LAST EHS - KTCO Reviewed - 05062018

PROJECT Kenya–Tanzania Power Interconnection Project —— Lot K1:
NAME (400 kV Double Circuit Overhead Transmission Line between

Isinya Substation and Kenya - Tanzania Border (Namanga)
CLIENT
CONSULTANT
CONTRACTOR
NOTES: This file is about Environment, Health and Safety Management Plan
Purpose of issue Ref Date Dm Appr

Drawing Title Environment, Health and Safety Management Plan
Date Drawn Checked Approve Form
at
2018.02.16
Drawing HQW49-K1-CHO-TL-3100-G-04 Scale

Number
INDEX OF DRAWINGS/DOCUMENTS
S/N TITLE OF DRAWING/DOCUMEN SHEETS PAGE

DRAWING/DOCUME TS NO. NUMBE
NTS R
1. Environment, Health HQW49-K1-CHO- 53
and Safety TL-3100-G-04-001
Management Plan
2.
3.
4.
5.
6.
7.
8.
NORTH CHINA POWER ENGINEERING (KENYA) CO. LIMITED
Environment, Health and Safety Management Plan
KTPIP
KETRACO/PT/017/2014-PA/001/2015/HQ/W/49
Lot K1

TABLE OF CONTENT
Table of contents
1.0 PURPOSE & SCOPE...............................................................................................................1

1.1 Environment, Health and Safety Management Plan.......................................................1
1.2 Project Health and Safety Rules:......................................................................................2
2.1 Environment, Health and Safety Management Organization Chart........................4
2.3 Duties of key person....................................................................................................4
2.3.1 Project Manager........................................................................................................4
2.3.2 EHS Manager.............................................................................................................5
2.3.3 Subcontractors.........................................................................................................5
2.3.4 Site Safety Committee..............................................................................................6
3.0 SAFE WORK PRACTICES......................................................................................................7
3.1 Personal Protective Equipment..................................................................................8
3.1.1 Respiratory equipment............................................................................................8
3.1.2 Eye Protection..........................................................................................................8
3.1.3 Foot Protection.........................................................................................................8
3.1.4 Head Protection........................................................................................................8
3.1.5 Hearing Protection...................................................................................................9
3.1.6 Hand Protection........................................................................................................9
3.1.7 Working at Height.....................................................................................................9
3.2 General Dress Requirements...................................................................................10
3.3 Rigging........................................................................................................................10
3.4 Excavation.................................................................................................................11
3.5 Signage and Tags......................................................................................................11
3.6 Safety Tagging and Lockout.....................................................................................11
3.7 Platform, Openings and Walkways..........................................................................12
3.8 Barricades..................................................................................................................12
3.10 Confined Space......................................................................................................13
3.11 Hazardous Materials...............................................................................................13
3.12 Reinforcing Steel....................................................................................................14
3.13 Hand, Compressed Air, Powder Actuated, and Electrical Tools.......................14
3.14 Cranes and Material Handing................................................................................16
3.15 Equipment and Machinery.....................................................................................17
3.16 Fire Prevention and Protection.............................................................................17
3.17 Smoking Regulations.............................................................................................18
3.18 Alcohol Consumptions and Drugs.......................................................................18
3.19 Vehicle Operation...................................................................................................19
3.20 Horseplay................................................................................................................19
3.21 Visitors.....................................................................................................................19
3.22 Accident Reporting................................................................................................19
3.23 Compensable Accident..........................................................................................21
4.0 HAZARD EVALUATION....................................................................................................22
4.1 Duty of Hazard Evaluation........................................................................................22
4.2 Evaluation method.....................................................................................................22
4.3 Division of the hazard grade........................................................................................24
4.4 Permit-To-Work System (PTW).................................................................................24
4.4.1 Applying for the Permit..........................................................................................24
4.4.2 Permit to Work Records.........................................................................................25
4.4.3 Lost or Damaged Permits......................................................................................25
4.4.4 Permit to Work Form..............................................................................................26
5.0 IDENTIFICATION OF ENVIRONMENTAL IMPACT FACTORS AND PRIMARY
MEASURES.................................................................................................................................27
5.1 Identification of the Environmental Impact Factors...............................................27
5.2 Environmental Protection Method...........................................................................27
5.2.1 Air Pollution Prevention.........................................................................................27
5.2.2 Noise Protection Method.......................................................................................27
5.2.3 Method of Water Pollution Prevention.................................................................28
5.2.4 Method of Construction Waste Treatment...........................................................28
5.2.5 Rehabilitation and soil erosion prevention.........................................................29
5.2.6 Water resources management..................................................................................30
5.2.7 Dust Prevention..........................................................................................................31
5.2.8 Culture Relic...........................................................................................................31
7.1 General Disease Prevention Method and workers welfare and Sanitation.............31
7.1.1 HIV AIDs Prevention Method.................................................................................32
7.1.2 Responsibilities of Employees.............................................................................32
7.2 Medical Treatment and First Aid..................................................................................33
7.3 Action Plan for Epidemic..............................................................................................33
7.3.1 Alarm and Notification...............................................................................................33
7.3.2 Staff Emergency Evacuation (Isolation), Disinfection, First Aid and Medical
Treatment..............................................................................................................................33
8.0 EMERGENCY PROCEDURES..........................................................................................34
8.1 Purpose.......................................................................................................................34
8.2 Emergency Planning.................................................................................................34
8.2.1 Report Method.............................................................................................................34
8.2.2 Procedures..................................................................................................................35
8.3 Guidelines for Emergency Response......................................................................36
8.3.1 Safety action /evacuation...........................................................................................36
8.4 Communication Management...................................................................................37
9.0 ACCIDENT/ACCIDENT INVESTIGATIONS......................................................................37
9.1 Accident Definition........................................................................................................37
9.1.1 Minor Abortive Accident........................................................................................37
9.1.2 Serious Abortive Accident....................................................................................38
9.1.3 Light Injury Accident..............................................................................................38
9.1.4 Heavy Injury Accident............................................................................................38

9.1.5 Dead Accident.........................................................................................................38
9.2 Accident Investigation..............................................................................................38
9.3 Accident Investigation and Report Progress Chart...................................................41
For Minor Abortive Accident..............................................................................................41
10.0 Monitoring, Evaluation & Control of HSE Programme...................................................47
10.1 Weekly Inspection.......................................................................................................47
11.0 Document Numbering........................................................................................................47
12.0 References..........................................................................................................................47
1.0 BACKGROUND
Through the Government of Kenya, the Client, a government Corporation, Kenya Electricity
Transmission Company is expecting to receive funds from Africa Development Bank (AfDB), to finance
the construction of approximately 96km of 400kV transmission line from Isinya Substation to the Kenya
and Tanzania border. The project is expected to commence in the month of July 2018 and run for a period
of two years. Health, Safety and Environment as a key requirement to ensure safe work environment.
KETRACO through its EHS manager will ensure strict adherence and implementation of this EHS plan.
The consultant, GOPA INTEC, is mandated with the duty to ensure conformance of EHS regulations by
the principle Contractor North China Power Engineer Company (NCPE). NCPE has a well-defined EHS
policy that will guide in the implementation of this EHS plan through its Health, Safety and Environment
department.
1.1 PURPOSE & SCOPE
The Environment, Health and Safety Management Plan (EHS) is particularly developed to be implemented for use
on Kenya - Tanzania Power Interconnection Project. This EHS Management Plan complies with all applicable
laws, statutory, AFDB guideline regulations and international practices on safety, health and environment. The
contractor will comply with all the provisions of the Kenyan Law on Environment Health and Safety to safeguard
the safety of the employees and the local community and their environment. The plan intends to establish the
standard elements of accident mitigation, prevention program, establish standard Health, Safety & Environmental
practices, maintain a safe working environment for all employees on the jobsite and reaffirm the employees’ basic
responsibilities for their actions. The implementation of these obligations by all team members will be an effective
deterrent to near misses. Accidents, injuries and even fatalities thereof. It is the expectation that every employee on
the project will be able to work without being injured, and achieving sustainable development.
1.1 Environment, Health and Safety Management Plan
North China Power Engineering Company (NCPE) is committed to providing a work place that protects the health
and safety of our employees and the communities surrounding our operations, and adhering to high standards of
environmental quality: In fulfilment of this commitment, the Company will address risk management as a priority
for workplace health and safety and environmental sanctity.
The ultimate responsibility for EHS rests with the Project Manager. The implementation of the EHS system, which
is consistent with the requirements of ISO 14001, and OHSAS 18001, Environment Management and Co-
ordination Act (EMCA) and KETRACO EHS policy, are delegated throughout the management organization. As
an integral part of business management, every manager is responsible for ensuring that adequate resources are
made available in order to achieve the objective of this policy; and every employee will support and be fully
committed to its implementation.
The employer cooperates with Environmental Agencies, Donors and the Public on programmes to protect the
environment; provide the necessary training for its employees to ensure that they have the knowledge and
capability to conduct operations in a manner that is consistent with sound environmental practices; and also
provides the necessary resources, advice and guidance to ensure implementation and communication of the
company policy including relevant involved policies touching on health safety and environment. Below is NCPE’s
policy statement;
Health and safety policy statement

1.2 Project Health and Safety Rules:

North China Power Engineering Company (NCPE) as a member of this construction team, has an obligation to
employees, client (Ketraco) and the Company to perform the work in a safe and efficient manner to minimize
unsafe occurrences. The company’s EHS Management System takes into account international and national
legislation requirements and demonstrates its commitment to continued improvement in EHS performance.
As our official EHS policy indicates, NCPE is committed to providing a work place that protects the health
and safety of our employees and the communities surrounding our operations, and adhering to high
standards of environmental quality: In fulfillment of this commitment, the Corporation will;
The below policies and rules are therefore the protection of all employees and staff.
Disregarding safety rules and regulations may be cause for disciplinary action, which can result in dismissal from
the project. The project progressive counseling /disciplinary system include:
 1st offence: Written warning and/or verbal warning.

 2nd offence: Three (3) days removal from the project without pay & final written warning.
 3rd offence: Permanent removal from the project.
Note: A person could be removed from the project on the 1st or 2nd offence depending upon the severity of
the offence
Goals:
 Zero (0) Injures (Dispensary visits) to all who work on this Project
 Zero (0) Environmental incidents
 Zero (0) Vehicle Incidents
 Zero (0) Security Incidents
 Zero Government Reportable Environmental Incidents
 Zero Process Safety events
 Minimize Impact on Local Community (noise)
 Zero Events (potentially serious accidents, overdue corrective actions, etc.)
This document is three fold:
 To establish guidelines/standards and assign specific responsibilities for the implementation and
administration of an accident prevention program.
 To provide a basic Environment, Health & Safety Plan (here after referred to as the “Plan”) that assists the
project and its subcontractors in the recognition, evaluation, and control of hazardous activities and/or
conditions within their respective areas of responsibility.
 To create mitigation measures; prevention, minimization and management of environmental impacts and
associated risks and monitor environmental conditions, through environmental impact assessments (e.g. noise,
air quality, waste disposal) that may be adversely affected during the construction phase of the project
The provisions of the Plan apply to all employees, subcontractors and all visitors at the site. The subcontractors
shall use these HSE guidelines/standards and requirements as the basis for developing and implementing their
Environmental Safety & Health Manuals per the contract and the applicable regulations.
2.0 DUTIES AND RESPONSIBILITIES
2.1 Environment, Health and Safety Management Organization Chart
Contractor’s Representative/Project
Manager
EHS Manager
Health and Safety Environmental Officer Social Officer

(H&S) Officer
2.3 Duties of key person

2.3.1 Project Manager
The Project Manager will demonstrate strong leadership and overall commitment to Environment, Health and
safety throughout all phases of the Project and shall be responsible for ensuring that:
 Policies and objectives presented in the EHS Plan remain foremost in the minds of all team members and that
the requirements are communicated to all employees working on the Project.
 Systems, procedures, and allocation of resources meet the demands expected to fully implement the EHS Plan.
 Each subcontractor is held accountable for an environmentally sound, safe and healthy work practices within
their respective work scope.
 Team members (including subcontractors) are suitably informed of hazards associated with work assignments
and that compliance with the EHS requirements is maintained.
 The promotion of ZERO Accident Philosophy with all activity on the Project.
 There is regular monitoring and auditing of the various contract areas in relation to actual site EHS
performance.
 That an adequate safety interface is established between the subcontractors within the area, thus enabling them
to individually function in a safe, productive, and harmonious manner.
2.3.2 EHS Manager
Report to Project Manager and Safety Production Office, the EHS Manager will be responsible to:
 Steer job risk assessments, regular safety induction talks and safety talks/ tool box talks
 Prepare, update the EHS plan and inspect the implementation of plan.
 Conduct periodic Health, Safety & Environmental reviews /audits of the sites. Correct, prevent, interdict and
punish the action which may cause accident occurrence; has the right to stop the work which may cause fatal
accident.
 Provide the subcontractors with information necessary to develop safety and health orientations to acquaint
employees with conditions, safe work practices, and procedures.
 Monitor subcontractor compliance with the applicable Health, Safety & Environmental requirements.
 Provide training and advice to subcontractors or personnel on Health, Safety & Environmental regulations,
inspections, and activities.
 Will according to existing social welfare laws, be responsible for social welfare of the workers and in
accordance with the contract terms
 Provide information to subcontractors for development of their emergency response responsibilities.
 Monitor compliance with fire prevention and protection requirements.
 Supply information necessary to maintain the EHS Bulletin Board.
 Conduct and participate in weekly and monthly safety and health meetings
 Develop and supply safety notices, bulletins, and emergency phone numbers for designated areas.
 Organize and conduct investigation, evaluation and disposal of accident.
 Interpret EHS specific requirements.
 Prepare the Contractor’s EHS Report on compliance with general conditions every month which shall be
submitted to the client
2.3.3 Environmental Officer

Environmental will monitor, maintain and protect environment and health standards according the current
regulations governing the use of environment in Kenya through liaising with government authorities. The officer
will be responsible for investigating incidents that affect health like noise control, air, water and soil pollution,
toxic contaminations and all types of waste management, ensuring implementation of environmental policies
stipulated throughout the project cycle, gives advice on training and awareness raising needs in environmental,
legal and biodiversity issues, gives advice on training and awareness raising needs in environmental assessment of
the project. This will help to strengthen the integration of environmental considerations in the appraisal
procedures and overall project cycle.
2.3.4 Social Officer
Social officer will communicate and coordinate activities between the project officers and the community
since the project will involve frequent significant interaction between the community and the project
officers. The roles of the Liaison officer will depend on the specific roles of the community members
engaged during the project at a specific point of time. General responsibilities will however revolve
around the following tasks;
 Gathering and sharing information with the involved community members

 Building a community spirit around the project
 Ensure that planning obligations involving the community members are met in a timely schedule
 Attending and or hosting community meetings between the project officers and the community
members working with or affected by the project.
The officer will in general develop communications collateral, work hand in hand with the project staff,
coordinate and attend community information sessions and respond to project queries while building and
maintaining strategic relationships between the project staff and the community
2.3.5 Subcontractors
Site Safety Committee and EHS manager will oversee that subcontractors are responsible for providing the
leadership to improve all processes that achieve an environmentally sound, safe and healthy workplace by setting
priorities in their subcontracting work that reinforce safe work activities and emphasize, communicate, and
recognize the importance of maintaining/improving safety practices,
Subcontractors shall be responsible for the following:
 Complying with the EHS Manual approved by Site Safety Committee, and the safety procedures that are
binding as part of the contract with KETRACO.
 Sharing with and training their employees on information regarding the specific hazards in their particular
work activity.
 Identifying for their employees hazards as they develop during the work activities.
 Establishing control measures to eliminate, isolate, or minimize exposure to all employees to those hazards.
 Conducting regular inspections of their work areas, identifying hazards or areas of environmental non-
compliance and taking the appropriate action to correct identified hazards.
 Establishing an inspections team to assess the EHS performance of their activities.
 Before starting a work activity, ensuring that planning has been accomplished for the work to be performed in
a manner consistent with the Project Execution Plan and their respective plan.
 Ensuring that the correct tools, training and equipment are provided for the job, Tools and equipment shall be
checked before they are issued, Tools must be free of defects and must carry current certifications as required.
2.3.6 Site Environment, Health and Safety (EHS) Committee

A safety committee for overall EHS management, inspection and accident disposal is formed jointly with
subcontractor in each jobsite with Project Manager as Chairman.
EHS Manager, Construction Manager, Client (KETRACO), Safety Coordinator, subcontractor’s Safety Engineer,
accident prevention officerand Employees (workers) representatives are the members of committee.
The Project Manager or his designated representative will convene the safety meetings once each month and
attendance by subcontractors, consultant and the project manager or his representative is mandatory. Safety
meetings between working teams and their supervisors shall be organized monthly. The agenda will be prepared
and will achieve the following:
 Review of implementation status of EHS Plan and measurements applied

 Review of injury statistics for the period
 Review of any equipment or property damaged through accidents
 Define common safety practices
 Approve common safety practices
 Provide training and direction with regards to the Project Environmental, Safety, and Health
program.
The main Contractor and sub- Contractors should have separate safety committees constituted in line with the
Safety and Health Committee Rules, 2004. These committees should have representatives of both management and
non-management. The sub-Contractor’s safety officer(s) will be included into the main Contractor’s safety
committee. The safety committees should be trained by a trainer approved by the Directorate of Occupational
Safety and Health Services, Ministry of Labor. The safety committees should submit monthly updates/reports by
EHS manager.
It is also important to have tool box meeting/safety induction talks every morning (5 minutes) before commencing
work to ensure that every worker has all it takes to be on site. The toolbox talks should be well documented for the
records.
3.0 SAFETY AND HEALTH ARRANGEMENTS

3.1 Training
Sufficient and adequate training will be provided for all employees and staff for their work activities. Such training
will include the site Environmental Safety & Health compliance requirements and other training that might apply to
the specific work Activities. Employees who receive assignments that are not understood have an obligation to
request additional information and further clarification before they start their work. Sub-contractors EHS personnel
should ensure that every duty assigned to any worker is in tandem to the skills that the worker possess.
These training will be both theoretical and practical and will address the following key areas
1) Regular safety induction

2) Fire fighting
3) Safety and environmental consciousness training
4) Emergency procedures in case of an accident and rescue
5) First aid
6) Job that requires special skills training
7) Safety management training
8) Daily tool box meetings
Furthermore, Site specific induction training which is usually carried out prior to commencing construction work at
each new site or as required according to the risk management process and whenever there are changes at the site
which may affect safety and health. Task specific induction safety training which should be undertaken prior to
commencing high risk construction work or new work activities, when supervision, incident, risk management and
other circumstances indicate the need for training. Work at height training including use of personal fall protection
equipment. Dealing with new hazards for which a new job assignment with no previous training or whenever new
substances, processes, procedures or equipment are introduced to the workplace and prevent new hazards.
Training for newly employed, promoted and/ or transferred personnel. Safety induction training for visitors prior to
leaving the site office.
Specific training; Firefighting, Emergency procedures, First Aid, Job that requires special skills training will be
done once/year and refresher training to be done upon change of EHS policies or for specific persons whenever it is
found necessary by the Contractor or Project Manager. EHS training records should also be maintained by the
Contractor and should be available for inspection by the Project Manager/Employer. EHS training must be made
mandatory for all site personnel and no one should be engaged in construction work without having attended the
first training or refresher training.
3.1 Personal Protective Equipment
Personal Protective Equipment that includes, safety shoes, hard hats, safety boot, reflective jackets and dust masks
shall be worn by all personnel at all times on the construction site except when in parking lots, offices, designated
change or lunch rooms, or when operating a vehicle or machine with a fully enclosed cab. The exempt areas are
void when a hazard exists or manual work is being performed in the excepted area. Only personal protective
equipment complying with the related Standards or other applicable regulations shall be used. The contractor’s
SHE officer is responsible for the provision and replacement of worn out PPEs to the employees. Worn or damaged
personal protective equipment shall be replaced once it no longer provides the intended safety protection. In
adherences to cleanliness, it is the responsibility of individual Employees to clean and maintain their personal
protective equipment and clothing in instances where a question arises concerning appropriate personal protective
equipment. The Safety Engineer will be consulted for a determination as to the suitability and conformance of
specific equipment. There shall be placed at strategic positions at the working areas, safety board with clear safety
instructions indicating appropriate safety gear dressing
3.1.1 Respiratory equipment

Respiratory protection like dust masks shall be required whenever airborne contaminants exceed or are anticipated
to exceed the applicable standards. All employees must successfully meet physical requirements and receive
appropriate training outlined in applicable regulations. In addition, a respirator wearer must be clean-shaven or
partially shaven to facilitate a good seal on the face. So the respirator does not leak. The subcontractor will be
required to provide evidence of a fit test within the last year of all employees required to wear respirators. The
subcontractor shall establish a training program to provide the team members with information on usage and proper
cleaning of the type of respirator issued by the subcontractor, respirators shall be issued for the exclusive use of an
Individual. In addition to the above measures, appropriate dust control measures will be put in place; water will be
the most appropriate alternative due to its cost of implementation and excellent results. Quantity of water used will
be a factor to consider to prevent excess water that can cause erosion problems or mud formation, other methods
include Mulch and vegetation, barriers and stones
3.1.2 Eye Protection and face protection
States: “The employer shall ensure that each affected employee uses appropriate eye or face protection when
exposed to eye or face hazards from flying particles, molten metal, liquid chemicals, acids or caustic liquids,
chemical gases or vapors, or potentially injurious light radiation.
Metal-framed safety glasses are not to be used. Side shields shall be fitted to safety glasses. All individuals working
on or about work activities and jobs such as chipping, chiseling. grinding, wire brushing, lathe work, paving
breakers, rock or concrete cutting or drilling, using heavy hammers or sledges, handling glass, welding or where
there is a greater likelihood of an eye injury, shall wear well-fitted, overall-type goggles or a face shield.
3.1.3 Foot Protection
States: “The employer shall ensure that each affected employee uses protective footwear when working in areas
where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and where such
employee's feet are exposed to electrical hazards.
Work shoes/boots, shall be worn by all personnel on the construction site. The intent is to provide foot, toe and arch
protection from normal construction hazards. Protection from material handling (heavy loads) for foot /toe hazards
will be addressed as they occur with appropriate foot protection. Thongs sandals or athletic type shoes will NOT be
permitted. There shall be a signage for foot protection strategically placed at the working site indicating the strict
adherence to its use
3.1.4 Head Protection
States: “The employer shall ensure that each affected employee wears a protective helmet when working in areas
where there is a potential for injury to the head from falling objects. The employer shall ensure that a protective
helmet designed to reduce electrical shock hazard is worn by each such affected employee when near exposed
electrical conductors which could contact the head.
As shall be displayed in signage at all construction sites, Helmet shall be worn by all personnel on the construction
site and all personnel are required to have their company logo and their name displayed prominently on their hard
hats. Both type I and type II hard hats shall be used. Type I Hard Hats are intended to reduce the force of impact
resulting from a blow only to the top of the head. This form of impact, for example, may result from a hammer or
nail gun falling from above. Type II Hard Hats are intended to reduce the force of lateral impact resulting from a
blow which may be received off-center, from the side, or to the top of the head. This form of impact, for example,
may result from contact with the sharp corner of a side beam. Type II hard hats, are lined on the inside with a thick
high density foam and suspension. Besides, Classes E, G and C shall also be used. Class E (Electrical) Hard Hats are
designed to reduce exposure to high voltage conductors, and offer dielectric protection up to 20,000 volts (phase to
ground), Class G (General) Hard Hats are designed to reduce exposure to low voltage conductors, and offer
dielectric protection up to 2,200 volts (phase to ground) and Class C (Conductive) Hard Hats differ from their
counterparts in that they are not intended to provide protection against contact with electrical conductors . Helmets
for height works will be top and side impact rated. They will also have strong adjustable four pointfour-point chin
straps attached to them. The chin straps buckle strength have an opening strength greater than 50 daN. (These
requirements have both elements of EN 397:2012 for industrial safety helmets and EN 12492:2012 for
mountaineering helmets).
3.1.5 Hearing Protection
Where possible the noise should be mitigated. Where impossible hearing Protection shall be used by all personnel
engaged in the use of, or working near, chipping hammers, compactors, concrete saws, cut off saws, grinding or
any activity that creates excessive noise over 85 decibels or as established by local regulations. If you have to raise
your voice or shout to be heard by a person approximately 2 meters away, then the noise level is more than likely
above 85 decibels. Where exposure to such noise levels of 85db can’t be avoided, the workers shall take breaks to
mitigate on potential tinnitus and will work no more than 8 hours a day. Subcontractors shall make a selection of
suitable hearing protective equipment and training on their use, available to their team members and visitors at all
times, hearing protection must be worn in designated areas which will be clearly marked with appropriate signs.
Each subcontractor is responsible for designating and adequately posting areas under their control as hearing
protection areas where noise levels are found to be above 85 decibels
3.1.6 Hand Protection
States: “Employers shall select and require employees to use appropriate hand protection when employees' hands
are exposed to hazards such as those from skin absorption of harmful substances; severe cuts or lacerations; severe
abrasions; punctures; chemical burns; thermal burns; and harmful temperature extremes.” Employers should select
appropriate hand protection relative to the application, present conditions, duration of use and any identified or
potential hazards.
Gloves should be worn when handling objects or substances that could cut tear, burn, or otherwise injure the hands,
Employees using gloves should inspect them for defects before each use.
3.1.7 Working at Height
It is a high-risk activity working at heights of 2 MetresMeters or more and as such, all precautions must be taken to
prevent incidents while working at height. Permit for Working at height shall be issued in prescribed format and a
strict compliance to instructions mentioned in the permit shall be followed. Use of height safety equipment will
be adopted and this shall be in compliance with applicable national and international regulatory standards statutory
requirements and approved NCPE specific requirements.
a) All height safety equipment shall be supplied with an appropriate regular maintenance, testing, and
inspection standard.
b) Any new or amended specification and/or standard for height safety equipment shall be subjected to a
technical assessment by a competent person
c) Each person using the heightthe height safety equipment shall be assessed and verified for compliance
In situations where a fall could result in impalement, fall protection equipment shall be used regardless of the
potential falling distance.
Personal fall prevention equipment shall be inspected daily prior to use by the EHS officer. Any fall protection
device that is “shock loaded “shall be removed from service and destroyed immediately.
Auxiliary fall protection equipment such as static lines and inertia reels shall be used by personnel traveling from
one location to another in elevated positions.
Note: NCPE’s responsibility and commitment is to ensure a safe working environment is in line with our Safety,
Health, and Environmental Policy along with national legislative obligations.
Additionally, the following shall be observed;
a) All users of height safety equipment for working at heights of 3m high or more shall be trained, assessed,
and declared competent for the specific height safety equipment.
b) The need for refresher training shall be determined by the employer, taking into account factors such as
period of inactivity and changing circumstances as determined by risk assessments and job observations.
c) Work at height and rescue training shall be provided by approved instructors and service providers
d) Documented training records for all work at height training shall be maintained
Personal fall arrest system and full body harness shall be used, the component of PFAS include;
anchorage/anchorage/connector (Support structure capable of supporting 5,000 lb per employee attached), body
support, or body wear, is the component that is worn on or around the torso. Body belts and full body harnesses are
the two most common body supports. A body belt is a belt that circles the waist and is used for worker positioning
and fall prevention. A body belt may be supplied with D-rings on the hips and/or middle of the back. A body belt
must NEVER be used for personal fall arrest. A full body harness is a body support device that distributes fall
arrest forces across the shoulders, thighs and pelvis. Full body harnesses have a center back fall arrest attachment
for connection to the fall arrest connecting device and may have other D-rings for use in worker positioning, fall
prevention, suspension or ladder climbing. A full body harness shall have twin lanyards and also a work
positioning belt which will improve ergonomics at height.
3.2 General Dress Requirements
The general dressing code shall conform to the relevant job assigned, in this regard; the dressing requirement will
majorly abide by transmission line dressing code.
Individuals with long hair shall confine their hair in manner so as not to risk injury when working near moving
equipment or machinery. Loose clothing or heavy jewelry such as watches, bracelets, medallions, and rings can
cause severe-injury when caught in machinery. It is prohibited that these not be worn in the work areas.
Every worker will be provided with quality reflective overalls. Team members are required to wear clothing
appropriate for the work being performed. Those working in the construction area must wear a sleeved shirt (short
sleeved T-shirt) and long pants, as a minimum. For their protection, team members are not to work without a shirt
or in sleeveless clothing.
When working in an area where there is a hazard such as rough surfaces, hot metal, sparks, hot or corrosive vapors,
liquids, gases, or dusts, compressed air or explosive flash, the subcontractor shall determine the appropriate
additional protective clothing to be worn. Clothing soaked with grease, paint, thinners, solvents, or similar
materials should not continue to be worn.
3.3 Rigging
Ropes, slings, etc. shall only be used within their rated capacity; rigging in an unsafe condition shall not be used on
the site. Any defective equipment shall be immediately removed from service and reported to the supervisor.
All hoisting equipment shall be thoroughly and regularly inspected on a weekly basis and certified as being in a
safe condition before use on the site. Inspections and maintenance recommended by the manufacturer of the
equipment shall be regularly performed. . They will also undergo statutory inspections by a government approved
person every six months for ropes and shackles and annually for cranes, winches etc
Nylon slings should be used where a smooth surface requires protection or a slippage problem exists. Nylon slings
should not be wrapped over sharp corners or used against rough surfaces such as structural shapes and rebar that
might cut the nylon slings. Nylon slings shall not be used when worn or frayed or when cut fibers reveal the color
band in the webbing. Nylon slings shall not be knotted or connected together through the eyes. Knotting reduces
the strength of a sling by over 50%.
Processes shall be put in place by the subcontractor for the care and proper storage of all rigging equipment. Any
sling that has been condemned shall be immediately taken out of service and then cut through the sling eyes so that
it cannot be inadvertently used again.
3.4 Excavation
Excavation which includes blasting cannot be commenced on site unless an excavation and blasting permitblasting
permit has been submitted and then approved by the Kajiado County geology department and Site Construction
Manager, and followed by developing a plan for community sensitization where blasting is anticipated A trench
wall more than 1.2 meters high shall in all cases be shored or laid back to a stable slope. Excavated or other
material shall not be placed within 1.5 to 2 meters of the edge of any excavation, nor shall any trench or excavation
wall have any loading on it from stockpiled material.
Where any concerns exist to the safety of an excavation, a communication protocol will be developed and training
of equipment handlers done to minimize accidents from equipment and the subcontractor shall have the site
examined by a competent person in compliance with the applicable standard. Access and egress shall be provided
at all times when a person is working in any excavation. Where ladders are used in trenches, they shall be placed no
more than 8 meters (25 feet) apart.
All open excavated pits and foundations shall be properly barricaded with barricading tapes, safety nets and proper
danger signs placed strategically and site security personnel assigned to guard the area for community safety and
fall prevention into the pit.
Combustion engines shall not to be operated in or near any trenches or excavations in which personnel have to
work. The only exception will be small compactors used in well-ventilated excavations. No blasting will be used in
this project
3.5 Signage and Tags
Safety signs and tags shall be in conformance with the applicable regulations. The EHS Manager shall be
responsible for approval of general posting of signs on the jobsite relative to warnings, precautions, notices, and
other information pertinent to all employees, and road access and closures.
All employers shall be responsible for posting or displaying signs relative to their scope of work. For example: No
smoking signs are required at a compressed gas cylinder storage area, restricted areas shall be well demarcated to
prevent access by unauthorized personnel.
3.6 Safety Tagging and Lockout
Subcontractor shall use the approved site Safety Tagging and Lockout procedure.
 The “Danger-Do Not Operate “tag /lock is a personal protection device that shall be attached to
any machinery, tool, control box, isolation switch, valve, or other equipment when there is a danger to the
individual or others in using or working on the item. A building structure, scaffold, area, or location may be
tagged out where hazards are identified. The tag shall be correctly filled out by the person who placed the tag
/lock.
 “Danger-Do Not Operate” tag /lock can only be removed by the person who placed the tag /lock.
 The “information’’ tag shall be affixed to the appropriate equipment, breaker piece of equipment
or location to others.
 The “Green“ tag shall be affixed to the appropriate equipment, breakers switches, valves, and /or
operators indicating the equipment has been satisfactorily tested and is transferred to the control of others.
 Without the “Danger-Do Not Operate “tag and / or lock, employees shall be prohibited from
working on equipment or lines that could be energized or activated.
 Unauthorized removal of tags/locks or other noncompliance with the procedure will cause for
immediate termination or removal from the project.
3.7 Platform, Openings and Walkways
All Platform, Openings and Walkways, whether temporary or permanent, shall be provided with a firmly attached
cover and proper signs placed to mark the walkways and to prevent anyone from falling.
Proper precautions shall be taken to ensure that other roof, platform and walkway, fall areas are adequately
protected with visual and physical barricades or temporary handrails. Appropriate safety signs shall be displayed to
warn of all such hazards.
3.8 Barricades
Subcontractor is responsible for erecting and maintaining barricades that are required for the protection of
employees, personnel and the community members. All trenches, excavations, the open sides of all floors, floor
openings, stairwells, roofs, platforms and walkways from which a person could fall any distance shall be
adequately barricaded and where the excavated pits are likely to be filled with water, physical barricading nets will
be used to prevent physical access by the any individuals including the community members. Barricades will be
made up of for example timber boards. Such barricading shall provide a clear visual warning and should be of
contrasting colors. With the exception of those engaged in the work, persons must not enter behind barriers and
must stay clear of all excavations. Where a person could fall 1 meter (3 feet) or more, such barricading must also
provide a physical barrier such as a fence or guardrail. For the purposes of handling materials within the barricade,
sufficient length of the barricading or guardrail may be removed, provided that it is replaced immediately once the
work is completed. Warning will be written in both English and Swahili.
Deadly barricades should be kept at least 1 meter (3 feet) from the edge of an open trench or excavation.
An information tag shall be attached to the barricade indicating the purpose of the barricade and the subcontractor
responsible for erecting the barricade.
3.10 Confined Space
Confined spaces are defined as any space where the access or egress is limited ， where oxygen deficiency may
occur ， or any other similar exposure in a confined work area. Confined spaces include but are not limited to
trenches, excavations, tanks vessels, hopper, bins, tank cars, steam boilers, conveyor tunnels of 3.5 meters or more
in depth, with limited access and the potential of oxygen deficient /explosive atmospheres.
No one shall enter or work in any confined space until proper ventilation access and testing of the atmosphere has
been accomplished as required per the applicable regulatory standards.
3.11 Hazardous Material
Careful consideration will be given when handling different categories of hazardous materials which will include
hazardous substances, these can either be chemical, biological or physical materials that can cause harm to people
but are still serviceable, and hazardous waste which are those materials that can cause harm and are no longer
usable or functional in its intended purpose and must be properly discarded.
Hazardous materials shall be appropriately managed according to types through labeling for easy handling and
disposal.
Manufacturers and importers shall obtain or develop a Material Safety Data Sheet (MSDS) for each substance they
produce or import. The MSDS shall be available at the work location for each substance in use.
The subcontractor may use signs, process sheets, batch tickets, operating procedures or other such written materials
in lieu of affixing labels to individual process containers, as long as the alternative method identifies the containers
to which it is applicable and conveys the same information as that required on a label. The written materials shall
be readily accessible to the employees in their work area throughout each work shift. The subcontractor is not
required to label portable containers into which hazardous substances are transferred from labeled containers, and
which are intended only for the immediate use of the employee who performs the transfer.
The label shall not be removed or defaced on incoming containers of substances unless the container is
immediately re-marked with the required information. The labels or other forms of warning shall be legible in
English and prominently displayed on the container, or readily available in the work area throughout each work
shift. Subcontractor having employees who speak other languages may add the information in their language to the
material presented as long as the information is presented in English as well. It is not necessary to affix new labels
if existing labels already convey the required information. Subcontractors will forward specific copy or copies of
list(s) of unaltered MSDS from the chemicals used on site which will otherwise be invalid, to the EHS Manager
and provide copies to other subcontractors in the area that may have employees exposed to the specific product(s)
employee Information and Training. All employees shall be provided with information and training on hazardous
substances in their work area at the time of their initial assignment, and whenever a new hazard is introduced into
their work area.
Subcontractor shall furnish employees with an explanation of what an MSDS is, and of the contents of the MSDS
for any hazardous substance to which employees are exposed or equivalent information, either in written form or
through training programs. When training employees who may be exposed to hazardous substances, the employer
through the Safety Officer and an Officer from the County department of hazardous Waste management, shall
explain any health hazards associated with the use of the substance or mixture; proper precautions for handling,
necessary personal protective equipment or other safety precautions necessary to prevent or minimize exposure to
the hazardous substance and emergency procedures for spills, fire, disposal and first aid.
3.12 Reinforcing Steel
All reinforcing steel and the ends of protruding reinforcing steel shall be bent over or guarded to prevent injury to
workmen and other persons. Caps may be used; wooden cover or the steel can be protected with routed timber or
barricades.
3.13 Hand, Compressed Air, Powder Actuated, and Electrical Tools
The following requirements apply to the use of all tools on the jobsite:
 Employees shall be required to report damaged and worn tools to their safety coordinator.
 Damaged or worn tools shall be taken out of service and tagged appropriately. They should then
be disposed of or correctly sharpened and /or repaired.
 Tools shall not to be altered in any way and shall be operated in accordance with manufacturing
specifications.
 Care should be taken that tools such as saws and grinders have the designed guards in place during
their operation.
 All grinding wheels, wire brushes, and flapper wheels shall be rated for the grinder on which they
will be used.
Compressed air shall only be used for air-driven tools and such other safe applications. Compressed air shall not be
discharged against any part of the body of any person or used to blow dust off clothes. These practices can cause
serious injury.
Airline hoses for tools and other equipment shall be secured together to preclude uncontrolled whipping in the
event that couplings become separated while under pressure. Air supply lines shall be protected from damage,
inspected regularly and maintained in good condition
Approved safety check valves must be installed at the manifold outlet of each supply line, all bull hoses shall be
secured with safety chains or equivalent.
Powder-Actuated Tools: No person shall use or allow any person to use an explosive powered tool unless
that person is trained and licensed. The user shall provide evidence of training/licensing upon request, and shall
display the proper safety signs and give correct warning of all firing. Eye (including a face shield) and hearing
protection shall be used when operating this type of tool. Others working adjacent to this activity may also require
the same standard of personal protective equipment.
Electrical Equipment and Activities All portable, semi-portable, and transportable electrical power tools,
equipment, leads, GFCI etc, shall be correctly inspected and certified as safe by a qualified electrician and fitted
with the appropriate compliance tag each quarter. The subcontractor shall maintain a log on all electrical
equipment. Extension cords shall not have taped joints or repairs. All leads shall be positioned, so they are not
liable to mechanical damage. Subcontractors shall supply appropriate electrical lead stands on their particular sites
for use by their own employees and subcontractors. Leads shall be elevated where possible. Where it is impractical,
additional mechanical protection shall be provided for the leads particularly across pathways. Leads shall not be
placed across roadways under any circumstances. They may be elevated or run underground. Lengths of leads shall
be minimized wherever possible. Electrical leads should not exceed 15 meters (50 feet). Joined leads shall not
exceed these lengths in total. Electrical hand tools should be double insulated or grounded.
Welding/Gas and Electric. All welders engaged in electric and gas welding shall wear the appropriate protective
masks, hoods and goggles in accordance with the applicable regulations and standards. Aprons, gauntlets and
welding spats shall be worn by welders and assistants where there is danger of injury from hot material. Welding
leads shall be inspected before use and checked for exposed parts. The welding ground return shall be placed on the
material to be welded and closely adjacent to the weld arc area. Welding and cutting shall not be performed on
drums, tanks or other containers until it has been determined that they are free from flammable or combustible
materials. In-line flashback arrestor or in-torch arrestors shall be required. Welding machines and gas bottles shall
be turned off and hoses disconnected whenever the job is complete and/or unattended. Gas welding equipment shall
be inspected before use and all connections kept tight and secure. Equipment should be placed away from floor
openings, edge of platforms, etc, and all hoses and leads kept clear of walkways. In elevated areas where falling
sparks could cause a fire or explosion, fire blankets shall be used to isolate the work from the surrounding area.
This applies to work such as welding gas cutting, and grinding operations. Welding screens shall be used to
minimize risk of fire and to screen nearby workers from welding flash. A full and operational fire extinguisher shall
be accessibly located near the hot works. Gas bottles shall be stored in an upright position with caps installed and
adequately secured. The gauges shall be removed and caps installed when the gas bottles are not being used.
Oxygen and acetylene cylinders shall be stored apart. Water for burn irrigation and a first-aid kit shall be available
in the vicinity of welding activities, in case of accidental burns.
Both electric welding leads and gas hoses shall be placed so as not to create tripping hazards and should be
protected from mechanical damage. They shall not be laid unprotected across roadways. Welding leads with broken
insulation shall be taken out of service or repaired.
Cylinders shall be transported in an upright position with caps on. Cylinders lifted from one elevation to another
shall be lifted only in racks or containers designed for that purpose. Slings shall not be used to hoist cylinders.
Ladders All ladders used shall conform with applicable standards. Ladders shall be inspected before each use and a
quarterly inspection will be conducted by the subcontractor and results noted on the subcontractor’s inspection log.
 Ladders with broken or missing rungs, broken or split side rails, or otherwise damaged shall not be
used and shall be removed or destroyed.
 Ladders shall be soundly constructed and long enough for the work activity.
 All portable ladders shall be equipped with non-skid safety feet and shall be placed on a stable
base. The access areas at the top and bottom of ladders in use shall be kept clear of obstructions
 Employees shall face the ladder when ascending or descending
The foot of a ladder should be placed out from the wall, a distance equal to one quarter of the height to be accessed.
Care should be taken to ensure that the ladder will not slip. Someone should support the ladder until it is tied off.
The ladder shall be tied off at the top. Where practicable, the ladder should be placed clear of walkways and traffic
ways. The ladder must extend 1 meter (3 feet) past the point of access.
Tools should be carried in a bag when working from a ladder, with a rope used to hoist or lower the bag. Once the
work activity is completed, the ladder should be removed.
3.14 Cranes and Material Handling
All cranes, hoists, motor vehicles, elevators, and heavy equipment shall be inspected before use on each shift. All
suspended personal platforms and elevated work platforms shall be designed and used in accordance with local
requirements. Operators of such equipment shall keep inspection records. All material handling equipment shall be
weekly certified / inspected internally and annually inspected as required by regulatory agencies. Cranes and other
lifting equipment shall be subjected to visual inspections, lubrication Inspections, vibration inspections,
temperature inspections, machine problems that machine Inspection can routinely identify daily by the operator
and recorded in a daily inspection log. All defects or repairs needed shall be recorded on the log. In addition:
 Rated load capacity charts, recommended operating speeds, special hazard warnings and other
essential information shall be conspicuously posted in all cranes, hoists and other equipment.
 All suspended personal platforms and elevated work platforms shall be designed and used in
accordance with Chinese or local requirements
 Barricades shall be placed around the swing radius of cranes and other lifting equipment as
appropriate and proper strategic signs placed
 Safety latches shall be required on all cranes and spreader cable hooks (with the exception of
shakeout hooks that are used for their intended purpose).
3.15 Equipment and Machinery
Road safety and site rules shall always be observed. Vehicles shall be kept clean at all times. A machine should not
be left running unnecessarily. Safe operation of vehicles must not be sacrificed for any reason. And a simple tailor
made EHS manual for all drivers will be developed and attached to drivers for guidance.
If possible equipment should be driven and parked entirely off the roads at night. Where a portion of a machine
projects into a roadway, it should be adequately marked with barriers and flasher lights.
Before repairs are made on equipment or it is refueled, the unit should be shut down. Wherever possible, equipment
should be located in a designated fueling or service area before the work is accomplished.
Environmental protection shall be of particular concern in any area machine maintenance or re-fueling is
performed.
Daily machine checks shall be performed and any defects should be brought to the attention of the supervisor. All
accidents and near-misses must be reported, and an accident report form completed.
At the end of each day’s work activities, all equipment and material shall be secured to prevent unplanned
movement by unusual weather or conditions.
3.16 Fire Prevention and Protection
Work activities shall be conducted in such a manner as to prevent the possibility of a fire hazard or fire in
accordance with the procedures and regulatory standards. There shall be an extinguisher according to the risk posed
in every change room, lunchroom, office, and store and workshop location and on all mobile or designated
equipment wherever combustibles or petroleum products are stored or dispensed. All workers should be trained
how to use extinguishers
Instructions shall be provided to all employees on safe working practices in relation to fire prevention and
protection. The following requirements shall be adhered to for the safe use and storage of flammable liquids and
gases.
 Flammable Liquids:
All containers for flammable liquids must be an approved safety can and marked with contents.
Portable fire extinguishers are to be provided.
Storage areas designated DANGER-NO SMOKING area.
 Work areas shall be kept clean and free of combustible waste and scrap materials at all times.
 Fire-fighting equipment shall be maintained in accordance with statutory regulations. The equipment
shall be checked monthly and the appropriate tags shall be correctly marked.
 The use of open fires shall be prohibited.
 A one-day supply of flammable/combustible liquids (paints, coatings and etc.) may be allowed inside
a building at construction area. These liquids shall be stored in approved containers.
During the construction phase the workers’ camps, warehouses and storage areas or sites for the project shall
contain firefighting equipment of recommended standards and placed in key strategic points all over the proposed
project site of the workers’ camps, warehouses and storage areas/sites.
They include:
 Fire pumps
 Hydrants
 Sprinklers/water spray systems
 Hose reels
 Dry chemical systems
 Carbon dioxide systems
 Detection/alarm systems
 Portable fire extinguishers among others.
A fire evacuation plan shall be posted in various points of the workers’ camps, warehouses and storage areas/sites
including procedures to take when a fire is reported. All workers must be trained on fire management and fire drills
shall be undertaken regularly.
3.17 Smoking Regulations
Smoking zones will be designated, appropriately marked for smokers, specific times will be allowed for smoking to
avoid time wastage for work hours.
Smoking shall be prohibited in all buildings, change rooms and lunch areas, confined spaces, cabins of multiple
occupant vehicles, fuel and lubricant storage areas, designated restricted areas, and in any location where passive
smoke is a nuisance to other employees.
3.18 Alcohol Consumptions and Drugs
Rules and regulations shall be put in place and relevant sensitization conducted concerning drugs use in site and the
possible dangerous outcomes related to non-adherence to such rules. As a control measure to site drug use, workers
shall be paid a fortnight at the end of the week every Saturday when breaking for the weekend to avoid spending on
drugs and reporting to work drunk or in an unstable condition. The following quick rules shall apply;
 No employee shall report to work in possession of alcoholic beverages.

 No employee shall report to work or be at work with any drug in his/her body, other than that which has been
medically prescribed for an employee's particular use.
 No employee shall distribute, possess, consume, use or be under the influence of alcohol or drugs, or consume
abusively any prescription or over-the-counter medications that affects his/her mental or physical faculties
while on the project site or vehicles or equipment.
 The use, sale, purchase, transfer or possession of alcoholic beverages by employees is prohibited while on the
project site, except as namely and specifically authorized by the Owner or Engineer.
 Violations of the above will result in the immediate revocation of the Jobsite access permit and such further
penalties as may be required by local legislation.
3.19 Vehicle Operation
All personnel operating vehicles shall observe the established road regulations plus any specific site rules declared.
All vehicle drivers shall possess a current driving license. Speed limit and traffic signs shall be rigidly obeyed by
all personnel. Where weather or other conditions dictate, additional precautions must be taken. Employees may
only ride in vehicles in which seats and seat belts are provided. Seat belts must be provided and worn in all motor
vehicles and all mobile equipment where seats are provided. Waste oil shall be managed in a manner not likely to
pollute the environment, spills will be collected at specific single location, and used tyres shall be safely kept in one
location and will not be burnt. All vehicles shall be parked within the site at designated parking space off working
areas with adequate shade, the most preffered parking design shall be reverse parking.
3.20 Horseplay
Involvement in practical jokes, fighting, possession of fire arms, or possession or use of alcohol or unauthorized
drugs while on the jobsite is strictly prohibited and may result in immediate removal from the site.
3.21 Visitors
The Construction Manager is responsible for the actions and the conduct of visitors and shall ensure that all safety
rules of the site are obeyed. As the first measure to site safety, all visitors upon visit shall pass by the safety office
first through the lead of the security officer, they will be issued with personal protective equipment and inducted on
the site safety requirements. And their details will be recorded in the visitors register upon which they will sign out
when leaving and return the safety gears issued to them on entry.
3.22 Accident Reporting
In case of personal injury, illness, equipment accident or near-misses or other incidents, no matter how slight, all
team members shall report the accident immediately to their safety coordinator. In every case, the subcontractor is
to document the accident in the accident form with clear details of what, how, when and where the occurrence
happened and notify the EHS Manager. When the EHS Manager is informed, he/she shall report to the Project
Manager and assist to report the accident to the Director of Occupational Safety and Health Services as per OSHA
Act 2007.
To the Engineer: From the Contractor:
The Engineer is issued with the following ACCIDENT REPORT:
Accident Date: Attach details of vehicles, Accident Time: ID NO.

licenses, insurances, police report
Tel. no.
if applicable.
Accident Location:
Description of Accident:
Cause of Accident:
Injured Personnel Name:
(Contractor's) Age: Years Sex: Male
Occupation:
Address:
Degree of Injury:
Damaged Equipment Type of Equipment: -

(Contractor's):
Extent of Damage: -
Damaged Property Description: -
(The Works): Extent of Damage: -
Damaged Property Name of Owner: -

(Others):
Address: -
Extent of Damage: -
Action taken by
Contractor:
Corrective action that

should be taken to avoid
the reoccurrence of this
accident:
Engineer’s Representative is to acknowledge receipt by signing and returning one copy to the Contractor.
Reviewed by Issued by Received on behalf of
Contractor’s Assistant Contractor’s Representative Engineer’s Representative
Name: Name: Name:
Signature: Signature: Signature:
Date: Date: Date:
Engineer’s File
3.23 Compensable Accident

Employees shall be compensated for injuries sustained at work as applicable in the local laws. Injuries will be
categorized with the degree sustained as spelled out in the Work Injury Benefits Act.
These are injuries that incapacitate a worker for three or more days. Such employees should be compensated in line
with the provisions of part III of the Work Injury Benefits Act (WIBA), 2007. Benefits include medical aid and
cash benefits (for temporal or permanent disablement or both)
4.0 HAZARD EVALUATION
Job Hazard Evaluations shall be completed for the work operations. The evaluations shall be proactive in
identifying, evaluating and controlling hazards that may cause harm to employees, visitors, or the public during
construction. Evaluations shall be updated every stage of the construction works by the accident prevention officer
and documented safety concerns shall be revalidated on a regular basis. The contractor should document the
hazards by recording them in the hazards register.
Contractor should submit:

(1) Hazard identification and risk assessment for each stage of the construction works.
(2) Job safety analysis for routine and specific jobs
(3) Health risk assessment for personnel. This should preferably be included in each of the method statements.
All members on site shall be instructed to notify their safety coordinator of the existence of any substandard
conditions, activities, or equipment in their work area, Safety coordinator shall ensure those hazards are corrected
immediately to maintain a safe and healthy work environment for their team or other team members. Who does
specific works should have the permit issued by the relevant local agencies.
4.1 Duty of Hazard Evaluation

1) Identify the various hazard
2) Assess the probability of hazard
3) Recommend measure against hazard
4.2 Evaluation method
On the basis of risk evaluation methods for all identified hazard risk evaluation.
D——Hazard grade
L——Probability of an hazards event
E——Frequency of exposure to hazardous condition
C——consequence
Form 1 Probability of a hazards event(L)
Probability of an hazards event

Score
10 May, can be expected to
6 Very likely
3 Likely
1 Very unlikely
Form 2 Frequency of exposure to hazardous condition ( E )
Frequency of exposure to hazardous condition

score
10 Continuous being exposure to potentially dangerous environment
6 Once a day or several times in the work time
3 Once a week or accidental
2 Once a month
1 Once a year or several times
Form3 Possible consequences ( C )
Possible consequences
score
100 Catastrophic: may lead to death
40 Very serious: may lead to disability
15 Severe: may lead to temporary injuries or light disability
3 General: minor recoverable damage
1 Attention: harmful to health and safety

4.3 Division of the hazard grade
Hazard grade score
Major More than 200 points Significant hazard, requiring immediate rectification or
compiling operating procedures
General 100 to 200 Possible hazard, need to pay attention on it.
Permissible Less than 100 Slightly dangerous, admissible, acceptable.
After the hazard grade determined, improvement plan should be composed.
4.4 Permit-To-Work System (PTW)

Specific works will require work permits before any person shall be allowed to participate in such specific work
activities. These includes; working at heights, Electrical works, Lifting operations, Work to high pressure systems,
Excavation.
RESPONSIBILITIES
Permit Authority (s)
The Permit Authority shall be appointed by the site manager to assist in the administration, control and preparation
of Permits. The Permit Authority shall be a competent and trained Person in the Permit to Work system and have
an appropriate level of experience in the preparation and usage of the Permit processes. This also includes, but is
not limited to, appropriate training in working at heights, confined space entry or as required by their supervisory
scope of work.
Work Team Leader：
A person who is in charge of the work team and responsible for work conducted under the Permit to Work system.
4.4.1 Applying for the Permit

The Work Team Leader (Permit Applicant) shall prepare the appropriate sections of a permit and submit the
documents (including supporting documentation) to the permit authority. The permit authority will ensure the work
and documents are ready to proceed and then submit the application to the site manager. The Work Team Leader
will witness his name signed off by the site manager and then place the Permit and supporting documents on the
Permit board at the work site.
The work team leader
The permit authority
The site manager
4.4.2 Permit to Work Records

The Permit to Work system records will be retained and managed consistent with the Project document control
procedures. All documentation relating to all Permits shall be retained on site with the Permit Coordinator for the
period of the Project and then archived until official project end date
4.4.3 Lost or Damaged Permits

Where a Permit is lost or damaged to an extent that it becomes illegible, the Work Team Leader shall cease the
work covered by the Permit and inform the Permit Authority and Permit Coordinator. The Permit Coordinator shall
cancel the Permit and issue a new Permit with the Permit Authority and Work Team Leader for the continuation of
the work with the original Permit number being referenced on the new permit.
4.4.4 Permit to Work Form

5.0 IDENTIFICATION OF ENVIRONMENTAL IMPACT FACTORS AND PRIMARY MEASURES
5.1 Identification of the Environmental Impact Factors

The environmental impact factors should include the following:
 Noise emission, powder and particulate emission, transportation spills, dangerous chemicals, oil leakage
and vapor, toxic waste emission, drainage of living and construction water.
5.2 Environmental Protection Method

5.2.1 Air Pollution Prevention
According to EMCA Act Cap 387 on Air Quality Standards and guidelines, regulations of vehicular Emissions, Air
pollution prevention methods will adhere to;
1) Regular cleaning of the site and roads shall be done and water sprinkling, to eliminate dust pollution.
2) Trucks loading and delivering garbage would have appropriate covering to ensure no leaking in the
transportation.
3). No burning any industrial and living garbage on the construction site and camp area. Specific dumping pits will
be established and burning of any garbage will be done in strict adherence to air pollution regulations.
5.2.2 Noise Protection Method
Possible sources of noise include, noise from operational machines, loud noise from vehicles within the site, noisy
machines being used at the site,
1) Install noise elimination equipment (silencer) on the all machinery and vehicles.
2) Arrange the schedule reasonably in order to prevent the construction noise.
3) No hooting at night when any vehicle enters the site.

Source: NEMA Act (reg. 5, 6(1), 11(1)) Time Frame
Day: 6.01 a.m. – 8.00 p.m. (Leq, 14 h)
Night: 8.01 p.m. – 6.00 a.m. (Leq, 10h)
5.2.3 Method of Water Pollution Prevention
1) Abstraction of water from wetlands shall be avoided. Where necessary, permission has to be obtained from
relevant authorities (WRA).
2) Temporary damming of streams and rivers shall be done in such a way to avoid disrupting water supplies to
communities downstream, and maintains the ecological balance of the river system.
3) No construction water containing spoils or site effluent, especially cement and oil, shall be allowed to flow into
natural water drainage courses.
Wash water from washing out of equipment shall not be discharged into water courses or road drains.
4) Site spoils and temporary stockpiles shall be located away from the drainage system, and surface run off shall
be directed away from stockpiles to prevent erosion.
5.2.4 Method of Construction Waste Treatment
Decrease the amount of the wastes as possible and the waste material at site should be classified, collected and
treated accordingly. The requirements are:
1) The waste material should be divided into the harmful and harmless material respectively. Place the
different dustbin based on the material species according to the site requirements.
2) The construction team should classify the waste and put it into the dustbin after the work is finished every
day.
3) The waste material should be treated in a timely manner. The harmful waste material must be sealed and
then stored properly according to the laws on the harmful waste material. Harmless material can be
disposed by different means.
Other ways of disposing off the collected harmful wastes may include contracting a registered waste handler who
will dispose the waste at designated sites or landfills only in accordance with the existing laws i.e . All hazardous
waste will be collected by the NEMA approved waste collector and taken to hospital incinerator (Namanga Sub-
County hospital) for the case of medical waste, whilewaste, while the other type of wastes will be taken to
Namanga waste dump site where Namanga Sub-County waste management and NEMA has approved for waste
disposal and management
Reusing collected used oil or disposing off appropriately licensed waste handlers or to be sold for reuse by licensed
firms.
The law states that, EMCA Cap 387 Part VIII Section 98; ‘’ no person shall discharge any hazardous substance,
chemical, oil or mixture containing oil into any water or any other segments of the environment contrary to the
provisions of the Act or any regulations thereunder otherwise an offence is committed. A person convicted of such
an offence shall in addition to any other sentence imposed by the court pay the cost of removal of the hazardous
substances, chemical oil or a mixture containing oil including any costs which may be incurred by any government
agency or organ in the restoration of the environment damaged or destroyed as a result of the discharge. The
convict also bears the cost of third parties in the form of reparation, restoration, restitution or compensation as may
be determined by a competent court on application by such third parties.
EMCA Cap 387 part XIII Section 141, any person who commits an offence related to hazardous wastes shall be on
conviction be liable to imprisonment for a term of not less than two years or to a fine of not less than one million
shillings or to both charges.
5.2.5 Rehabilitation and soil erosion prevention
To the extent practicable, the Contractor:
1) Shall rehabilitate the site progressively so that the rate of rehabilitation is similar to the rate of construction.
2) Shall always remove and retain topsoil for subsequent rehabilitation. Soils shall not be stripped when they are
wet as this can lead to soil compaction and loss of structure.
3) Shall not store the top-soil in large heaps. Low mounds of no more than lm to 2m high are recommended.
4) Shall re-vegetate stockpiles to protect the soil from erosion, discourage weeds and maintain an active
population of beneficial soil microbes.
5) Shall locate stockpiles where they will not be disturbed by future construction activities.
6) Shall reinstate natural drainage patterns where they have been altered or impaired.
7) Shall remove toxic materials and dispose them in designated sites. Excavated areas shall be backfilled with soils
or overburden that is free of foreign material that could pollute groundwater and soil.
8) Shall Identify potentially toxic overburden and screen with suitable material to prevent mobilization of toxins.
9) Shall ensure reshaped land is formed so as to be inherently stable, adequately drained and suitable for the
desired long-term land use, and allow natural regeneration of vegetation.
10) Shall minimize the long-term visual impact by creating landforms that are compatible with the adjacent
landscape.
11) Shall minimize erosion by wind and water both during and after the process of reinstatement.
12) Shall compact the surfaces deep rip to relieve compaction unless subsurface conditions dictate otherwise.
13) Shall re-vegetate with plant species that will control erosion, provide vegetative diversity and, through
succession, contribute to a resilient ecosystem. The choice of plant species for rehabilitation shall be done in
consultation with local research institutions, forest department and the local people.
5.2.6 Water resources management
1) The Contractor shall avoid conflicting with water demands of local communities.
2) Abstraction of both surface and underground water shall only be done with the consultation of the local
community and after obtaining a permit from the relevant Water Authority.
3) Abstraction of water from wetlands shall be avoided. Where necessary, permission has to be obtained from
relevant authorities.
4) Temporary damming of streams and rivers shall be done in such a way to avoid disrupting water supplies
to communities downstream, and maintains the ecological balance of the river system.
5) No construction water containing spoils or site effluent, especially cement and oil, shall be allowed to flow
into natural water drainage courses.
6) Wash water from washing out of equipment shall not be discharged into water courses or road drains.
7) Site spoils and temporary stockpiles shall be located away from the drainage system, and surface run off
shall be directed away from stockpiles to prevent erosion.
8) The contractor shall install water-conserving automatic taps and toilets. Moreover, any water leaks through
damaged pipes and faulty taps will be fixed promptly by qualified staff within the construction workers
camps, warehouses and storage areas or sites. In addition, project workers shall be sensitized on the
efficient use of water.
5.2.7 Dust Prevention
Access roads shall be sprinkled with water at least five times a day in settled areas, and three times in unsettled
areas, to suppress dust emissions.
5.2.8 Culture Relic

Archeological sites are important historical, cultural, scientific and educational resource and value to the general
public, local communities and the Government and as such, protected under the Heritage acts of Kenya. During this
project cycle, potential impacts to archaeological sites will be avoided or managed by the involved stakeholders to
minimize project schedule disruption. On encounter of an archaeological site, a chance find procedure will be used,
this will involve;
 All construction activity in the vicinity of the remains to cease immediately

 The location will be recorded, and all remains will be left in place
 The government archaeological authorities will be contacted,
 Potential significance of the remains will be assessed and mitigative options will be identified
 If the significance of the remains will be judged to be sufficient to warrant further action they cannot be
avoided, then appropriate course of action will be jointly determined by the involved parties
 In the case of human remains, if the remains are assessed to be archaeological, then the government
archaeologists will be consulted to determine how to handle them, with options including avoidance or
respectful removal and reburial.
 If human remains will be encountered and they are not archaeological, the government archaeologist will
be contacted immediately.
6.0 HOUSEKEEPING
Housekeeping is a very fundamental and necessary activity on any jobsite and shall be the responsibility of every
individual working on the jobsite.
Work areas, passageways, stairways and all other areas shall be kept free of debris and materials. Trash containers
shall be placed strategically across the jobsite and used for disposal of scrap materials and other construction–
generated debris. Storage areas shall be kept clean and materials neatly stacked or placed. Walkways and other
areas where personnel travel shall be maintained free of equipment, obstructions and other materials that may cause
an accident or injury. Construction materials shall be stored or placed in an orderly manner. Solvents, empty paint
cans, oils, greases, and any other such material or containers that contained chemicals shall be disposed of in
accordance with relevant standards.
All materials and equipment shall be secured to prevent blowing or shifting due to unusual weather /jobsite
conditions such as high wind gusts or earthquakes.
7.0 HEALTH and HYGIENE
7.1 General Disease Prevention Method and workers’ welfare and Sanitation
Strengthening the supervision of the epidemic illnesses. Once there is epidemic situation around the site, notify the
local medical department and take measures at once based on the involved regulations.
Personal cleanliness is important, not only in preventing infection of wounds, but in preventing skin diseases from
contact with harmful substances. Chemicals, solvents, or other substances that could create a health hazard due to
ingestion or dermal exposure should never be used for cleaning the hands or skin. Solvents (petroleum products)
dissolve the natural protective oils form the skin and their use can cause painful and disabling skin problems.
Adequate toilet and washing facilities shall be provided in accordance with applicable requirements. Toilets,
washing facilities, and drinking water shall be provided for convenience and comfort. Employees shall be expected
to help keep them clean and sanitary.
7.1.1 Employees’ complaints and Grievance Address System
Complaints and grievances will be addressed as guided by existing labor and social welfare laws of
Kenya. Work injury benefits (WIBA) act 2007 and Employment act 2007 of Kenya provides clear
guidelines that the Company will adhere to when addressing employee complaints and grievances. In
addition to the established laws, the company will set an internal policy guideline to complement these
laws. These will include;
 Setting up a system – create a system for employees to lodge complaints or grievances so they can
be addressed. This will be done through including company’s policy in the employee handbook,
assign one person or a department to handle the receipt of complaints, provide a central location to
place complaints, device a confidential way for employees to submit their complaints, establish a
schedule to address concerns and complaints.
 Categorize complaints – complaints will be determined according to priority, this will be
according to; working conditions and safety, unreasonable management policies, violation of rules
and policies
 Addressing complaints – this will be done based on significance; there are those that will need
immediate attention and those that will require time to adjust. Addressing complaints will require
specific steps to achieve significant solutions, acknowledge the complaint, investigate the
complaint through information gathering, make decisions based on investigations done, and
eventually act.
 Review the situation that generated the complaint after a period of time.
7.1.2 HIV AIDs Prevention Method
(i) The Contractor will conduct workers sensitization, Information, Education and Consultation Communication
(IEC) campaigns, every other month, addressed to all the Site staff and labour (including all the Contractor's
employees, all Sub-Contractors and Employer’s and Project Manager’s' employees, and all truck drivers and crew
making deliveries to Site for construction activities) and to the immediate local communities, concerning the risks,
dangers and impact, and appropriate avoidance behaviour with respect to Sexually Transmitted Diseases (STD)—
or Sexually Transmitted Infections (STI) in general and HIV/AIDS in particular;
(ii) The Contractor will provide male or female condoms for all Site staff and labour as appropriate;
(iii) The Contractor will provide for STI and HIV/AIDS screening, diagnosis, counselling and referral to a
dedicated national STI and HIV/AIDS program, (unless otherwise agreed) of all Site staff and labour.
(iv) The Contractor will keep the patient’s confidentiality and privacy
7.1.3 Responsibilities of Employees
a) An HIV-positive employee should act in a responsible manner so as not to expose to his/her co-workers to
unnecessary risks by taking precautionary steps to prevent transmissions of the virus
b) An HIV-positive employee should be encouraged to inform his/her employer of his/her status if his/her
occupation or work activities pose potential risks of HIV Transmission
c) All employees should work together and participate in all HIV/AIDS programmes.
d) Employees should not discriminate against or stigmatise co-workers who are HIV-positive or perceived to be
HIV-positive. Disciplinary action should be taken against any employee who discriminates against or stigmatizes a
co-worker who is HIV-positive or perceived to be HIV positive.
e) Every employee should comply with all instructions and procedures on control measures instituted by the
employer, which includes but may not necessarily be limited to wearing or using any protective equipment or
clothing.
7.2 Medical Treatment and First Aid
The aid post in which necessary medical and first aid equipment and medicine are provided is set at the
construction area and camp. Drugs or medicine shall only be administered or prescribed by a doctor or a qualified
nurse at the site. In the case of medical emergency, there shall be an emergency vehicle at the site for such
emergency responses. There shall be appropriate measures to curb snake poisonings and bites with snake anti-
venoms available on site
The telephone numbers of a local hospital and ambulance and fire protection services shall be posted. A first-aid kit
as required by regulation, shall be available on each jobsite. The employer (KETRACO) or the person in charge of
the project site (contractor) is responsible for hospital referrals whenever medical treatments is necessary. The
employer caters for the hospital bills and not the employee. The fees and medical aid charges shall be in accordance
with scale prescribed by the minister, from time to time after consultation with the council and such bodies or
associations representing medical practitioners entitled to practice within Kenya as the minister may think fit, and
no claim for an amount in excess of a fee in accordance with that scale shall lie against the employer in respect of
such medical aid.
7.3 Action Plan for Epidemic
7.3.1 Alarm and Notification
When someone has the symptom of an epidemic, immediately inform the safety management committee, who will
assign a special person to give notification to the government after the doctors confirm it.
7.3.2 Staff Emergency Evacuation (Isolation), Disinfection, First Aid and Medical Treatment
1) The medical staff and safety engineer will be responsible for confirming the alert scope according to the site
actual situations, and at site isolate the relevant staff and evacuate the irrelevant people; disinfect the concerned
area and segregate the accident site.
2) The medical staff will be responsible for the treatment of the Patient based on the state of the illness, and take
the patient to the local hospital and carry out the solitary confinement treatment timely.
3) The medical staff will investigate everyone (if necessary) and discover the epidemic situation timely in order to
prevent the spread of the illness.
4) If the staff must contact with the patient having the infection, they should wear the respirator, gloves, special
clothing and wash hands after contact. The staff which has the close contact with the patient may take the medicine
to prevent the illness.
5) In the permission of the safety management committee, the situation can be reported to the local sanitation
department and company head-office at the same time.
8.0 EMERGENCY PROCEDURES
The Emergency Procedures are resident in the EHS Plan. The procedures are used to establish a simple and
functional guidance that can be followed in the event of an emergency. The procedure also addresses the role and
responsibilities of the team members during emergency situations. The procedure establishes a system that
addresses anticipated emergency situations such as injury, fire, equipment or property damage and unusual
weather.
Fire emergency procedures

Any person suspecting or discovering fire shall;
i- Sound the alarm
ii- Tackle the fire with appropriate fire extinguisher only if he/ she has received extinguisher training and only
if he/she feels safe to do so.
iii- Evacuate the building and go to the fire assembly point.
Emergency procedures in cases of medical injury report immediately to your supervisor. There shall be a stand by
emergency vehicle within the site which shall be used during emergency responses. Medical emergencies shall be
handled by qualified medical personnel from Namanga Hospital. Contact details for the emergency responses shall be
displayed strategically.developed approved emergency plan for emergency response guide
8.1 Purpose
Work locations are subject to unforeseen and unplanned conditions or events. These conditions or events may
include political /economical disruptions, public demonstrations /civil disturbances, terrorist activities, manmade
disasters (e.g., Bombings, arson, sabotage), and natural disasters (e.g., floods, fire, earthquakes, Tornadoes and
infectious disease), Contingency plans for these conditions or events will be prepared to avoid or minimize the
likelihood of bodily injury ,loss of life ,and damage to or loss of property ,and to alleviate economic loss and avoid
unnecessary operation delays.
The EHS Manager shall establish site specific emergency procedures and ensure dissemination to all subcontractors
and employees on the construction sites within the Program.
8.2 Emergency Planning
8.2.1 Report Method

1) Name, time
2) Where the event happened
3) Condition of the site, the casualties
4) What have done or what will do
8.2.2 Procedures
Emergency event happened
Stop work, protect the site salvage Call ambulance
Report to the higher authorities Send to hospital
Report to the project manager,

simultaneously investigate
and handle the accident
Important telephone numbers
Local Emergency (911 /Ambulance ) 999
Police Headquarters 240000
Nairobi Hospital 2722160
AAR Emergency Center 2717372
Site Coordinator 0725142892
Contractor’s Representative 0796411850
8.3 Guidelines for Emergency Response

 Crisis Assessment (0-30 minutes)
 Call Local Emergency (911 /Ambulance)
 Initiate on-site safety action /evacuation
 Move to predetermined assembly location
 Assess magnitude /impacts of the emergency
 Gather facts of the accident – Who, What, When, Where, Why.
 Determine the scope of the emergency personnel status, spill, estimate of Damage
 Determine impacts—community, political interest, possible media interest
 Primary Notification list (30 to 60 minutes)
 Contractors shall contact the Construction Engineer
8.3.1 Safety action /evacuation
Each site location will have different notification requirements. The EHS manager will coordinate the method of
notification with the project manager and when possible will use the same method, i.e. horn, siren, speaker system,
etc. The selected method shall be effective enough that every employee will be notified in the fastest possible
manner of the emergency condition. This method shall be related to all employees and subcontractors if they are on
a project. The safety coordinator shall be immediately notified when an emergency evacuation has taken place.
During the site evaluation the primary and secondary evacuation routes shall be determined. They shall represent
the safest, most expedient paths from the potential hazard area.
Each evacuation route shall end at the rally area. This designated area shall be used to take a head count and ensure
that all employees have been evacuated from the danger area. No employee shall leave the rally point without the
direct permission of the supervisor/foreman.
The methods and equipment for communication shall be established in such a manner as to include those
emergencies where power outages may occur, as well as command line breakdowns. Personnel who are issued
portable radios shall be briefed in their use as part of the emergency action plan.
Representatives of subcontractors shall closely coordinate the emergency action plan with other contractors, sub-
contractors, the owner, contract manager and personnel on the job to ensure all are aware of the provisions,
notifications, evacuation routes and rally points.
When notified of implementation of the evacuation plan, each employee shall respond as follows:
1. Shut off all sources of ignition. If in truck, fork lift, etc. park them and walk away.
2. Make sure those working around you are aware of the emergency.
3. Proceed to the emergency rally point using the safest evacuation routes.
4. Wait in the area while a head count is performed. Do not leave the rally point until directed.
8.4 Communication Management

A brief explanation of the event or condition shall be prepared for Administration Manager’s review. Any release
shall be approved by the Project Manager and Administration Manager. All media requests shall be referred to the
Administration Manager who is responsible for public relations.
A preliminary accident/accident report shall be prepared. Visual documentation (photographs, video tape) of the
critical information shall be assembled as required.
In the case of a serious or possible fatal injury, the scene shall be preserved until a complete investigation has been
performed.
9.0 ACCIDENT/ACCIDENT INVESTIGATIONS

9.1 Accident Definition
9.1.1 Minor Abortive Accident

The injured employee does not stop working or work time lost less than one day. Dangerous accident had happened
but no personal injury.
9.1.2 Serious Abortive Accident

Serious dangerous accident happened but no personal injury.
9.1.3 Light Injury Accident

Minor injury means accident cause employee handicapped, or minor malfunction of the body organs, working
ability temporarily lost. Work time lost for more than one day.
9.1.4 Heavy Injury Accident

The heavy injury means that the body or functional organs such as listening and viewing are severely damaged, it
caused the injured employee a permanent handicap or great loss on working ability.
9.1.5 Dead Accident

Dead accident means that there is someone dead in an accident.
9.2 Accident Investigation

Upon the occurrence of a serious accident or accident potentially causing lost time injuries or life threatening
injury, the following actions shall be taken:
All work in the affected area shall be immediately stopped by the involved and no work shall start until cleared by
the authorized safety department. No item of possible importance to the incident /accident, or investigation shall be
moved or otherwise disturbed except as absolutely necessary to prevent further injury or loss until the investigation
has been completed as notified, in writing, by the Project Safety Committee.
All serious accidents or accidents shall be investigated immediately by the subcontractor’s responsible manager and
EHS supervisor led by the EHS Manager. The subcontractor shall complete a preliminary Accident Investigation
Report on the day of the accident or accident utilizing the format provided by the Site Safety Committee . A copy
of the preliminary accident investigation report shall be sent to the Client within 24 hours of the occurrence of the
accident.
Following the preliminary investigation and within 24 hours of the serious accident or injury occurrence, the EHS
Manager shall convene an Accident Investigation Committee to determine the primary cause(s) and contributing
factors to the accident /accident and initiate positive remedial action to prevent recurrence.
The Accident Investigation Committee shall include the Project Manager or designee, EHS Manager, EHS
Supervisor, Construction Manager, and Subcontractor Safety Engineer, Safety Coordinator, Subcontractor
Superintendent, Foreman and or his designee.
Upon conclusion of the Committee Investigation, the Committee shall issue a comprehensive draft Accident
Investigation Report to the Site Safety Committee. This Accident Investigation Report shall contain the detailed
findings of the Committee. EHS Manager will review the report and: (a) if acceptable, adopt it as the final Project
Accident Investigation Report; (b) if unacceptable, return it to the Committee for further investigation and /or
revised for additional findings.
The Subcontractor must provide complete factual reports to the Site Safety Committee or otherwise be in violation
of the contract which will form the basis for immediate termination. An illustrated accident report will include the
following as shown in the template below;
To the Engineer: Mentor Management From the Contractor:
Engineer’s
The Engineer is issued with the following ACCIDENT REPORT:
File
Accident Date: Attach details of vehicles, Accident Time: ID NO.
licenses, insurances, police report
if applicable. Tel. no.
Accident Location:
Description of Accident:
Cause of Accident:
Injured Personnel Name:
(Contractor's) Age: Years Sex: Male
Occupation:
Address:
Degree of Injury:
Damaged Equipment Type of Equipment: -

(Contractor's):
Extent of Damage: -
Damaged Property Description: -
(The Works): Extent of Damage: -
Damaged Property Name of Owner: -

(Others):
Address: -
Extent of Damage: -
Action taken by
Contractor:
Corrective action that

should be taken to avoid
the reoccurrence of this
accident:
Engineer’s Representative is to acknowledge receipt by signing and returning one copy to the
Contractor.
Reviewed by Issued by Received on behalf of
Contractor’s Assistant Contractor’s Representative Engineer’s Representative
Name: Name: Name:
Signature: Signature: Signature:
Date: Date: Date:

9.3 Accident Investigation and Report Progress Chart

For Minor Abortive Accident
Notification Investigate Action Documentation
Person at
incident site
Survey organized
by safety
engineer
Foreman
Safety guards
Incidental report Approval of Archive of
submitted to EHS the the project
manager for incidental group
confirmation report
Safety engineer
EHS manager
For Serious Abortive Accidents

Notification Investigation Action Documentation
Person at
incident site
Survey organized
by safety Approval of
engineer the
incidental
Foreman
report and
giving
suggestion
for disposal
Incidental Archive of
Safety guards
report the project
submitted to group
EHS manager
for
confirmation
Safety engineer Deal with

the person
liable
Draft and
EHS manager and update the
project manager precaution
measures
For Light Injury Accident
Person at
incident site Survey organized
by the safety
engineer Approval of
the
incidental
Foreman
report and
giving
Incidental suggestion
Safety guards report for disposal Archive of
submitted to the project
EHS manager group
for
confirmation
Safety engineer Deal with

the person
liable
EHS manager and

project manager
For Heavy Injury Accident
Person at Survey Approval of

incident site organized by the incidental
EHS report and
manager giving
suggestion for
disposal by
Foreman
project
manager
Safety guards of countersign
subcontractor on the Archive of
incidental the project
report group
Safety engineer
Deal with
the person
liable
Report and disposal

EHS manager and suggestion submitted to Head
project manager the safety production quarter
office archive
Company safety
production office
Working injury
classification by
national work union
For Dead Accident
Person at incident
site Site protection
Survey
organized by
EHS manager
Foreman
Collecting evidence on site

Safety guards of by EHS manager project
subcontractor manager and chief of the
safety production office
Safety engineer Archive in

project group
Approval of the incidental
report and giving
Countersign of suggestion for disposal by
the incidental company leaders Head quarter
EHS supervisor archive
report
EHS manager and

project manager Deal with
the person
liable
Company safety
production office Incidental report
submitted to local
Chinese embassy
Report to local Report to domestic Incidental report

Chinese work union submitted to domestic
embassy department work union
Both the Client and the County safety and health Officer shall be notified of a fatality immediately and not later
than 24 hours after the occurrence. DOSH 1 forms in respect of the accident should be completed and submitted to
the County Occupational Safety and Health Officer within 7 days of the occurrence and a copy of the same
submitted to KETRACO.
10.0 Monitoring, Evaluation & Control of EHS Programme
Audit and inspection shall be complied by both contractor and the Project Manager on a quarterly basis in
compliance with KETRACO and donor requirements in the audit / inspection process, it is important to record
good behavior, compliance and exemplary behavior. It is also necessary to record problematic behavior, including
the unsafe behavior, unsafe conditions and the required corrective measures. When finding the dangerous, unsafe
conditions or behaviors, the EHS Manager should be informed. If the construction is not at the site, the audit team
should be personally to correct unsafe conditions or methods of operation, and then record the possibility of injury.
The construction manager is responsible for ensuring the storage of flammable or combustible materials area by
regular checks.
10.1 Weekly Inspection
The purpose of the weekly inspection is to ensure employees’ safety. All inspection should be recorded, including
dangerous goods, unsafe behavior/ situation and corrective measures, proper equipment, proper spreader, electrical
machines, scaffolding, ladders. The EHS Manager shall monitor the daily activities to ensure that construction can
be reliable and correct.
11.0 Document Numbering
Document reference number and document revision number should be indicated for each of the documents
submitted for review and for subsequent revised documents as CSD.
12.0 References
1. The Occupational Safety and Health Act, 2007

2. The Work Injury Benefits Act, 2007
3. The Environmental Management & Coordination Act Cap 387
4. The Forests Act 2005
5. Public Health Act (cap 242)
6. Water Act,2002
7. Wildlife Conservation & Management Act, cap 376
8. The Traffic Act Chapter 403 of the Laws of Kenya

9. Employment Act 2007
10. Energy Act 2006
11. Noise and Excessive vibration Pollution Control Regulations, 2008
12. The Wildlife (Conservation and Management) Act
13. PLANT PROTECTION (CAP. 324)
- End of Document –

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PROJECT Kenya–Tanzania Power Interconnection Project —— Lot K1:

NAME (400 kV Double Circuit Overhead Transmission Line between

Purpose of issue Ref Date Dm Appr

Drawing HQW49-K1-CHO-TL-3100-G-04 Scale

S/N TITLE OF DRAWING/DOCUMEN SHEETS PAGE

Environment, Health and Safety Management Plan

Environment, Health and Safety Management Plan

Environment, Health and Safety Management Plan

1.0 PURPOSE & SCOPE...............................................................................................................1

Environment, Health and Safety Management Plan

Environment, Health and Safety Management Plan

9.1.4 Heavy Injury Accident............................................................................................38

Environment, Health and Safety Management Plan

1.1 PURPOSE & SCOPE

1.1 Environment, Health and Safety Management Plan

Environment, Health and Safety Management Plan

Health and safety policy statement

Environment, Health and Safety Management Plan

1.2 Project Health and Safety Rules:

 1st offence: Written warning and/or verbal warning.

This document is three fold:

Environment, Health and Safety Management Plan

Environment, Health and Safety Management Plan

2.0 DUTIES AND RESPONSIBILITIES

2.1 Environment, Health and Safety Management Organization Chart

Health and Safety Environmental Officer Social Officer

2.3 Duties of key person

Environment, Health and Safety Management Plan

2.3.2 EHS Manager

2.3.3 Environmental Officer

Environment, Health and Safety Management Plan

2.3.4 Social Officer

around the following tasks;

 Gathering and sharing information with the involved community members

Subcontractors shall be responsible for the following:

Environment, Health and Safety Management Plan

2.3.6 Site Environment, Health and Safety (EHS) Committee

 Review of implementation status of EHS Plan and measurements applied

3.0 SAFETY AND HEALTH ARRANGEMENTS

1) Regular safety induction

Environment, Health and Safety Management Plan

3.1 Personal Protective Equipment

3.1.1 Respiratory equipment

Environment, Health and Safety Management Plan

3.1.2 Eye Protection and face protection

3.1.3 Foot Protection

3.1.4 Head Protection

Environment, Health and Safety Management Plan

3.1.5 Hearing Protection

3.1.6 Hand Protection

3.1.7 Working at Height

Environment, Health and Safety Management Plan

3.2 General Dress Requirements

Environment, Health and Safety Management Plan

Environment, Health and Safety Management Plan

3.5 Signage and Tags

3.6 Safety Tagging and Lockout