Using familiar Words

1) Our expectation are that will be increment in commodity value .

Anss: price of good may increase.

By selecting Concrete Words

2) Yassir won a huge amount of money in USA while doing fish-selling Business .
Anss : Yassir won $1000 in USA while doing fish selling business.
3) A few years back, Mariam gave a small donation to local children’s charity.
Anss : three years ago, mariam gave 10000tk donation to local children’s
4) We will appreciate it if you please deliver the raw materials as soon as possible.
Anss : I need the raw materials by tomorrow.

BY Avoiding Camouflaged Verbs

5) The instructor made a recommendation to the authority to change the air
conditioner in the classroom .
Anss : The instructor recommended the authority to change the air conditioner in the class room.
6) Will you please make an adjustment for this defect.
Anss : will you please adjust this defect .
7) The new multi-media projector will result in a saving in maintenance.
Anss : the new multi-media will save maintenance expense .

By Avoiding Discriminatory Language

8) A good executive plans his daily his activities ahead of time to be effective.
Anss: good executive plan their daily activities ahead of time to be effective .
9) An efficient marketing manager organizes his call and manager his time property.
Anss: efficient marketing manager organizes their calls and manager their time properly.

By limiting use of passive voice:

10) Our office is served by concord security company .
Anss: concord security company serves our office.
From: Sakib@ssl.com
To: Corporate@ssl.com
Cc: S.karim@ssl.com
Bcc: mayenku04@yahoo.com
Subject: Reiteration of lunch & refreshment break policy
Dear : All Employees

Recently we have observed that some of you are taking

longer breaks and lunch hours which are affecting the
performance of our entire organization.

So we are repeating our actual time schedules for you to

be notified when you are entitled to enjoy
Lunch & Refreshment breaks as below

1. Presence Required By: 9:00am-9:15am.

2.Morning Refreshment Break: 10:45am ~11:00am.
3.Lunch & Prayer Break: 1:00pm ~2:00pm.

We consider that you will follow our scheduled times

excluding any emergency situation and this will definitely
benefit your efficiency & the performance our organization.
Regards,

Mr. Khandaker Sakib Farhad

Manager
Human Resource Department
Splendid Sourcing Lid.
Houses 34. 3rd Floor, Sonargaon Janopath Rod. Sector #11,
Uttara, Dhaka-1230, Bangladesh.
Phone: +88 02999999
Fax: +88 02999999
Mobile: +8801719465603
Email: sakib@ssl.com

SSL
Splendid sourcing ltd
House# 34,3rd floor , sonargaon, janopath road , sector #11,
Uttara, Dhaka-1230, Bangladesh

MEMORANDUM

Date :Novembe30,2019
To : Md. Syeedul karim, knit Division Merchandiser
From : khandaker sakib Farhad, knit Division Merchandiser
Subject : Request for a new Printer.

In the beginning of November. you held a meeting to inform

you that we faced any problems with out current stationeries
and you told us to inform you for any new ones to improve our
productivity.

As you know we have to deal with a lot at documents & it is very

difficult to keep track at those only based on our computers.
So we feel that we need a new Primer which will help us in
following ways.

•A printer will enable us to keep file evidence both in from & in

hard copy.
•All documents will be thoroughly checked.
•This will increase our productivity as if had a filed had copy
we will know exactly where to look for.
•We can easily distribute the Printed Copies in our Production
Unit which will definitely helps in the Production Process.
•If any unwanted disturbance occurred with our computers we
will always have printed hard evidence as our backup support.
•During this unwanted disturbance we will be able to carry on
with our regular tasks without facing any problem

Given this information, we believe it would be best for our

department to procure a new printer for us. which will benefit
us in our official works on regular basis.
 SSL
Splendid sourcing ltd
House# 34,3rd floor , sonargaon, janopath road , sector #11,
Uttara, Dhaka-1230, Banglades

MEMORANDUM

Date :Novembe30,2019
To : All Employees
From : Mr khandaker sakib , Human Resource Manager
Copies To : Md. Syeedul karim ,Chairman
Subject : Announcement for Construction Work at Office

You will be thrilled know that a Construction works for

improving our office interior of 5th floor will begin from
3rd December2019

So we are asking for co operation from all our staffs to

follow below procedures:
•During this period please make sure all office equipments
are kept safely in separate Cartons of each individual.
•Label those Cartons with individual employees name on it.
•Put the labeled canons at our 3rd Floor Store room.
•We will resume our regular' works from 4th December
2019 at 3" Floor.
•0n 4th November. 2016 we will inform everyone
regarding their relocated office stations

This is temporary situation & we are hoping you all will be

able to work a on newly decorated office environment at
5th Floor from 8th December 2019.

Email:
To: mgt.tleader@sumoncompany.com.bd
CC: busdev.tleader@unitedfinance.com.bd,
danalyst.tleader@unitedfinane.com.bd , service.tleader@
unitedfinance.com.bd, cpd.tleader@unitedfinance.com.bd,
audit.tleader@unitedfinance.com.bd , it.
tleader@unitedfinance.com.bd,
admin.tleader@unitedfinance .com.bd,

BCC: mdirector@sumoncompany.com.bd
Sub: Reminding the Rules and Regulation for Lunch Break.

Dear Team Leader:

We all know the rules and regulation of our office. It’s just
for a reminder. Because some employees are trying to take
more advantage on lunch break. This is one kind of violation
of our office rules and regulations. Our company policy said:
Break time should be 45 minutes from 1.05pm to 1.50pm.
Everyone needs to punch their card when they are going for
lunch. This break time have not to exceed 45 minutes. If
anyone spends more than 45 minutes, salary will deduct for 1
days payment. Every employee need to concern on this please.

Thank you very much in advance for following the office policy
and making the office a more efficient workplace.

Regards,
Md,NasirUddin
Team Leader
Human Resource Management Team
Camellia House, 22 KaziNazrul Islam Avenue, Dhaka, Bangladesh
Phones: +8801706001664
Email: info@sumoncompany.com.bd
 SUMONS COMPANY LIMITED

Memorandum
Date:November 29, 2019.
To:Gamson, Manager, Human Resource Department.
From:Md.NasirUddin, Managing Director, Sumons Company Limited
Subject: Request for co-operation from all staff regarding upcoming
construction work at the office.

We are confirmed abut the upcoming construction at office front of

our SEL Rose-N-Dale building (9th floor) from december01, 2019 to
jan 08, 2020. Therefore, I am seeking all of your co-operation during
the upheaval. During the construction period all of our employees
should follow some rules. Please pay careful attention to these safety
instructions when you are near the construction site:
•Do not enter the construction site.
•If you have any important work, please wear safety jacket.
•Pay attention to the office equipment and own desk.
•Let the workers do their job.
•Please follow the direction of our security team.

Please do not hesitate to contact me or your immediate supervisor if

you need any assistance. We sincerely appreciate your efforts, and
thank you all, for your co-operation during the construction work at
the office.

SUMONS COMPANY LIMITED

Memorandum
Date: July 27, 2019.
To: Gamson, Managing Director, United
From:Md.NasirUddin, Head of Finance & Accounts.
Subject: Request for auto photocopiers with scanner needed in office

Photocopier is an essential equipment for accountants. Most of the old

model photocopier can’t give proper service. New model auto photocopier
with scanner is needed badly for us. We are repeatedly told but no one
vacancies see the value of it. All the accountant involved in analysis of
different financial papers, reports and bank statements which are come
as hard copy at the end of the month. We need to store it in different files
as hard copy as per Bangladesh Bank rules. This element can do our official
task quickly. It can consume our office work time and save money.

Features of the required instrument:

Name:Toshiba e-Studio Photocopier

Model:2303A
Copier Type:Monochrome Copier
Warm up Time:18 Seconds
First Copy out Time:6.4 Seconds A4 / 6.5 Seconds LT
Cartridge Yield:18500 Pages
Monthly Duty Cycle: 55000 Copiers.
Cost: 50,000 Tk

The purchase of 4 photocopier, costs total 200000 Tkmake the office more
productive. You can get more information in bdstall.com.

Please understand the current situation of the office and arrange photocopier
with scanner for meeting up the shortage. Thank you in advance for your
cooperation and please direct call to me for any question.
 MD MAYEN KURISHY

May 17. 2019

Mr. Abu Musa .
Director of Personnel
Snowdon Industries. Inc.
1 103 Boswell Circle
Baltimore, MD 21202

Dear Mr. Shannon:

will you please review my qualification for working your management trainee
program? My education, work attitude. and personal skill qualify me for this
program.

My education for administration consists primarily’ four years of business

Administration study at university of Asia pacific . The bachelor
of business degree I will receive in June has given me a broad foundation
knowledge. As a general business major, I studied all the functional fields
( marketing. information systems ,accounting ).

My grade point record at university of Asia pacific that I took my studies seriously
And that I worked hard. M, 3.8 overall average (4.0 basis) placed me in the top 10
percent of the graduating class. I also worked diligently in student associations. (
My effort were recognized by the special assignments and leadership roles you ,
- see listed on the enclosed resume. I assure you that I would bring these work
habits with me to Snowdon Industries.

throughout college, I developed my personal skills. As an active member of the

student chapter of the Society for the Advancement of Management, I served as
treasurer and program chairperson. I participated in intramural golf and
[ volleyball, and I was an active worker in_ the Young Republicans, serving as
publicity chairperson for three years. All this experience has helped me to have
the balance you seek in your administrative trainees.

These highlights and the additional evidence presented in the enclosed

resume present my case for a career in management. May I have an
{interview to continue my presentation? You can reach me at 301.594.6942 or
Mayenkurishy04@gmail.com. Thank you for your consideration. -

Regards

Enclosure Md Mayen Kurishy

1718 Crawford Avenue Rockwell. MD 20854

VOICE / MESSAGE / FAX 302-594 692 / EMAIL –MAYENKURISHY04@GMAIL.COM