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Conditions of Hire - Cyc Camps
Conditions of Hire - Cyc Camps
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Conditions of Hire
OVERVIEW
Christian Youth Camps Ltd (CYC Ltd) seeks to put the Christian faith into practice through
camping and conferencing ministries in an environment where people can personally
experience Christian life and values, in harmony with the beliefs, principles and doctrines of
the Christian Community Churches in Victoria and Tasmania.
a. Christian Youth Camps manage a wide range of venues in Victoria (Australia), catering to
hundreds of school, church, corporate, conference and other special interest groups
throughout the year, as well as its own Holiday Camps and Leadership Development
ministries. CYC was established by the Christian Community Churches in Victoria and
Tasmania (CCCVaT) to manage its camping and conference facilities and properties, in
furtherance of the objects and purposes of the CCCVaT, including Adanac CYC,
Phillip Island Adventure Resort, CYC The Island, City CYC, and Forest Edge
CYC.
b. While it is appreciated that not every group who uses the campsites will share the
Christian beliefs of Christian Youth Camps (CYC), all users are expected while attending
the campsite to show respect for those beliefs and to avoid conduct and not permit
activities (including seminars, conferences, workshops and speeches) during the time at
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Conditions of Hire - CYC Camps https://cyc.org.au/conditions-of-hire/
1. Their use of the Facility and conduct while at the Facility, show respect to and do not
cause injury to the religious sensitivities of people of the CCCVaT.
2. Adequate numbers of dependable & capable adult leaders are provided by the Client, to
enable adequate supervision and safety of Guests.
3. All Guests are briefed on the safety & emergency procedures herein, those displayed on-
site & those outlined during the safety briefing by Facility staff on arrival.
4. That all Guests, including day visitors, understand & comply with the following
conditions/regulations.
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Conditions of Hire - CYC Camps https://cyc.org.au/conditions-of-hire/
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Conditions of Hire - CYC Camps https://cyc.org.au/conditions-of-hire/
PROPERTY
25. All damage, breakage, theft or loss to Facility property or equipment is to be reported to
Facility staff. Breakages & loss costs will be included in the final account at time of
invoicing. Any damage, breakage or loss discovered during the cleaning and damage check
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ALCOHOL CONSUMPTION
30. The Facilities is not a licensed venue and does not supply, sell or disburse alcoholic
beverages.
31. Permission for the consumption of alcohol on the Facility premises is considered on a
case-by-case basis, and permission is entirely at the discretion of CYC. Approval for the
consumption of alcohol must be gained prior to the Client’s arrival.
32. All alcohol consumption must be conducted within legal and publically acceptable
behavioral guidelines, and within the assigned area/s. All Activities and Activity areas
are glass & alcohol free zones. Under-age drinking is not permitted at any time.
33. Over-consumption of alcohol, or any form of drug-taking, will not be tolerated and will
result in immediate removal from the Facility, loss of fees and possible police intervention.
34. It is the responsibility of the Client to procure applicable license/s to permit alcohol to be
consumed at the Facility premises.
THE ENVIRONMENT
35. Music amplification, Public Address systems (PA systems), and other amplification
equipment: CYC and the Facility follow strict Music Amplification and Public Address
protocols as required by Local Council, EPA standards, the CYC board and the Facilities’
own ‘Good Neighbours’ policy. This protocol includes, but is not limited to:
a) A strict 9.00 am starting & 10.00 pm finishing curfew for all amplification
equipment, all days.
b) A co-signed individual permit from the site manager, to operate any outside PA
equipment at any time is required.
c) CYC retains the right to refuse use of, close down, remove and control sound
levels of any amplification equipment. Permit applications are available from
Facility administration.
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Conditions of Hire - CYC Camps https://cyc.org.au/conditions-of-hire/
FOOD
38. It is the responsibility of the Client and the Client’s Representative to notify CYC and
Facility management of any Guest allergies, including food allergies, and any special
dietary requirements.
39. Food and beverages are not permitted in Guest accommodation rooms.
GENERAL
40. All electrical equipment brought onto the Facility must be tested and tagged in
accordance with Victorian Occupational Health & Safety regulations.
41. The Client is responsible for compliance with all applicable regulations of the Victorian
Occupational Health and Safety Act and any other applicable Act of Parliament or law
relating to Occupational Health and Safety.
42. All personal information supplied will only be used in accordance with the Facility Privacy
Policy, a copy of which can be found here
43. Unless specified on the Facility Hire Agreement multiple Clients may be staying at or
using the Facility at any one time.
44. No Facility bedding, furniture or equipment is to be removed or moved from its
designated area without the prior authority of the Facility manager or duty person.
45. All areas of the Facility including buildings and grounds hired by/used by the Client are to
be maintained in a clean and tidy condition.
46. Dining Room obligations (where applicable) include setting, clearing/wiping-down of
tables & vacuuming.
47. Arrival & Departure – Guests must not enter the Facility or surrounding grounds prior to
the allocated arrival time as per their Facility Hire Agreement (unless previously agreed
to), and must not overstay their allocated departure time as per their Facility Hire
Agreement (unless previously agreed to). In certain circumstances, Guests may be asked
to vacate their sleeping accommodation by 9.30am regardless of the stated departure time
on the Facility Hire Agreement.
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Terms Used
Client – means an individual or group hiring the Facility, or part thereof for the purpose of
conducting a camp, retreat, conference, or event. Client Representative – means any
person working on behalf of or representing the client, and their/its
interests. Communicable Illness – means gastroenteritis, stomach flu or similar. CYC –
means Christian Youth Camps Ltd, which is the organisation that operates the Facilities on
behalf of The Christian Community Churches of Victoria and Tasmania. Facility /
Facilities – means Adanac CYC, Phillip Island Adventure Resort, City CYC, CYC The
Island, and Forest Edge CYC. Guest – means a person who is part of, or in any way
associated with, the Client (including day visitors). Incident – means when a Guest suffers
an injury of any kind during their stay at the Facility. Specialised Activities – means all
activities identified as such by CYC Activity Safety Guides. Activities – means all on-site
Activities including Specialised Activities, Supervised Activities, and Free Time Activities.
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Churches in Victoria and Tasmania <http://cccvat.com.au/> · Privacy Policy <https://cyc.org.au/privacy-policy/> · Terms &
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