Republic of the Philippines

Department of the Interior and Local Government

NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
HEALTH SERVICE
Camp Crame, Quezon City

Philippine National Police

Complainant,
Administrative Case No:
versus ____________________

For: Grave Misconduct

PO1_________________
Respondent.
x-----------------------------------x

MINUTES OF PRE-HEARING CONFERENCE

This is to certify that on the pre-hearing conference conducted on (date and time)
the following proceeding took place.

The SHO welcomed the parties to the Office of (SHOs Office/Venue), introduced
himself and called the pre-hearing conference to order.

SHO: Are both parties present?

COMPLAINANT:
RESPONDENT:

SHO; I want to inform the parties that you have the right to be represented by counsel.
Is the complainant represented by counsel?
C: _____________________.

SHO: Is the respondent represented by counsel?

R: _________________________________.

SHO: We are now conducting this pre-hearing conference for the purpose of: 1) defining
and simplifying the issues of the case; 2) entering into admission and/or stipulation of
facts; 3) limiting the number of witness to be presented; 4) scheduling the dates of
hearing; 5) marking of exhibits; and 6) threshing other matters relevant to the case.

SHO: Now, may we know what are the issues raised by the complainant?
C: __________________________________________________.

SHO: What are the issues raised by the respondent?

R: __________________________________________.

SHO: What are the admissions of the complainant?

C:_______________________________________.

SHO: What are the admissions of the respondent?

R: _____________________________________,
SHO: Based on the admissions of the complainant and the respondent, do you now
agree that these are the stipulated facts?
(SHO shall enumerate what has been stipulated)

SHO: How many witness if any will the parties present?

C:_________________________________________.
R:_________________________________________ .

SHO: What are the exhibits the parties wish to submit and mark?
C:______________________________.
R:______________________________.

SHO: Are there other matters relevant to the case which the complainant or the
respondent wish to thresh out?
C:___________________________________________.
R:___________________________________________.

Additional Remarks: (Additional pages attached as

necessary)_____________________________________________________________
______________________________________________.

SHO: There being none, we will now set the date of submission of position paper.

SHO: We are now terminating our pre-hearing conference. Thank you and good day.

_______________________
Rank/Name of SHO

With our conformity:

_____________________________________
(Complainant or Counsel for the Complainant)

_____________________________________
(Respondent or Counsel for the Respondent)