(ZOOM) POLL!

How Do Indicators Guide Data Collection?

Question: How do project indicators guide data collection? Select all that apply.
1. Hiring M&E Staff or enumerators
2. Cost of M&E data collection
3. Reporting performance to stakeholders esp. donors
4. Determining the source of data
5. Identifying the data to be collected
6. Identifying the frequency of data collection
7. Assigning responsibility for data collection
Performance Monitoring:
How Indicators Guide Data Collection
GODFREY SENKABA

Monitoring and Evaluation Consultant

www.mandeboost.com

Email: info@mandeboost.com | TEL: +1 202 230 1700 | Skype: godsenk

May 16, 2020

SESSION OBJECTIVES

• Understand the different types of indicators in a project

• Identify raw data from performance indicators
• Match raw data to sources of data collection
 INDICATORS DEFINED

• An indicator is a measure that,

when tracked systematically
over time, indicates progress
(or lack of progress) toward a
target.
 INDICATORS DEFINED

• Indicators allow the

verification of changes in a
project relative to what was
planned.
INDICATORS DEFINED

• Indicators should be “SMART”, if they are to accurately

measure results achieved through the project.
Or Better Still, indicators should be “CREAM”:
Clear – precise and unambiguous
Relevant – appropriate to the subject at hand
Economic – can be obtained at reasonable cost
Adequate – able to provide sufficient basis to
…Or better still assess performance
Monitorable –amenable to independent validation
TYPE OF INDICATORS

• Output and outcome indicators

• Quantitative and qualitative indicators
• Custom and standard indicators
• Other types – index (or composite), proxy indicators,
gender-sensitive indicators
Reference:
https://usaidlearninglab.org/sites/default/files/resource/files/cleared_-_mt_-
_selecting_performance_indicators_feb2018r.pdf
DETERMINING DATA NEEDED ON PERFORMANCE
INDICATORS
Indicators MUST be DEFINED in order to guide data
collection on performance.

Steps
• This definition should be
used to guide identification 1. Identify Raw data for the
of data elements that inform indicator
specific data collected. 2. Determine the data type for
the raw data

3. Select appropriate sources for

data collection
SAMPLE INDICATOR:
Indicator Definition

# of successful boreholes completed # of new, non-mechanized boreholes equipped with a

and commissioned in communities hand pump for use by communities or at households

What it measures:
Measures number of new non-mechanized boreholes completed and commissioned during the reporting period for
primary use by communities or at households. Water quality test results should be acceptable according to WHO
standards and the appropriate National Ministry standards for safe drinking water, before commissioning for public
use.

A borehole is considered to be an improved drinking water facility which is defined as a source or delivery point that
by nature of its construction, or through active intervention, is protected from outside contamination, in particular
from contamination with fecal matter. The following wells are considered to be improved drinking water facilities:
tube well/ borehole and protected dug wells.
Identify specific data elements needed to report on this indicator:
# of successful boreholes completed and commissioned in communities.
EXAMPLE OF RAW DATA FOR THE INDICATOR:
# of successful boreholes completed and commissioned in communities.

• Non-mechanized boreholes completed.

• Non-mechanized boreholes commissioned (after completion)

• Quality standards for a fully equipped non-mechanized borehole.

• Water quality test results

• Different types of boreholes-if any

• Communities where a borehole has been completed and commissioned.

QUICK QUIZ (ZOOM)
STAMP IT!
Can the following data can be collected during activity implementation? YES/NO
Indicator Raw data Activity data (YES/NO)
# of successful Non-mechanized boreholes constructed,
boreholes differentiated by type if applicable
completed and Communities where a borehole has been
commissioned completed and commissioned.
in communities Quality standards for a fully equipped non-
mechanized borehole.
Water quality test results

Boreholes that have been commissioned

STAMP IT!
WHO of the following persons should provide RAW data identified for the indicator?
Indicator Raw data M&E Engineer Contrac
Officer tor
# of successful Non-mechanized boreholes
boreholes constructed, differentiated by type if
completed and applicable
commissioned Communities where a borehole has
in been completed and commissioned.
communities
Quality standards for a fully equipped
non-mechanized borehole.
Water quality test results

Boreholes that have been

commissioned
THINGS TO REMEMBER!

• Every indicator should be comprehensively defined. Use a

Performance Indicator Reference Sheet (PIRS) which gives
details on indicator.
• Unpack each indicator by identifying the data elements to
inform the project data collection system.
• Identifying raw data for the indicator helps to know what
elements to include in a data collection tool.
THINGS TO REMEMBER!

• Most data for output indicators can be collected during

activity implementation or from activity records.
• Identifying ‘non activity-type’ helps to know if data can
be collected from an existing routine monitoring data
system.
 Questions?
Godfrey Senkaba,
Independent Monitoring and Evaluation
Consultant,
www.mandeboost.com
Email: info@mandeboost.com
Tel: +1 202 230 1700
Skype: godsenk