Organizing

 Determine what task are to be done, who is to do these, how the tasks
are to be grouped, who reports to whom and what decisions are to be
made.
 It is a form of identifying roles and relationships of each staff on order
to delineate specific tasks or functions that will carry out organizational
plan s and objectives.
 Process of identifying and grouping the work to be performed, defining
and delegating responsibility and authority and establishing
relationships for the purpose of enabling the people to work more
effectively together in accomplishing objectives.
 As a process, it refers to the building of a structure that will provide for
the separation of activities to be performed and for the arrangement of
these activities in a framework which indicates their hierarchal
importance and functional association.

Organizing Process Includes

1. Identifying and defining basic tasks.
2. Delegation of authority and assigning responsibility
3. Establishing relationships

Three Forms of Authority

1. Line authority – is a direct supervisory authority from supervisor to
subordinates.
o Chain of Command – unbroken line of reporting
relationships that extends through the entire organization.
The line defines the chain of command and the formal decision
making structure.
o Unity of Command – within the chin states that, each
person in the organization should take orders and reports only
to one person.
o Span of Control – refers to the number of employees that
should be placed under the direction of one leader-manager.
2. Staff Authority – authority that is based on the expertise and which
usually involves advising the line managers.
3. Team Authority – is granted to committees or work teams involved in
an organization’s daily operations. Work teams are group of operating
employees who shared a common vision, goals and objectives.
Organizational Chart
o Drawing that shows how the parts of the organizations are link.
o It depicts the formal organizational relationship, areas of responsibility
and accountability and channel of communication.
o Depicts an organization’s structure.

Organizational Structure
o Depicts and identifies role and expectations, arrangement of positions
and working relationships.

1. Dotted or Unbroken line – represents staff positions/staff authority

(advisor to the line managers).
2. Centrality – refers to the location of a position on an organizational
chart where frequent and various types of communication occur.
Determined by organizational distance; those with small organizational
distance receive more information than those who are more
peripherally located.
3. Solid Horizontal Line – represent same positions but different
functions.
4. Solid Vertical Line – chain of command form authority to
subordinates (line authority)

Managerial Levels
Level Scope of Responsibility Examples
1. Generally make
decisions with the
help of ►few
guidelines or  CEO, President, V-
 Top Level structure. President, Chief Nursing
Managers
2. Coordinates Officer
internal and
external
influences
1. They conduct
day-day
operations with  Head Nurse, Department
Middle Level
some Head, Unit
Managers
involvement, long Supervisor/Manager
term planning and
policy making.
 1. Concerned with
specific unit
workflows.  Charge Nurse, Team
First Level
Leader, Primary Nurse,
Managers 2. Deals with Staff Nurse
immediate day-
day problems.

Patterns of Organizational Structure

1. Tall/Centralized Structure

o Responsible for only few subordinates so there is narrow span of

control
o Because of the vertical in nature, there are many levels of
communication
o Communication is difficult and messages do not get to the top.
o Workers are boss-oriented because of close contact with their
supervisor.
2. Flat/Decentralized Structure

o Characterized by few levels and a broad span of control

o Communication is easy and direct
Advantages:

1. Shortens the administrative distance from the top to the lower

2. Solutions to problems are easily carried out/fast response
3. Workers developed their abilities and autonomy
Disadvantage:

1. Impractical in large organization.

Types of Organizational Structure

1. Line Organization/Bureaucrati