PROJECT CHARTER

Project Name: Project Sponsor: Project Manager: Date:

Hilldale Community Hilldale Community Evelyn E. Robinson
Garden Management/ (HCM)
Hilldale Community
College

Project Team Chris Wilmott, Jerry Wilmott, Joanna Wilmott, Ruth Adderley,
Members Jasper Choo, Mary Khan, Jan Jacobs, Sanford Fielding

Clients/stakeholders
Department of Agriculture and Horticulture Sciences (AHS)
Department of Forest Science and Resource Management(FSRM)
Students of Hilldale Community College (HCC)
Local Hilldale Businesses and Organizations

Problem/Opportunity:
 Many residents in Hilldale Community including students from Hilldale Community
College would like to grow their own vegetables as a source of fresh, organic and
cheap food, but do not have the space or knowledge to do so.
 It is expected that HCM/HCC will provide financial support and a site on campus
for establishing a community garden for residents and students.
 There is a group of interested residents and driven students (the Project Team)
willing to set up the garden.
 Experts are available within the Dept. of FSRM and AHS to assist the project and
small-scale research projects and collaboration with these departments are
possible.
 The community of Hilldale will eventually have the possibility to interact with the
international student community and share knowledge and ideas.
Project Goal:
Design and build a community garden for community members and students on land
acquired by HCM/HCC by October 2021.

Start and End Dates

The project will start on 10 April 2020 to 31 October 2021

Budget
$8000 has been allocated this project as many services provided is volunteer and
gratis, funds provided are allocated for materials. Additional funds will be available
if needed.
Key Schedule Milestones
 Completion of garden design and building by July 15, 2020
 First Harvest by October 2020
Objectives:
Design a garden to produce organic food for consumption by residents and students and
provide a safe environment for learning and social interaction from April 2020 to October
2021.
 Develop partnerships for expert support with the Departments of FSRM and AHS in
April 2020.
 Develop partnerships for funding with local businesses in May 2020.
Local business maybe able to donate materials or used goods
Garden will be built through volunteer labour
Produce will be shared and consumed by gardeners, produce is not intended to be sold at
this time
Recruit at least 30 community members to be members of the garden in August /
September 2020
 Recruit at least 30 students to be members of the garden in September 2020.
 Construct and plant out the garden ready for first harvest in October 2020.
Success Criteria:
 Garden looks neat, attractive, is safe and productive.
 Costs of materials and garden construction are equal to or less than $8000.
 Members are trained in how to run the garden.
 A governance structure that includes the legal requirements is developed.
 After project is complete garden committee is well trained to run the garden after
project is complete
 The first crop is harvested by October 2020.
Assumptions:
 The land provided by HCM/HCC is suitable for growing vegetables.

 The experts in FSRM and AHS will be available and willing to share their
knowledge and skills.
 After their training, community members and students will have sufficient skills
and knowledge to run the garden effectively.
 The HCM/HCC insurance policy will cover the garden.
 The Project Team will have enough time to manage the project between
personal/work, classes and study commitments.

Risks
 Insufficient support from HCM/HCC in terms of land, budget and experts
 Gardener drop out
 Crop failure
 Vandalism and theft
 Personal injuries
 Budget is exceeded

Obstacles:
 Maintaining project momentum over winter holidays
Roles and responsibilities

To share the project workload, different roles and responsibilities have been assigned to
each Project Team members. These are outlined in Table 1.
Table 1: Roles and responsibilities of Hilldale Community Garden Project Team:
Name Role Responsibilities
Chris Wilmott Agriculture Design and construction of the
Specialist garden; maintaining garden plants;
Jerry Wilmott harvest
Agriculture
Specialist
Ruth Adderley Agriculture
Specialist
Evelyn Robinson Finance and Legal consulting; cost accounting
Legal Expert
Joanna Wilmott Communication PR work; Partnership establishment
and PR
Specialist
Jasper Choo Communication
and PR
Specialist
Mary Khan Engagement Recruitment of new members; make
Manager sure everyone is doing their own job;
Jan Jacobs planning events
Engagement
Manager
Sanford Fielding Engagement
Manager

Prepared by: Date: Approved by: Date:

WBS and WBS Dictionary

WBS

WBS Dictionary

WBS Item WBS Level Task Task Description

1 1 Hilldale Community
Garden
1.1 2 Initiation
1.1.1 3 Requirement Gathering Requirement gathering and collection
from the client along with recording the
stakeholders needs and expectations.
1.1.2 3 Feasibility Study Feasibility analysis to review the project
is beneficial or not.
1.1.3 3 Approve Charter Approval of project from the top
management.
1.1.4 3 Acquire Project Budget Getting the investment and funding for
the project
1.2 2 Planning
1.2.1 3 Kick-Off Meeting Team plan meeting
1.2.2 3 Allocate Resources Assigning roles and responsibilities to
team
1.2.3 3 Select and Decide Site Deciding the site where garden is develop
1.2.4 3 Procurement Planning Procurement management plan
 1.2.5 3 Risk Planning Risk assessment and management
1.2.6 3 Material Purchasing Material purchased for the garden
development
1.3 2 Execution
1.3.1 3 Survey Visit and evaluate the site
1.3.2 3 Design Garden architecture and design
1.3.3 3 Construction Completing the construction
1.3.3.1 4 Drainage System Construction of drainage system
1.3.3.2 4 Infrastructure Construction of garden infrastructure
1.3.4 3 Training and Plan and deliver training
Development
1.3.5 3 Harvesting Begin harvesting
1.3.6 3 Arrange and Organize Manage and arrange the event for
Event celebration regarding the garden
1.3.7 3 Promotion Campaign Advertising of the Event and Garden
1.4 2 Monitor and Control
1.4.1 3 Inspection and Quality Validate and verify the project according
Assurance to requirements
1.4.2 3 Evaluate Site and Final inspection and clean up
Garden
1.5 2 Closing
1.5.1 3 Finalize Project Made the adjustment required
1.5.2 3 Perform Project Review Review the overall project and Post
Implementation Review is performed

WBS Dictionary (One Item)

WBS Dictionary
Project Title Hilldale Community Center
WBS Item 1.2.2.

Number
WBS Item Allocate Resources

Name
Description When the plan is completely developed and budget is approved from the top

management all financial and human resources are acquire then they are

assigned to the project tasks or activities. This way project tracking and

monitoring would be made easy and delay and cost overrun can be easily tracked

and corrective actions are made viewing them.

Dependency Table

Activity Description Duration Predecessor Resources

(Weeks)
A Requirement Gathering 5 - Project

Manager
B Feasibility Analysis 2 - Project

Manager
C Select and Decide Site 7 A, B Project

Analyst
D Procurement Planning 1 A, B Project

Manager
E Purchasing of Material 3 A, B Team Lead
F Draining System 5 C, D, E Labors
G Infrastructure Construction 10 F Labors
H Training and Development 4 G, F Trainer
I Evaluate Site and Garden 1 H QA Officer
J Perform Project Review 1 I Project

Manager

 Project Manager: $50/hr.

 Project Analyst: $40/hr.
 Team Lead: $30/hr.
 Labors (3): $20/hr.
 Trainer: $20/hr.
 QA Officer: $25/hr.
AON

Critical path?

In the above diagram, the path highlighted in the RED shows the critical path and the outline the
project total duration which is 33 weeks.
Gantt Chart for Cost

Cost Load Chart

Cost Baseline