What is Recurring Inspections type?

In Recurring Inspections type the system can automatically create inspection lots at predefined intervals for selected batch materials. In other words Recurr

For e.g if you want that the expiry date of each product has to be inspected at every 6 months...then if you set up recurring inspection type and enter the ins

Recurring inspections are triggered by a report that you can execute manually or that the system can execute automatically (provided it has been planned a

The steps for using Recurring inspection type 09.

1) In QM material master view define Inspection Interval.

2) In inspection setup, Activate 09 inspection type by ticking on active.

3) Make quality plan for that material using '09' usage.

4) In QA05  define a variant for recurring inspection lot generation.

5) Select that defined variant and put that material, plant and batch. please tick on " to inspection lot creation" (in maintain varient screen). If you don't do thi

6) select the variant and then press schedule tab.

7) click on scedule one / periofically and select the desired frequency.

8) as per defined frequency system will that program and lot will be generated auromatically. If you want to generate lot immediatly.

9) check the effect of this on that batch, in MSC2N system will display next inspection interval based on data you maintained.

10) In QA32 put material, batch and 09 type, the lot will be displayed

process in the SAP Quality Management (QM) component. The benefits of these logistics and supply chain processes are clear:

Steps to activate and use recurring inspection in SAP QM

1. Activate inspection type 09 in the SAP QM tab of the material master for recurring inspection.
2. Maintain the inspection interval in the QM tab of the material master to define the frequency with which a batch of ma
3. Maintain the details related to the shelf life of a material, such as the minimum shelf life and total shelf life in the Plant
4. For materials produced in house, the system calculates the shelf life of a material's batch when the warehouse receives

5. Maintain the QM-specific master data of a material, such as its inspection plan, which contains de
6. Use transaction QA07 -- see Figure 1 -- to initiate the process of recurring inspection and maintain the parameters of w

7. Using transaction QA05, it is also possible to set up a regular interval, such as every three days, w

Image credit: Jawad Akhtar

Figure 1: Transaction QA07 is the initial screen for recurring inspection to monitor near-expiration batches.

To evaluate which batches of materials are about to expire -- or have already expired -- use transaction MB5M -- Figure 2. No

Image credit: Jawad Akhtar

Figure 2: Transaction MB5M to monitor the shelf life of materials

Even when the SAP Quality Management component is not implemented, transaction QA07 -- Figure 1 -- can still be used to b
atch materials. In other words Recurring Inspections type is used when you have to inspect the batch material as per the specific time interval.

ring inspection type and enter the inspection interval in material master, then system will create a inspection lot and you can reject or acccept this batch.

cally (provided it has been planned as a background job). When recurring inspections are triggered automatically, the background job executes the report, which in turn se

ain varient screen). If you don't do this lot will not be generated.

upply chain processes are clear: Recurring inspection prevents the waste that occurs when products expire. SAP QM also provides an opportunity

uency with which a batch of materials needs repeat or recurring inspection.

and total shelf life in the Plant data/Storage 1 view of the material master. The total shelf life should be greater than the minimum shelf life. Fur
h when the warehouse receives finished or semi-finished products. For externally procured materials, the system prompts the warehouse person t

on plan, which contains details of the material's sample size and its physical or chemical attributes -- known as master
nd maintain the parameters of what the system should do in case a material's batch is reaching its expiration. If required, the system can even blo

uch as every three days, when the system will automatically look for material batches that are about to expire, and then

nsaction MB5M -- Figure 2. Note that companies that have not implemented the recurring inspection process capability in SAP QM can access th

Figure 1 -- can still be used to block expired batches of materials from being consumed. The tradeoff with this option is that it only blocks the m
acccept this batch.

executes the report, which in turn selects the batches and creates the inspection lots according to your processing parameters.

M also provides an opportunity for companies to ensure timely inspection and decide if the materials near expiration are still usable, can have th

han the minimum shelf life. Further, the inspection interval -- see step 2 above -- should be lower than the total shelf life.
rompts the warehouse person to enter or maintain the material's expiration date either from the vendor's quality certificates or the accompanyin

butes -- known as master inspection characteristics -- to be inspected.

quired, the system can even block usage of a material's batch until recurring inspection is performed.

e about to expire, and then automatically create an inspection work list for quality inspectors. 

pability in SAP QM can access this.

tion is that it only blocks the materials from usage, but does not offer all the business processes that come with implementing recurring inspecti
tion are still usable, can have their expiration dates extended or can be sold on a priority basis at a discount.

certificates or the accompanying shipping documents.

mplementing recurring inspection in SAP QM.