineer`s letter
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

BSS_Juba
“Recommendation”
Subject : Renovation of Malakal Branch
Further to previous correspondences , related to Renovation of Malakal Branch in Malakal

Town , I hereby sending copy of Bill of Quantities submitted by our Engineer for renovation of
BSS Malakal Branch , excluding I.T.Equipment and capital items.
Hence , I request your good office to approve for advertisement of Tender for renovation of
BSS Malakal Branch, since this process delay more than expected target period .
Thanks,
Yeni Samuel Costa

Attachment : copy of Bill of Quantities
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :- 18th.February,2019
To : Hon.the Governor,
BSS_Juba
Subject : A Field Visit to BSS . Head Quarter Plot

In Hay Jabal.
Reference the above mentioned subject , I would like to inform your good office that,
tomorrow Tuesday,2019, we will Visit BSS HQs.Plot, in Hay Jabal , that will take a few hours; to
update information related to the Plot , note that the Bank issued an order for not willing to renew
the contract signed with tenant , to be accompanied by following :-
 Acting Director General, for Admin.& Finance
 Support and service Department representative
 BSS . Engineer
 BSS Security and Economic Security representatives
Hence , your directives is highly needed .
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :- 31st.January,2019
To : Acting Director General :-

 Directorate of Research, Statistic & Banking Supervision
Acting Chief Internal Audit Department
Subject : Submission of Departmental Policies and Guide Lines
in line with duties and responsibilities of a new created position in Executive Office ( Chief
Executive Position ) , as far as function of this office is concern , you are hereby requested to
submit hard copies as well as soft copies if possible of the following to the office of Chief Policy
Coordinator within one week, these policies as below :-
 All approved Departmental policies
 All Departmental Draft policies on process
 All administrative guide lines issued
 Action plans of the Directorate for the year,2019, to enable this office carry out its
mandate.
Your prompt respond should be highly appreciated .
Thanks,
Yeni Samuel Costa

Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :- 20th. February,2019
To :-
 Acting Director General, Directorate of Currency & Banking Operations
 Acting Director General , Directorate of Administration & Finance
 Acting Chief Internal Audit Department
Ref : Submission of Departmental Policies and Guide Lines
Further to letter dated 31st.January,2019 concerning the above mentioned request by this
office . it came to my notice that , you didn’t respond to the request un to date , without proper
justification , for reason why you are unable to submit Departmental Policies and Guide lines of
your Directorate / Department .
Consequently , I hereby reminding you to submit documents required within Five days
from today`s date , if not ; give your justification in writing to the Office of Chief Policy
Coordinator in Executive Office of the Bank of South Sudan, for not complying with this request.
Thanks,
Yeni Samuel Costa

Executive Office

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :-1st.February,2019
To : Chol Atem Diing

Secretary of Board of Directors
BSS – Executive Office
Subject : Delegation of Authority
While I would be on an official duty for six Days , I hereby , delegate you to act on
my behalf as Chief Policy Coordinator in Executive office and carry on the
following :
 Formation of committee for BSS Malakal Branch renovation
 Advertisement of Tender ( BSS Malakal Branch )
 Contact state ministry of Physical Planning to provide Bank with one
residence engineer.
 Follow up transportation of materials to Malakal Branch
 Report any issue deem necessary to the office of Hon.the Governor .
Wish you good success ,
Yeni Samuel Costa

Executive office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :- 05th.March,2019
BSS_Juba
Comments
Subject : Report on the Trainings in Juba and Addis Ababa
February,2019
Reference to the above mentioned subject , herewith attached report submitted by Director
of Corporate Planning Department , related to two trainings conducted in Juba and Addis Ababa
organized for champions and some staff from other Department ; for the useful and important of
such type of trainings, I recommend approval for more trainings of champions and other
leaderships of the Bank , as capacity Building. Note that the Bank has strategic plan for Five years
( 2018_2022) needs adequate trainings to enable our staff carry on their tasks and responsibilities
in line with their job descriptions.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 07th.March,2019
To: Ag.Director General,

Directorate of Administration and Finance
Subject : Formation of a committee for I.T. Equipment & Renovation of

BSS Malakal Branch`s Main Building - March,2019
Pursuant to the Hon.the Governor, Bank of South Sudan directives , in accordance to the policy of the
Bank to reopen the Bank of South Sudan Malakal Branch in Malakal Town. I do hereby order formation of a
committee to oversee the Tender for I.T. Equipment and Renovation of BSS Malakal Branch in Malakal . the
committee comprise of the following :-
Committee for Renovation :
 Dr. Majok Koul Mading _ Chairman
 Mr. Akue Mayen Akue - Secretary
 Mr. Barac Deng Aguer – Member
 Donald Henry Wani - Member
 Eng. Yitijok Ezekiel Kutjok - Deputy Secretary
 Mr. Manok Pur Jok - Member

These committee members mentioned above are , directed by this office to sit as soon as they received this order
, to take all necessary procedures related to Tender:-
 Tender advertisement through media as from today`s date
 Receive all applications from Applicants for Tenders
 Provide applicant with Two separate Bills of Quantity ( Renovation & I.T. Equipment ) after
payment of un-refundable determine fee ( SSP.10,000.00) for each application.
 Come out with short list of biddings .
 Submit their recommendations to this office before 22nd.March,2019.
 Any other action deem necessary
Therefore , I request your office to inform these committee members above accordingly .
Thanks,
Yeni Samuel Costa
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Executive Office
Cc: Hon. the Governor
Cc: Hon.D/Governor , Admin.& Finance
Cc: File
Date :
th
06 .March,2019
To : Director, Civil Aviation Security

Juba International Airport
Juba
Subject : Request for Six ID Cards
Further to our request dated 28th.January,2019 , for the above mentioned subject ,herewith
attached passport size photos of officials who shall be going frequently to Juba International
Airport for protocol purpose due to their nature of jobs and tasks. And they are :-
S/N Name Title Remarks
1. Mr.Yeni Samuel Costa Chief Policy Coordinator Photo attached

Deputy Director, for Communication &
2. Mr.Joseph Lino Wuor “ “
Public Relation
3. Mr. Peter Osis Anthony Governor`s Office Manager “ “
4. Mrs. Agnes Ezra Majok Head of Public Relations Division “ “
Mr. Awadalla Hassan
5. Head of Information unit “ “
Ramdan
She is on medical
6. Mrs. Nyapat Pidor Tut Head of Travel Processing Unit
referral
Therefore , we request your esteemed office to issue for them IDs to facilitate their entrance to Juba Internal
Airport .
Thank you for your good cooperation ,
Yeni Samuel Costa

Executive Office
Bank of South Sudan - Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: Office of Hon. the Governor
Cc: File
Date :
07th.March,2019
To : Ag.Director General,
Directorate of Admin.& Finance
BSS - Juba
Subject : Registration of Bank of South Sudan Assets
Based on Hon.the Governor , Bank of South Sudan`s directives , in accordance to BSS

fixed Assets policy , I do hereby request your office to submit list of all assets registered in head
office and Branches in the name of Bank of South Sudan as well as previous registration in the
name of Bank of Sudan , if found , for the purpose of confirmation and revaluation .
Therefore, for the important of this issue , please take expedite action , and provide this office with your
finding and report within three weeks from the date of this order. You can use tables below as an example :-
A- Land / Plot
Place owner
Area in
S/N particular Plot No. register Bank of South Bank of
sq.m.
( Town ) Sudan Sudan
Land ( empty /Build) xxxxxxx xxxxxx
B- Car, Generator & others

S/N Mark / Model Engine No. Chassis Plat No. Manf.ye owner
ar Bank of South Bank of
Sudan Sudan
Thanks,
=Yeni Samuel Costa
Executive Office
Cc:Hon.the Governor, BSS _ Juba
Cc:Hon.D/Governor, for Admin.& Finance
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Ag.Director General,

Subject : Formation of a committee for I.T. Equipment & Renovation of

BSS Malakal Branch`s Main Building - March,2019
Pursuant to the Hon.the Governor, Bank of South Sudan directives , in accordance to the policy of the
Bank to reopen the Bank of South Sudan Malakal Branch in Malakal Town. I do hereby order formation of a
committee to oversee the Tender for I.T. Equipment and Renovation of BSS Malakal Branch in Malakal . the
committee comprise of the following :-
1- Committee for Renovation : -

2- Committee for I.T. Equipment :-
 Mr.Awad Balingo Donglia _ Chairman
 Mr. John Bullen Andarago _ Chairman
 Eng. Yitijok Ezekiel Kutjok - Secretary
 Mr.Donald Henry Wani - Secretary
 Mr. Barac Deng Aguer – Member
 Eng. Dut Majak Deng - Member
 Mr. Kulang Santino Kulang – Member
Mr. Ngong Mayen Anyieth - Member

These two committee members mentioned above are , directed by this office to sit as soon as they received this
order , to take all necessary procedures related to Tender:-
 Tender advertisement through media as from today`s date
 Receive all applications from Applicants for Tenders
 Provide applicant with Two separate Bills of Quantity ( Renovation & I.T. Equipment ) after
payment of un-refundable determine fee ( SSP.10,000.00) for each application.
 Come out with short list of biddings .
 Submit their recommendations to this office before 22nd.March,2019.
 Any other action deem necessary
Therefore , I request your office to inform these committee members above accordingly .
Thanks,
Yeni Samuel Costa
Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
12th.March,2019
To : Hon.D./ Governor,
For Admin. & Finance
BSS_ Juba
“ Comments “
Subject : BSS Malakal Branch`s Report
Reference to the report submitted by acting Branch Manager , of BSS Malakal Branch,
who is currently in Juba. I would like to inform your esteemed office that , this office exerted all
efforts to implement the order given by Hon. the Governor, for reopening of our Malakal Branch
this year,2019 . starting from sending advance team and formation of two separate committees for
renovation & I.T. Equipment Tenders. note that , advance team leaded by Acting Branch
Manager , of Malakal branch , left for Malakal town, since, last Month.
Materials required to facilitation of their mission in Malakal remain not executed by Directorate
of administration and Finance up to now, advertisement for invitation for Tender still on process
in the Directorate of Admin.& Finance .
Based on the information above , I request , your good office to intervene , to give explicit
consents for Malakal Branch renovation program . Because, any delay is not our interests.
Thanks,
Yeni Samuel Costa

CPC _ Executive Office
Attachments :
 Preparation for Malakal Branch
 formation of Committees
 Renovation Bills of Quantity
 Inspection and Evaluation of BSS Malakal Vault
Cc: Hon.the Governor,

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
14th.March,2019
BSS_ Juba
“ Comments “
Subject : Expression of Interest to Participate in the Funding & Construction of the

BSS Building
Reference to the documents submitted by Illumination Enterprise (PTY) Ltd. Shows its
interest in Funding & constructing , Bank of South Sudan Building . the Bank of South Sudan has
no objection to accept the offer , but I would like to inform your esteemed office that , the Bank
has an obligations towards China First Highway Engineering Company Limited ( CFHEC) .There
was MOU signed between the Bank and the Company in the yerar,2018, for duration of three
years period. the Company demonstrated its capacity in Design , Construct , & Financing of the
Bank of South Sudan Headquarters in Juba . in light of that, the Bank of South Sudan , shall not
be able to accept this offer , unless the MOU signed is terminated , or CFHEC failed to fulfil its
obligations as stipulated in terms of signed MOU.
Hence , with this comment , your office prerogative , shall take appropriate decision based
on the information mentioned above .
Thanks,
Yeni Samuel Costa
Attachments :
 Copy of signed MOU between the Bank and CFHEC .
 Illumination Enterprises letter

Cc: File
14th.March,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ Comments “
Subject : Information required for preparation of Audit of BSS financial years

2016,2017& 2018
Reference to your letter dated 05th.March,2019 , concerning information requested for audit
of financial years 2016,2017 & 2018 respectively . I would like to inform your good office that;
this office wouldn’t be able to provide the required information in time due to the following
reasons:
 This office is newly created without background of information records.
 Previous and new policies & guidelines adopted ,not provided by three acting
Director Generals of three Directorates .
 Only acting Director General , for Banking Supervision was the one provided with
two copies of policies
 two acting Director Generals ( Admin. Finance & Banking operations)as well as
Internal Auditor , refrain to respond for the request
 due to time factor , I suggest that , your request should be forwarded to the
Directorate concerned.
Thanks,
Yeni Samuel Costa

Attachments :
 request letter dated 31st.January,2019
 reminder letter dated 20th.February,2019
Cc: File
Date :- 15th. March,2019

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To :-
 Acting Director General, Directorate of Currency & Banking Operations
 Acting Director General , Directorate of Administration & Finance
 Acting Chief Internal Audit Department
Ref : Information required for preparation of Audit of BSS financial year

2016 , 2017 & 2018
Further to requested letters dated 31st.January,2019 & 20th.February,2019 , related to
submission of Departmental Policies and guide lines. you refrain to respond up to date . I would
like to remind you once more , that ; Hon.Deputy Governor ,for admin.& Finance , is requesting
for following information for Audit of Bank of South Sudan , financial years, 2016 , 2017 & 2018
respectively :-
Policy Manuals :
 Business Continuity Management Policy, 2018 ).
 Records Management Policy, 2018
 Staff By- Laws, 2018
 Annual Operational & Accounting Procedures Manuals
 Code of Conduct and Ethics 2015
 Any other New adopted Policies
For the Important of this request , I hereby request your Directorates to submit information
( policies & guidelines as indicated in your annual Plan report 2018 ); to the office of Deputy
Governor, for Admin. & Finance within Ten days; as from today`s date.
Thanks,
Yeni Samuel Costa

CPC_Executive Office
Cc: Hon.D/Governor , for Admin.& Finance
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Ag./Director General,

BSS – Juba
Subject : Airport Obligation Expenses.
Reference to the above mentioned subject , based on request submitted by Deputy

Director , of Communication and Public Relations Department , concerning payments of VIP
Departure and arrival fees at Juba International Airport lounge . Consequently , I would like to
inform you that , the top management had approved the following payments in case of Departure
and Arrival of BSS VIP Staff through Juba International Airport :-
 Departure fees = $.50.= ( Fifty USD.)
 Arrival fees = $.30.= ( Thirty USD.)
Therefore, I hereby forward this approval for implementation.
Best regards ,
Yeni Samuel Costa

Executive Office

Cc: File
Date : 21st.March,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Ag./Director General,

BSS – Juba
Subject : Advertisement on Newspapers

Pursuant to the directives of Hon. Governor, Bank of South Sudan , based on his
observation on mistakes done by Almaugif Newspaper ; for Invitation for Tender “ renovation of
Bank of South Sudan – Malakal Branch ” Doubled in one Page .
Consequently, I do hereby instruct your office to take the following procedures :-

 Almaugif Newspaper must bear the cost of the space by which the other Invitation
covered .
 The Bank should pay only for half page .
 In future , any advertisement on newspaper , or other media must be notified and
approved by the Governor , Bank of South Sudan , or whom he might delegate .
 Period for advertisement or announcement must be indicated ( not to exceed 3 Days
) with exception of the Governor`s instruction.
 Indicate space on Newspaper for advisement ( e.g. full , half or quarter; 1, 1/2 or
¼ ) of page , instead of doubling on one page
 Let your office sign service contract or MOU with Newspaper authorities who shall
do service for the Bank instead of mediators.
 Strictly , execute this order.
Thanks ,
Yeni Samuel Costa
Executive Office
Cc: File
Date : 21st.March,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

Bank of South Sudan
Juba
“Comments”
Subject : Resumption of the Interim Payment Certificate No.4 for FHEC
Reference to the above mentioned subject , I would like to comment on the following
points :-
1. value of Payments in accordance to the signed service contract plus extra work , 14 key
functional items , loss and remobilization fee ; details as follows:-
 Main value of contract. $.23,280,630.00
 14key Functional items $.02,149,786.16
 Five Extra work $.01,570,278.34
 loss & Remobilization fee $. 787,550.00
Grand Total Value $.27,788,244.59

1.1 Payment of certificates :-
S/N Payment Net Amount A.P Recovered Retention Total Value Remarks
Certificate Paid in USD (USD) Money (USD) USD
1 Advance 9,312,252.00 40% advance payment from value of the Contract $.23,280,630.00
2 IPC No.1 3,429,941.45 1,319,208.25 527,683.30 5,276,833.00 Paid all
3 IPC No.2 2,598,956.10 999,598.50 399,839.4 3,998,394.00 Paid all

4 IPC No.3 5,342,881.02 2,054,954.24 821,981.7 8,219,816.96 Paid all
Sub_ Total 20,684,030.57 4,373,760.99 1,749,504.4 17,495,043.96 Paid 64%
5 IPC No.4 3,130,559.15 1,204,061.22 481,624.49 4,816,244.85 Not paid
Grand Total 23,814,589.72 5,577,822.21 2,231,128.89 22,311,288.81
If the Bank is going to pay Certificate 4 ,; therefore , the total payments to the Company
will reach $. 23,814,589.72 ( Twenty Three Million Eight Hundred Fourteen Thousand Five
Hundred Eighty Nine USD.& 72 cents ) .= 85% from the total value of $. 27,788,244.59 ( Twenty
Seven Million Seven Hundred Eighty Eight Thousand Two Hundred Forty Four USD & %59
cents ) balance will remain S.3,973,654.87 = 15% from Grand total of the Value.
2.Conclusion :-
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Before approval of payment of Certificate 4 ; needs Two of our Staff ( Engineer and one
senior staff, from Support and Service Department ) to be send ahead to estimate and evaluate
level of construction of Rumbek currency & Branch`s work done , and to be followed by team
comprise of BSS. Senior staff and representatives from the office of President , on one day visit ;
before BSS Board meetings in April,2019 . the company must bear the cost of the visit as stated in
terms of contract ;the Company ( CFHEC must submit letter of guarantee covering amount of
the contract
lastly, it’s your prerogative to take decision deem necessary based on information given
above.
Thanks,
Yeni Samuel Costa
BSS. Executive Office - Juba

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
25th.March,2019
BSS_ Juba
“ Comments “
Subject : Accommodations & Petty Cash
to Staff of BSS Malakal Branch
Reference to the request letter dated 21st..March,2019 , presented by Acting Branch

Manager, of BSS Malakal Branch , requesting approval of SSP. 700,000.= ( Seven Hundred
Thousand SSP.) for the accommodations and petty cash for BSS Malakal staff , who are currently
in Malakal Town as advance team to inspect and supervise the renovation of the Branch .
Introduction :
BSS . Malakal Branch is one of Bank of South Sudan , operating in greater upper Nile
State , but its was affected by war in the year, 2014 that lead to its temporary closure , all of its
staff are currently working in BSS. HQs. in Juba .
The management of the bank of South Sudan decide , to reopen the Branch in ~Malakal to
render services to states in area.
The administration of the send advance team to Malakal Town , consist of 5 staff , for the
purpose of renovating the Branch , with hope that it should be reopen soon this year,
The team current are in Malakal Town , staying in Hotel , as directed by Hon. the
Governor, ( for 15 Days) , but they exceed the period given , due to delay of purchasing materials
required , by Directorate of Administration and Finance to enable they shift from Hotel to
Branch`s Main Building in Malakal , as result it costs the Bank , following amount :-
Months
S/N Particular Total
January February March
1 Accommodation 750,000 750,000 450,000 1,950,000
2 Petty Cash 500,000 500,000 250,000 1,250,000
Total 1,250,000 1,250,000 700,000 3,200,000
Since , all these payments comes as result of not purchasing the materials requested . I
hereby recommend approval of SSP. 700,000.00 , in condition that , the acting branch manager
must submit all relevant documents supporting any payment , the administration of the Bank of
South Sudan should encourage payment of petty cash, because , those staff are getting their full
dues and privileges of being staff of the Branch. Any payment must be against the approved
budget items
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Thanks,
Yeni Samuel Costa

Attachments :
 request letter dated 31st.January,2019
 reminder letter dated 20th.February,2019
Cc: Hon.D/ Governor, for Admin.& Finance

Cc: File
25th.March,2019
To : Acting Director General ,

For Admin.& Finance
BSS_ Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Official Mission to Khartoum
Reference to the directives of Hon. Deputy Governor , for administration and Finance . I
would like to direct your office to arrange for team headed by Chief Policy Coordinator to travel to
Khartoum/Sudan to obtain and authenticate documents related to assets of the Bank of South
Sudan and other useful information from Bank of Sudan as former mother Bank keeps all
documents belongs to Bank of South Sudan and its Branches ( wau , Yei, & Malakal ) and they
are :
 Mr.Yeni Samuel Costa – Chief Policy Coordinator / head of the team
 Mr.Otheri Banagn - Legal Administration
 Eng. Yitjwok Ezekial Kutjok _ BSS.Engineer
For the period of Ten working days as from 06th.April,2019 . Management of Bank of
Sudan should be notified early before travelling of the Team to facilitate their mission , to avoid
any delay may occur .
For the importance of this issue , please expedite arrangement . aware that there are cases
had been brought before a court of Justices , against the Bank of South Sudan , relating to assets ,
by people claiming to be the owners of these assets ( plots owned by the Bank ) .
Thanks,
Yeni Samuel Costa
Attachments :
 Legal administration request

Cc: File
To : Acting Director General

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS _ Juba
Subject : Replace of IT equipment committee member for Malakal Renovation
Based on letter from Mr. John Bullen, Chairman of IT equipment committee for Malakal Branch ,
concerning resignation of Mr. Dut Majak , representative of I.T. in the committee , selected by
Hon.the Governor. I request your office to select or nominate one of I.T. staff to replace Mr. Dut
Majak , a former member of I.T.Equipment committee. Please expedite action , due to time
factors.
Thanks.
Yeni Samuel Costa

Executive Office

Cc: File

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS _ Juba
Subject : Official Duty to Rumbek Town
Further to series of follow up the ongoing construction of Rumbek Currency Centre and Branch in
Rumbek Town , the top management decide to send Two staff:-
 Mr. William Nyriel Aciek
 Eng. Yitjwok Ezekiel
to the site , for three Days Official Duty ; as from 27th.March,2019, for the purpose of evaluation
and estimation level of work accomplished by the Company (FHEC) . know that , the Company
will provide them with Air - Tickets .
Therefore , I request your office to facilitate their mission to Rumbek , for aforementioned
purpose.
Thanks.
Yeni Samuel Costa

Executive Office

Cc: File
28th.March,2019

For Admin.& Finance
BSS_ Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Official Mission to Khartoum
Reference to the directives of Hon. Deputy Governor , for administration and Finance . I
would like to direct your office to arrange for team headed by Chief Policy Coordinator to travel to
Khartoum/Sudan to obtain and authenticate documents related to assets of the Bank of South
Sudan and other useful information from Bank of Sudan as former mother Bank keeps all
documents belongs to Bank of South Sudan and its Branches ( wau , Yei, & Malakal ) and they
are :
 Mr.Yeni Samuel Costa – Chief Policy Coordinator / head of the team
 Mr.Otheri Banagn - Legal Administration
 Eng. Yitjwok Ezekial Kutjok _ BSS.Engineer
For the period of Ten working days as from 06th.April,2019 . Management of Bank of
Sudan should be notified early before travelling of the Team to facilitate their mission , to avoid
any delay may occur .
For the importance of this issue , please expedite arrangement . aware that there are cases
had been brought before a court of Justices , against the Bank of South Sudan , relating to assets ,
by people claiming to be the owners of these assets ( plots owned by the Bank ) .
Thanks,
Yeni Samuel Costa
Attachments :
 Legal administration request

Cc: File
On the basis of the joint cooperation between the two Banks, we would like to
inform you that a delegation from the Bank of South Sudan , headed by Mr. Yeni
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Samuel Costa , the Chief Policy Coordinator of the Executive office of the Bank of
South Sudan ; and will be accompanied by:-
 Mr.Otheri Banang
They are delegated to collect all documents related to Plots , Buildings…etc. owned
by the former Bank of Sudan in South Sudan ( Juba, Wau Malakal , & Yei ) , for
purpose of changing ownership in the name of the Bank of South Sudan , after
secession of the state of South Sudan from the Republic of Sudan, in accordance
with constitution .addition to above request, kindly provide us with some
information and documents related to Banking operations ( statements of accounts
as from 1st.Januarty,2011) if possible. Kindly provide them with necessary facilities
to achieve their objective assigned for .
Thanks for your usually cooperation.
N.B. they will travel on 06th.April,2019 for Five Working Days .
27th.March,2019
To : Hon.the Governor ,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ Comments ”
Subject : Request for Confirmation of Variation of Concrete Grade of
Structure
In response to letter from the Chinese Company ( CFHEC ) constructing BSS Rumbek
Currency Centre & Branch. Requesting for confirmation of Variation on concrete Grade of
Structure and increase Contract price . I hereby giving the following points as my comments to this
issue :-
 The Company didn’t consult the Bank early for Variation , to get opinion or
approval for Variation
 The company raised its claim in August, 2015 , knowing that contract was signed
in December,2013
 Amount calculated without knowledge of the Bank
 The Bank didn’t accept for Variation based on reply of our Engineer ( copy
attached ).
 The Bank request the Company to comply with the construction norms
 The request of the Bank was not implemented , because the Company didn’t allow
the confirmation of concrete grate by testing as advised by BSS Engineer.
 Since , the Company didn’t comply with the orders given by the Bank :-
 The Bank must form joint committee for investigation and confirm by
testing the Variation as claimed by the company.
 If the committee confirmed the Variations , then calculation for amount
must be done by professionals from both sides. And passed to Board of
Director for resolution.
Thanks,
Yeni Samuel Costa

27th.March,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ Comments ”
Subject : Clarification of Reasons for the Increased amount of Structure and
Request for payment
Further to the response to letter from the Chinese Company ( CFHEC ) constructing BSS
Rumbek Currency Centre & Branch. Requesting for confirmation of Variation on concrete Grade
of Structure and increase Contract price . I would like to comment on this request by rejection to
the claim , for the reasons that :-
 Amount was calculated by the Company without knowledge of the Bank
 The Bank didn’t accept for Variation based on reply of our Engineer ( copy attached ).
 The Bank must form joint committee for investigation and submit its findings and
recommendations , before any payment .
 No increase amount of structure to be allowed , except after investigation concur with
confirmation of the Variation.
 The question is why the Company didn’t inform the Bank as early as it started the
variation ? .
Thanks,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Director,
South Sudan Customs Administration
Nimule station
Subject: Request for Tax Exemption of BSS Toyota Landcruiser VXS

Model 2019.
Reference is made to the above captioned, the Bank of South Sudan is

importing One Toyota Landcruiser Car VXS 2019, from United Arab Emirates to
South Sudan. For the Bank of South Sudan use , as per Bank of South Sudan Act,
2011 Chapter II Section (9) “the Bank shall be exempted from all taxes and duties”.
Based on the above provision; we request your esteemed office to allow One
Toyota Landcruiser VXS Car 2019 , to pass to Juba for further process.
Note that, the Car sent in the name of Bank of South Sudan_ Juba
Thank you for your good cooperation
Yeni Samuel Costa

Executive Office - Juba
Cc: H. E the Governor

Cc: Hon. D/ Governor ,for Admin. & Finance
Cc: File
28th.March,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

For Admin.& Finance
BSS_ Juba
Subject : Official Duty to Nimule
You are directed to send one driver on official duty to Nimule Town, to hand over letter of
Exemption to Customs authorities related to New Purchased Toyota Landcruiser Car VXS 2019
for Hon.the Governor Bank of South Sudan`s use
Therefore , I request your office , take urgent necessary process and facilitation ,to enable
Head of Drivers to travel tomorrow morning and come back on Saturday, 30th.March,2019 .
Thanks,
Yeni Samuel Costa

Executive Office
Cc: H. E the Governor

Cc: Hon. D/ Governor ,for Admin. & Finance
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

BSS _ Juba
Subject : One Day Official Duty to Rumbek Town
Further to series of follow up the ongoing construction of Rumbek Currency Centre and Branch in
Rumbek Town , the top management decide to send a team on Saturday,30th.Match,2019 ; to
inspect the construction progress in Rumbek , consist of the following staff :-
BSS Staff :-
 Chief Policy Coordinator _ team leader
 Representative of Communication & Public Relations
 Representative of Currency Department
 Representative of Security Unit
Office of the President :-
 One staff + Two media men.
Therefore , I request your office to facilitate for the above mission trip . know that , CFHEC will
bear cost of Air plane . pay only SSP.100,000.= ( One Hundred Thousand SSP.) for covering
unexpected expenses of the team.
Yeni Samuel Costa

Executive Office

Cc: File
Date : 1st.April ,2019

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon.State Governor,
Jubek State _ Juba
Subject : Request for a Residence Engineer
Reference to the above mentioned subject , I would like to inform your esteemed
office that , the Bank of South Sudan , is facing shortage of staff in engineering
unit . consequently, we request your good office to send one of your Residence
Engineer on attachment basis to the Bank of South Sudan , for the period of Three
Months , as from 1st.of April,2019 , to assist our civil engineer who is having a lot of
comments . knowing that the Management of the Bank starts renovating BSS
Malakal Branch; and supervising our new construction of Rumbek Currency
Center in Rumbek Town .
Hon.Governor, I take this opportunity to extend to you the assurances of our

highest regards.
Best Regards,
Dier Tong Ngor

Governor ,
Bank of South Sudan

Cc: Chief Policy Coordinator
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon. the Governor

BSS _ Juba
Subject : One Day Official Duty to Rumbek Town
Pursuant to your directives , concerning inspection of ongoing construction of Rumbek Currency

Centre and Branch in Rumbek Town , the following staff are nominated for the trip of tomorrow
Saturday,30th.Match,2019 ; names are :-
BSS Staff :-
 Mr.Yeni Samuel Costa _ Chief Policy Coordinator _ team leader
 Mr. Chance Baniko Simon _ BSS. Media of Public Relations
 Mrs. Rita Nyankiir Akon _ Deputy Director , for Currency Department
 Mr.Francis Akile Faustino _ H./ BSS . Security Unit
Office of the President :-
 Mr.Garang Aguer Akok _ President office
 Mr.Ayok Amet Chol _ Cameraman
 Ms.Jackline Pierino _ Reporter
Therefore , I request your esteemed to give us green light or final approval for the above list of
our BSS staff selected . Note that , the CFHEC will bear cost of Air plane.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Hon. Governor ,
Central Bank of Sudan
Khartoum
Subject : Request for Asset’s Document and accounting
Information
On the basis of the joint cooperation between the two Banks, we would like to
inform you that a delegation from the Bank of South Sudan , headed by Mr. Yeni
Samuel Costa , the Chief Policy Coordinator of the Executive office of the Bank of
South Sudan ; he will be accompanied by:-
 Mr.Otheri Banang
They are delegated to collect all documents related to Plots , Buildings…etc. owned
by the former Bank of Sudan in South Sudan ( Juba, Wau Malakal , & Yei ) , for
purpose of changing ownership in the name of the Bank of South Sudan , after
secession of the state of South Sudan from the Republic of Sudan, in accordance
with constitution, in addition to the above request ; could you kindly also provide us
with some information and documents related to Banking operations ( Statements of
Accounts as from 1st.January,2011to 9th.July,2011) if possible.
Kindly provide them with necessary facilities to enable them achieve their
assigned objectives . you can help us with two of your qualified staff to help us
adjust and settle our accounts in General account division and Banking Operations
Department . Note that we are using Symbols System.
Thanks for your usually cooperation.

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 4th.April ,2019
Bank of South Sudan _ Juba
“ comments ”
Reference to the above mentioned subject , I would like to submit to your

esteemed office , the final recommendation of Tender Bid from formed committee
for Renovation of Bank of South Sudan , Malakal Branch.
Therefore , I request your esteemed office to choose one Company out of two
companies recommended by the committee , to enable committee finalize their
mandate , based on profiles of two companies attached .
Best Regards,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :
th
5 .April,2019
To. Hon. the Governor,

Bank of South Sudan
Juba
Subject : Request for Approval of $.10.000.=

Refundable
Your honorable ,
Reference: to the above mentioned subject . I’m requesting your esteemed office to
approve for me the sum of $.10,000 ( Ten Thousand USD. ) refundable, against my claims which
approved and documents were got lost or misplaced between two offices ( Governor and D/
Governor, for Admin. Offices ) , to assist my family who are much in need abroad . aware that , in
spite of your decision to stop paying for my accommodation , from back dated period
( May,2018) Department of Finance , persist deducting my whole housing allowance up to the
moment, implicitly indicates as if I’m providing with accommodation by the Bank . This action
confirms that there is a conflict in making decisions; or a bad intention outside the Bank's norms.
Contradicting the core value of the Bank of Southern Sudan, “ transparency and efficiency “ ;
Instead of being an ideal leader , that happens to the opposite direction. as if there is no
coordination.
Therefore , I ask your honorable , to approve aforementioned subject and reconsider the
decisions taken, which may be based on false information given . and I remain seeking for
accommodanrion; other issues would be handled later.
Accept my assurance ,
Yeni Samuel Costa

Executive Office _ Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :
th
08 .April,2019
To. Hon.Ag./ Governor,

Bank of South Sudan
Juba
Subject : Request for payment of SSP.1,469,000.=
Your honorable ,
Further to my misplaced claim . I’m requesting your esteemed office to approve for me the
sum of SSP.1,469,000 ( One Thousand Four Hundred Nine Thousand SS. ) being amount paid
cash by me on behalf of the Bank for approved and lost or misplaced between two offices of
Governor and D/ Governor, for Admin. Offices ( out of total amount paid SSP.5,423,000.00 ) to
assist my family. This claim is only for the period as from January 2018 to May,2018 ; the
remaining of the amount paid by me will be recovered sooner or later .since I have all supporting
documents .
Kindly , I ask your honorable , to approve me aforementioned amount ,
Best regards ,
Yeni Samuel Costa

Executive Office _ Juba
Attachment : -
 Accommodation Letter to Concord Hotel
 Stop payment letter to Concord Hotel
 Statement Account from Concord Hotel
 Statement of Payments
 Copy of lost Claims approved
Cc: Hon.D/Governor, for Admin . & Finance
Date : 09th.April,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon.1st.D / Governor,
Bank South Sudan -Juba
Subject : KM Reporting Module
As far as this office is concern . I would like to inform your good office
that , I have facing difficulties to get information related to financial records of
our projects. ( e.g. Rumbek currency center`s payments ).know that there were
payments done against value of signed contract ; it is difficult to trace out some
information by our staff .
Therefore, I request your office to approve access of KM .( Knowledge

Manager ) to enable this office trace out progress of activities carrying on; and
pass to the attention of the Governor, when necessary .
Your approval and acceptance should be highly apricated ,
Thanks,
Yeni Samuel Costa

Executive Office
Cc: Hon.D/Governor , for Admin . & Finance

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Project Manager,
China First Highway Engineering Company. ( LTD)
Juba Office
Ref. Submission of Letter of Guarantee valid for one Year
Reference is made to Contract for Building of Rumbek BSS Branch &Currency Center ;
between The Bank of South Sudan, and China First Highway Engineering Company dated
5th.December,2015 .
The administration of the Bank of South Sudan , is hereby request your Company (CFHEC
) to provide a renewed letter of guarantee (LG.) valid for period of one year , from recognized
Bank , here in Juba ; for the 40% ($.9,312,252.00 ) advance payment of total value of the contract.
No more payment should be done accept after receiving the required Letter of Guarantee .
For important of this issue , please treat as an urgent matter , to enable the Bank pay your
claims.
Best regards,
Yeni Samuel Costa

BSS.Executive Office
Juba

Cc: Hon.1st.D/Governor , for policy and Banking Operations
Cc: Hon.D/Governor, for Admin.& Finance.
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Hon.1st.D/Governor ,
For Policy and Banking Operations
BSS _ Juba
Project: Construction of BSS Rumbek Currency Center & Branch

Payments Report
Your Honorable,
Reference made to the above mentioned subject . I would like to take this opportunity to express
appreciation and thanks for your consistent stands for facilitating the Project.
I do hereby submit to your good office the following details concerning all payments done by the Bank
towards the Company ( CFHEC ) :-
1-Main value of contract. $. 23,280,630.00
2-14key Functional items $. 02,149,786.16
3-Five Extra work $. 01,570,278.34
4-loss & Remobilization fee $. 787,550.00
Grand Total Value $.27,788,244.59

# Payment of certificates :-
S/N Payment Net Amount A.P Recovered Retention 10% Total Value Remarks
Certificate Paid in USD 25% (USD) Money (USD) USD
2 IPC No.1 3,429,941.45 1,319,208.25 527,683.30 5,276,833.00 Paid all
3 IPC No.2 2,598,956.10 999,598.50 399,839.4 3,998,394.00 Paid all
4 Containers 272,505.00 Paid for transportation of 21 mobilization containers from Juba to Rumbek , against Los
& Remobilization fees ( $.787,550.=)
5 IPC No.3 5,342,881.02 2,054,954.24 821,981.7 8,219,816.96 Paid all
Sub_ Total 20,956,535.57 4,373,760.99 1,749,504.4 17,495,043.96 Paid 75%
5 IPC No.4 3,130,559.15 1,204,061.22 481,624.49 4,816,244.85 Approved
Grand Total 24,087,094.72 5,577,822.21 2,231,128.89 22,311,288.81 87%
Amount of Certificate 4 ( SSP.3,130,559.15 PT.) approved ; in addition to amount for loss and
remobilization ( SSP.787,550.00 ) .Note that amount of SSP.272, 505.00( SSP.150,000.00 + SSP.122,505.00 )
was paid for transportation of 21, mobilizing containers from Juba to Rumbek . Total payments to the
Company will reach $. 24,087,094.72 ( Twenty Four Million Eighty Seven Thousand Ninety Four USD.&
72/100 cents ) .equal to 87% percent of the grand total value of $. 27,788,244.59 ( Twenty Seven Million
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Seven Hundred Eighty Eight Thousand Two Hundred Forty Four USD & 59/100 cents ) balance will
remain $.3,701,149.87 = equal to 13% percent from grand total of the Value.
Therefore, I request your honorable office to approve payment of $.3,645,604.15 , details below :-
Interim Payment Certificate No.4 = $. 3,130,559.15

Loss & Remobilization fees SSP.787,550,00 – 272,505.00=. $. 515,045.00
Net amount to be paid
$.3,645,604.15
( Three Million Six Hundred Forty Five Thousand Six Hundred Four USD.& 15/100 cents.)
Thanks,
Yeni Samuel Costa


Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon. Under Secretary ,

Ministry of Foreign Affairs.
RSS _ Juba
Ref. Change of Special Passport Occupation

Your Honorable ,
Reference is made to the above mentioned subject ; we would like to inform your good
office that , in accordance to recent changes lead to create a new position in the Bank of South
Sudan, for Chief Policy Coordinator in BSS Executive Office . Mr. Yeni Samuel Costa was
Transferred from Directorate of Administration and Finance ( Director General ) to Executive
Office in position of Chief Policy Coordinator .
Therefore , we request your esteemed office to approve for change of his Special Passport
from previous occupation to new position he is occupying .
Your consistent assistance shall be highly appreciated .
Thanks
Albino Dak Othow

Governor,
Bank of South Sudan
Juba
Cc: File
To : Hon.Ag./Governor,
Bank of South Sudan
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Juba
Ref. request for Approval of Renewal of the Advance Payment Guarantee
And Performance Security
Your Honorable,
Reference is made to Contractor letter dated 12th.April,2019 requesting approval of
Renewal Letter of Guarantee of the advance payment and performance security for Building of
Rumbek BSS Branch &Currency Center. I would like to inform your good office that, the 40%
percent advance payment of total value of the contract sum of $.23,280,630.00 = $.9,312,252.00 .
Note that , part of the advance payment was recovered ; remain $.3,734,425.03 ; that need to be
guaranteed or provide letter of guarantee for the remaining balance of the advance payment.in
addition to performance security which consist of 10% = $.2,700,069.46 ,from the total value of
the contract ( $27,000.694.59 ).
Therefore, I request your esteemed office to approved for the company to provide
irrevocable letter of Guarantee for :-
 Balance of advance payment which is $.3,734,425.03
 Performance security = $.2,700,069.46
Both for period of one year
Further to the company`s request letter for extension of the completion date of the project
on 29th.February,2020. I recommend approval for extension of completion date of the project on
29th.February,2020 , as final date for accomplish of the project otherwise the penalty should be
applied for any delayment may occur .
With Thanks,
Yeni Samuel Costa
C.P.C
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon.1st.D / Governor,
Bank South Sudan -Juba
Subject : Renovation of Bank of South Sudan
Malakal Branch
Reference is made to the above mentioned subject, . I would like to

inform your good office that , the committee formed for tender of BSS Malakal
Renovation had accomplished their mandate ,( report attached ) .based on their
good work done with high efficiency .
Therefore, I hereby request your honorable to approve for them

stimulating incentive for their efforts , deem necessary . I purpose incentive to
be given out from tender fees collected.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Project Manager,
China First Highway Engineering Company. ( LTD)
Juba Office
Ref. Request for Approval of Renewal of the Advance Payment Guarantee

And Performance Security
Reference is made to your letter dated 12th.April,2019 ; concerning the above mentioned
subject , I would like to inform you that , your request has been approved and accepted by Hon.
Ag./ Governor , Bank of South Sudan, to provide the following :-
 Advance Payment irrevocable Guarantee for the sum of $.3,734,425.03( Three
Million Seven Hundred Thirty Four Thousand Four Hundred Twenty Five USD. &
3/100 Cents ) for one year period .
 Performance Security Guarantee for the sum of $.2,700,069.36 ( Two Million
Seven Hundred Thousand Sixty Nine USD. & 36/100 Cents ) for one year period
Also , I would like to inform your company that , Hon.Ag./ Governor accepted final extension of
the Progress time line, as follows :-
 October, 31st.2019 completion of basement and ground floor of the main building
 December,31st.2019 , completion of main building A, subsidiary building B and C;
 February,29th.2020, final date of completion and hand-over the Project to the Bank.
Best regards,
Yeni Samuel Costa

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Chief Administrator ,
Office of the President .
Juba
Ref. Request for return of Excavator

Dear sir,
First, we would like to take this opportunity to express our appreciation and thanks for your
consistent concern and support on the Bank of South Sudan`s Project in Rumbek Town .
Reference is made to the letter dated 8th.April,2019 ; received from China First Highway
Engineering Company , ( CFHE ) Constructing Bank of South Sudan Currency center in Rumbek
Town ( copy attached ) concerning its Excavator borrowed by State Government of Western
Lakes State in Rumbek ; since February,2019 for some days , but up to now the Excavator has not
been returned to the company .
For the important of this excavator for construction work , to avoid any delay of
accomplishment of the Project as agreed upon . we request your good office to advise state
government of western Lakes State to return the borrowed Excavator for repairing road , back to
the Company .
.
Kindly accept our sincere thanks and appreciations,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date: - 30th.April,2019
To: Hon.D/Governor,
BSS_ Juba
Subject : verification of Request for payment of SSP.2,721,186.66 PT.
Your honorable,
Pursuant to your directive to check and verify the request for payment of SSP.2,721,186.66
PT. related to items for Malakal Branch . after I checked , here are points observed :-
1- Verification & observations : -
 List submit containing items required for Malakal Branch was not sing by the Acting
Branch Manager
 Cover letter for the request was not sign by Head of Support and Service Department
 Quantity of some of items exaggerated; e.g. 6 Drums of Engine oil , 12 Air Filter , 12
water separator
For small generator with capacity of 20 KVA
 Changing of approved Generator to 20 KVA instead of 80 KVA which approved by Hon.
 Amount in words differ from amount in figure
2- Comments & Recommendation : -

 Request should be rejected due to exaggeration of quantities
 Head of support and service Department to be questioned for why he/she purchased
generator of 20 KVA instead of 80 KVA which approved by Hon.the Governor , without
his prior approval or knowledge
 Quantity of items needed shall be determine by head of Electrical section .
 We hope , such request should not be submitted in future
Eventually , your honorable , the last decision is yours.
Yeni Samuel Costa
CPC. Executive office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Hon.the/Governor,
BSS_ Juba
“ Comments ”
Subject : Request for approval of the updated claim list for resumption fees and
Losses of materials contracts as 23rd.April,2019
Your honorable,
Reference made to the above mentioned subject , submitted by China First Highway Engineering
Company ( CFHEC ). I would like to take this opportunity to comment on this request , with the
following points :-
 The contractor estimate its cost of losses without knowledge of the Bank
 Losses & Resumption fees has already been submitted for approval and refunded , sum of
$.787,550.00 ( Seven Hundred Eighty Seven Thousand Five Hundred Fifty USD )
 Amount of $.3,645,604.00 , recently paid on 24th.April,2019 ; details as follows :-
 Interim Payment Certificate No.4 = $.
3,130,559.00
 Losses & Remobilization fees $.787,550,00 less $.272,505.00= $. 515,045.00
Recommendations:-
 Your honorable can call for a meeting with senior staff of the company in Juba or in China to
finalize or put an end to issue related to losses and unnecessary claims
 Join committee to be formed to estimate losses of the Bank as result of delay of the Project
 The Bank of South Sudan , shall appoint a consultant or resident Engineer to follow up on going
Project as advised by the office of the president .
 List of losses submitted by the Company to be reviewed and compare with the previous list that
presented and approved by the Bank.
 The Bank should not accept any amendment or adjustment done by the company without approval
or acceptance of the Bank
 The company must comply with Clauses and phrases of signed contract.
 Final decision and advise is your honorable prerogative.
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Hon.the/Governor,
BSS_ Juba
“ Comments ”
Subject : Request for approval of the updated claim list for resumption fees and
Losses of materials contracts as 23rd.April,2019
Your honorable,
Reference made to the above mentioned subject , submitted by China First Highway Engineering
Company ( CFHEC ). I would like to take this opportunity to comment on this request , with the
following points :-
 The contractor estimate its cost of losses without knowledge of the Bank
 Losses & Resumption fees has already been submitted for approval and refunded , sum of
$.787,550.00 ( Seven Hundred Eighty Seven Thousand Five Hundred Fifty USD )
 Amount of $.3,645,604.00 , recently paid on 24th.April,2019 ; details as follows :-
 Interim Payment Certificate No.4 = $.
3,130,559.00
 Losses & Remobilization fees $.787,550,00 less $.272,505.00= $. 515,045.00
Recommendations:-
 Your honorable can call for a meeting with senior staff of the company in Juba or in China to
finalize or put an end to issue related to losses and unnecessary claims
 Join committee to be formed to estimate losses of the Bank as result of delay of the Project
 The Bank of South Sudan , shall appoint a consultant or resident Engineer to follow up on going
Project as advised by the office of the president .
 List of losses submitted by the Company to be reviewed and compare with the previous list that
presented and approved by the Bank.
 The Bank should not accept any amendment or adjustment done by the company without approval
or acceptance of the Bank
 The company must comply with Clauses and phrases of signed contract.
 Final decision and advise is your honorable prerogative.
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : - 2nd.May,2019
“ Comments”
Ref. : I.T. Tender for Malakal Branch
Your honorable,
Reference to the above mentioned subject , I would like to take this opportunity to
express my appreciation and thanks for great efforts exerted by the committee, herewith
final recommendation of Tender Bid submitted by the committee for I.T. Equipment and
Tools for Bank of South Sudan , Malakal Branch.
Therefore , I hereby pass to your esteemed office to choose and approve for one
Company out of three companies recommended by the committee ; to enable committee
finalize their mandate.
Best regards ,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : - 2nd.May,2019
Ref. : Involvement of the National Ministry of Housing Land and Urban

Development
Your honorable,
Reference made to the letter dated 4th.April,2019, received from Chief administrator ,
office of the President , concerning the mentioned subject . since , this issue concerning
involvement of National Ministry of Housing ,Land and Urban development ; I think it’s good
suggestion, but it’s your prerogative to conduct National Ministry of Housing , Land and
Urban Development , as suggested by the office of the President, on behalf of the Bank , as
being a Governor , of the Bank of South Sudan .
Therefore , I hereby pass copy of this letter to your esteemed office to take decision
deem necessary .
Thanks ,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : - 6th.May,2019
“ Comments”
Ref. : I.T. Tender for Malakal Branch
Committee`s clarification.
Your honorable,
Further to the previous recommendation of the above mentioned committee , that

was unclear as described by your honorable office . the committee gave its clarification
( copy attached) . according to my understanding base on tender requirement and conditions
, the committee categorized I.T. equipment in four , but not to be separated into four groups;
means all four groups of I.T equipment must be supplied or provided by a successful
company .
Therefore , I hereby pass clarification to your esteemed office for further decision.
Thanks ,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 06th.May,2019
To : Project Manager ,
BSS Rumbek Branch and Currency Center Project
China First Highway Engineering Co.( CFHEC) .
Juba
Subject : Request for meeting

Reference made to your many letters related to the request for payment of durable
amounts , dated 26th.April,2019 23rd.April,2019 , 22nd.March,2019 15th.March,2019 . We would
like to inform your esteemed office that , the Top Management of the Bank of South Sudan , is
willing to meet the senior staff of your company to discuss issues related to your claims and
progress of work at site in Rumbek Town .
Therefore , we request your esteemed office to notify senior staff of your company to meet
top management of the Bank of South Sudan , in Juba on Thursday,9 th.May,2019; in BSS Board
meeting Hall at 10:00 am.
Thanks ,
Yeni Samuel Costa

BSS . Executive Office
Juba
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 07th.May ,2019

Your honorable,
Reference to the above mentioned subject , I would like to inform your honorable ,that
renovation of Malakal Branch had started. Therefore , I request your good office to approve for
BSS .Engineer to visit Malakal Branch, for purpose of hand over work officially to the
contractor . I would also like to request your esteemed office to approve the travel of a team that
came from Malakal Town , back to their destination, to supervise the ongoing renovation. I
suggest that , our Engineer Yitjok Ezekiel should travel on Sunday,19th.May,2019, for period of
three days.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To Hon.the Governor,
BSS – Juba
Ref. Agenda of Meeting

Your Honorable,
Reference made to the above mentioned subject . I would like to brief your honorable ,on key
points as an agenda thought important for the meeting with China First Highway Engineering
Co.Ltd.
1- Introduction & Back ground :-
The Bank of South Sudan, signed service contract with China First Highway Engineering
Company on 13th.December,2013 , to construct BSS.Currency Center and Rumbek Branch in
Republic of South Sudan / Rumbek Town , of contracted value of $.23,280,630.00 for period
of 18 Months . but due to some external circumstances ; work on project delay up to now.
2- Payments.
The Bank of South Sudan , made the following payments ; to the Company:-
 advance 40% from value of the contract equal to $.9,312,252.00
 IPC No.1,2,3,&4 $.14,502,337.72
 in addition to loss & remobilization fee $. 787,550.00

percentage of payments reached 87% from grand total value of payments due for the Company
(copy attached ).
3- Work progress :-
Level of work as estimated by Bank of South Sudan`s engineer , reached 78% .,the company
promise to :-
 Increase manpower reach 140 personnel
 Transport most of materials by the end of July,2019
 Complete basement and ground floor in October,2019
 Accomplish of main Building and subsidiary Building ( A,B&C) in December,2019
 Final Hand over the construction to the Bank in February,2020.

4- Purpose of this meeting :-
Although , the bank paid to the company more than stimulated in the terms of the contract , the
company keep on claiming for more payments ; for the following :
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 Letter dated 15th.March,2019 ; request for payment of loss & Remobilization $.787,550.=
 Letter dated 15th.March,2019 ,the company suggests that value of contract to be over $29
million instead of $.23.28 million for weak justification
 Letter dated 22nd.March,2019 Increase amount of structure $. 1,804,627.80
 Letter dated 22nd. March,2019, clarification of the retention Money
 Letter dated 11th.April,2019, request for drawing & sample
 Letter dated 23rd.April,2019; request for approval of updated claim list for equipment and
materials amount of $3,523,518.16
 Letter dated 25th.March,2019, request for variation of concrete Grade of structure amount
of $.933,214.76
 Letter dated 8th.April,2019 , request for assistance with the Excavator Borrowed
 Letter dated 23rd.April,2019 , request for Sanitary Sets Procumbent and Installation
 Letter dated 26th.April,2019 , request for return of the retention Money and Interim
Payment of on-site decoration Materials amount $.1,749,506.31
this new development is very problematic for both Bank of South Sudan and the company .
therefore, we suggest to have meeting with senior staff of the company , to share mutual idea to
solve this issue that will be acceptable for the both sides , based on terms of the contract signed .
5- Conclusion:-
The company didn’t submit irrevocable letter of guarantee as requested by the Bank as one of
company`s obligations to cover the value of advance payment and Performance service
security
Work on site going on slow motion , needs to exert great efforts to accomplish the Project in
agreed period scheduled. I hope this meeting , would solve most of cleared matters.
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
# Payment of certificates :-
S/ Payment Net Amount A.P Recovered Retention Money Total Value Remarks
N Certificate Paid in USD (USD) (USD) USD
2 IPC No.1 3,429,941.45 1,319,208.25 527,683.30 5,276,833.00 Paid all
3 IPC No.2 2,598,956.10 999,598.50 399,839.4 3,998,394.00 Paid all
4 Containers 272,505.00
Paid for transportation of 21 mobilization containers from Juba to Rumbek , against
Los & Remobilization fees ( $.787,550.=)
5 IPC No.3 5,342,881.02 2,054,954.24 821,981.7 8,219,816.96 Paid all
6 IPC No.4 3,130,559.15 1,204,061.22 481,624.49 4,816,244.85 Paid
7 Loss&
515,045.00 Balance of amount of losses & Remobilization ( 787,550.00 – 272,505 ).
remobilization
Grand Total 24,602,139.72 5,577,822.21 2,231,128.89 22,311,288.81 87%
Amount of IPC No. 4 ( SSP.3,130,559.15 PT.) approved and paid ; plus, balance of amount for loss and
remobilization ( SSP.515,045.00.) . total of $.3,645,604.00 ( Three Million Six Hundred Forty Five
Thousand Six Hundred Four USD. ).
By / Yeni Samuel Costa

BSS . Executive Office - Juba
N.B. MOU signed between the Bank and Company for Design , Finance & Construction of
BSS HQ. not yet implemented .
Date : - 10/May,2019
To : Hon.D/ Governor,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
For Administration & Finance
BSS_ Juba
“ Comments”
Ref. : Check & verification of Rumbek House Renovation at the Cost of
SSP.2,200,000.=
Your honorable,
Reference to your directives for the above mentioned subject , I would like to take
this opportunity to give my few key points concerning request for payment of
SSP.2,200,000.= ( Two Million Two Hundred Thousand SSP. Only ) , that presented by
Mr.Makur Makoi Chol , owner of the house No.152 in Malual Kodi residential area in Rumbek
Town , rented to the Bank of South Sudan for twelve Months ended on 31 st.December,2018 ,
as accommodation for Rumbek Branch Manager ; it was not renewable contract . But
amount requested is for materials damaged; might be misused by our staff who were lived in
the house; as confirmed by Deputy Director , for Human Resources
Therefore , since , the Deputy Director , for Human Resources , the one who lived in
the House, confirmed and recommend approval .I hereby request your esteemed office to
approve payment of the aforementioned amount ; with I hope that , such type cases should
be handled with care or to give enough time for study before taking any action or
recommendation in future.
Thanks, ,
Yeni Samuel Costa
Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ Comments”
Ref. : Request for approval of USD.264,130.=
Your honorable,
Reference to the above mentioned subject , I would like to provide your honorable
office with the following facts :-
 Malakal Branch was closed its operations in Malakal Town in year,2014 due to
in security , most of its equipment were destroyed by rebels.
 The Top management of the Bank of South Sudan decided to reopen the
Branch . as result renovation of the Building was started last month.
 Since , renovation of the Branch still going on , and it should be followed by I.T.
equipment , I think there is no need to have a big Generator of the capacity
power of 250 KVA . therefore , in accordance with technical consultation.
 I recommend approval for only one General with capacity power of 150 KVA
as approved in the Budget instead of Generator 250 KVA.Note that , the
administration already purchased one generator of 20 KVA ;
 Due to the Bank`s Operational Budget , as well as shortage of hard currency
liquidity , the Bank cannot afford to buy two big generators for the Branch
right now; it could be possible when the Branch is in full operation.
Thanks,
Yeni Samuel Costa
Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ Recommendation”
Ref. : Request for approval of SSP.870,468.22 PT.=
Your honorable,
Reference to the above mentioned subject , I would like to inform your esteemed
office that , Ag.Branch Manager , of Malakal Branch, requesting some items for a new
generator , of 20 KVA , bought by the administration for Malakal Branch , out from the
quotation , after consultation with BSS .head of Electrical unit , I hereby recommend
approval of SSP.460,778.61 PT. instead of SSP.870,468.22 PT. details as below .
S/N Description quantity Unit price Amount
1 Filter oil 4 5,928.00 23,712.00
2 air filter 2 18,297.00 36,594.00
3 fuel , filter 4 15,000.00 60,000.00
4 Element fuel 2 2,004.50 4,009.00
5 Coolant 1 34,608.50 34,608.50
6 Engine oil drums 1 301,855.11 301,855.11
Total 460,778.61
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Ref. : Bank Guarantee for Advance Payment and Performance Security Bonds
Your honorable,
Further to the letter dated 19th.April,2019 addressed to Project Manager, China First
Highway Engineering Company ( Ltd.) ; concerning submission of Irrevocable Guarantee
for :-
 Advance Payment = $.3,734,425.03
 Performance Security = $.2,700,069.36
I would like to inform your honorable office that, the company presented model
draft of Letter of Guarantee has some different from previous Guarantee ; as you directed to
have legal opinion of our legal administration , in the Bank of South Sudan , on this issue ;
herewith attached legal opinion submitted by our Head of legal Administration , BSS .
Therefore , I hereby forward to your esteemed office for final decision and advice .
Thanks ,
Yeni Samuel Costa

Executive Office
Cc: File
Date : 21ST. May,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

Juba
Subject : Request for Confirmation of Minutes of Meeting

Reference made to the above mentioned subject. We would like to inform your office
that , the Top Management of the Bank of South Sudan , confirmed your request with exception
of point for Update Claim , reads “ for contractor`s claims ,the Employer will take the claim items
like expired cement , etc. Into consideration ” instead of phrase employer will take , amend to
employer has taken ; as correct phrase .
Based on this amendment , we request your office to correct minutes of our meeting
points, held on 9th.May,2019 .as per attached copy .
Thanks ,
Yeni Samuel Costa

Juba
Cc: File
Date : 22nd.May,2019
“ Recommendation ”
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Ref. : Proposed Training for BSS Board Member
Your honorable,
I would like to take this opportunity to thank you for constant and continuous efforts
excreting for providing entire staff of the Bank of South Sudan , with capacity building to
discharge their duties according to the Bank`s strategic policy. Now it`s time for the new
appointed Board Members of the Bank of South Sudan , to have update themselves about
Mission , Vision , core value & organization structure of the Bank ; furthermore , to provide
them with concepts that embedded in the Banking Act ,five years strategic plan of the Bank
of South Sudan , and institutional transformation, in addition to leadership skills and
decision making techniques .
Therefore , I hereby recommend approval for proposed training programs for

Executive & non-executive Members of the Board, and some senior staffs from BSS. Executive
office ; as presented by Director for corporate planning.
Accept my sincere thanks,
Yeni Samuel Costa

BSS.Executive Office
Attachments :- copy of Proposed training
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
“ Memo ”
Subject . : Gold Business
Your honorable,
Reference made to Directives of the Board of Directors resolution No.29/2018, concerning the above
mentioned subject. The Board directed that , the shouldn’t move alone on Gold Business , but to continue
engage the ministry of mining, in order to ensure that Gold is exploited for the benefit of the people of South
Sudan and the Bank should initiate more feasibility studies. Furthermore , the Gold Business unit was
stablished in the year,2016 as directed by Council of Ministers , to be one of Republic of South Sudan`s strategic
reserve , when oil price was dropped to less $.30 per a barrel . since, the Board authorized the office of the Chief
Policy Coordinator to implementation this order. To execute the Board resolution .
I request your good office to allow this office go on feasibility studies with collaboration with Ministry
of Mining to reach targeted goal. Know that , a Team comprise of the Bank and Ministry of Mining senior staff
headed by Minister of Ministry of Mining , visited Zimbabwe last year 2018, to equated themselves with
experience and role of central Bank on Gold Business, and proposed to visit anther one country in the region to
make comparison between the two visited countries , to be followed with feasibility studies.
Best regards,
Yeni Samuel Costa

Executive Office
Attachment : copy of the Board`s resolution.
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Ref. : Request for the Details of the Requirements Regarding the Preliminary Design
and Feasibility Study of the BSS Headquarters Project
Your honorable,
Reference made to the letter dated 11 th.March,2019 , submitted by (CFHEC ) China

First Highway Engineering Company ( Ltd.) ; requesting Details Information for construction
of Bank of South Sudan`s HQs.Building.
Thus, I ask your honorable to advise us on what should be done with this request ,
which has been in effect for more than two months , without respond .
Thanks ,
Yeni Samuel Costa

Executive Office
Attachments : copy of request letter dated 11th.March,2019
Cc: File
Date : 23rd. May,2019
To : Director for Corporate Planning ,

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS -Juba
Subject : Proposed Training for BSS Board Member,

I would like to take this opportunity to appreciate your efforts excreted for execution of
the Bank policies tending to its mission, vision and core value . Respond to your proposal for
training of new appointed Board Members, and some senior staff of BSS Executive Offices .I’m
hereby conveying acceptance and advice of Hon.the Governor, Bank of South Sudan , as
follows :-
 Internal training for three Days
 Departmental Touring for One Day ( within the Bank`s HQs.)
 External training for three Days. ( in Kenya )
Concerning Training aboard in Kenya, you should contract the Institute of Corporate Governance;
to arrange for the training at later date .
For important of this training , kindly take prompt action.
Thanks ,
Yeni Samuel Costa

Juba
Cc: File
Date : 23rd.May,2019
To: 1- Director & Ag.Director Generals,
Directorate of Admin.Finance,
Directorate of Banking Operations
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Directorate of Banking Supervision

2-BSS Engineer
Ref. Call for a Meeting
Reference made to the above mentioned subject . I would like to inform you that , there will be a
meeting in Boarding Meeting Hall on Tuesday,28 th.2019.at 10:00 am . the agenda of the meeting is to
brainstorm on the issue related to requirements regarding the preliminary Design of the BSS
Headquarters Project . Therefore , you are requested to attend the meeting mentioned above .
Your participation would be highly considered,
Thanks,
Yeni Samuel Costa

Chief Cooperation Policy
BSS. Executive Office

Cc: File
Date : 24th. May,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Juba
Subject : Request for Approval of Renewal of the Advance Payment Guarantee

and Performance Security
Reference made to the above mentioned subject. We would like to inform your office
that , Hon.the Governor, Bank of South Sudan , accepted your request with following conditions: -
Irrevocable Guarantee for , Advance Payment and Performance Security Bonds, must be
authenticated in case if it’s in form of hard copy ; or to be send or confirmed Via SWIFT
Messages , using our address below:-
 Name of Beneficiary : Bank of South Sudan
 Address : Plot No.1 Block D6, PO Box 136 Juba Market – South Sudan .
 SWIFT Code : BSSDSSJB
For importance of this issue please , kindly act accordingly ,
Yeni Samuel Costa

Juba
Cc: File
Ref : Agenda of the Meeting
Briefing :
I would like to take this opportunity to appreciate efforts excreting by Top

management of the Bank of South Sudan . The bank of South Sudan Has piece of Land
with area of 80,000 sq.m( 400 x 200 ); Located in Hay Jabal residential area in Jubek
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
State , South Sudan. The management of the Bank are willing to construct a Head
quarter of the Bank on that area , as result the former Governor order for signing
MOU ( Memorandum of Understanding )in April,2018 valid for three years period
with one of Chinese company currently Building our currency center and Rumbek
Branch in Rumbek Town, to Design , finance and construct BSS HQs. in Juba.
Reason for meeting :
Based on request presented by the Company needs from the bank to provide Details
of the requirement the preliminary Design of the Headquarters Project , to enable the
Company starts Design accordingly.as for any entity has its peculiarities, the Bank of
South Sudan , is facing challenges of spaces and offices for its employees.
What needed for this meeting :

What needed from the management of the Bank of South Sudan , is to come out with
proposal and idea how the Building of BSS HQs. should look like the other Central
Bank`s Headquarter in the region .I think our engineer will brief the member for the
Background or story about drawing and cost of construction of BSS HQs. drawn and
estimated by Central Bank of South .
Ends
Date : May 29,2019
To : Hon.D/Governor,
BSS. Juba
“ Comment & Recommendation”
Subject : Payment of Staff Duty Traveling Allowance

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Your Honorable ,
I would like to take this opportunity to inform your esteemed office that, I received two forms
for Travelling Allowance , presented by :-
 Mr. El-Sheikh Kuol Yeltok _ Ag. Branch Manager , of Malakal Branch SSP.36,889.72.Pt
 Mr. Abu Baker M. Seliman – Electrician for Malakal Branch SSP.15,011.84 Pt.
Total SSP.51,901.56 Pt.
th th
For the period as from 8 .May ______ 27 .May,2019 . with this regard , I would like to inform your office
that , those tow staffs mentioned above , had arrived Juba on 07 th.March,2019. From Malakal Town
,where they have been as their final destination . the reason of their coming , is to follow up
transportation of materials for Malakal Branch.
Observations :
 They didn’t have any official document to support their request for payment of Travelling
Allowance
 They are staff of Malakal Branch in Juba ; receiving Branch allowance , while they are in Juba.
 The Bank paid the two staff their Travelling Allowance from that day ( 07 th.March to 06th.
May,2019) total amount estimated by SSP.150,000.=
 They are five staff , went to Malakal , which considered as their right place of work ,
 In Malakal they are staying in Hotel ; since February,2019 UpToDate , based on directives of Hon.
the Governor , given them right to stay in Hotel for ten (10) Days . thereafter they should move to
the main Branch Building.
 Here in Juba, they are provided with accommodations (mess ).
 In their place of work in Malakal the Bank is paying for their accommodations in Hotel and petty
cash amount exceeding SSP.1,200,000.= ever fortnightly .
 Hon. the Governor, directed this office last two weeks to allow Ag.Branch Manager to travel for
Malakal Branch as soon as possible for the purpose of supervising the renovation carrying by
contracted company .

Comments & Recommendations:

 The financial policy of the Bank , cannot allow for making double payments ( in Juba as well as in
Malakal ).Since , they are stationing in Juba .
 Your honorable office should find out why the administration of Bank of South Sudan paid such amount
without supporting document ?.
 Two staff shouldn’t come for follow up , while they have staffs in Juba office; these are administrative
issues can be handled within prerogative of the administration.
 If the Bank is going to pay the request, then they must not be paid Branch allowance for the period
considered as duty in Juba.( to avoid double payments ).
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 Order given by Hon. the Governor , for returning of the Branch Manager , must obey and execute
immediately
 I urge your honorable office to ask the administration to come out with guideline to regulate payment
of Travelling Allowance and DSA. to avoid such complications in future.
 Last and final decision can be decided by your honorable office .
Thanks,
Yeni Samuel Costa

Attachments : Two (2) filled forms of Travelling Allowance.
Cc: Hon.the Governor, BSS.

Cc: File
Date: 03rd.June,2019
BSS. Juba
“ Memo”
Ref. Formation of a Committee for BSS. HQs. Requirement .
Your Honorable,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference made to the meeting hold on 28 th.May,2019 , concerning Requirements regarding the
preliminary Design of the BSS Headquarters Project . the resolution of the meeting was to form a committee to
consult and share idea and proposal for requirement with entire staff of the Bank of South Sudan , and other
technical parts seem necessary . based on resolution , I hereby propose the following staff to be member of the
committee , and they are :-
 Mr. Daniel Gawgwe -chairperson
 Mr. Thomas William- member
 Engineer / Yitjok Ezekiel - member
 Mr. Ngong Anyieth - secretary
 Mr. John Mabor – member
Term of reference:
To formulate questionnaire to get proposal and suggestions from all staff for requirements
Regading preliminary Design of BSS.HQS. some of the following key points to be considered :
 BSS Headquarters to be constructed in Juba Town or in Hay Jabal ( 80,000 Sq.Ms.)

 Storey Building vertically or Horizontally
 Number of floors 5 to 10 or more . What shape the building should look like?
 Can Juba main branch be part of Headquarters or separate
 All directorates to be in one Building with different floors
 Parking to be up star or down under ground.
 To have idea from previous first sketch Design of BOS
 Consult other technical bodies for more advice

Any other fruitful suggestions should be acceptable
Committee must submit their finding and proposal within three weeks period.
Therefore , I request your honorable office to approve formation of the above committee members, to
start their mandate assign to them , as soon as possible.
Thanks,
Yeni Samuel Costa
CPC. Executive Office
Juba
Cc: File
Date : 5th.June,2019
To : Gen. Aboud Stephen
Chief of Central Security ,

Juba
Subject : Permission for Three (3) Days Training at Palm Hotel

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Sir,
I would like to take this opportunity to thank you , for your unlimited supports , rending to the Bank of
South Sudan. I would like to inform your esteemed office that, there will be Induction Training for our new
appointed BSS. Board of Directors Members ,on 6th.June,2019 at Palm Hotel in Juba , for the period of 3 days
( 6th. __ 8th.June,2019 ) consist number of 13 people.
Therefore , we request your good office to accept and allow us to held aforementioned Training in
time .
Accept our assurance thanks and appreciations ,
Yours sincerely ,
Yeni Samuel Costa
Juba

Cc: Director of Corporate Planning
Cc: File
Date: 5th.June,2019
To : Ag. Director General,
BSS. Juba
Ref. Formation of a Committee for BSS. HQs. Requirement .

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference made to the above mentioned subject , I would like to your office that , the following staff
were nominated as members of committee for; “Requirements Regarding Preliminary Design “of Bank of South
Sudan Headquarters , and they are :-
 Mr. Daniel Gawgwe -chairperson
 Mr. Thomas William- member
 Engineer / Yitjok Ezekiel - member
 Mr. Ngong Anyieth - secretary
 Mr. John Mabor – member
Term of reference:
To formulate questionnaire to get proposal and suggestions from all staff for requirements
Regarding preliminary Design of BSS.HQS. some of the following key points to be considered :
 BSS Headquarters to be constructed in Juba Town or in Hay Jabal ( 80,000 Sq.Ms.)

 Storey Building vertically or Horizontally
 Number of floors 5 to 10 or more . What shape the building should look like?
 Can Juba main branch be part of Headquarters or separate
 All directorates to be in one Building with different floors
 Parking to be up star or down under ground.
 To have idea from previous first sketch Design of BOS
 Consult other technical bodies for more advice
Any other fruitful suggestions should be acceptable
Committee must submit their finding and proposal within Three weeks period, as from today`s date .
Therefore , I request your office to inform them accordingly , and thankfully , if you could provide them
with any necessity support deem necessary.
Thanks,
Yeni Samuel Costa
Juba
Cc: Hon.the Governor , BSS

Cc: File
Date: 12th.Jun,2019
BSS. Juba
“ Comments ”
Subject : Audit finding of 4.3 million for (5) staffs staying in Malakal Town
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Your Honorable,
Reference made to the above mentioned subject . I would like to take this opportunity
to respond to your request , that concerning amount of 4.3 million ( four million three
hundred thousand SSP) as follows:-
Background :-
Malakal Branch is one of BSS. Branches , which was operating in Malakal Town , it was
closed in the year,2014 after Juba crisis in Dec.2013 ; all of its employees were evacuated to
Juba; they resettled in BSS . HQs. the Branch Manager , was Mr. Anwar Deng Achobeck ,
they are administratively operating in Juba . which considered as their temporar distention.
Reason why five staffs staying in Malakal:-
In line with BSS . action plan to reopen its Branch in Malakal Town; based on request
submitted by this office to the office of Hon.the Governor , BSS. Concerning renovation of
BSS.Malakal Branch`s Main Building , within approved Budget for the year,2019. Hon.the
Governor, approved and directed five staff of Malakal Branch to travel immediately to Malakal
Town as an advance team ; he allowed them to stay in Hotel for period of Ten days after that
they should move to upper floor of the main building , for purpose of supervising the
renovation of the Branch .
Reason why two staff returned to Juba :-
Materials and equipment which required to be purchased and transported to Malakal , were
delayed . that was why the Acting Branch Manager and Electrician, decided to returned to
Juba for follow up.
Comments of Internal Auditor recommendations :-
 To justify every employee in the Bank of South Sudan , we must be fair of taking
decisions as governmental entity for the following reasons :-
 Travelling allowance paid to Acting Branch Manager and his staff , should not be
refunded because , it was the same acting Chief internal Auditor, who was convinced
and pass their request for payments . the question is why he passed all petty cash if
he knew that it was wrong action.? It becomes join offensive committed by Internal
Audit Department staff.

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 The staff in Malakal shouldn’t return to Juba; because , Malakal Town is their final
distention ( place of their work ) , for being there is inline with the directives of Hon.
the Governor.
 The acting Internal Auditor cannot cancel orders given by Hon.the Governor. he has
no powers or prerogative , to do that.( see, BSS Act 2011 Chapter 17,18 article
27,28 section 6 ,(a)_ (g) )
 Idea of staying in upper part of the building was approved by Hon.the Governor .
contractor didn’t say any word about their accommodation in upper floor of the Main
Building as it was designed for accommodation of the Branch Manager. Not only that ,
the Bank didn’t consult the contractor to get his opinion .so, the acting Internal
Auditor shouldn’t predict what was not say by others. Even during his period in
Malakal as Branch Manager , he was staying in South Sudan Hotel for more than one
year ; while , there was furnished house for the Branch Manager !!!!. this is unfair
statement.
 There are frequent irregularities , which occur in Malakal Branch , without
accountability , why do we demand refund of similar payments which is a legitimate
right of others , they deserve? This type of offence was been reported several times
by this office .
 Stay in hotel idle is not crime , if we compare with other Branches e.g. Rumbek
Branch and Yei ; some of our staff were transferred to Rumbek while the Building is
still ongoing construction . why he didn’t report ?.
 Food items bought in accordance with the directives of Hon. the Governor ; food
should not keep in Juba store , while people are in Malakal ; some of food items
cannot be stored in a place not intended for; due to its perishable status . in my
point of view, neither storage of food items nor withdrawal of staff from Malakal
shouldn’t be accepted , for the reasons stated there above. Such report can create
precedence and hatred among employees.
Conclusion :-
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 I suggest , to stop payments of Travelling Allowance to employees of Malakal
Branch who are currently operating in Juba , till finally all re-transfer to their
distention in Malakal.
 Two advanced team staff of Malakal Branch , who returned to Juba , for follow up ,
must travel immediately to Malakal , as ordered by Hon. the Governor.
 All required items should be transported to Malakal to facilitate their mission.
 Amount paid by the Bank for their services , should not be refunded , due to
Bank`s ethics and financial procedures . It is not enrolled , punishes the Bank
else and leave the another , the same result were irregularities.
 Administration should come out with clear guideline and regulation to govern and
regulate such cases.
Your honorable , it’s your prerogative to take final decision.
Yeni Samuel Costa
C.P.C – Executive Office
BSS. Juba
Attachment : Copies of Supporting Document
Cc: File
To : Ag.Director General
BSS _ Juba
Subject : Visit to Rumbek Currency Center

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
I would like to inform you that, there be visit to Rumbek Town , as directed by Hon.the
Governor. Therefore, I request your office to hire charter plane for 12 people on
18/19.,Jun.2019, as follows :-
Bank of South Sudan Staff :
 Chief Policy Coordinator

 Director of Currency
 Head of Currency Division
 BSS. Engineer
 Public Relation _ Media
 BSS Security Personnel
Currency Management Solutions Company:
 Vice President Key Account

 Director of Technical Project
China First highway Engineering Company :-
 Business Manager
For the important of this trip , kindly , take quick action. know that, all costs related to this
trip should be covered by the bank.
Yeni Samuel Costa

Cc: File
To : Ag.Director General
BSS _ Juba

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
I would like to inform your office that, there will be one Day visit to Rumbek Town ,
as directed by Hon.the Governor. Therefore, I request your office to hire a charter plane for
12 people on 18th.June.2019, as follows :-
1-Bank of South Sudan Staff :

 Director of Currency
 Head of Currency Division
 BSS. Engineer
 Public Relation _ Media
 BSS Security Personnel
2-Currency Management Solutions Company:
 Vice President Key Account

 Director of Technical Project
3-China First highway Engineering Company :-
 Business Manager
For the important of this trip , kindly , take quick action. know that, all costs related to this
trip should be covered by the Bank; then inform the above staff of the bank of South Sudan
accordingly.
Yeni Samuel Costa

N.B. please approve sum of SSP.250,000 ( Two Hundred and Fifty Thousand SSP.) as
contingency fund , to be used when necessary

Cc: File
To :.Hon.D/Governor,
BSS _ Juba
“ Comment ”
Subject : Request for Renewal of Least Agreement

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
I would like to take this opportunity to comment on the above mentioned subject , as
request by your honorable office. I would like to inform your honorable that, the Bank of
South Sudan has a piece of Land fenced , approximately 80,000 sq.ms. in Hay Jabal / Juba
for its Headquarters.
Instead of keeping the plot empty , the Administration of the Bank , decided to rent to
one of investment company called Lehsan for Trading & Investments at rate of SSP.120,000
per a month ,for period of one year ( 15/05/2018 to 14/05/2019) for Parking purpose .
Before expiration of the Contract , Hon. the Governor , directed Director General , for
Administration and finance , to notify the tenant for not willing to renew the signed contract ,
after expiration on 14/05/2019. BSS legal administration office , informed the tenant with
letter of notification on 20th.November,2019.for termination of the contract . up to now , the
Bank still on process of how to get requirements for designing Building of the Headquarters,
as requested by designed company ( Chinese Constructed company) . I propose and suggest
that , the same Investment Company ( the former tenant ) should continue renting , after
renewing a contract with effect from 15/05/2019 to 31st. December,2019 ( 7 1/2 ) months ,
with payment rent of SSP.300,000( Three Thousand SSP.) per a month, non-renewable with
the same obligation conditions. Just to keep the plot secure from abuses .
I hope your honorable will take necessary decisions deem useful.
Yeni Samuel Costa

N.B. :-
copy of previous contract
Letter of notification
Payment voucher
Cc: File
To :.Hon.the Governor,
BSS _ Juba
“ Comment ”
Subject : Request for hiring Land in Kakuma Market in Juba
Your honorable,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
I would like to take this opportunity to comment on the above mentioned subject , as
requested by your honorable office.
Brief information :-
the Bank of South Sudan has a piece of Land fenced , of an area of approximately
80,000 sq.ms. in Hay Jabal / Juba for its Headquarters Construction . Instead of keeping the
plot empty , the Administration of the Bank , decided to rent to one of investment company
called Lehsan for Trading & Investments at rate of SSP.120,000 per a month ,for period of
one year ( 15/05/2018 to 14/05/2019) for Parking purpose only . Before expiration of the
Contract ,your honorable , directed former Director General , for Administration and finance ,
to notify the tenant for not willing to renew the signed contract ,. BSS legal administration
office , informed the tenant with letter of notification on 20 th.November,2019.for termination
of the contract . after expiration on 14/05/2019up to now , the Bank still not in position of
using that plot, due to ongoing process of designing BSS.HQs.Building,whether to be
constructed in Hay Jabal or in Juba Main Market ; final decision not yet taken. I would like to
inform your honorable office that , the former Tenant request the Bank for renewal of
contract , since plot remain unused by the Bank. The Deputy Governor , for Administration
and Finance , requested this office to give comment. (See copy of comment attached).
Therefore , I hereby comment apology for not accept request submitted by Crsons
General Trading & Investment Company ,for aforementioned reasons.
Yeni Samuel Costa

N.B. :-
copy of previous contract
Letter of notification
Payment voucher
Cc: File
BSS _ Juba
“ Comment ”
Subject : Handing Over Report of Malakal Branch Project
Your honorable,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference made to the above mentioned Subject , herewith attached report ,
submitted by our Engineer . Yitjwok Ezekiel, who assigned to handover , Bank of South Sudan
, Malakal Branch`s Building for renovation to the contractor, on behalf of the Bank ; with
some of remarks and observations that need your honorable attention.
Therefore , I pass this report for your directives .
Thanks ,
Yeni Samuel Costa

Attachment :- Engineer`s report
Cc: File
BSS _ Juba
Subject : Request for payment of SSP.35,035,155.00 as 30%
Value of signed Contract

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Your honorable,
Reference is made to the request presented by Aguek Tourism & Investment

Co.Ltd. , concerning payment of the above mentioned amount, as part of signed contract(
SSP.116,783,850.00) for renovation of Malakal Branch. Since, the request was confirmed by
our Engineer . Mr.Yitjwok Ezekiel, in line with the contract`s terms of payment ( copy
attached ) , I hereby forward this request to your honorable office , for approval , after
submission of letter of guarantee by the contractor , as stipulated in the contract . the first
30% of total value of the contract was paid in advance .
Therefore , I request your honorable office to approve 30% of the value of contract as
second payment for the contractor, to continue renovation work , since , level of renovation
work reached 70% of the whole work as recommended by BSS.Engineer.
Thanks ,
Yeni Samuel Costa

Attachment :- Engineer`s report + contractor request.
Cc: File
BSS _ Juba
“ Acknowledgment ”
Subject : Request for payment of SSP.15,500.00
Your honorable,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference is made to hiring of a charter Cargo to Malakal ., based on materials

and equipment that needs transportation from Juba to Malakal . I would like to
inform your honorable office that, gross weight of all materials to be transported to
Malakal Branch cannot exceed 10 Tans . Consequently , I recommend approval of
Invoice for the Sum of $.15,500.00 (Fifteen Thousand Four Hundred USD. )
instead of $.24,250.00 ( Twenty Four Thousand Two Hundred Fifty USD.) for 16
Tans.
List of material :
Thanks ,
Yeni Samuel Costa

Cc: File
To : Head of Civil Aviation security
Juba International Airport

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
I would like to inform your office that, there will be one Day official visit to Rumbek
Town , as directed by Hon.the Governor. will be headed by BSS. Chief Policy Coordinator .
Therefore, I request your office to facilitate and process the trip for the following as follows :-
1-Bank of South Sudan Staff :
 Mr. Yeni Samuel Costa - Chief Policy Coordinator

 Mrs. Lydia John Otor _ Currency Department
 Mr. Malual Bol Tong _ Currency Department
 Eng./ Mr. Yitjwok Ezekiel _ BSS. Engineer
 Mr. Chance Baniko Simon _ BSS.Media
 Mr. Francis Akile Faustino - BSS Security Personnel
2-Currency Management Solutions Company:
 Mr.Maximilian Weber _ Vice President Key Account

 Mr. Jayaraman Srinivasan _ Director of Technical Project
3-China First highway Engineering Company :-
 Mr. Cheng Xiannhui _ Business Manager
 Mr. Huang Ying _ Project Manager
For the important of this trip , kindly , provide with necessary assistance.
Thanks,
Yeni Samuel Costa

BSS_ Juba

Cc: File
BSS _ Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Advance Payment and Performance Guarantees
Your honorable,
With pleasure, I would like to take this opportunity, to inform your honorable office
that , the contractor ( CFHEC ), complied with request for submission of the above two
Guarantees ; as stipulated in terms of contract. Therefore , I hereby forward copy of
confirmed above mentioned two Guarantees by Bank of Communications Co.LTD.
Beijing/China. For your honorable acknowledgement.
Thanks ,
Yeni Samuel Costa

Attachment :- copies of Guarantees
Cc: File
BSS _ Juba
“ Attention ”
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : request for nomination of review committee
Your honorable,
Reference is made to the request presented by Contractor ( CFHEC), for

payments of increased amount as variation of some construction work .I would like
to take this opportunity to remind your honorable that , decision taken during your
honorable meeting with senior staff from the Company last April,2019 , to form joint
committee , from both two sides ( Contractor and Bank ) for reviewing company`s
claims ; lost , extra work or any variation work occurred during construction .
Therefore , I request your honorable office to nominate or select staff from

the Bank, to join committee, to come out with findings and recommendations to
enable your honorable finalize this hanging issues.
Thanks ,
Yeni Samuel Costa

Cc: File
Date : 21st. June,2019
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Juba
Subject : Request for Nomination of Review Committee
Reference made to your request for the Increase amount of Structure

Payments . I would like to take this opportunity , to inform your office that, Hon. the
Governor , of the Bank of South Sudan , order formation of a join committee for the
purpose of reviewing your claims , as result of losses , differences between
drawings and bill of quantities , variation work occurred during construction …... etc.
Pursuant to the Hon. Governor`s orders, we request your office to nominate 3

staffs from your company to join a committee . which will comprise of seven
members , it should to be headed by Chief Policy Coordinator, Bank of South Sudan;
kindly take prompt action . Send names of your nominated staff to the office of Chief
Policy Coordinator within five Days , as from today`s date.
Best regards ,
Yeni Samuel Costa

Juba

Cc: File
Date :- 21st.June,2019
To : Director General :-
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Call for meeting
I would like to take opportunity to inform you that , there will be meetings in Board of Director`s
meeting Hall , as verbally directed by Hon. 1st.D/. Governor, Bank of South Sudan ,details as
follows:-
S/N Directorate Day Time venue
1 Directorate of Banking operations ( DG2) 24/06/2019 2:30 PM BOD.Meeting Hall
2 Directorate of Admin.& Finance ( DG3 ) 25/06/2019 2:30 PM BOD.Meeting Hall
Purpose of these meetings, related to First quarter performance Evaluation Report

( Jan_March,2019) ; it will to be attended by Hon. 1 st.D/Governor , for Policy and Banking
Supervision .
For important of this issue , kindly respond positively and keep punctuality
Best wishes,
Yeni Samuel Costa

Executive Office
Cc: File
Date : 21st.June,2019
BSS _ Juba
Subject : External Induction Training for Executive and Non-Executive
Board Members
Your honorable,
I am pleased and honored to extend my thanks and appreciations, to your

honorable efforts, for training of the new appointed members of the Board of
Directors, who have already attended successful internal induction training, although
it was too short due to unexpected circumstances . I would like to inform your
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
honorable that, in line with your directives , to give chance for external Induction
Trainings for BOD. Members , in Kenya school of Monetary Studies (KSMS);know
that the management of the institute accepted our request, they schedule the
Induction training to be as from 22nd. To 24th.July,2019 (3 Days ) ; for the number of
12 participants .
Therefore, I request your honorable office , to approve for go on process &

arrangements; also, I beg your honorable kindness , if your honorable can allow the
Members have 2 days tour in Kenya.
Thanks,
Your sincerely,
Yeni Samuel Costa
Attachments:-
 copy of Kenya School of Monetary Studies’ Programs for BOD.Members
Training.
 Copy of preliminary approval
Cc: File
To :.Hon.D/ Governor,
BSS _ Juba
Subject : Request for Payments of House Rent and Return of Solar Batteries
Your honorable,
I would like to take golden opportunity , to inform your honorable that, my

house in wau town was rented by BSS Wau Branch as accommodation for staff , Mr.
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
James Babikir Bullen , who was transferred from Juba Branch to Wau Branch, since ,
2016 up to date the Branch Manager, refrain to pay my house rent without
justification , addition to that , my six new Solar batteries were taken by the former
Branch Manager , Mr. Awad Balingo , for use of the Bank , without paying the cost.
Therefore, I request your honorable office , to approve payments of my house

rent as from 1st.Jan.2017 up to may,2019 ( at rate of SSP.5000 per for first year and
SSP.25,000 for second year then SSP.30,000 consecutively ); after that ,I request
termination of signed house rent contract , when maintenance been done. In
Addition to that , I request your honorable to approve returning of my six new Solar
Batteries 200 AH, or pay $.1,920.= ( $.320 X 6 Batteries ) .My request does exceed
what I deserve .
Thanks,
Your Sincerely,
Yeni Samuel Costa
Attachments for references:-
 copy of signed contract.
 Copy of Solar Batteries invoices.
Cc: File
Date :- 25th.June,2019
To : Director General,
For Directorate of Administration & Finance
BSS _ Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Call for meeting
Reference is made to letter dated 21st.Jun.2019 , concerning meeting of today`s date ,

related to 1st.Quarter performance Evaluation Report, for the year,2019 . I would like to inform
you that , the scheduled Meeting is postponed to Thusday,27 th.Jun.2019. at the same time and
venue . in accordance to Hon.1st. D/Governor`s approval ; based on your request
For important of this issue , kindly keep punctuality
Best regards,
Yeni Samuel Costa

Executive Office

Cc: File
To :.Director General,
BSS _ Juba
Subject : Nomination of review Committee

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Members
Reference is made to Hon. Governor`s directives , concerning nomination and

formation of a committee , to review claims and losses presented by contracted
Company ( CFHEC ).those are members nominated :-
1- Bank of South Sudan :-
 Chief Policy Coordinator / Chairperson
 Legal Advisor _ Member
 BSS.Engineer _ Member
 Mr. Ngong Anieth _ Secretary
2- China First Highway Company Ltd.:-
 Cheng Xianhui ; Project Manager _ Member
 Cheng Zhaoyang ; Business Manager – Member
 Huang Ying ; c Procurement Manager – Member
Therefore, I request your office , to provide necessary assistance to

accomplish their mission.
Best regards,
Your Faithfully,
Yeni Samuel Costa
Herewith Attachments:- copy of formation letter
Copy of company staff member
CC: Hon.The Governor , BSS
Cc: File
To :.Director,
Corporate Planning Department
BSS _ Juba
Subject : Induction Training for BSS.Leaders and Executive
Senior Staff
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference is made to letter dated 10th.June,2019 , I would like inform your

good office that, Hon. Governor, advise for raising recommendation to Exe.com.on
this issue ( Induction Training ) , including usefull trainings for BSS.leaders and
executive senior staff .
Therefore, I request your office , to prepare and submit , special short term
Induction training programs, for BSS. leaders and senior management staff , deem
necessary , based on BSS. Strategic plan; and later to be presented to Exe.com
members , for discussion.
Best Regards,
Yeni Samuel Costa

Herewith Attachments:- copy of CPC. Comment letter
Copy of Corporate Planning Report.
Cc: File
To :.Director General ,
BSS _ Juba
Subject : Request for Hiring Land Kakuma Market in Juba.

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference is made to request presented by Crson General Trading &

Investment Company Limited , concerning hiring of BSS Headquarters’ Plot ,
pursuant to the directive of Hon.the Governor ; I would like inform your office
that, the Bank of South Sudan is not willing to Rent the plot ,
Therefore, I request your office , to inform applicant accordingly , and

start fencing the Plot for purpose of the Bank use.
Best Regards,
Yeni Samuel Costa

Herewith Attachments:- copies of comment and application

CC: Hon.D/Governor, for administration and Finance
Cc: File
To :.Director,
BSS _ Juba
Subject : Induction Training for BSS.Leaders and Executive
Senior Staff
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Reference is made to letter dated 10th.June,2019 , I would like inform your

good office that, Hon. Governor, advise for raising recommendation to Exe.com.on
this issue ( Induction Training ) , including useful trainings for BSS.leaders and
executive senior staff .
Therefore, I request your office , to prepare and submit , special short term
Induction training programs, for BSS. leaders and senior management staff , deem
necessary , based on BSS. Strategic plan; and later to be presented to Exe.com
members , for discussion.
Best Regards,
Yeni Samuel Costa

Herewith Attachments:- copy of CPC. Comment letter
Copy of Corporate Planning Report.
Cc: File
Date : 04th.Jul,2019
Bank of South Sudan
Juba
Subject : Request for Payments of House Rent and Return of Solar Batteries
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Your honorable,
I would like to take golden opportunity , to inform your honorable that, my

house in wau town was rented by BSS Wau Branch as an accommodation for staff ,
Mr. James Babikir Bullen , who was transferred from Juba Branch to Wau Branch
in 2015 ; since , 2016 up to date, the Branch Manager, didn’t pay my house rent. In
addition to that , my six (6) new Solar batteries were taken by the former Branch
Manager , Mr. Awad Balingo , for the Branch use, without paying the cost.
Therefore, I request your honorable office , to approve payments of my house

rent as from 1st.Jan.2017 up to may,2019 ( at rate of SSP.15,000 per a month for
first year and SSP.25,000 for second year then SSP.30,000 consecutively ); then ,I
request termination of signed house rent contract , when maintenance been done.
moreover, I request your honorable to approve returning of my six new Solar
Batteries 200 AH, or to pay $.1,920.= ( $.320 X 6 Batteries ) .My request does not
exceed what I deserve for .
Best regards,
Your Sincerely,
Yeni Samuel Costa
 copy of signed contract.
 Copy of Solar Batteries invoices.
Cc: File
BSS|- Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Early preparation for External Induction Training for Executive and
Non-Executive Board Members in Nairobi/Kenya.
Your honorable,
Reference is made to the above mentioned subject , I would like to take this
opportunity , to inform your honorable that, approved letter for External Induction
Training for Executive and Non- Executive Board Members, which shall be conducted
by Kenya school of monetary studies Nairobi / Kenya , on 22 nd.July,2019, it was
misplaced in the office of former Acting Director General for Administration and
Finance since, 24th.June,2019. Due to limit of business seats . I request your
honorable office to approve for early arrangements of trip; ( e.g. Booking , Air tickets
, payments of Training Fees , accommodation , ….etc. ) for the reasons stated
there above, as requested by Director of corporate Planning Department.
Thanks,
Yeni Samuel Costa

 Copy of approved letter
 Copy of request letter.
Cc: Hon.the Governor

Cc: File
To: Director General,
 For Administration & Finance
 Currency & Banking Operation
BSS|- Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Subject : Review Committee for CFHEC Claims and losses.
Reference is made to the above mentioned subject , I would like to inform

your office that , Hon. the Governor, Bank of South Sudan , formed a committee ,
consist of seven members , to review all claims and losses presented by Contractor ,
constructing BSS Currency center and Rumbek Branch in Rumbek Town .
Therefore , I request your Directorate to submit to the committee any claim

or loss caused as result of noncompletion of the Project on time, based on terms of
signed service contract.
For importance of this issue; I request your office , to provide this office with
required information; within four days as from the date of this letter, to enable
committee members add to their agenda.
Thanks,
Yeni Samuel Costa


Cc: Hon.D/Governor, for Admin. & Finance
Cc: File
Bank of South Sudan
Juba
“ Acknowledgement ”
Subject : BSS. Malakal Branch Renovation

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Your honorable,
Further to ongoing renovation of Bank Branch , I would like to take this

opportunity , to inform your honorable office that, the Bank of South Sudan, started
renovation of Malakal Branch , and now the work almost reaching 80% to accomplish
.but I.T materials and equipment not yet purchase , for the reason that , Tender
Report submitted by committee into your honorable office, for final decision , was
misplaced.
Therefore , I herewith, submitting copies of report and recommendations

presented by the committee for final decision deem necessary.
Thanks,
Your Sincerely,
Yeni Samuel Costa
Attachments for references:- Copy of Report
Cc: File
Juba
Subject : Request for approval of SSP.60,700.=

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Your honorable,
Reference is made to letter dated 14th.February,2019 ,concerning sending of a

technician for inspection and evaluation of BSS Malakal Branch`s Vault.
Unfortunately, no action was taken for almost 5 months , because approved letter
was misplaced and lost in the office of former Acting Director General, for
Administration and finance.
Therefore , I request your honorable office , to approve the above mentioned

amount ( single source ) , being cost of return air ticket for a technician Mr.
Mahmoud Jamal .In addition to amount of SSP.150,000.= for his accommodation
( full Board ) for seven Days.
Best regards,
Yeni Samuel Costa

 Invoice.
 Copy of approved letter .
Cc: Hon. The Governor,
Cc: File
To :.Hon. Governor,
BSS _ Juba
Subject : BSS Branches Visit
Your honorable,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
I would like to take this opportunity to thank and appreciate your continuous
consent towards success of this giant organization; your honorable had gave
directives, during your honorable visits to Branches , last year,2018, to continue
such visit to regularly , to keep employees in Branches closed to their Head Office in
Juba.
Therefore , I request your honorable office , to approve administrative visit

next August,2019 to the Branches ( Yei , Wau & Malakal ) for 2,3,1 consecutive Days
. I propose team should consist of the following :
 Deputy Governor
 Board Member
 Director General , for Admin. & Finance
 Director General, for Currency and Banking Operations
 Director for Support and Service
 Director, for Communication and Public Relation
 Branches coordinator
Best regards,
Yeni Samuel Costa

Cc: File
To :Director ,
BSS _ Juba
Subject : 1st.Quartyer Performance Evaluation Report

( 1st. January __31st. March,2019 )
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
With reference to the subject mentioned above , herewith attached three copies
of the First Quarter Performance Evaluation Report , for the period of three Months
( 1st.January to 31st.March,2019 ) submitted by three Directorates :-
 Directorate of Banking Supervision , search and statistic ( DG1).
 Directorate of Currency and Banking Operations ( DG2 ).
 Directorate of Administration and Finance ( DG3).
Therefore , I request your office , to compile the three reports , then submit to
ExCom. Secretary, for further discussions during ExCom. Meetings next week.
Best regards,
Yeni Samuel Costa

Attachments for references:- copies of Three 1st.Qr. P. E. Reports
Cc: Hon. The Governor,

Cc: Hon.1st.D/ Governor, for policy and Banking Operations.
Cc: Hon.D/Governor, for Admin. & Finance
Cc: File
Date : 08th.July,2019
BSS – Juba
Subject : Request for Refund of Accommodations Payments.
Your Honorable ,
Reference is made to letters dated 22 nd.July,2015, & 25th.January,2019,

related to my accommodation in Hotel with back dated stop Payments of
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Accommodations !!!!. I would like to take this opportunity to notify your honorable
office that , your instruction regarding accommodations ; was mis-understood by
Directorate of Administration and Finance , lead to incredible action taken , if I
couldn’t say lack of basic accounting Theory or Banking operation Backgrounds,
because , no service rendered shall be refunded ; not only that, in accordance to
Banking accounting , it’s not allowed to repass or reverse any transaction taken, in
previous financial year , without knowledge of beneficiary . this action which I can
describe as reaction and conspiracy to take unlawful action breached all Banking
ethics and regulations. Although contradictory decision was taken, your honorable
took decision based on wrong information submitted into your good office by Acting
Chief Internal Auditor, letter dated 16/10/2018, 12/12/2018 & 10 th.January,2019,
without cross checking with independent sources on these reports , Acting Chief
Internal Auditor reveals and point to :-
 Administrative Guideline
 Violation of Law and regulation
 Director General Staying in Hotel while top Management rejecting
payment to hotel. I can narrate and provide your honorable with under
mentioned facts :
1- Administrative Guideline 2015:

Circular issued by former , Hon. the Governor, in August,2015 based on My Memo
presented to the Governor requesting limitation of rents for each senior staff
position .( DG. to have SSP.15,000 per a month equivalent to $.5000.) to review
continuously and periodically due to inflation . your good office should ask a simple
question where Acting Chief Internal Auditor was staying in for period as from
August,2015 to 2017 ? ( in his own house or Hotel ? if he was staying in hotel ; who
was paying for his accommodations and how much amount per a month ? I can
provide your honorable office the correct information . Acting Chief Internal Auditor,
the writer of this information is Director for Internal Auditor was staying ( With
SSP.9000. per a months in line with the circular he mentioned ) but he was staying
in Holiday Inn Hotel in Juba Town for the period exceeding three (3) years ; it’s the
administration of the Bank paying him SSP.20,000.= per a Month equivalent to
$.6000.= December,2013 to February,2017 ( 39 months ) $.6,000 X39 =
$.234,000 Two Hundred Thirty Four USD.) .
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
2-violation of law and regulation:

why he was staying in Hotel , and the Bank paying him 20,000 instead of
SDSP.9000.as Director based on circular he mentioned ? SSP.20,000 – SSP.9,000 =
over paid SSP.11000. per a month equivalent to $.3,700.=. is it not violation ?.
and why he was passing the transactions or vouchers for payments ,is it because he
is Chief of Internal Auditor , why not Director for Administration who has the same
right and privileges; if the Bank provide DG. With accommodation costing $.1,700 ,
is it not less than what was been paying to him as Director, $.6,000.= ( different of
$.4.300.00 ) who violate the law and regulations ? in view of others Acting Chief
Internal Auditor or DG. for Administration and Finance? You honorable can judge . I
have a lot of supporting documents to prove his violations against the nation not only
the Bank , can be presented if needed.
Director General Staying in Hotel while top Management rejecting payment

to hotel
Herewith some comparison between Acting Chief Internal Auditor and Director
General , staying in Hotel:-
a-Name : Acting Chief Internal Auditor

Position: Director
Previous Accommodation : Holiday Inn ; period December ,2013 __ February,2017
Current accommodation : BSS. Staff mess in Hay Jalaba. With full facilities
Rent per a Month : = SSP. 20,000.= equivalent $.6,000.00 at Official exchange
rate of $.1 = SSP.2.9
Reason of staying in Hotel : Transfer ( Duty, later Transferred from Malakal Branch
2015)
Others : why the Bank provide for him accommodation and no other Directors .
b-Name : Director General , for Administration and Finance

Position : Director Genera
Previous Accommodation : Concord Hotel
Current accommodation : Concord Hotel ( Hon.the Governor , instructed to stop
payment of my accommodation as from May,2018 , without substitution or
alternative.
Rent : SSP.354,000 equivalent $.2,300.00 Official average exchange rate $.1 =
SSP.156
Other : in accordance with BSS Terms of Service ( staff privileges & Rights ) DG.
must be provided with an appropriate accommodation for him and his family, if he
/she deserve for. Know that , up to now I paid amount for my accommodation
exceeded sum SSP.6,800,000.00 ( Six Million Eight Hundred Thousand SSP.).
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
although , I have an official letter addressed to Manager Concord Hotel dated

22nd.July,2015 to provide me with accommodation in Hotel without limit period.
I think Acting Chief Internal Auditor shouldn’t continue writing such type of
misleading reports, to mislead top management . if he insist, let your honorable
rent for him a house with amount of SSP.9000.00 ( Nine Thousand SSP.) . the
question that he may ask himself , why the Bank provide for him accommodation ( in
Hotel for more than Three years and later Mess ) and not Director General . he must
evacuate Bank`s Mess ,where he is getting full service rather than Director Generals
and his colleagues Directors who are not having accommodations .
Lastly , I consider this issue as serious issue needs your honorable to take decisive
decision , otherwise , it will develop into different acts.
Thanks,
Yeni Samuel Costa

C.P.C. BSS - Juba
Cc: Acting Chief Internal Auditor

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Transaction Reversed by Financial affairs Department / BSS. without notification of Beneficiaries
S/N A/C / BANK A/C Number Tran. Date / EFFECT Date/ Amount Remarks
posted Reverse
1 ECO BANK 00269157059047 09/01/2019 06/02/2019 405,000.00
2 EQUITY BANK 00269157007007 16/10/2018 06/02/2019 600,000.00
3 BSS 00273101901001 12/10/2018 06/02/2019 390,000.00

Reversed without
notification or justification
4 ECO BANK 00269157059047 17/07/2018 06/02/2019 357,000.00
5 ECO BANK 00269157059047 05/07/2018 06/02/2019 357,000.00
TOTAL 2,109,000.00
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date:10th.July,2019
BSS _ Juba
Subject : Request for Payment of $.14,450.=
Your Honorable,
Reference is made to the letter dated 21 st.June,2019 which approved by

Hon.the Governor, concerning External Induction Training for Executive and
Non-executive Board Members in Nairobi/Kenya ; on 22 nd.July2019.
Therefore, I request your good office to approve Sum of $.14,450.=

details as follows :
 Induction Training Fees ( 1000 x9 ) = $.9000.00
 Contingency = $.5000.00
 Visa Fees = ( 9 x 50 ) = $. 450.00
Thanks.
Yeni Samuel Costa

C.P.C.Executive Office
BSS- Juba
 Proforma Invoice
 Approval Letter
 Corporate Planning letter

Cc:File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Subject : Khartoum / Sudan Trip.
Your Honorable,
Reference to the above mentioned subject , I would like to inform your good office
that , one of South Sudan citizen in Juba, sued Bank of South Sudan before court
of justice, claiming for ownership of plot , belong to the Bank .Team consist of Three
Staff was formed by your honorable office , to travel to Sudan for purpose of
collecting supporting documents related to BSS. Assets ( Plots , Building &
Equipment ) in the Bank of Sudan ; unfortunately, there was crisis erupted in
Khartoum , since December,2018 up to day; prevent the team not to travel , after all
arrangements were completed ( e.g. Air Tickets ,Booking & DSA) .
Court of justice Summoned the Bank last week to appear before the court to defend
accusation raised with supporting documents to prove its ownership during judicial
session on 18/07/2019. Which later was postponed due to delay of documents .
Therefore , I request your honorable office, to allow the team to travel on

27th.July,2019, for Khartoum to collect required documents , since security situation
in Sudan improved . knowing that all arrangements had been accomplished, remain
only letter from your good office to the Governor of Bank of Sudan , for the team`s
mandate.
Best Regards,
Yeni Samuel Costa

C.P.C Executive
BSS-Juba
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Subject : Khartoum / Sudan Trip.
Your Honorable,
Reference to the above mentioned subject , I would like to inform your good
office that , one of South Sudan citizen in Juba, sued Bank of South Sudan before
court of justice, claiming for ownership of plot , belongs to the Bank .Team consist
of Three Staff was formed by your honorable office , to travel to Sudan for purpose
of collecting supporting documents related to BSS. Assets ( Plots , Building &
Equipment ) in the Bank of Sudan ; unfortunately, there was crisis erupted in
Khartoum , since December,2018 up to day; prevent the team not to travel , after all
arrangements were completed ( e.g. Air Tickets ,Booking & DSA) .
Court of justice Summoned the Bank last week to appear before the court to
defend accusation raised with supporting documents to prove its ownership during
judicial session on 18/07/2019. Which later was postponed due to delay of
documents .
Therefore , I request your honorable office, to allow the team to travel on

27th.July,2019, for Khartoum to collect required documents , since security situation
in Sudan improved . knowing that all arrangements had been accomplished, remain
only letter from your good office to the Governor of Bank of Sudan , for the team`s
mandate, to put an end to such allegations raise against the Bank in future.
Best Regards,
Yeni Samuel Costa

C.P.C Executive
BSS-Juba
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Your Honorable,
Reference is made to approval letter for Three Days External Induction

Training of Non-Executive Board Members in Nairobi/Kenya by Kenya School
of Monetary Studies, which will start on 22nd.July,2019.Consequently , I
would like to request your honorable office , to approve the sum of $.5000.00
( Only Five Thousand USD) as contingency amount , to cover any unexpected
case might arise during their presence abroad .
Best Regards,
Yeni Samuel Costa

C.P.C Executive
BSS-Juba
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Subject : Request for Payment of One Day DSA.=
Your Honorable,
Reference is made to approval for External Induction Training of Non-

Executive Board Members in Nairobi/Kenya by Kenya School of Monetary
Studies, which will start on 22 nd.July,2019. I would like to take this
opportunity to thank and appreciate your honorable consent, to allow new
appointed Board Members to attend induction Training in Kenya . I also like to
inform your honorable office that , the Directorate of Administration and
Finance calculate and paid DSA for four Days ; meanwhile we are traveling
on 20th July,2019 as advance group , to be followed by Board Members on
21st.July,2019 ( 20,21,22,23,24,25/07/2019) based on Air Ticket issued .
Therefore, I request your honorable office to approve payment of one

Day DSA.Since , action taken unintentionally .
Best Regards,
Yeni Samuel Costa

C.P.C Executive
BSS-Juba
Attachment reference : copies of Air Tickets
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Your Honorable,
Further to your honorable approval for External Induction Training of

Non-Executive Board Members in Nairobi/Kenya by Kenya School of Monetary
Studies, I would like to inform your honorable that, the above mentioned
amount being course fees , cannot be transfer through SWIFT because
account of Kenya School of Monetary Studies in Kenya is in Kenya Shillings
not Dollar.
For the reason stated thereon, I request your honorable office to

approve cash payment of $.9,000.00 ( Nine Thousand USD. Only ) in the
name of Mr. Chol Atem , the Board Secretary , to pay cash to the Kenya
Monetary Studies and provide with Receipt for reference.
Thanks. ,
Yeni Samuel Costa

C.P.C Executive
BSS-Juba
Attachment reference : Copy of SWIFT message
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon.D / Governor,
BSS_ Juba
Subject : Request for Payment of SSP.180,000.00
Your Honorable,
Reference is made to approval for sending a technician to Malakal

Branch , to check and confirm whether the strong room Door , can be used or
not ; after it was dismantled by unknown gunman , during war which
erupted in 2013. I would like to take this opportunity with pleasure to inform
your honorable that, we send a Technician , on 12/07/2017, likely , he
managed to open the Main Door. Therefore , I request your honorable office
to approve for him the sum of SSP.180,000.- (Only One Hundred Eighty
Thousand SSP. ). Details as follows :-
 Claim ( as per attached Document ) = SSP.330,000.00
 Less amount paid to him in advance =. SSP.150,000.00
 Net amount to be paid by the Bank = SSP.180,000.00
Best Regards,
Yeni Samuel Costa
C.P.C Executive
BSS-Juba
Attachment reference : copies of claim attached

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon. The Governor,

BSS_ Juba
Subject : Request for Payment of $.10,200.00
Your Honorable,
With pleasure , I would like to inform your honorable that , Technician

sent to BSS Malakal Branch in Malakal Town , to check and confirm whether
the strong room Door , can be fit for use or not ; after it was dismantled by
unknown people , in 2014. I would like to take this opportunity to thank and
appreciate your honorable efforts to reopen the Branch in near future. The
Technician succeed to open the Door after long struggle , he confirmed that,
the Door of Strong Room is still in good condition , it can be use , after fixing
some of missed parts , he request for the sum of $.10,200.= ( only Ten
Thousand Two Hundred USD.) being cost of Four original Numbering
combination locks ( made in German ).for main Door and emergency exit
window. We expect it will be back in use soon.
Therefore , I request your honorable office, to approve payment of

$.10,200.00
Best Regards,
Yeni Samuel Costa
C.P.C Executive
BSS-Juba
Attachment reference : copies of technician`s claim

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date: 19th.July, 2017
TO WHOM IT MAY CONCERN
This is to certify that, Mr.Dr.Majok Kuol Mading , holds passport No. S00016044 is
Member of Board National Revenue Authority ( NRA) in South Sudan_ Juba. He is travelling to
Nairobi – Kenya on 19th. July, 2019. To attend Induction Training in Nairobi , organize by Kenya
School Monetary Studies , as from July, 21 to 24th.July,2019,
He can be supported with necessary assistance deems.
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Subject : Transfer of Salary to Equity Bank- Juba
Your Honorable,
Reference to the above mentioned Subject , I would like to inform your

honorable that , I will be away for some period. Therefore, I request your
good office to approve , transfer of my salaries to my Current account number
2001111295319 in Equity Bank – Juba; as from the Month of July,2019,
(stander order) till further notice .
Best Regards,
Yeni Samuel Costa

C.P.C Executive
BSS-Juba
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :-August, 16th.2019
To : Mr.Chol Atem Diing

Secretary , Board of Directors
While I would be on an official duty , to Rumbek Town – leading Review

committee , to review claims presented by the Contractor ( CFHEC ) .
Consequently, I will not be in office for Two Working Days as from
Monday,19th.August,2019. Therefore, I do hereby , delegate you , to act on my
behalf during my absence; and other two heads of the following Departments should
report direct to the office of Hon.The Governor :-
 Director , of Corporate Planning Department
 Director , of Communication & Public Relations Department
Don’t hesitate to inquire any crucial issue ought more clarification .
Wish all good success ,
Yeni Samuel Costa

Executive office

Cc: All Director Generals,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date: 19th.July,2019
To : Hon.The Governor,
BSS_ Juba
“ Recommendations”
Subject : Renovation of Malakal Branch.
Your Honorable,
Reference is made to the above mentioned Subject , I would like to take

opportunity to thanks and appreciate your honorable efforts towards
reopening of Malakal Branch in near future .also, I would like to inform your
honorable office that , BSS. Engineer Submit report related to the request
presented by the contractor demanding for payments being cost of additional
and Extra work , to accomplish the renovation works of Malakal Branch .
( Copy attached ).from his point of view , I concur with him to accept urgent ,
Extra and additional works that needed to be done before completion of the
renovation work , which cost SSP.43,755,530.00 ( Forty Three Million Seven
Hundred Fifty Five Thousand Five Hundred Thirty SSP.). the rest of works can
be considered in proposal budget for the year,2020.
For the important of this issue, I request your honorable office ,to
approve aforementioned amount , to enable the contractor to accomplish the
renovation of Malakal Branch, within estimated period.
Thanks,
Yeni Samuel Costa
C.P.C Executive
BSS-Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date:25th.July,2019
BSS _ Juba
“ TRAINING REPORT”
Subject : External Induction Training for New Appointed BSS Board

Members in Nairobi /Kenya July,2019
Your Honorable,
Reference is made to the above mentioned subject , with pleasure , I

would like to thank and appreciate your honorable , for the Induction training
of the new appointed Members of the Board of Directors and senior executive
staff of the Bank of South Sudan in Nairobi / Kenya, facilitated by Kenya
School for monetary studies , held on 22 nd_ 24th.July2019. under title :
“Training on the Role of the Board of Directors “.All nonexecutive Board
Members; participants are :
BoD.nonexecutive Member:
 Hon. Agoyom Akomjo Musellem
 Hon..Adil Atanazio Suru
 Hon.Samson Samuel Wassara
 Hon.Nyiel Gordon Kuol
 Hon.Hellen Pita Taban
 Hon.John Maciek Acuoth Achol
BSS. Senior Executive Staff

 Mr. Yeni Samuel Costa
 Mr. Chol Atem Diing
 Dr.Majok Kuol Mading
Course Objective:
To excite and incite the Board members to examine if they have utilized their
fullest potential ( collectively and individually ) to understand :-
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Provide effective governance , ethical leadership and creative innovations

Build and drive an excellent viable and sustainable central bank that delivers
the absolute most
Main Topics of the Course :
First Day , 22nd.July,2019
Introduction to corporate governance

Legal framework within which central Bank Operate
The central bank in society
Role and responsibilities of the Board and Directors
Second Day, 23rd.July,2019
Building a more effective Board

Managing group dynamics and group think
The strategic governance and leadership role of the Board
Board leadership in the digital technological era
Third Day ,24th.July,2019
Board leadership in financial stewardship and management

Board leadership in the governance of talent and human resources for
enhanced
The governance and management of Risk , Internal audit and control
How to drive competitive , performance and sustainable excellence
Way forward in the governance of BSS and the finance sector in South Sudan.
At the end of the Third Day , Participants were awarded certificates of

attendance. In general evaluation of training was successfully , except that
the period was not enough to cover all important topics can benefit Board
Members. The administration of Kenya school of monetary studies , promised
that they have no objection to fully cooperate with the Bank of South Sudan
management in training and qualifying Bank employees in Kenya or South
Sudan .
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Course fee was $.1000 per a participant ( $.1000 X 9 ); to amount paid was
$.9000.00 as per attached receipt .
I do not like to miss thanks and appreciation for continued respect and
support we have sought from our colleagues in Keya school of Monetary
Studies , throughout the training period. Although the period was not enough
to cover all the program , but they able to deliver what should be useful for
The Board Members; and they provided with all the necessary facilities.
I also ,like to thank role played by Staff of Executive office who

attended the training, for their great role in coordinating this program with
the school administration and created good relations among participants and
facilitators ; also, they played an active role to assist members of the Board
( e.g. Hotel Booking and transport ), organized two occasions for the Board
Members ( canvases & Safari-Pak.). kindly , I would like to request your
honorable , to give chances for the new appointed Board Members to attend
more training in session groups .
Best Regards,
Yeni Samuel Costa

BSS- Juba
 Receipt Invoice
 Copies of certificate of attendance
 Training Material
Cc: Hon.1st.D/Governor, for Policy and Banking Operations

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: Hon.D./ Governor, for Admin. & Finance

Cc:File
Date:31st.July,2019
To : Hon.1st.D/Governor,
BSS _ Juba
Subject : Request for Payment of $.839.10
Your Honorable,
Reference to the above mentioned subject , based on request submitted

by Director , for corporate planning dated 29 th.July,2019. Related to amount
spent during Induction training for new appointed BSS. BoD.Members.
I do hereby recommend approval for payment of $.839.10 ( Eight

hundred Thirty Nine & 10% USD.) . being differences, over paid by the
Director , for Corporate Planning as per attached support documents , details
as follows :-
 Amount paid = $.5839.10
 Contingency paid by the Bank $.5000.00
Difference $.0839.10
Thanks.
Yeni Samuel Costa

BSS- Juba\
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc:File
Date : 31st.July,2019
To: Hon.1st.D/Governor,
BSS_ Juba
Subject : Request for Approval of $.10,000.00
Reference is made to my previous request concerning the above mentioned Subject , I

would like to thank and appreciate your honorable support ,and assist my family who are now
facing challenges abroad in terms of Education and Medication , as I still paying for my
accommodations for the whole period as from January,2018 up to date . as your honorable knew
that, payment of Hotel`s Bills is in USD. Dollars.
Therefore , I request your honorable to approve for me the above mentioned amount ,
against approved claim amount of SSP.1,469,000.00 to be converted into USD.
Best regards,
Yeni Samuel Costa

C.P.C. Executive Office
BSS_ Juba
Attachment reference :-
 Copy of Debit Voucher
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 2nd.August,2019
To: Hon.the Governor,

BSS_ Juba
Subject : Join committee for reviewing CFHEC`s Claims.
Your Honorable,
Reference is made to the formation of a join committee for reviewing claims presented by
the Contractor ( China First Highway Engineering Company ) . I would like to inform your
honorable office that ,the committee decided to pay a site visit to Rumbek Town , to inspect and
confirm , claims for losses that submitted by constructing Company , in Rumbek Town . the
committee member will be comprised of Five members (3 members from the Bank of South
Sudan and 2 members from the Company ) ; to pay site visit next week, to Rumbek Currency
center , for two Days , for the purpose of the above mentioned Subject .
Therefore , I request your honorable office , to approve for committee mission , to review
the claims on site .
Best regards,
Yeni Samuel Costa

BSS_ Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date : 6th.August,2019

BSS_ Juba
Subject : Official Mission to Sudan
Your Honorable,
Further to previous approval for a team to travel for Sudan last April,2019 to collect some
documents related to assets belong to former Bank of Southern Sudan . I would like to take this
opportunity to bring in your honorable attention that , the Bank of South Sudan has cases before
High Court in Juba ; raised by plaintiffs against the Bank; several court sessions were sited , but
due to lack of original documents , court procedures were stopped, but the court continued the
hearing with plaintiff statements .these cases became very important ; in this respect , to keep the
Bank`s right in the ownership of these plots ( no. 6,7,& 8… etc. ). I request your honorable , to
allow the team , travel to Khartoum on August,17 th.2019 to search for original documents from
the Central Bank of Sudan , since , Bank of South Sudan has copies only. Note that all process and
arrangements ( Air Tickets + DSA ) concerning the team were completed .
Best regards,
Yeni Samuel Costa

BSS_ Juba
Attachment reference :-
Copies of search certificate for plot No. 6,7,8 in Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Copy of search certificate for plot no. 80 in Wau

Copy of lease for plot no. 4 in Juba
Copy of Legal advisor memo
List of required Document from Khartoum – by Engineer
Cc: File
To : Hon.D / Governor,
BSS_ Juba
“ COMMENTS ”
Subject : Request for Advance Payment
Your Honorable,
Reference is made to the approval for renovation of Bank of South Sudan

Malakal Branch, I would like to comment on request presented by Techno Africa
Group LTD. They implementing company of the contract, which will install I.T.
equipment in Malakal Branch. I do hereby recommend approval for 50% of contract
value ( $.349,100.00) which already approved by Hon.the Governor , BSS; dated
11th.July,2019; during reviewing of the request , herewith some of observations and
recommendations :-
A- Observations:-
 Amount approved by Hon.the Governor , is $.349,100.00 not
$.370,350.00 as mentioned in signed contract.
 No letter of Guarantee was required to cover advance payment .
B- Recommendations : -
 Value of the Contract must be adjusted to the amount approved by
Hon.the Governor
 The Contractor must provide letter of guarantee (L.G.) from credible
local commercial Bank operating in South Sudan, to cover advance
payment.as an obligation of the second party .
The above mentioned observations and recommendations pass to your honorable
office for necessary decisions.
Thanks,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
C.P.C Executive Office

Attachment reference : copies of approval amount

To Hon.1st.D/ Governor,
BSS - Juba
Ref. Bank of South Projects Report

Your Honorable,
Reference is made to the above mentioned subject . I would like to take this opportunity to
submit brief report your honorable office , related to status of projects for semi-financial
performance for the year,2019 :-
Currency Center and Rumbek Branch Project :

The Project contract was signed between the Bank and China First Highway Engineering
Company on 13th.December,2013 , to be constructed in Rumbek Town / Republic of South
Sudan, with value of $.23,280,630.00; for period of 18 Months . but due to insecurity
occurred in South Sudan , the project delay up to now.
Project Payments.
The Bank of South Sudan ,paid to Contractor ( CFHEC ) the following amount :-
 advance payment of 40% from contract value Sum of $. 9,312,252.00
 IPC No.1,2,3,&4 $.14,502,337.72
 losses & Remobilization fee $. 787,550.00

Total $.24,602,139.72
percentage of payments reached 87% from grand total value of payments due for the Company
(copy attached ).
Work progress :-
Level of work as estimated by Bank of South Sudan`s engineer , reached 78% ; the Contractor
promise to :-
 Increase manpower reach
 Transport most of materials by the end of July,2019

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 Complete basement and ground floor in October,2019
 Accomplish of main Building and subsidiary Building ( A,B&C) in December,2019
 Final Hand over the construction to the Bank in February,2020.
Outstanding Claims :-
The Contractor is claiming for the following :
 Increase amount of structure $. 1,804,627.80
 Request for approval of updated claim list for equipment and materials amount of
$3,523,518.16
 Request for variation of concrete Grade of structure amount of $.933,214.76
 Request for return of the retention Money and Interim Payment of on-site decoration
Materials amount $.1,749,506.31
Join committee was formed by Hon.the Governor, to review and confirm the claims , reviewing of
claims is ongoing.
The Project is going on, needs more efforts to accomplish on agreed period scheduled.
Malakal Branch :
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To : Hon. D/ Governor,
BSS - Juba
Subject : KM and RB Module
Reference is made to previous letters dated 04 th.February,2019 and 09th.April,2019 ; I would like to take
this to request your honorable office , to approve for this office the aforementioned subject . that might be
disabled by I.T. Department during reorganizing users .
As far as duties and responsibilities of this office is concern , in addition to information and report
required by the top management of the Bank . note that Hon.1 st.D/Governor , request comprehensive report on
Projects , in respect of Project status ; its not advisable to get information form any system user , due to
confidentiality of this report . as being one of the system administers user , with knowledge of how to get
required information form reporting modules (KM & RB ) .I think these modules can help this office to get
report when required.
For necessity of this issue; I request your honorable , to approve use of KM and RB by the office of
chief Policy Coordinator .
Thanks,
Yeni Samuel Costa

Executive Office

Cc: Hon.1st.D/Governor , for policy and Banking Operation
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date : 22nd.August,2019
BSS_ Juba
Subject : Incentive for Policemen in Rumbek
Your Honorable,
Reference is made to the above mentioned subject , I would like to inform your
honorable office that during our last visit to BSS currency center and Rumbek Branch ,
we found that the policemen who are guarding BSS Building in Rumbek are not receiving
any financial support from the Bank , since 2016 UpToDate , only during your honorable
visit to Rumbek last year, Sept. 2018. Therefore, I request your honorable to approve for
them an amount of SSP.100,000.00 ( Only one thousand SSP. ) per a month, for their
feeding ; with effect from the month of August,2019 , till takeover of the Project next
year,2020 for good work they are doing , similar to their colleagues in other Branches ,
who are getting financial support for feeding. And they are :-
Date of Deployment in currency
S/N Name Rank
Center and Rumbek Branch Project
1. WOL MEEM WOL MAJOR 2016
2. DANIEL MAKUR MABENY ARIAU S/M 2016
3. MAKUR MABENY ARIAU SGT 2015
4. ROKWUT DONGRIN GAK CPL 2015
5. MACHAR MAKAL MAJAK CPL 2016
6. PETER DOMKOC MAKUER CPL 2017
7. JUBA AYOM MAJAK CPL 2018
8. MAJUEC DOIR CHIEC CPL 2018
9. JAMES MALUAL DUM L/CPL 2017
10. JAMES AKEC MARIAL PVT 2016
11. GABRIEL MALITH MATHIANG PVT 2015
12. MADING MALITH MATHIANG PVT 2016
13. PUAL MAGOT ANYAR PVT 2015
14. MATUR MABOR BARKUEI PVT 2016
15. PETERT SABIT DAK PVT 2017
16. ABRAHAM LAAT MACHOT PVT 2017
17. JOHN MARIAL ACHUT PVT 2018
Best regards,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
C.P.C – Executive office

Date : 03rd.September,2019
To : Hon.The Governor,
BSS_ Juba
Subject : Request for Acting Deputy Director
Position,
Your Honorable,
Reference to the above mentioned subject , I would like to take this opportunity to thank
and appreciate your honorable efforts and consent to carry on strategic plan of the Bank
of South Sudan, which must be implemented by all Directorates , under supervision of
Corporates Planning Department ; and the tasks were assigned to Champion group
designated for each Directorate . Based on request submitted by Director for Corporate
Planning Department, for Mrs.Akoi Moses Ngor to act as Deputy Director for Corporate
Planning, in my best knowledge of her accumulated experience and skills , in the Bank,
as it reveals in her good performance ; for the interest and necessity of the Bank ; I do
hereby recommend approval for acting as Deputy Director for corporate Planning ,to
occupy the vacant and required position of Deputy Director in Corporate Planning
Department ; till she will be fully accommodated in the Position in near future . as
stipulated in Bank of South Sudan Employees Terms of Service Regulation 2012, Chapter
Nine article ( 93)1 & 5 .
Kindly, accept my highest assurance and appreciations,
Yeni Samuel Costa

Attachment reference : copies of Request for acting
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 04rd.September,2019
To : Director ,
For Communication and Public Relation Department
Subject : Khartoum Mission
I would like to take this opportunity to inform you that , the team assigned to travel to
Khartoum/Sudan to collect Documents and Information from Central Bank of Sudan, are ready to
travel on 11th.September,2019 for Ten days.
Therefore , I request your office to reactivate and renew their Air Tickets and Visas for the
purpose stated above.
Thanks,
Yeni Samuel Costa

Attachment reference : copies of letter to BOS – Khartoum / Sudan
Cc: Hon.Ag.Governor, BSS

Cc: Hon. D/Governor, for admin. And Finance
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date :-13th.September,2019
While I would be on an official duty, I hereby , delegate you to act on my behalf as

Chief Policy Coordinator in Executive office ; the following points should be observed :
 Follow up BSS Malakal Branch Renovation
 Contact state ministry of Physical Planning to provide Bank with one

residence engineer for the Bank`s construction Projects.
 Monitor and evaluate the quarterly and annual plan performance of the
Executive Office
 Attend Executive committee Meetings .
 Act proactively and work closely with the Director Generals in the Bank of
South Sudan
 Jointly , propose budget for Executive Office and other Departments

reporting to CPC Office for the year,2020 when required .
 Provide senior executive leadership in facilitation of meaningful and efficient

policy coordination among the various directorates and departments for the
achievement of the Bank`s strategic objectives.
 Oversee the cascading of annual plan of the Executive Office and

Management support Departments.
 Other Head of Department of Corporate Planning and Communication & PR

, in position of Director ; shall report directly to the office of Hon. the
Governor .
 Don’t hesitate to inquire doubtful issues , via my contact at your end.
Wish you good success ,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: all DGS.
Cc: All head of Departments reporting to CPC Office
Cc: File
Date : 12th.September,2019

BSS_ Juba
Reference is made to the above mentioned Subject , based on Hon. the Governor , for
formation of a join committee for reviewing claims presented by the Contractor ( China First
Highway Engineering Company ) . I would like to take this opportunity to inform you that , the
committee visited one of targeted places ( Rumbek Currency Center ) and now ready to visit
second place in Uganda as agreed by the Contractor to Review claims submitted by contractor .
Therefore, the committee decided to pay official visit to Uganda , to inspect and confirm ,
claims for losses that submitted by constructing Company , the committee member will be
comprised of Five members (3 members from the Bank of South Sudan and 2 members from the
Company ) ; to pay site visit on 28 th.September 2019, for three Days , for the purpose of the
above mentioned Subject .
Therefore , I request your office , to facilitate the committee`s mission , = .
Kindly, accept my highest assurance and thanks,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Cc: File

BSS - Juba
Ref. Leaders and Champion Training

Your Honorable,
Reference is made to the above mentioned subject . I would like to take this opportunity to thank
your honorable restless efforts , towards qualifying and training of the Bank`s employees to cope up
with the latest development of the world, as part of the Bank strategic plan , I request your good
office to approve and offer chance for training of leaders and Champion members in serial of practical
training with BSEA in Kenya and Uganda , as scheduled:-
1- Change Management for Organizational Strategy & Balanced Scorecards
Duration : 21 – 25th.October,2019
Venue : Kampala ,Uganda
2- Change Management for Organizational Strategy & Balanced Scorecards
Duration : 02 – 06 December,2019
Venue : Mombasa ,Kenya
This training is included in approved Budget for the year,2019 . and should be attended by four
members from the Bank`s Champion staff , to be headed by a senior staff each.
Therefore, for the important of this training , I request your honorable office to approve the
useful training for the Champion to enable them gain more knowledge BSEA.
Accept my highest assurance and appreciations;
Yeni Samuel Costa

Attachment reference : copy of the Program .
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File

BSS_ Juba
Reference is made to the above mentioned Subject , based on Hon. the Governor , for
formation of a join committee for reviewing claims presented by the Contractor ( China First
Highway Engineering Company ) . I would like to take this opportunity to inform you that , the
committee visited one of targeted places ( Rumbek Currency Center ) and now ready to visit
second place in Uganda as agreed by the Contractor to Review claims submitted by contractor .
Therefore, the committee decided to pay official visit to Uganda , to inspect and confirm ,
claims for losses that submitted by constructing Company , the committee member will be
comprised of Five members (3 members from the Bank of South Sudan and 2 members from the
Company ) ; to pay site visit on 28 th.September 2019, for three Days , for the purpose of the
above mentioned Subject .
Therefore , I request your office , to facilitate the committee`s mission , = .
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
Cc: File
For Admin.and Finance
BSS_ Juba
Subject : Upgrade of Air-Ticket – Hon. Gabriel Isaac Awow
Your Honorable ,
honorable office that EAC issued Two economy Air Tickets to :-
 Hon. Gabriel Isaac Awow – Head of BSS Legal Administration
 Mr. Johnny Ohisa Damian – DG. for Directorate of Currency and Banking
Operations;to attend program in Jordan
As per Bank`s policy for issuing of Air Ticket to the BSS Staff , the above
mentioned staff are holding senior staff positions in the Bank , both are with powers
and privileges of Director General , they deserve Business Class Air – Tickets , based
on Bank`s policies.
Therefore ,I Request your honorable office to approve Upgrade of Economy Air
ticket that issued to Hon.Gabriel Isaac Awow to the Business Class , similar to his
colleague Mr.Johnny Ohisa, whose Air ticket was already upgraded .
Thanks,
Yeni Samuel Costa

Executive Office
Attachment reference :
 Copy of letter for up grade of Economy Air- Ticket for Mr.Johnn Ohisa
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 Copy of Economy Air – Ticket issued in the name of Hon.Gabriel

Isaac

Cc: File
Date : - 12th.September,2018
To : Hon.Governor,
BSS _ Juba
Subject : Seven Days part Leave
Reference to the above mentioned subject , I would like to request your

honorable office , to approve for me Seven Days (extendable ),as from
20th.Seoptember,2019, to be deducted from my annual leave; to enable me
solve some of my family issues .
Your approval should be highly appreciated ,
Accept my highest assurance and appreciations ,
Yeni Samuel Costa

Bank of South Sudan
Juba
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ MEMO ”
Subject : Treatment for Water leakage in Wau Branch
Your Honorable ,
honorable office that , Bank of South Sudan , wau Branch`s main Building , it has
problem of roof water leakage long time ago, it becomes one of main challenges facing
the Branch which effect the whole Building , this is as result of time life of the Building
that was Built in 1964 , some of the building materials loss its strength. Similar
problems were facing the main buildings of Juba and Malakal Branch.
Currently our contractor who is renovating BSS Malakal Branch succeed to stop
and prevent flowing and leakage treatment for water in the Main Building of Malakal
Branch. By using new model of water proof , that brought from Uganda, as reported
and confirm by inspector at the site .
Therefore, I Request your honorable office , to approve for the same contractor
who succeed to prevent water leakage in Malakal Branch , to treat water leakage in
Wau Branch , for the same amount as approved in Buldget,2019.
Thanks,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Yeni Samuel Costa
Executive Office
Cc: File
BSS_ Juba
Subject :Request for return Air-Ticket and Accommodation
(Malakal Branch )
Your Honorable ,
Further to previous correspondence related to renovation of Malakal Branch , I would

like to take this opportunity to inform your honorable that, technician who was sent to
Malakal Branch to Check Strong Room Door , which was dismantled by unknown people ,
he succeed to repair and provide all parts required to put the Door back in use . after he
was received the sum of $.10,200 , “ being cost of materials for the Door “.
Hence , I hereby request your honorable office , to approve for him Return Air _
Ticket ( Juba-Malakal – Juba ) with accommodation for Seven Days , to enable him fix
required parts of the Door.
Accept my highest assurance appreciations and thanks ;
Yeni Samuel Costa

Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date : 14th.October,2019
To: Hon.Ag.Governor,
BSS_ Juba
Subject : Review Committee Visit to Uganda .
Further to the join committee formed by your Honorable office for reviewing claims
presented by the Contractor ( China First Highway Engineering Company ) . I would like to take
this opportunity to inform your honorable office that , the committee visited one of targeted places
( Rumbek Currency Center ) last month , and now ready to visit second targeted place in Uganda
as agreed by the Contractor to Review claims submitted.
Therefore, the committee decided to pay official visit to Uganda , on 19 th.October 2019,
for three working Days to review and confirm , claims for losses that submitted by constructing
Company ; the committee member will be comprised of Five members (3 members from the
Bank of South Sudan and 2 members from the Company ) ; for the purpose of the above
mentioned Subject .
Therefore , I request your honorable office , to approve for facilitation of the committee`s
mission; there after the committee should submit its final report to your good office for final
decision

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Yeni Samuel Costa

BSS_ Juba
Cc: File
BSS_ Juba
Subject : Contractor ( CFHEC) Requests .
I would like to inform your honorable office that , our contractor , constructing Rumbek
Currency Centre and Rumbek Branch , submitted numbers of request to the Bank , demanding
approvals, confirmation and Replacement , as indicated in table below :
S/N Contractor Application Require C.P.C. comments & Recommendation
Approval and confirmation of Retention Confirmation and Approval can be given after the
1
Money Approval Review committee`s final report
Needs consultation of competent
Application of Replacing GFRC Panel designer Engineer to give technical
2 Curtain Wall with Aluminum Plastic Panel Replacement confirmation ,to enable your
Curtain Wall esteemed office take appropriate
decision
Since, it was not included in the signed
Proposals for Procurement of the Procurement of service contract , the Bank should
3
Sanitary Sets . Sanitary Sets prepare documents of quotation for
supply of these items through Tender .
Based on BSS Engineer`s recommendation ; I’m hereby forward his recommendation with
my comments and recommendations to your honorable office to take decision deems necessary
Thanks
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Yeni Samuel Costa

BSS_ Juba
Attached references : 3 copies of Engineer recommendations.
Cc: File
BSS_ Juba
“ Urgent Memo”
Subject : Sample of Vault Door for Rumbek Currency Centre .
I would like to this opportunity to inform your honorable office that , the company that
, constructing Rumbek Currency center, submitted Sample of Vault Doors , for review and
approval by your honorable office ( copy attached ) , I would like to inform your honorable
that, specification given for Vault Door as stated in signed contract was insignificant , didn’t
give adequate specification details of the Vault Door , ( copy attached ). Precautionary, to
avoid any delay or excuse for the company to delay the Project , even though the contractor
promise to accomplish the basement and ground floor of the main building , by the end of
this Month ( October,2019 ). I concur with BSS engineer`s recommendation ( copy attached
). Therefore ,I requesting your esteemed office , to approve for formation of small committee
consist of expertise or who have adequate background of good type of Vault Door , to inspect
and review Sample of the Vault Door photos , in china presented by the Company; before
installation; due to sensitivity and important of the Vault Door.
Also, I would like take this opportunity to remind your honorable that , we released
that , there is no emergency windows for new constructed strong rooms ( Vault);for simple
reason that it wasn’t included in Building drawing design!
Remain looking forward to get your honorable prompt decision and advice
Thanks,
Yeni Samuel Costa
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Executive Office
Attachments references :
 Copy of Sample of the Vault Door for review and approval ( CFHEC )
 Copy of Doors and Windows Specification ( contract drawing )
 Copy of Confirmation minute meeting ( CFHEC )
 Copy of Agenda of Meeting ( By CPC )
 Copy of basement drawing ( Contract )
 Copy of BSS Engineer recommendation ( BSS Engineer )
Cc: File
To: Director General :-

 Directorate of Banking Supervision ( DG1)
 Directorate of Banking Operation ,( DG2 )
 Directorate of Admin.and Finance ( DG3) & Support Management Departments)
BSS-Juba
Subject : Annual Plan for 2020 .

Reference is made to inform you that , you are requested to attend the Corporate Annual
Plan 2020 meeting at the corporate level ; scheduled as follows :-
S/N Directorate Date & Time venue
1-Directorate of Banking Supervision ( GD1 ) 17.10.2019 ; 9:00 -12:45

1
2-Directorate of Banking Operations ( DG3 ) 17.10.2019 ; 2:15 – 04:30 BSS.Board Meeting
Hall
1-Directorate of Admin.& Finance ( DG3)
2-Support Management Departments
2 ( Internal Audit; Corporate Planning; 18.10.2019 ; 2:15 – 04:30
Comm.& PR ; Executive Office; Board
Secretary )
Targeted Staff: DGs , Directors , D/Directors , Head of Division and Champions of each
Directorate . for the importance of this meeting, punctuality is highly considered
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
N.B. further to previous letter , the support Management Departments must attend the meeting as
scheduled
Cc: Hon.Ag. Governor, BSS

Cc: File
Date :-18th.October,2019
First of all, I would like to extend my sincere thanks and appreciation to you , for
your great efforts to serve this dear institution with confidence and sincerity . While I
would be on an official duty abroad; I hereby , delegate you to act on my behalf as
Chief Policy Coordinator in BSS. Executive office.
The following activities should be observed :-
 Follow up BSS Malakal Branch Renovation
 Monitor and evaluate the quarterly and annual plan performance of the
Executive Office, 2019,
 Attend Executive committee Meetings .
 Jointly , prepare propose budget for Executive Office and other

Departments reporting to C.P.C Office for the year,2020 as required by
Directorate of Administration and Finance .
 Other Head of Departments:
o Director of Corporate Planning

o Director of Communication & Public Relations,
shall report directly to the office of Hon. the Governor, BSS.
with best wishes ,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS. Executive – Juba
Cc: Hon.Ag.Governor, BSS

Cc: all DGS.
Cc: All head of Departments reporting to C.P.C Office
Cc: File
BSS_ Juba
Subject :Request for purchase of Furniture and Equipment
For BSS.Malakal Branch

Your Honorable ,
Further to renovation of Malakal Branch , I would like to take this opportunity to
inform your honorable that, we informed that, the Two contractors for renovation and I.T
equipment; they accomplished more than 80% from the total level of work . Therefore , I
hereby request your honorable office to approve purchase of approved furniture and
equipment for Bank of South Sudan Malakal Branch, as per attached list .
Summary:-
S/N Particular Amount in SSP.
1 Fuel Tank ( project ) 5,000,000.00
2 Vehicle & Motorcycle 30,921,000.00
3 Furniture & Fixtures 44,537,000.00
4 I.T. Equipment 4,318,200.00
5 Other Equipment 85,378,500.00
Total 170,154,700.00
in addition to that ,also I would like to inform your honorable that , Vault Door had
been fixed and ready for use, after testing .
Finally , I request your esteemed office to allow me to travel with our Engineer and
one staff from I.T.Department to Malakal Branch for purpose of inspection and
confirmation of BSS Malakal renovation progress, for two days period as from
th
7 .November,2019. Your honorable final decision and advise would be acceptable.
Thanks ;
Yeni Samuel Costa
Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Attachment References : copy of approved Budget,2019 details.
Cc: File
Date : 31st.October,2019
Juba
Subject : Request and payment claims
Reference made to your request for Vault Door ,Procurement of Sanitary sets ,
replacement of GFRC & claims for payment of Retention money. I would like to take
this opportunity , to inform your office that, the management of the Bank of South
Sudan , decided for the following :-
 Submit format of the retention money guarantee
 The Bank will consult with designed Engineer for replacement of GFRC
 The Bank will prepare Tender documents for Sanitary sets.
 Provide details and specifications of your proposal for Vault Door in

English language ; also ,give other options from the most experienced,
what you are suggesting.
To avoid delay of project accomplishment , kindly , take prompt response.
Accept our highest assurance and consideration,
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date :-31th.October,2019
To :
 Executive Office ( Governor & 2 D/Governor `s Offices)
 Department of Corporate Planning
 Department of Communication & Public Relation
 Secretary of Board of Directors
Subject : Proposal of Departmental Budget for,2020
Reference is made to the above mentioned subject. I request the above

mentioned Departments, to submit copies of their proposal Budget for the year,2020,
to the office of Chief Policy Coordinator, within two days as from today`s date.
For importance of this request , please kindly , take quick action.
Thanks,
Yeni Samuel Costa


Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ MEMO ”
Subject : Treatment for Water leakage in Wau Branch
Your Honorable ,
honorable office that , Bank of South Sudan , wau Branch`s main Building , it has
problem of roof water leakage long time ago, it becomes one of main challenges facing
the Branch which effect the whole Building , this is as result of time life of the Building
that was Built in 1964 , some of the building materials loss its strength. Similar
problems were facing the main buildings of Juba and Malakal Branch.
Currently our contractor who is renovating BSS Malakal Branch succeed to stop
and prevent flowing and leakage treatment for water in the Main Building of Malakal
Branch. By using new model of water proof , that brought from Uganda, as reported
and confirm by inspector at the site .
Therefore, I Request your honorable office , to approve for the same contractor
who succeed to prevent water leakage in Malakal Branch , to treat water leakage in
Wau Branch , for the same amount as approved in Buldget,2019.
Thanks,
Yeni Samuel Costa

Executive Office
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
BSS_ Juba
“ MEMO ”
Subject : signing of MOU with Airline Companies and Travel Agents
Your Honorable ,
Reference is made to the above mentioned subject , I would like to take this
opportunity to inform your honorable office that , the Bank of South Sudan , is facing
difficulties in booking flights and accommodations for its employees, most of our deals
are through local Travel Agents , we are paying Triple Prices for each air ticket issued ,
causing not to use the amounts approved in the Budget. Therefore , I request your
honorable office to allow the administration to sign agreements with the following
proposed international and regional Airlines, operating in Juba, rather than Travel
Agents to avoid exaggerated fare prices :-
S/N Airline company Proposed Area of coverage Method of Payment
1 Fly Dubai United Arab Emirates , Asian Countries, USA
2 Egypt airlines Egypt , Central Europe , North Africa
70% foreign currency
3 Kenya Airways ( KQ ) Kenya, South Africa , West Africa
4 Ethiopian Airlines Ethiopia , Europe , south Asia 30 % SSP. by transfer
5 Uganda Airlines Uganda , Kenya, Rwanda . every month not to
Rwanda , Uganda ,Tanzania
6 Rwanda Airlines exceed end of each
financial year.
No objection to sign service agreement with local Travel Agents to provide

domestic flights for the Bank , when needed for transportation of employees and
Cash shipment from and to various Branches within South Sudan .
Accept highest assurance and thanks;
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Executive Office
Cc: File
Date : 07th.November,2019

BSS_ Juba
Subject : Review Committee for CFHEC Claims and losses

Report
Your Honorable ,
I would like to take this opportunity to extend my Thanks and appreciations for the
efforts exerted by Join Committee for reviewing CFHEC Claims and losses . Find herewith
Report submitted by the Join Committee into your honorable office for further decision and
advise; Report comprises of :-
 Reviewed claims onsite in Rumbek Town
 Reviewed claims in Kampala / Uganda
 Excluded claims and losses in China as requested by the Contractor.
Key Points :Total Amount Claimed by the Contractor $.7,881,063.26
 Total Value of Claims and losses reviewed by Committee seems to have
consideration $.3,429,080.16
 Retention fee claim governed by terms of service contract .
 Difference of concrete to be treated based on Terms of Contract .
 BSS. Losses due delay and other factories to be considered as stipulated in
signed service contract.
 10 % from value of the Contract should be considered for delay of the Project
as stated in the contract. = $.2,328,063.=
 Cost of 1050 Tons of cement paid by the Bank to the contractor as losses , not
imported !!!!! =$.404,000.=
 Bank`s losses as result of delay of the Project not included , ( storage ,
containers, renting , administrative expenses ) .
We hope that this report and recommendations, have met the intended . The
committee has done everything in its power to accomplish this difficult task. Although,
Inadequate time and some obstacles not allowed the committee to achieve all the necessary ,
as your honorable issued directives to deliver the report of the committee on Friday . Final
decision is under your honorable office`s prerogative.
Accept our highest assurance and Thanks;
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Chairman
Join Review Committee
Attachments references : Join Committee Report + all supporting Documents .
Cc: File
BSS_ Juba
Subject :Inspection and Handover of Malakal Renovation

Works.
Your Honorable ,
Further to renovation of Malakal Branch , I would like to take this opportunity to
inform your honorable that, the contractor for renovation of Malakal Branch, submit
request for the final inspection and handover of the Works.
Therefore , I hereby recommend your honorable office to approve formation of

Inspection team to take over the works.
Best regards ;
Yeni Samuel Costa

Executive Office
Attachment References : Contractor Request.
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Hon.Ag. Governor,

BSS_ Juba
“ Comments”
Subject : Request for Confirmation and Approval of the format of
Retention Money
Your Honorable ,
Reference is made to the above mentioned subject , presented by contractor (FHEC ).
I would like to comment on the following :-
1-Finding :
 The contractor submit the same request on 11th.October,2019 requesting the Bank`s
confirmation ( copy attached ) and attached with (form No.4) form of Guarantee for
Retention Money Relevant to the Contractor .
 On 11th.November ,2019 they changed the format that accepted by your Office with different
form , by omitting some of paragraph and amended some phrases !!!! .
 This is one of the claims submitted to your Honorable office for approval ; based on that, join
review committee was formed; as result the committee submitted its report , but , members
who were representing contractor , refused to signed the report.
2-Recommendation :
 The Two formats should be forwarded to the Financial Market Department for advises
 Approval can be given based on the join Review committee reports.
 Senior staff from the company must meet BSS leadership soon to finalize issue of ongoing
project , that stays more than five years. ( 2014 – 2019 ) unaccomplished, and there is no
much improvement on Project construction progress could be mentioned
Thanks;
Yeni Samuel Costa

CPC -Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Attachments references :
 Two Copies of Formats
 Copy of acceptance
 Copy of Construction Progress Report
Cc: File
TO : 1st.D/ Governor,
BSS – Juba.
Ref. Collection of Documents & Information from BSS Khartoum

Your Honorable,
Reference to the above mentioned subject ,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 22nd.November,2019
To : Director ,
For Communication & Public Relation Department
BSS – Juba .
Subject : High Level Delegation to Visit Malakal Branch

4th.Dec. __ 7th.December,2019
I would like to inform you that , there is high level delegation formed by Hon. the Governor, to visit
BSS Malakal Branch , to take an opportunity to witness handing over of the Renovation and I.T. work , of
Malakal Branch , the delegation consist of the following :-
 Hon. Albino Dak Othow - 1st. D/Governor , for policy and banking Supervision
 Mr. Yeni Samuel Costa – Chief policy Coordinator
 Mr. Angmomo Ajigi Abton – Director for Support and Service Department.
 Eng..Yitjok Ezekiel Kutjok – Engineering Unit
 Mr. Chan Deng Mayik - _ Security Unit

Therefore , I request your office to take necessary arrangement for their booking :-
1- Travelling to Malakal you can book with UNHAS flight on 4th.December,2019 ;
Sutrday,7th.December,2019 . 2- back to Juba , by Badr Airlines . For the importance of this mission,
kindly take early process .
With Thanks,
Yeni Samuel Costa

BSSD- Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Attachments References : Approval letter

Cc: File
Date: 22nd. November, 2019.
To: Executive Director,

Relieve Rehabilitation Commissioner,
South Sudan - Juba
Subject: Booking Flight with UNHAS To

Malakal on 4th.December,2019
Reference is hereby made to the above mentioned subject; I would like to express my pleasure to
inform you that, the Bank of South Sudan have high level delegation, from the Bank of South Sudan in
Juba ; leads by Hon.1st.D/Governor , for Policy and Banking Supervision, Bank of South Sudan ; to visit
and witness taking over Renovation Work of Bank of South Sudan – Malakal Branch , in Malakal Town ,
on Wednesday 04 /12/2019 .
Therefore, we request your esteemed office to provide with flight and facilitate their mission to
Malakal Town . They are:-
 Hon. Albino Dak Othow - 1st. D/Governor , for policy and banking Supervision
 Mr. Yeni Samuel Costa – Chief Policy Coordinator
 Mr. Chan Deng Mayik - _ Support and service staff.
Accept our highest assurance and appreciations;
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

Cc: File
Date : 22nd.November,2019
BSS – Juba
“Recommendation”
Ref. Internet Access
Your honorable ,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date: 26th.November, 2019.
To: Hon. Governor

Central Upper Nile State ,
Malakal
Subject: BSS. High Level Delegation To Malakal

4th.Dec. to 7th.December,2019
With pleasure, I would like to inform your esteemed office that, a high level delegation, from the
Bank of South Sudan in Juba ; leads by Hon.1 st.D/Governor , for Policy and Banking ; will be on official
visit to the state capital Malakal , to witness taking over Renovation Work of Bank of South Sudan –
Malakal Branch ,in Malakal Town , for three Days mission ( from Wednesday 04 th. To
Saturday,7th.December,2019 .
Therefore, we request your esteemed office to provide them with necessary facilities to achieve their
mission in Malakal Town . They are:-
 Hon. Albino Dak Othow - 1st. D/Governor , for policy and Banking
 Mr. Yeni Samuel Costa – Chief Policy Coordinator
 Mr. Chan Deng Mayik - _ Support and service staff.
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

Cc: Hon.1st.D/Governor , for Policy and Banking
Cc: Hon.D/Governor, for Administration & Finance
Cc: File
Date: 26th. November, 2019.
To: Director General ,

Directorate of Admin.& Finance ,
BSS- Juba
Subject: Staff Performance Evaluation
Reference is hereby made to your letter dated November,19 th.2019 ; concerning performance
Evaluation of Mr.Majok Nikodemo ; for purpose of his confirmation into permanent service with Bank of
South Sudan . find herewith attached performance Evaluation Form filled and signed .also ,I would like to
take this opportunity to appreciate his great efforts exerted during his six months performance period ; wish
him bright future in the Bank of South Sudan ; our expectation is to exert more efforts for achievement of
BSS Strategic foundation .
Hence, I recommend for his confirmation in permanent service with BSS. to serve our beloved
country; for sure , the Bank will add him into its human assets’ resources.
Best regards ;
Yeni Samuel Costa

Attachment refences : Performance Evaluation Form.
Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Hon. Governor

BSS – Juba
Subject: Travel to Malakal

Your Honorable
Further to your honorable formation of high delegation to visit and witness takeover of BSS
Malakal Branch in Central Upper Nile State. I would like to request your esteemed office , to approve for
the following to travel to Malakal for purpose of take and handover work that accomplished:-
 I.T.Representative - to takeover I.T. Work from Contractor
 Technician ( Mr. Mahmud Jamal ) – to handover Main Vault Door to BSS
officially
 Communication & Public Relation ( Media ) Representative – to cover visit
occasion of the Delegation .
Best regards;
Yeni Samuel Costa

BSS - Executive Office

Cc: File
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
To: Hon. Governor

BSS – Juba ,
“Recommendation ”
Subject: Internet Access

Your honorable
Reference is made to request submitted by Director of Communication and Public Relations
concerning the above mentioned subject ; I would like to take this opportunity to recommend
approval of your honorable , in order to achieve the organization goals and objectives ,gain
customer`s trust ; towards attain desire ; also, will boost Excellence communication; as we
observed from custom satisfaction survey for the year,2018 ; result was negative due to some of
power services rendered by the Department of Communication and Public Relations to the
customers .
For aforementioned reasons , I request your esteemed office to approve for Comm.&PR.
Department ,as well as Executive offices, full Internet Access , to cope with global technology
Best regards;
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

Attachment References :
 Request letter
 Custom satisfaction survey result 2018

Cc: File
Date : 29th.December,2019
To :.Hon. Governor,
BSS _ Juba
“ MEMO ”
Subject : Administrative Visit to BSS Branches
Your honorable,
I would like to take this opportunity to thank and appreciate your continuous
consent towards success of this giant organization; during your honorable visits to
Branches , last year,2018, your honorable had directed that , such visits to the
Branches should be continue, to keep employees in Branches closed to their Head
Office . Since year,2019 approaching to an end; in implementation of your
guidance ; I request your honorable office , to approve administrative visit team
next December,2019 to the Branches ( Yei , Wau & Rumbek ) for 2,3,1 consecutive
Days . I propose team should consist of the following or your esteemed office can
take any appropriate decision deem necessary :
 Deputy Governor
 BOD. Member
 Director General , for Admin. & Finance
 Director General, for Currency and Banking Operations
 Director for Support and Service
 Director, for Communication and Public Relation
 Branches coordinator
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Accept highest assurance & Thanks ,
Yeni Samuel Costa

Cc: File
Date: 2nd.December, 2019.
To: Director General;

Directorate of Admin. & Finance
BSS-Juba
Subject: Air Tickets and Accommodation

For Three Staff
Your Honorable
Further to formation of high delegation to visit and witness takeover of BSS Malakal Branch in
Central Upper Nile State. I would like to request your esteemed office , to provide return Air Tickets and
Accommodation to the following staff , to join the high delegation to Malakal; they are :-
 Mr. Ireneo Richard Ukello _ I.T. Department
 Mr.Chance Baniko Sinon _ Communication & Public Relations Department
 Mr. Mahmud Jamal ) – Technician to handover Main Vault Door
Since, high delegation shall travel on Wensday,4 th.December,2019 , for Three Days official Visit ; kindly
prompt necessary arrangement to Book for the above mentioned staff on or before Wednesday,4th.Dec.2019
for purpose of joining the delegation.
Best regards;
Yeni Samuel Costa

Attachment reference : Approval Letter

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date: 2nd.December, 2019.
To: Hon. Governor

BSS – Juba.
Subject: Request for Approval of SSP.800,000

( Eight Hundred Thousand Only )
Your Honorable,
Reference is made to the above mentioned subject , I would like to request your esteemed
office to approve the sum of SSP.800,000.= ( Only Eight Hundred Thousand SSP.) to cover
needs and expenses ( accommodation ; feeding ; security …., etc. ) of BSS High Level
Delegation to Malakal Town ( 4th.Dec. ___ 7th.December,2019 ) ; to visit and witness takeover of
BSS Malakal renovation work . also, I would like to remind your honorable that, our Branch is
not operating yet .
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Attachment Reference : - Delegation approval letter

Cc: File
Date: 2nd. December, 2019.
To: Hon. Governor

Central Upper Nile State ,
Malakal
Subject: Request for a House and Piece of Land

In Malakal Town
Your honorable
I would like to take this opportunity to thank and appreciate your great efforts and support ;
as Bank of South Sudan contributing in peace process , management of the Bank decided to
renovate its Branch in Malakal , which will be soon reopen . therefore , we request your honorable
office to approve for the Bank :-
 A piece of land for an area of 10,000 sq. meters . in state government reserve land in
Malakal. For Building BSS staff accommodations.
 A ready house for accommodation of our staff currently in Malakal Town , instead of
staying in hotels.
We hope your honorable will respond to our request , to enable the Bank reopen its Branch
in Malakal as soon as possible; to render services to the government entities and citizen of the
state.
Yeni Samuel Costa

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE

Cc: File
Date : 03rd.December,2019
Hon. the Governor,

BSS_Juba
“ Attention ”
Subject : Unimplemented Approved Projects for year,2019
Reference is made to the above subject , I would like to put in your honorable attention
that, approved Projects for the year 2019 , no action taken for implementation; may be due to
some barriers. Projects are :-
 Design, & construction of Two new buildings in Rumbek Town ,
 Design, & construct of Two Buildings in Juba Town
 comprehensive renovations of Malakal Branch
 fencing of BSS Head Office in Juba
 Fencing of Plot in Wau and Aweil Town
Note that aforementioned projects, were included in approved Budget for the year,2019; exclude
renovation of Malakal Branch . Inadequate time reveals no action to be taken for the above
Projects . I do hereby pass for your honorable advice.
Thanks;
Yeni Samuel Costa

Executive Office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Cc: File
Date :-December, 3rd.2019
To : Mr.Chol Atem Diing

Secretary , Board of Directors
While I would be on an official duty , to Malakal Town , accompanying

Hon.1st.D/Governor , for policy and Banking , to visit and witness take over
Renovation of BSS Malakal Branch work , I will not be in office for Three
Working Days, as from Wednesday,4th.December,2019. Therefore, I do hereby ,
delegate you , to act on my behalf during my absence; in cooperation with :-
 Director , of Corporate Planning Department
 Director , of Communication & Public Relations Department
I urge all heads of Departments , in full cooperation to follow the workflow of the
office , in accordance with work demands . All official communications , to and
from the Departments reporting to this office must pass through your end , to
ensure the integrity of the workflow .
Wish you all the best,

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Yeni Samuel Costa

Executive office
Cc: All Director Generals,
Cc: File
Date :
December,3rd.2019
BSS_ Juba
“ Comments ”
Subject : Report on Challenges facing the Contractor in respect of Materials
Your honorable ,
In response to the letter dated 22 nd.November,2019 , submitted by the

Contractor ( CFHEC ) reporting challenges facing its materials transportation in
respect of interruption of the road between Juba and Rumbek; as result of heavy rain
; roads seriously damaged ; vehicle could not move forward . The Contractor
reported that , it could not be possible for the vehicle carrying two containers of 40
fts. containing materials to move forward from Yirol to Rumbek . for that reason,
the Contractor request employer ( the Bank ) for compensation of period delayed by
force majeure . I hereby comment on the following :-
 The Contractor didn’t consult or notify the Bank early for transportation
of its materials to the site as it used to do before .
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
 I concur with comments of our Engineer , Mr. yitjok Ezekiel on the same
issue.
 Depreciation of the South Sudan Pound , has nothing to affect the value of
the contract , that is in foreign currency ( USD. ) .
 No security issue reported during transportation of its material, the office
of H.E. the President vows to handle any security situation could arise in
need . the Bank used to send forces to escort convey when the Contractor
request.
 The employer exerts great efforts to facilitate and render necessary
assistance for the contractor
 There was no report even photo taken from road , didn’t reveal vehicle that
carry materials ( containers ), to proof its allegations .
 I think employer ( the Bank ) accept breaches of contract done by the
contractor , because the Project might accomplish in the 2015 ( 18
months ) agreed period for accomplishment of the Project ; but due to two
insecurity occurred in 2013 & 2016 in the country leaded to delay of the
Project .
 Contractor resume work by end of 2017 , spent more than two year ( 24
months ) no much progress could be mentioned .
 Contractor not serious to complete the Project in time agreed upon .
 Contractor promise to complete basement and first floor by
October,2019 and probably to finish work this Month (December,2019)
, in vain .
 I urge your honorable if there is possibility of calling senior staff from
the Company HQs.to meet in Juba for fate of this national Project.
Otherwise the Project will remain in this shape.
 Last but not least, I comment for not accept extension or compensation
of period spent on road. For simple reason that , the contractor breaches
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
signed service contract by keeping on requesting and complaining

throughout for losses , compensation; etc. without progress at site .
 Final decision is your honorable prerogative office.
Yours sincerely;
Yeni Samuel Costa
Cc: File
Date : 10th.December,2019
Hon. Ag. Governor,

BSS_Juba
Subject : Request for Malakal Renovation Payment
Reference is made to the request submitted by the contactor , concerning request for
payment of 30% of the contract value ( copy attached ). I would like to take this opportunity to
inform your honorable office that, high delegation visited BSS Malakal Branch , witnessed
takeover the renovation work of Malakal Branch last week.
Therefore , I recommend approval of 30% of third payment of the contract value ; since,
renovation was well done and 10% of the contract value shall be paid at the end of defect period ,
as stated in the contract.
Best regards ,
Yours faithfully ,
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Yeni Samuel Costa

Executive Office
Attachment references :
 Request letter
 Copy of signed service contract
Cc: File
Date :- December, 10th.2019
To : Hon.Governor,
BSS - Juba
Subject : Delegation visit and Takeover of Malakal Renovation

Work Report
Your honorable,
I would like to take this opportunity to express thanks and appreciation for
your honorable concerns towards renovation of BSS Malakal Branch , which
probably shall be reopen next year,2020 ; to render Banking services to the greater
upper Nile states in particular and whole country in general .
Introduction :-
High delegation consist of Five staff ; headed by Hon.1 st.D/Governor ,
Hon.Albino Dak Othow pay an official visit to Malakal Branch on 4th.of
December,2019 and witnessed takeover of renovation carried by Aguek Tourism &
Investment Co.LTD. Delegation arrived Malakal Town afternoon
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
04th.December,2019; it was welcomed by state government of Central Upper Nile

State headed by Hon.Governor of the State.
Achievements :
Hon. 1st.D/Governor succeed to obtained Two plots in 2 nd.class ( Plot No. 01
and 10 Block V-B ) total area of 10,350 sq. Meters; in strategic and secure area in
Hai Mudiria residential , close to BSS Malakal Branch Main Building ; allotted by
the Central Upper Nile State for the Bank of South Sudan ownership
The delegation witnessed takeover of renovation of BSS. Malakal Branch .
renovation was well done by the contractor in line with bill of quantities
specifications. Even it was visited by the state government of Central Upper Nile
State, while the delegation in Malakal .the Branch becomes sun shine of the Town
in Malakal . reveals peace and security stability in area, gives hope to the citizen of
Malakal Town that , the BSS management are serious to reopen the Branch soon.
Unachieved :
Delegation didn’t witness takeover of I.T. equipment installation , for the
reason that , the company didn’t complete fixing and installation of I.T.
equipment ; most of equipment remain in Juba with I.T.Department , without proper
justification for delay. apparently , period for accomplishment is elapsed.
Yeni Samuel Costa

Executive office
BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Date : 06th.February,2020

BSS-Juba
Subject : RB & KM Reporting Modules
Your honorable,
I would like to take this opportunity to express my gratitude to welcome you back to the
supremacy institution (the Bank of South Sudan ) . I hereby apologize for not briefing your
honorable , on issues related to the office of Chief policy coordinator , due to lack of information
which supposed to be provided from our reporting Modules ( KM and RB ) . up to now
Directorate of Administration and Finance didn’t allow I.T. Department to re-activate my
reporting Module user account to enable me have access to reporting modules.
Therefore , I request your honorable to approve and allow I.T. Department to activate the
above reporting modules, to enable me provide your esteemed office with any required
information deem necessary.
Accept highest assurance and appreciation ,

BANK OF SOUTH SUDAN
EXECUTIVE OFFICE
Yours faithfully,
Yeni Samuel Costa
Executive Office
Cc: File

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Date: 28th.

Subject: Preparation for Malakal Branch

Pursuant to your directives , for preparations for Reopening of BSS Malakal

BSS Engineer must submit to the office of Chief Policy Coordinator,

Conclusion : the management of the Bank expecting renovation of Malakal Branch

Yeni Samuel Costa

Subject : Job Description Forms.

Yeni Samuel Costa

Cc: Office of Hon.the Governor

Subject : Job Description Forms.

Yeni Samuel Costa

Cc: Office of Hon.the Governor

Subject : Job Description Forms.

Yeni Samuel Costa

Cc: Office of Hon.the Governor

To : Acting Director General :-

Subject : Submission of Departmental Policies and Guide Lines

Hon. the Governor,

Subject : Office challenges

Yeni Samuel Costa

To : Hon. the Governor,

Based on your directives to I.T.Department as reported by head of I.T. that all

Your approval and acceptance should be of great advantage,

Yeni Samuel Costa

Hon. the Governor,

Subject : Bank`s Projects for year,2019

Date : 04th. Februarty,2019

Subject : Request for Business Cards

Yeni Samuel Costa

To : Hon. the Governor,

Ref. Courtesy visit to Central Bank of Kenya and Uganda

Yeni Samuel Costa

To : Hon. the Governor,

Subject : Residence Engineer

To : Hon. the Governor,

Subject : Acute shortage of staff In Communication and public relation

Yeni Samuel Costa

To: Hon. D. / Governor,

Subject: Request for Table & Door Tag

Yeni Samuel Costa

To : Hon. the Governor,

Subject : Inspection and Evaluation of BSS Malakal

Branch Vault Door

Yeni Samuel Costa

To : Hon. the Governor,

Subject : Renovation of Malakal Branch

Further to previous correspondences , related to Renovation of Malakal Branch in Malakal

Yeni Samuel Costa

Attachment : copy of Bill of Quantities

Subject : A Field Visit to BSS . Head Quarter Plot

Hence , your directives is highly needed .

Yeni Samuel Costa

To : Acting Director General :-

Subject : Submission of Departmental Policies and Guide Lines

Yeni Samuel Costa

Date :- 20th. February,2019

Ref : Submission of Departmental Policies and Guide Lines

Yeni Samuel Costa

Cc: Hon.the Governor, BSS

To : Chol Atem Diing

Subject : Delegation of Authority

Wish you good success ,