NATIONAL GRID CORPORATION OF THE PHILIPPINES

(NGCP)

SUPPLIER E-REGISTRATION AND ACCREDITATION SYSTEM

STEP BY STEP PROCEDURE MANUAL

(SUPPLIER’S VIEW)

Prepared By Michaela N. Bautista

Creation Date October 11, 2018
Last Updated November 04, 2018
Version No. V1.0
I. SUPPLIER E-REGISTRATION AND ACCREDITATION

Please use Google Chrome browser to avoid compatibility issues.

1. Go to www.ngcp.ph  click “PROJECTS”

2. Download the Supplier E- Registration and Accreditation System_Step by Step Procedure

Manual

3. Go to www.ngcp.ph  click “SUPPLIER PORTAL”

4. click “Sign up here”

5. Fill out the registration fields.

Field Name Description

LOCAL VENDORS:
Enter your business name that would appear in your
Certificate of Registration – BIR, DTI/SEC, or Official
Receipt/Sales Invoice. The name you will input in this field
will be the vendor name reflected in the purchase order.
Business Name
FOREIGN VENDORS:
Enter your business name that would appear in your
business registration permit/certification in your country
of origin. The name you will input in this field will be the
vendor name reflected in the purchase order.

First and Last Name, Position Enter the name of the authorized person who will handle your
account for NGCP. The person declared here will be the
main contact person for all NGCP related transaction
E-mail Address Enter an active and always accessible to the person in
charge for accreditation, invitation to bid and processing of
purchase orders.
Supplier Type Local – For vendors in the Philippines
Foreign – For vendors outside the Philippines
LOCAL VENDORS:
Enter your TIN number found in your Certificate of
Registration- BIR. (This is permanent and cannot be
changed)
Username
FOREIGN VENDORS:
Enter your business registration number found in your
business permit/certificate in your country of origin. (This is
permanent and cannot be changed)
Password 8-16 alpha-numeric and contains one uppercase, one
number, and one special character.
Confirm Password This field matches the character or value inputted in the
Password field.
System Generated Captcha Enter the code as shown to activate your account.
6. Click and accept the “Terms of Service” and “Privacy Policy” for the “CREATE” button to
appear.
7. You will be notified once you have successfully created your account. Please check your email
for the activation code and link. You have one (1) hour to activate your account.
8. Enter your activation code and click “CONFIRM”. If you failed to enter the activation code within
one (1) hour, you can click “RE-SEND ACTIVATION” for the system to send another code in
the e-mail address you have provided.

9. You will be notified once account is successfully activated. You may now log-in to your account
using your username and password.

**Reminder:
For local supplier, make sure to include the dash in your TIN number when you log-in.
10. Once you are logged-in the system will display your profile in “DRAFT” status. This means that
you can still edit all your information except for those that are already grayed out.

Grayed out already

11. Fill-out all required fields per tab. You may refer to the tables below per tab for guidance.

11.1. General Information Tab

Field Name Description

Business Ownership Choose if your company is Single Proprietorship,
Partnership, or Corporation
Business Name Auto-populated based on initial vendor information
creation during Registration.
Trade Name Enter your Trade Name based on your Certificate of
Registration-BIR.
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.
Date Established Date when the company was first established.
Supplier Type Auto-populated based on initial vendor information
creation during Registration.
Tax Information This is used to classify if the price of the item is inclusive
of taxable, zero-rated, or non-taxable.
TIN/Company Registration No. Auto-populated based on initial vendor information
creation during Registration.
Date of Registration Local Vendor – Date of BIR registration
Foreign Vendor – Date of Business Registration in your
country of origin.
DTI Registration No. and Validity Local Vendor – Enter your DTI Registration number and
the validity date.
Foreign Vendor – this is not applicable to foreign
vendor. Please input zero (0) and 01/01/1900 in the
validity date.
SEC Registration No. Local Vendor – Enter your DTI Registration number and
the validity date.
Foreign Vendor – this is not applicable to foreign
vendor. Please input zero (0).
Address Enter your business office address.
Email Address Auto-populated based on initial vendor information
creation during Registration.
Website Enter your business website
Put “nowebsite.com” if this field is not applicable to
your company. Do not leave any blanks.
No. of Staff/s Number of your employees
Telephone Enter your company’s main contact number/s
Click the plus (+) sign to add additional numbers.
Facsimile Enter your company’s main contact number/s
Click the plus (+) sign to add additional numbers.
Warehouse Address Enter your warehouse address or your office address in
case your warehouse is also located in your main office.
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.
Line of Business Choose between Manufacturer, Distributor,
Merchandiser/Re-seller, Contractor, and/or Services
Products & Services Choose your major products and services that you want to
apply for accreditation with NGCP.

11.2. Company’s Profile Tab

Field Name Description

Owner’s/Shareholders’ Profile Click the plus (+) sign button to add a new name
Name Sole Proprietor – Enter the name of the owner
Partnership/Corporation – Enter the name of the
partners or the corporation’s shareholders.
Position Sole Proprietor – Please input “Owner”
Partnership/Corporation – Enter the position of the
partners or the corporation’s shareholders.
If the shareholder does not hold any position in the
company, please put “NA” or “NOT APPLICABLE”. Do
not leave any blanks.
Email Address Enter the email address of the owner/shareholders or your
authorized business email address.
% of Ownership Sole Proprietor – Please input “100%”
Partnership/Corporation – Enter the percentage of
shares for the partners or the corporation’s shareholders
 as declared in SEC’s General Information Sheet (local
vendor) or List of Shareholders (foreign vendors)
Telephone Number Enter the contact number of the owner/shareholders or
your authorized business telephone number.
Board Member/Top Officials Click the plus (+) sign button to add a new name
Name Enter the name of the board members or officers of the
company
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.
Position Enter the position of the partners or the corporation’s
board member or officer.
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.
Email Address Enter the email address of the board member/officer or
your authorized business email address.
Telephone Number Enter the contact number of the board member/officer or
your authorized business telephone number.
Authorized Contact Person/s The system will require you to declare two (2)
authorized contact persons.
Name Enter the name of the authorized contact person of the
company
Position Enter the position of the authorized contact person of the
company
Email Address Enter the email address of the authorized contact person
or your authorized business email address.
Category Choose the department of your authorized contact person.
Telephone Number Enter the contact number of the authorized contact person
or your authorized business telephone number.
Mobile Number Enter the mobile number of the authorized contact person
or your authorized business mobile number.
Subsidiaries
Business Name Enter the company name of your subsidiary
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.
Telephone Enter the telephone number of your subsidiary
Put “0” if this field is not applicable to your company.
Do not leave any blanks.
Address Enter the office address of your subsidiary
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.
11.3. Financial Information Tab

Field Name Description

Financial Information
Currency Choose the currency of your audited Financial Statement
Category Please fill-out all financial categories required for your
Financial Evaluation.
Put “0” if this field is not applicable to your company.
Do not leave any blanks.
Total Assets
Total Liabilities
Total Shareholder Equity Enter the last three (3) years amount for the categories
Total Owner Equity based on your company’s audited financial statements
Inventory (AFS) in the applicant’s column. You may also use your
Prepaid Expenses parent company’s AFS if available.
Current Assets
Current Liabilities

To add a category, select from the category dropdown then click the plus (+) sign:

To enter the financial category amount, click the plus (+) sign button beside the year to display
the input box:
 Field Name Description
Bank Information
Bank Name Enter your company’s bank name
Branch Enter your company’s bank branch.
Local – City
Foreign – Country
Account Name Enter your company’s account name
Account Number Enter your company’s account number
Swift Code Enter your company’s account swift code
Contact Person’s Name Enter the contact person’s name of your company’s bank
for reference checking.
Telephone Enter your company’s bank telephone number
Insurance Information Enter the name of your company’s corporate insurance
Put “NA” or “NOT APPLICABLE” if this field is not
applicable to your company. Do not leave any blanks.

11.4. Other Information Tab

Field Name Description

Major Clientele/s Please provide at least 3 client references.
Client Name Enter the company name of your client.
Email Address Enter the active email address of your client
Client Since Enter the date of your first transaction with your client
Address Enter the office address of your client
Contact Person Enter the active contact person of your client’s company
Telephone Enter the active telephone number of your client
Category and Sub-Category
Line of Business This is populated based on your company’s line of
business chosen in General Information tab
Category Refer to the NGCP supplier category list to align your
Sub-Category products and services

For Example:
If you chose “Contractor” in your Line of Business and “General Building-AAAA” in your
Products and Services in the General Information tab, you should input “General
Contractor” as your Category and “General Building” as your Sub-Category in the Other
Information tab.
11.5. Attachment Tab

Click on the paperclip icon to open the upload dialog box  Select the “Document Type” then
select the file you want to upload  click “Save”.

In case the document you want to upload is expired, i.e Mayor’s Permit/DTI/PCAB License, you
may upload the expired permit together with the official receipt of your application for
renewal and enter the expected date of claiming in the validity date field. Please save this
as one file only.

11.6. Additional Information Tab (For Foreign Vendors only)

Field Name Description

Info Type Representative Office in the Philippines or Local Branch in the
Philippines
Business Name Enter the company name of your representative or branch
Telephone Enter the active contact number of your representative or branch
Facsimile Enter the active fax number of your representative or branch
Email Enter the active email address of your representative or branch
Website Enter the active website of your representative or branch
Put “nowebsite.com” if this field is not applicable to your
company. Do not leave any blanks.
Date Established Enter the date of establishment of your representative or branch
No. of Staff/s Enter the number of employees of your representative or branch
Contact Person Enter the name of the authorized contact person of your
representative or branch
Contact Number/s Enter the contact number of the authorized contact person of your
representative or branch
11.7. Privacy Consent Tab

Click on the “I agree and accept the terms and conditions”. If you missed/skipped a required
field, you won’t be able to submit your application unless you fill out the item.

Complete all in the list of errors and click on again the “I agree and accept the terms and
conditions”. Once the system verified that your account has filled out all the required fields, the
“Submit” button will appear. If you are not yet done with your application, you may click on
“Save” and log-in anytime again.
Once you click “Submit”, a dialog box will appear confirming your submission. Click on “Submit”
again and choose full accreditation with “NGCP”.

You will be notified if your submission is successful.

 12. You may view the status of your application by clicking “View Summary” on the lower part of
your page  click “Log”

Status Reference Guide:

Status Description
Draft When your application is not yet submitted. You may still edit all fields
except for those grayed out.
Submitted Application is already submitted
In Progress The evaluation for your application has already started
For Review You have pending additional requirements that needs to be submitted or
edited in your account. Please refer to the comments in Log view.
Registered The application has already passed the first part of evaluation.
Accredited The application passed all evaluation and fully accredited. You cannot
edit any information anymore. For any updates in your account, please
contact system admin.

For assistance, please email us at eprocurement@ngcp.ph

Accreditation concerns:
Technical Procurement Department - Mary Jean Mercado
Procurement Operations Department – Roilan “Roy” Marcial

Technical Support/System concerns:

Marianne Domingo