Fiber-Optic Cabling

S11142230
Litia Waradi
Table of Contents
1. EXECUTIVE SUMMARY.................................................................................2
1.0 History...........................................................................................................2
1.1 Issue..............................................................................................................3
1.2 Anticipated Outcomes...................................................................................3
1.3 Recommendations.........................................................................................3
1.4 Justifications.................................................................................................3
2. BUSINESS CASE ANALYSIS TEAM..............................................................4
3. PROBLEM DEFINITION..................................................................................4
3.1 Problem Statement........................................................................................4
3.2 Organizational Impact...................................................................................4
3.3 Technology Migration..................................................................................4
4. PROJECT OVERVIEW......................................................................................5
4.1 Project Description........................................................................................5
4.2 Goals and Objectives....................................................................................5
4.3 Project Performance......................................................................................6
4.4 Project Assumptions.....................................................................................6
4.5 Project Constraints........................................................................................6
4.6 Major Project Milestone...............................................................................7
5. STRATEGIC ALIGNMENT..............................................................................7
6. COST BENEFIT ANALYSIS............................................................................7
7. ALTERNATIVES ANALYSIS..........................................................................8
8. APPROVALS.....................................................................................................8
References.................................................................................................................9

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1. EXECUTIVE SUMMARY

This report presents the business case for an investment in a fiber optic network to serve the 4
schools of MGM Pri. and Sec., IGM and Nehru which is run by the Gujarat Education Society.
This strategy is designed to further the School’s plans to use advanced communications setup to
deliver excellent services, promote good education and good communication for teachers and
students, and to ensure that broadband setup in the school’s progresses over time to meet the
needs of the teachers and the students and other stakeholders.
In terms of its existing internal communications capabilities, the School has been making do with
what it can afford. A key goal of this project is to dramatically enhance the School’s internal
communications, such that the school is no longer constrained by bandwidth. The IT Department
seeks to not only meet the School’s needs, but also to enable network-based innovation and
efficiencies that may be mind boggling in today’s existing environment. To that end, the IT
Department has planned a range of leads, from providing wireless access in the areas within the
school compound and not constraint to within the classroom walls, to security surveillance over
video for certain School facilities, to dramatically enhancing network resiliency through
redundant connections and reducing the School’s risk in that regard.

The main objective is to ensure that (the schools) will have superb internet speed since the
internet cabling they are using is slow and generally time consuming, hence teachers are
sometimes unable to complete tasks assigned to them on time. By having Reliable and Fast
internet which can be achieved through using Fiber-Optic cables, the 2 schools will be able to
have fast and reliable data transmission and have fast data speed since they need to do research
on educational exercises and activities for the students, updating FEMIS in the Ministry of
Education website, and getting sample exam papers, etc., and all this requires a good internet
connection. The Education Society also does a lot of conference calls, so having a good and fast
internet connection is a must in order for the schools to function normally and at a faster pace.

1.0 History

MGM High School was said to have been the first school founded by the Gujarat Education
Society in the mid 1960’s. The GES first school was MGM Primary School. The GES schools
include MGM Primary, Indira Gandhi Memorial Primary, Nehru Memorial Primary and MGM
High School. The schools have a high academic achievement rate and the number of students
enrolling into the school increases rapidly every year. Seeing the need to further expand the
schools building and improve technology the GES has constructed more classrooms, basements,
offices and washroom facilities to cater for the demand. In 2003, the new technological block
was built for the new technical subjects like Home Economics, Technical Drawing and
Computer. After few years the management built a new block consisting of a Home Economics
Room, Agriculture Room and Basic Technology Workshop. The Gujarat Education Society has
also upgraded the Computer Lab with more than 30 computers and Multi-Media Equipment. The
students also have access to printing and internet facilities.

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 1.1 Issue

The school still has an old Network setup and it is time to upgrade this to get faster internet
speed which can be achieved by running a Fiber-optic cable from the internet service provided to
the school.
The current Network setup and internet speed for the school is;
The ISP wirelessly sends data connection (internet connection) to the school which receives by a
Wireless Receiving Antenna which then sends the data to the firewall, and then is connected to a
Switch which is then distributed to various Servers and Computers. The download and Upload is
around 2mbps, however there are times when the school faces a problem when the internet
becomes too slow hence all the users can’t connect to the internet. Since there are a lot of
computers connected and sometimes staffs start browsing YouTube all at once and this action
breaks the internet connection to a stop since there is too many Data traffic, hence work is
temporarily stopped, the I.T department does its best to restrict access given to users so that they
can’t access unwanted sites. So there are times when the school’s internet connection gets
disrupted.

1.2 Anticipated Outcomes

The Gujarat Education Society I.T department’s objective is to facilitate the provision of Fiber
Optic backbone to MGM High only, since this is also the main office for the Gujarat Education
Society. The team will ensure that there are no disruptions to the school and operations will
continue as normal.
The Installation of Fiber-optic cables backbones will ensure the following:
 Increase data wire speeds. A faster wire speed means faster applications. This in turn
translates to getting work done and communicating at a faster pace.
 High availability between our core and distributions switches

1.3 Recommendations

The Gujarat Education Society team will be assigning the Fiber-Optic cabling to be done by
TFL from their ISP to the school. We had conducted a meeting to analyze various solutions
and came up with the solution to only run the Fiber-optic cable from the Internet Service
Provided to the school and use all the existing CAT6 cabling to save some costs, and these
CAT6 cables will work fine with the New Network setup.

1.4 Justifications

This Network upgrade would benefit all the employees, staffs and students. This project was
initiated because it offers the best opportunity to address the issue highlighted above. This
project is also in line with The Gujarat Education Society mission which is of delivering
quality education and providing excellent communication within the schools, to the parents
and the ministry of education and this can be done with Fiber-Optic cables, searching for

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 Latest News, updating the Database, Updating the school Website, would be done faster
without disruptions, the school is currently facing issues with its internet connection.

2. BUSINESS CASE ANALYSIS TEAM

This business case analysis team is made up of people within The Gujarat Education Society IT
department and the management respectively:
The following individuals comprise the business case analysis team. They are responsible for the
analysis and creation of this business case.

Role Description Name/Title

Executive Sponsor Provide executive support for the project Eka Saurara
Management Sponsor Manages ICT Samuel Josaia
Project Manager Manages the business case and project team Elijah Mani
Technology Support Provides all technical aspect of the work. Cabling Team David Sautu
Project Support Manages IT admin. support for all IT personnel. Josefa Sokonawai

3. PROBLEM DEFINITION

3.1 Problem Statement

The Gujarat Education Society has over 200 computers in their 4 schools in Suva, the
Network setup is getting outdated and its internet connection is slow and faces disruptions at
times. The team will closely monitor the project to ensure everything is done in a timely
manner and uses quality resources to ensure that the school will not have to change its
Network setup for another 10 years or so.

3.2 Organizational Impact

The impact on the school will be a positive one, the productiveness of the school will
increase since things will be done faster since they will be no disruption, hence everything
will be done on time without delays, currently the school is facing a lot of issues with its
Internet connection.

3.3 Technology Migration

In order to effectively migrate from our twisted pair to fiber optic cabling, a phased approach
has been developed which will result in minimal or no disruption to day to day operations.

The following is an overview of the phased approach:

 Phase I: Equipment Procurement
 Phase II: The IT group will do installation of optic fiber in stages to not hinder day to
day operations

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4. PROJECT OVERVIEW

The Installation of Optic Fiber overview provides a detailed overview for how this project
will address The Gujarat Education Society issues. The overview consists of a project
description, goals and objectives for the Installation of Fiber-Optic Project, project
performance criteria, project assumptions, constraints, and major milestones. As the project
is approved and moves forward, each of these components will be expanded to include a
greater level of detail in working towards the project plan.

4.1 Project Description

The Installation of Optic Fiber will review and analyze several potential products to be
bought to increase and better the networking system at The Gujarat Education Society. This
will be done by determining and selecting a product which adequately caters and work
together with our existing system and still allows for growth for at least the next 5 years.
Once selected, the project will replace our old networking system in a phased implementation
approach. Their completions will The Gujarat Education Society to function more efficiently
and at a faster pace.

This project will result in greater efficiency of day to day by the employees, operations and
reporting, and will significantly reduce problems and workload for them as well.

The Gujarat Education Society will issue a Request for Information in order to determine
which products are immediately available to meet our needs, however the school might give
a tender out to TFL. Once the product is acquired, all implementation will be conducted with
internal resources.

4.2 Goals and Objectives

The Installation of Fiber optic cable directly supports the goal and an objective established by
The Gujarat Education Society and that is “Increased productivity and efficiency”. The
following table lists the business goals and objectives that the Project supports and how it
supports them:

Business Goal/Objective Description

Fast Internet and minimize internet disruptions Reduce internet disruptions and have faster
internet.
Improve staff efficiency More work are done faster due to better
networking system

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4.3 Project Performance

The following table lists the key resources, processes, or services and their anticipated
business outcomes in measuring the performance of the project. These performance
measures will be quantified and further defined in the detailed project plan.
Key Resource/Process/Service Performance Measure
Staff Resources Staff will be able to do research faster and
will have a reliable internet connection.
Deliverables Improve the current networking system
Standards All installation done on the premises will be
of OHS organizational standards to ensure the
safety of the staff, teachers and the students.

4.4 Project Assumptions

The following assumptions apply to the Installation of Optic Fiber Project. As project
planning begins and more assumptions are identified, they will be added accordingly.

o The school will provide Funding for purchasing of devices and services
o All Management will provide necessary resources to support for successful
project completion
o Project has executive-level support and backing

4.5 Project Constraints

The following constraints apply to Installation of Optic Fiber Project. As project planning
begins and more constraints are identified, they will be added accordingly.
o Delay in the procurement of materials and delivery
o Some materials will have to be imported since it is not available in Fiji due to low demand.
o The prices of these materials will be very expensive because it is monopolized by
distributors.
o Budget is also a constraint because the prices for these materials are very expensive and we
might exceed the given budget.
o Experienced and well qualified technicians are hard to find, might have to employ overseas
technicians.
o Time is also a constraint

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 4.6 Major Project Milestone

The following are the major project milestones identified at this time. As the project planning
moves forward and the schedule is developed, the milestones and their target completion dates
will be modified, adjusted, and finalized as necessary to establish the baseline schedule.
Milestones/Deliverables Target Date
Project Charter 10/5/18
Project Plan Review and Completion 1/6/18
Project Kickoff 5/6/18
Phase I Complete 20/6/18
Phase II Complete 15/8/18
Phase III Complete 21/8/18
Closeout/Project Completion 20/9/18

5. STRATEGIC ALIGNMENT

The Installation of Optic Fiber Project is in direct support of The Gujarat Education Society
number one priority. By directly supporting this priority, this project will improve the
school’s productivity and efficiency.
Plan Relationship to Project
Excellence in Customer Services Staff has a short turnaround time when serving our customers.
Customer Satisfaction Will be satisfied with the with the services offered

6. COST BENEFIT ANALYSIS

The following table captures the cost and savings actions associated with Installation of
Optic Fiber Project, descriptions of these actions, and the costs.
Description Unit Cost Total

1 11xGLC-SX-MMD=1000BASE-SX SFP Transceiver $853.00 $12,501

Module MMF 850nm DOM
2 11x Tyco Multimode Media Convertor $1029.00 $10,852.00
10/100/1000Base-T to 1000Base-Sx-SC Media Convertor
3 11x SC- SC multimode Fiber Patch Leads – 3 meter $39.00 $429.00
4 6xLC-SC Fiber Multimode Patch Leads – 2metres $40.00 $240.00
5 6x LC-SC Fiber Multimode Patch Leads – 7meter $49.00 $294.00
6 Installation of Optic Fiber For Customer Service $1987.00 $1987.00
7 Installation Optic Fiber for Information Centre $2110.00 $2110.00
8 Installation of Optic Fiber for Gaming Center $2014.00 $2014.00
Total $30, 427

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 7. ALTERNATIVES ANALYSIS

The following alternative options have been considered to address the school’s problem. These
alternatives were not selected for a number of reasons which are also explained below.
Alternate Option Reasons For Not Selecting Alternative

Upgrade the existing with additional
hardware and cabling
Purchase the Hardware on lease options
Keep the existing system in place
Outsource implementation
No Guarantee of the infrastructure that would work like new
Leasing options are almost the double cost
Lack of Support
No warranty on Hardware
Future problems may occur with the existing system
Vendors lack work processors of the business
Higher cost
Risk of vendors might close business due to any crisis any crisis in the
country

8. APPROVALS

The signatures of the people below indicate an understanding in the purpose and content of this
document by those signing it. By signing this document, you indicate that you approve of the
proposed project outlined in this business case and that the next steps may be taken to create a
formal project in accordance with the details outlined herein.
Approver Name Title Signature Date
Eka Saurara Chief Executive Officer 01-11-18

Samuel Josaia Chief Financial Officer 01-11-18

Elijah Takayawa Chief Information Technology Officer 01-11-18

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 References

En.wikipedia.org. (2018). Gujarat Education Society. [Online] Available at:

https://en.wikipedia.org/wiki/Fiji_Times [Accessed 26 Oct. 2018].

It Still Works | Giving Old Tech a New Life. (2018). What Are the Speeds of Fiber
Optic Cables? [Online] Available at: https://itstillworks.com/speeds-fiber-optic-
cables-7815302.html [Accessed 25 Oct. 2018].

MAHATMA GANDHI MEMORIAL HIGH SCHOOL (FIJI) In-

text: (En.wikipedia.org, 2018) Your Bibliography: En.wikipedia.org.
(2018). Mahatma Gandhi Memorial High School (Fiji). [online] Available at:
https://en.wikipedia.org/wiki/Mahatma_Gandhi_Memorial_High_School_(Fiji)
[Accessed 27 Apr. 2018].

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