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INDIAN INSTITUTE OF TECHNOLOGY KHARAGPUR
No, SENATE;332.C.1.C.6(Suppl.)
Date: 8" June 2020
MEMO
In reference to the decision vide Senate Item No. 332.C.1.C.6(Suppl.) of the 332
meeting of the Senate held on 27" May, 2020, regarding semester closure for the
Current semester Students and related activities, the Chairman, Senate had constituted
a committee on 1" June, 2020 under the Chairmanship of Prof. S K Bhattacharyya, Deputy
Director.
The committee has submitted their report which has been approved by the
Chairman Senate . The report of the committee is annexed.
All Heads of the Department / Centre / School are requested for compliance of
the same.
h/L-
Registrar
To:
All Heads of the Departments/Centres/Schools
Copy to:
All Deans
All Chairmen/ Chairpersons / Professors-in-Charge
Chairman, Hall Management Centre
Chairman, ERP
Librarian, Central Library
President/Vice-President, Technology Students’ Gymkhana
Joint Registrar (Academic)
Assistant Registrar (UGS)
Secretary to Director
Secretary, Deputy Director's Office
Secretary, Registrar's Office
sno eNomeene
a3‘Spring Semester 2019-20,
|n view of the extraordinary disruption in regular classes of Spring 2019-20 semester and
invocation of nation-wide lock-down by the Government of India that led to suspension
of classes due to Pandemic CoVID-18, since 16” March'2020, a Supplementary Agenda
332.C.1.C.6 (Suppl.) was brought to the 32nd Senate held on May 27, 2020. Atter detail
discussions and deliberations, majority of the Senators opined that academic activities of
Spring 2019-20 semester are to be brought to a closure keeping in view the
‘a. difficulties in re-populating the campus with students for off-line examination
. uncertainty of a probable time window for conducting off-line examination for all
students
urgency to graduate the final year students for their future endeavour
Several Senators also delved in pointing out the difficulties of online mode of
examination for all students due to
a. students not available in the campus and may be staying in villages where
lernet connectivity is very poor
black of infrastructure, not all students having laptop
mode of examination for large number of students in a class
d. sanctity of online examination in the absence of real proctoring and others
In view of the above, Chairman Senate vide 0.0. dated June 01, 2020 has formed a
Committee with the following members under the Chairmanship of Deputy Director to
formulate a one-time special provision to bring closure of the Spring 2079-20 semester
keeping the objectivity of a new grading system for all students enrolled at IT
Kharagpur,
Deputy Director — Chairman
Dean(PGS&R) - Member
Dean(UGS) — Member
Dean(SA) ~ Member
Prof. AR. Mohanty, Head, ME - Member
Prof. Krishna Kumar, Head, Physics - Member
Prof. Sudeshna Sarkar ~ Member
Prof. D. Roychowdhury, Head, CSE ~ Member
Prof. Sanjay Gupta, ME - Member
40, Prof. Ramakrishna Sen, Head, BT - Member
14. Mr. Achintya Mondal - Convenor
‘The Committee has deliberated at length on various aspects of the academic activities
as well as of the previous semester. like
jear students and other aspects. The
institut has already taken the folowing measures and these actives were or are being
conducted / completed
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1. Grades of comprehensive viva-voce, seminar and laboratory subjects would be
uploaded in ERP by June 20, 2020 after completing the balance activities through
online mode. Suitable measures be adopted for Grading of laboratory classes /
drawing / workshop by individual faculty / group of faculty for coordinated teaching,
using already executed activities by offiine and online (if any) modes.
1 a2. Grades of BTP/MTP of all the graduating students (B.Tech, M.Sc, OD, M.Tech)
‘would be uploaded in ERP by June 20, 2020 after completing the formalities through
‘online mode.
‘The following measures are now suggested:
3. There will be no written final examination for the Spring 2019-'20 semester.
4. The Committee expresses the view that grading criteria for the theory subjects forall
the students should be left to the individual class teacher or to the group of teachers:
in case of coordinated teaching. The letter grade of the ‘subject (Ex/A/B/C/D/P)
would be decided considering
Mid-Semester: 60% (maximum up to 70%)
Teacher's Assessment including
Assignments / Class tests ete of Post Mid Semester: 40% (minimum up to 30%)
5. If any student (graduating or otherwise) could not appear for the mid semester
examination of Spring 2019-20 semester due to medical or other reasons, it would
be compensated/completed suitably by the concerned faculty members based on
the already evaluated marks available or otherwise as deemed fit
6 The working professionals, registered for courses as part of the research
Fequirement, are to appear only in End-semester examination. For such cases, a
Suitable online evaluation be carried out by the respective faculty for finalisation of
grade
7. NCCINSSINSO coordinators would also upload the grade of the students in the ERP
by June 15, 2020. The grade may be evaluated based on the performance of “pre-
lock down" period.
8. The last date for the submission of the grades through ERP would be June 24, 2020.
Departmental Academic Committee will finalize the results by June 26, 2020.
9. If any student wishes to upgrade his / her performance in any of the subjects, he /
she may appear for offline examination in the next opportunity. (This provision is not
applicable for Final year students)
10. Due to the lock-down, a few laboratory classes could not be conducted in regular
manner. Moreover, lab viva-voce were also conducted in online mode. Therefore,
for maintaining one-to-one correspondence between Autumn and Spring semester
subjects, CGPA for branch change for 1* year students will be calculated separately
considering the grades of the theory subjects of Autumn and Spring 2019-20
semesters only. Grades of the laboratory subjects will not be considered in branch
change option for this year only,
11. Hence, for branch change of 1" year students, who are aspiring for the same, shall
be based on the CGPA calculated for the theoretical subjects only in both the
semesters.
12, Students who are eligible for the supplementary examination of Autumn 2019-20
theory subjects will have to register in ERP by June 12, 2020. The subject teacher
would evaluate the students by an online examination or viva-voce depending on the
suitability. A time table will be prepared for this examination. Teacher would provide
2 peel roefa grade (EXIA/BICIO/P) without any reduction. Grades, of the supplementary
‘examination would also be uploaded in ERP by June 24, 2020
13. There will be no summer quarter for this academic year (2019-20),
44,Feedback on courses / teaching from students is not mandatory for the Spring
semester (2019-20),
46 Since the grades are to be finalised considering the interest of the students for their
future endeavour, the dates stioulated can not be changed. The teachers who are
rot in campus and can not make it before the stipulated dates are advised to be in
touch with their colleagues for the finalisation of grades.
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