LetterslEnnalls

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Letters/Emails can be formal, semi-formal or informal depending on who we are writing to.
Reasons for writing them include: giving news, giving invitations, accepting or refusing invitations,
complaining, asking for or giving information, applying for a post/course, expressing apology, asking
forlgiving advice, explaining, thanking, giving news, suggesting, expressing preference etc.

General outline for letters/emails

greeting sign off !ii

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opening remarks, development of closing remarks .::

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reason(s) for writing the topic

Irformal §tyla §emi-Formal Style Formal Style

Greeting: Dear John/Uncle Jim/Mum, Greeting: Dear Mr Harris, Greeting: Dear Sir/Madam, -
etc o polite respectful tone (e.9. Dear Mr Smith,
. friendly, relaxed, personal style (e.9. I would like to thonk you for . serious, impersonal style (e.9. I wos
Thanks so much for your lost letter.) your help.) pleosed to heqr thot you are in good
. frequent use of colloquial o use of less colloquial health.)
expressions, idioms, phrasal verbs, language (e.9. Thonk you so . complex sentence structure -
short verb forms (e.9. lt's been oges much for your /etter. instead of frequent use of passive voice -
since we lost sow eoch other.) Thonk o million for your letter.) formal linking words - no colloquial
pronouns are often omitted . less frequent use of short English - advanced vocabulary - no
(e.9. Thought l'd drop you a line.) verb forms, linking words, short verb forms (e.9. The item in
chatty language (e.9. I hope you're phrasal verbs (e.9. Also, I question, which I received lost week,
doing well.) wos wondering if you hod o wos domoged in tronsit. lwould be
. simple linking words (e.9. ond, computer I could use while I groteful if o replocement could be
but, so) om stoying with you.) dispotched os soon os possible.)

Sign off: Best wishes,/Yours,/Regards, Sign off: Regards,/Kind regards, Sign off: Yours faithfully,/Yours sincerely,
(our first name) (our full name) (our full name)

,l Match the beginnings to the endings. Which are formal? informol? Give reasons.
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**gin+:!ngs Endings

llTl I am writing with regards to last Friday's meeting. i, A Write back soon and fill me in on what
I would like to apologise for not being able to attend.: you've been up to!

t Tl Hi there! Just a quick line to let you know !¡

B I hope to see you soon. Please call and let §.
how l've been getting on. í me know if you will be joining us. +
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I have just read your advertisement in the Hotton Doily i:: C Please find attached my curriculum vitae.lf you
News and am writing to request further information. i: have any questions regarding my application,
1:

I am writing to apply for the lT position as please do not hesitate to contact me.
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advertised on your website. As a computing
graduate with five years' experience as a technician, D I hope my advice has been useful to :
you. Let me know how everything goes. $'',
I believe I am the ideal candidate for this job. ,. .

E-l-l l've just received your letter and am sorry E I look forward to your reply. 1. l

Thank you in advance. F ' ,

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trT_-] l'm having a dinneron Saturday'l4th May. t F Please accept my sincere apologies for
lt would be great if you could make it. i any inconvenience
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caused. E

am most grateful for the invitation to your wedding. ii G

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Unfortunately, I will be unable to attend due to prior ¡lt.
I amtruly sorry to miss such a special occasion. i
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I hope you both have a memorable day and i
commitments. ¡:
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wish you the best of luck in the future
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b) What type of letter is each?
2B