Attachment A

St. Clement Academy

School Canteen Guidelines

This guideline is issued for the purpose of regulating and establishing standards
and procedures that would ensure the efficient functioning of the school canteen at all
times.

Section I. Definition

The School Canteen refers to the ancillary services in the school that sells food
items to the students and serves as a support mechanism in the effort to eliminate
malnutrition among the learners. A school canteen will also be used as a laboratory for
the education and training of the students. For the purpose of this memo, the word
canteen may be used interchangeably with the word canteen and shall refer to the same
entity as the school canteen.

The Canteen Concessionaire is the entity given concession to operate the school canteen
in accordance with the guidelines set forth in this School Canteen Guidelines.

The Canteen Committee is a group of individuals composed of the School

Administrator/Academic Coordinator (adviser), the Home Economics Teacher
(chairperson), and three other teachers (chosen every school year) who are authorized to
conduct scheduled and un-scheduled inspection of the canteen. Members of the said
committee are entitled to eat at the canteen two (2) lunch and two (2) merienda every
month for free for the purpose of inspection.

Section II. Rental and Payment Terms

The school canteen area/s shall be leased to qualified canteen concessionaires for
the duration the school year, however, such contract may be terminated for a just cause
even prior to its expiration.

As regards rental payments, such payments shall be paid in cash through the
school cashier on a weekly basis.

Section III. Permits

All canteen concessionaires must secure the necessary permits (DTI, Business
Permit, etc.) prior to the start of its operations. Such permits must be posted in
conspicuous place in the canteen area. All expired permits must be renewed within a
period one week from the date of its expiration.

All personnel involved in the preparation and serving of food items must secure a
Health Certificate from the Municipal/City Health Office. Health Certificates must be
worn at all times (attached to the school issued personnel pass).

Section IV. Food Preference and Restrictions

 A variety of choices of food and beverages shall be made available at the canteen
at affordable prices. However, no food item or beverage shall be sold at the canteen
without prior approval from the school’s canteen committee. With this, all canteen
concessionaires are required to provide samples of every food and beverage item to be
sold for tasting and approval of the canteen committee prior to its display/selling at the
school canteen. In this regard, the canteen concessionaire shall provide a list of all the
approved products for selling through a logbook following the format provided herewith:

Item Selling Cost Retail Approved Signature Date

Description Unit Price by:
Per piece
Per set

Note:
- Prime parts of meat products are to be served most especially for chicken. Internal
organs and other parts such as wings and neck (for chicken) must not be served to
students.

Section V. Monitoring and Enforcement

Food Preparation – Food preparation shall be in accordance with food safety standards.
Proper food preparation with emphasis to hygienic practices, cooking time, method of
cooking and storage should be followed at all times.

Food Safety/Cleanliness & Condition – The school’s canteen committee, headed by the
home economics teacher, shall conduct inspection at the school canteen in accordance
with the schedule provided under Section I of this guideline. The canteen committee,
together with the canteen concessionaire shall work together in order to ensure that the
canteen area is well-maintained, pest free, well ventilated, and well lighted.

Canteen Personnel – Canteen personnel must have a valid health clearance issued by the
local health office during the duration of his/her employment at the school canteen. As
regards uniform, canteen personnel are required to wear white T-shirt, dark colored
denim pants, apron (for those involved in food preparation), hair net, cap, black socks and
black shoes.

Section VI. Rental Increases and Penalties

Rental Increase – The rental for the school canteen shall be on a daily basis, paid every
Friday of each week. Increases in the rental fee shall range between 10%- 25% depending
on the canteen concessionaires performance during the last school year.

Penalties – Every school year, the canteen concessionaire shall be given 100 points from
which deductions shall be made for any violations committed during the school year.
Each violation shall have a minimum deduction of 5 points. For clarification, a table is
provided herewith in order to determine the corresponding increase in the
concessionaire’s rental fee.

Score Rate of Increase

100 10%
 95 – 99 15%
90 – 94 20%
85 – 89 25%
84 below No Renewal

This guideline will take effect on December 1, 2006 except Section III which
shall take effect on January 1, 2007.

Prepared by:

Mr. Darwin D. Clemente

Human Resources Officer

Approved by:

Dr. Maria Zenaida D. Clemente

School Administrator