A Case Study

on
Project Execution
 Preface to Project

 Name of the Project: The Cybersonic Project

 Duration: 1 year
 Project Manager: Mr. Miles Wilder
 Other Important Members of the Project: 18 Teams
and the respective Team Leaders.
 Careful attention given to preparation of detailed
objectives & Requirements, well defined work
packages, assignments and responsibilities,
schedule and budget.
 Project got off with a good start.
 Current Status of Project

 Project Report Meetings scheduled on every Monday

in the year long project.

 The meetings are not fruitful right from the first meeting
as the desired results are not achieved owing to
incomplete presentations, identification of new probable
problems, discussions for solutions to these problems,
which actually in turn consumed the time specified for
presentation of project status reports by TLs.
 Current Status of Project Contd…

 The outcome of these meetings further deteriorated

due to absence of some TLs in further meetings and
attendance of “representatives” of those TLs, which
brought in new opinions and perceptions to the
meetings and also could not be compared in terms of
„accountability‟ to their respective TLs.
 Absence of practice of compiling „Minutes of Meeting‟
in these meetings regularly worked as catalyst for
wastage of critical time, time and again and thus lead
to a situation wherein even overtime by everyone is
not stopping the Cybersonic project to fall further
behind schedule.
Project Execution, Monitoring and Controlling

Project Execution
 Project execution involves managing and performing
the work described in the project management plan.
 The majority of time and money is usually spent
on execution.
 Changes are inevitable on most projects, so it‟s
important to develop and follow a process to monitor
and control changes.
 We should always focus on:
 Need to plan,
 Check on progress,
 Compare progress to the plan,
 Take corrective actions if progress does not match the plan.
Project Execution, Monitoring and Controlling

Control system
 The purpose of control system is to gather and
report data , to aid the project controller in
monitoring the data and analyzing it.
 Fundamental objectives of control are:
 The regulation of results through the altering activity.
 To conserve the organization‟s physical, human and
financial assets.
 Is directed to performance , cost and time.
 Lessons Learnt

 More realistic planning for the needs of all the groups

and individuals working on the project. Use meetings
for making group decisions or getting input for
important problems. If meeting has been held to
keep team members informed about what others are
doing on the project, insist that such information be
communicated electronically or personally among the
relevant individuals.

 Better understanding of the relationships of

individual tasks to one another and to the overall
project.
 Lessons Learnt

 Delays in Project – Early signal of warning.

Faster management action is required in
response to inappropriate or unacceptable work.

 Effective Project Execution and Control is the one

that leads an organization in achieving results.

 Three common project reporting problems are :

 Too much detail;
 Poor Correspondence to the firm‟s reporting system;
 Poor Correspondence between the planning , execution &
controlling system.
 Narelle Anawis
Ariel Blaya
Kathleen Wagayen