SAP Funds Management - Fund Center

6/22/2020
Funds Management
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Funds Center
De nition
Within the organizational unit, the funds centers represent the structural grouping into departments, areas of responsibility,
projects, and so on.
Structure
Validity Period
In the master record for funds centers, you create the validity period of the funds center in the FM area. Funds center postings are
only possible in the validity period.
During this validity period, the following master data attributes have a general validity and, with the exception of the validity
period, they are not changeable.
Alphanumeric code (name of the funds center)
Validity period
For more information, read Changing the Validity Period of the Funds Center .
Classi cation
For more information, see Classi cation .
Long text information
For more information, see Maintaining Long Texts for Master Data .
Authorization group
For more information, read Authorizations .
Sub-interval
All other master record attributes can be changed. If you make changes to master data, the system automatically generates sub-
intervals. This means that funds centers are very precise with regards to time, and changes made do not cause existing data sets
to be overwritten. The sub-intervals are listed for your selection as analysis periods when you call up a master record. You can
select the analysis period as required.
Data attributes that are valid in a sub-interval:
Name and description
Employee responsible for funds center (responsible for budget)
Default value for a fund
You can specify a fund in the funds center master record and it will be copied to the document when you perform a posting
transaction, as long as another fund is not entered in the document. Note that the funds center is not derived from the
commitment item until you activate this function in the Customizing of Funds Management Government . In Customizing, choose
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Master Data → Assignments to Account Assignments in Other Components → Choose Derivation Rule and copy the Fund
derivation rule from Funds Centers Master Data , which is provided by SAP, into your derivation strategy.
Address information
Communication information
For more information on processing sub-intervals, see Processing Analysis Periods For Funds Centers
The graphic illustrates the difference of funds center data sets in the validity period and in the sub-interval.
Integration
You can maintain the funds centers of an FM area in a multi-level hierarchy to represent the structure of your organization. A funds
center hierarchy is created in the system as a hierarchy variant. You can opt for a funds center that is year-dependent or non-year-
dependent when processing the hierarchy variant.
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The assignment of a funds center as an element of one or several hierarchy variants is displayed in the hierarchy register.
See also:
Hierarchy Variants
Creating Funds Centers
Changing Funds Centers
Processing of Field Selection String

Use
This function enables you to replace the eld selection of Funds Management master data (commitment item, funds center and
fund) delivered in the standard system by a customer-speci c eld selection.
With this function you can
Hide elds from functions that are not needed
Determine elds as display elds
Determine entry elds as required or optional entries
By determining a customer-speci c eld selection, you can reconcile the master data elds of your FM area more clearly and
efficiently to your own requirements.
With the enhancement FMMD0017 you can ll the commitment item elds with standard values.
Features
You determine the customer-speci c eld selection for each master data type (commitment item, funds center, fund) and assign
them to the FM area.
For each master data type in the respective IMG activity you obtain:
a. an overview of the selection eld that SAP delivers with the standard system
b. which characteristic values are allowed for a eld in the master record
Characteristic Value Effect in the master record
Hide The eld is no longer displayed in the master record.
Display The eld is displayed in the master record; you are not allowed to
make an entry or the existing entries cannot be changed.
Optional entry The eld is ready for input and can be changed. Input is optional.
Required entry The eld is ready for input and can be changed. Input is mandatory.
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By assigning the de ned eld selection string of a master data type to an FM area, the standard eld selection delivered by SAP is
replaced by your customer-speci c eld selection.
Activities
You make the eld selection settings in Customizing of Funds Management Government, under Master Data → Edit Field
Selection
For more information, see the Implementation Guide.
Editing Master Data Long Text

Use
With this function you can create several, independent forms of information (text types) as long texts in the master record of fund
centers, commitment items and funds.
You can call up the selection of text types in the respective master data via Long text .
Prerequisites
SAP delivers text type 01 for the long text maintenance of master data. If you wish to use additional long texts in the master data,
you can de ne more texts types in the Customizing of Funds Management Government .
For more information, see the Funds Management Government IMG, under Master Data Funds Center or Commitment Item or
Fund in the IMG activities.
Create additional text types for funds centers
Create additional text types for commitment items
Create additional text types for funds
Features
The text types de ned in Customizing are available in all FM areas and all clients
You can maintain an individual long text for each text type for each language version
 Note
Note that customer-speci c text types in Reporting cannot be issued. Only the text type 01delivered by SAP is supported in
Reporting
Activities
Create/change long text
1. You are in the create or change modus of the master data editing of a funds center, commitment item or fund and select
Long text.
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You reach the screen Maintain Long texts and get an overview of all the available text types/language versions.
1. Select a row of an available text type/language version and enter the long text:
Enter the long text directly into the column Text Line
You reach the SAPscript editor by double clicking and can create a long text there with several columns.
1. On the Maintain Long Text s screen, select and save your entry with .
 Note
If you reach the SAPscript editor, you must also save the text in SAPscript editor using .
Create long text in a new language version
1. You have carried out step 1 described above and reach the screen Maintain Long Text s.
2. Select an existing text type/language version and select New Language.
A new row is created for the same text type and the cursor is placed in the input eld Language.
1. Enter the language key for the new language and create the long text in the eld Text Line or in the SAPscript editor.
2. Select and save your entry with .
Processing Analysis Periods for Funds

Centers
Use
This function supports the logging on certain attribute changes in the funds center master record. The changes are recorded to
the day, while the duration of an attribute entry is recorded as a sub-interval in the master record. If, for example, the person
responsible for the funds center changes, a sub-interval is generated for each period of responsibility. The validity period of sub-
intervals is limited by the existence interval of a funds center.
The following attribute changes generate sub-intervals in the funds center master record:
Name and description
Employee responsible for funds center (responsible for budget)
Fund
Address information
Communication information
The existing sub-intervals of a funds center are offered to you, if you call up the analysis periods selection.
Features
Selection of Analysis Periods
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If, when you are working with the individual processing of funds centers, you execute transactions Change or Display , you will rst
see a list of all existing sub-intervals as a selection of analysis periods in the Select Period dialog box. If no sub-intervals exist for a
funds center, you will go directly to the funds center entry screen.
In the Select Period dialog box, the following entry options are available:
You select one of the listed existing sub-intervals as the analysis period, by double clicking on the appropriate sub-interval
You ignore the suggested sub-intervals and call up the funds center’s whole existence interval as the analysis period, by
choosing pushbutton Choose
You de ne your own analysis period, by selecting pushbutton Choose other analysis period and determining a time
interval in the Other Analysis Period dialog box
If you have speci ed an analysis period which contains entries for a master data attribute from several sub-intervals, this is
symbolized in the eld with a "+"- indicator. By double clicking on the eld, you can call up all sub-intervals and the associated
data information.
If you are in the Change funds center or Display funds center screen, you can call up the Select period dialog box, by choosing
Time interval .
Changing an Analysis Period (Sub-Interval)
It is usually possible to make changes to any existing sub-interval, even if it lies in the past. It is also possible to generate new sub-
intervals within an existing sub-interval.
However, changes are restricted, if you generate a new sub-interval that spans across several existing sub-intervals. Changes in
new sub-intervals are only permitted for attributes that do not differ in the existing sub-intervals. You can see this as the attribute
that cannot be changed are represented only in display mode with a "+" indicator.
See also:
Funds Center
Creating Funds Centers

Procedure
1. Choose Accounting Public Sector Management Funds Management Master Data Funds Center Individual
Processing Create..
2. Enter an FM area in the Enter FM area dialog box, then choose .
 Note
You only need to enter the FM area when you call up the transaction for the rst time. The next time you call it up, the
FM area you selected is automatically defaulted. To change the FM area, choose FM area.
3. Enter the alphanumeric code and the validity period for the fund center. Next choose .
 Note
You can specify an unlimited validity period using a validity period from 1900 to 9999.
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4. On the Create Funds Center screen, enter the required data for the funds center by choosing the relevant tab page.
 Note
You can specify a higher-level funds center when you create the funds center on the Hierarchy tab page. Alternatively,
you can also specify the hierarchy reference at a later point in time when processing hierarchy variants .
5. Click on .
See also:

Use
You can use this transaction to process the following fund centers:
Change master record data
 Note
The following data cannot be changed in the master record of a funds center:
Alphanumeric code (name of the funds center)
FM area assignment
You can only make a change to this data by deleting the funds center and creating it again.
Changing the validity period of a funds center
For more information, read Changing the Validity Period of the Funds Center .
Deleting the Master Record for a Funds Center
Prerequisites
If you want to delete the master record for a funds center, then the following prerequisites must be met:
There are no lower-level funds centers
There is no budget for the funds center
There have been no postings made to the funds center.
The funds center has not been assigned to a budget structure
Changing the Master Data for a Funds Center

1. Choose Accounting Public Sector Management Funds Management Master Data Funds Center Individual
Processing Change
 Note
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You only need to enter the FM area when you call up the transaction for the rst time. The next time you call it up, the
FM area you selected is automatically defaulted. To change the FM area, choose FM area.
3. On the Change Funds Center screen, change the funds center data by choosing the relevant tab page.
For more information on changing the validity period, see Changing the Validity Period for the Funds Center .
4. Click on .
Deleting the Master Record for a Funds Center

1. Process points one through three as described above.
2. Choose Delete .
See also:
Processing Analysis Periods for Funds Centers
Changing the Validity Period of a Funds

Center
Use
If you are working with year-dependent master data, you can only post to Funds Management account assignments if the posting
date is in the validity period of the affected fund centers. You de ne the validity period valid for a funds center in the master
record, by using elds Valid from and Valid until.
 Note
For year-independent funds centers, the system enters the validity period “1900 – 9999” by default; you cannot change this.
You can lengthen a validity period at any time without any problems. However, it is different if you want to shorten the validity
period of a funds center. If a funds center is already assigned to one or more scal years via a hierarchy variant, then shortening
the validity period cannot cause any inconsistencies in data due to the posting data that exists. In such cases, shortening the
validity period can be prevented by the system.
Remove funds center from the hierarchy variant
If you remove a fund center’s validity period, then the fund center is automatically removed from the hierarchy variant, if the
validity period no longer overlaps with the period of the scal year.
 Example
In the FM area, hierarchy variant 000 is assigned to scal year 2000 and hierarchy variant 001 is assigned to scal year 2001.
The validity period of a fund center is shortened from01.01.2000 - 30.06.2001 to 01.01.2000 - 31.12.2000. Before it was
shortened, the funds center was assigned automatically to both hierarchy variants. Once the validity period has been
shortened, it is only in hierarchy variant 000, having been removed automatically from hierarchy variant 001.
Prerequisites
No posting data, such as actual or budget data, exists in the affected (to be deleted) period.
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The funds center does not have any subordinate funds centers.
Procedure
1. From the SAP Easy Access screen, choose Accounting Funds Management MasterData FundsCenter Individual
Processing Change .
You only need to enter the FM area when you call up the transaction for the rst time. The next time you call it up, the FM
area you selected is automatically defaulted. To change the FM area, choose FM area.
3. Enter the name of the FM area and choose Validity Period .
The Funds Center: Change Validity Period screen appears, in which you can call up the master data for the funds center in
display mode.
4. Choose Validity Period .
The Change Validity Period screen appears.
5. Specify another validity period for the funds center, and choose .
6. Save your entries using .
See Also
Example: Change Validity Period
Example: Changing the Validity Period of the

Funds Center
The following scenario explains the conversion process to year-dependent master data. It also explains the functional adaptation
of the validity period from funds centers to meet your organizational requirements:
1. Initial situation and planning: Conversion to year-dependent funds centers
You have been using the SAP System since 1995 and a single valid funds center hierarchy (non-year-dependent funds
centers). You are preparing the system for a conversion to year-dependent funds centers. Your target is to work with year-
dependent funds centers next year.
2. Upgrade to Release 4.01A
You upgraded to 4.01A in 1999. As of Release 4.01A, you can work with year-dependent funds centers.
When you upgraded to 4.01A, your previous funds center hierarchy was automatically transferred, and the new hierarchy
variants functions were integrated.
The funds center hierarchy you have used until now is created as hierarchy variant 0000 .
The hierarchy variant 0000 is assigned to the FM area/ scal year 0000 .
 Note
The scal year 0000 stands for master data processing which is not year-dependent.
Unlike with funds centers, the unlimited validity period (1900-1999) is set up.
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3. Activation program Activating year-dependent master data
You start the IMG activity Activate Year-Dependent Master Data in the Customizing of Funds Management Government .
After successful validation of your transaction data, funds centers can now be processed year-dependently.
For more information on the RFFMMDAC activation program, see the IMG documentation in the section on Year-
Dependent Master Data.
4. Changing the validity period
You would now like to update your funds centers. Funds center S1, no longer current from year 2000, should no longer be
displayed. You can solve this by changing the validity period of the funds center concerned to 1990-1999.
You call up the function Change Validity Period of the Funds Center and de ne the validity period from 1990 to 1999 for
funds center S1.
 Note
Before the change is saved, the system checks whether hierarchy variant entries, FM area/ scal year assignments, or
postings exist for the period to be deleted from 2000 to 9999. If such entries exist, you cannot change the validity
period
5. New hierarchy variant
You generate the new hierarchy variant 0001 (for example, using the Copying hierarchy variants function) and remove
funds center S1 from the funds center hierarchy. You assign the updated hierarchy variant 0001 to scal year 2000 in
Customizing.
For further information on maintaining commitment items, see Creating Hierarchy Variants
Changing the validity period of a funds center as part of the conversion to year-dependent funds centers
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Hierarchy Variant
De nition
The hierarchical structure of the funds centers for an FM area is represented in a hierarchy variant.
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Use
A funds center hierarchy is created in the system as a hierarchy variant. After creation, hierarchy variants are initially scal year-
independent. Only the assignment of the hierarchy variant to a scal year causes the de ned funds center hierarchy in it to
become valid for the respective year.
You can create several hierarchy variants for each FM area in the system. However, only one hierarchy variant is allowed for one
scal year. The hierarchy variant assignment for a scal year can no longer be changed; you make the assignment in Customizing.
For more information, see Funds Management Government in the implementation guide, under IMG activity Assign Hierarchy
Variant to FM Area .
You can only assign a hierarchy variant to a scal year if all its funds centers have a valid validity period for the scal year.
Year-Independent Funds Centers
If you use year-independent funds centers, then a hierarchy variant is valid for all scal years. The hierarchy variant is assigned to
scal year " 0000 ".
Note that a change from year-independent to year-dependent funds centers is possible. However, it is not possible to switch back
to a year-independent funds center.
Example: Change Validity Period. n
Year-independent funds centers are provided in the standard system. To convert to year-dependent, go to Customizing for Funds
Management Government and start the activation program in IMG activity Activate Year-Dependent Master Data .
For more information, see the implementation guide, under Master Data → Activate Year-Dependent Master Data.
See also:
Funds Centers
Creating Hierarchy Variants
Implementation guide for Funds Management Government , IMG activity Create Hierarchy Variant .
Implementation guide for Funds Management Government , IMG activity Assign FM Area to Hierarchy Variant .
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Example: Processing Hierarchy Variants

In your organization an additional department is planned in the following scal year 2006:
1. You create a new funds center master record for the additional department in master record processing.
2. In the implementation guide (IMG) of Funds Management Government , you create a new hierarchy variant key0002, copy
the master data that exists in hierarchy variant 0001 to new hierarchy variant 0002 and integrate the new funds center into
it.
3. You assign hierarchy variant 0002 to scal year 2006 in the IMG of Funds Management Government .
Creating Hierarchy Variants

Use
This function allows you to arrange funds center master records existing in an FM area in relation to each other, in a hierarchical
structure and to create them as a hierarchy variant.
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You arrange the hierarchical structure of the funds centers in master data processing.
Prerequisites
Before you can create a new funds center hierarchy in a hierarchy variant, you need to do the following:
The master records for the funds centers have been created
A hierarchy variant key is created in the IMG or the new hierarchy variant.
Features
The system displays the funds center hierarchy as a tree structure. The following functions are available for processing the
structure:
Funds centers placed equally in the hierarchy have the same vertical order.
You can limit the view to a partial structure.
You can go from the tree structure to the master record of a funds center by double-clicking.
You can select part or all of the tree structure for further processing.
Editing a Hierarchy Variant
At rst, all existing funds center master records in the FM area are offered to you. At rst, the funds centers are all at the same
highest hierarchy level. You can select individual or several centers and use the function Move to construct a hierarchical
structure. You generate the new hierarchy variant by selecting the complete hierarchy structure, then activating and saving the
structure as a hierarchy variant.
 Example
Example for generating a hierarchy variant
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Changes in a Hierarchy Variant
In an existing hierarchy variant changes can be entered at any time. A new funds center in the master data maintenance at rst
appears in the existing hierarchy structure at the highest level and can be moved from there as required.
Copying a Hierarchy Variant
The RFFMBI91 and RFFMBI95 programs enable you to copy hierarchy variants and all their funds centers. This enables you to
either copy the complete hierarchy structures into a new FM area or to save them in the same FM area under another hierarchy
variant key.
For more information, see Public Body Funds Management in the implementation guide, under the Copy Hierarchy Variant IMG
activity.
See also:
Creating Hierarchy Variants .
Changing Hierarchy Variants .
Example: Processing Hierarchy Variants
Editing Hierarchy Variants

Use
You want to edit the funds center hierarchy in a new hierarchy variant.
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For more information on changing hierarchy variants, see Changing Hierarchy Variants .
Prerequisites
You have created the funds center master records, which are used in the hierarchy variant.
For more information, see Create Funds Center .
In Customizing, the corresponding key has been created for the hierarchy variant that you want to process.
For more information, see the implementation guide for Public Body Funds Management under Master Data Funds
Center Hierarchy Variant Create/Change Hierarchy Variants.
Procedure
Choose Accounting Public Sector Management Funds Management Master Data Commitment Items Hierarchy Edit.
Enter the FM area and the key of the new hierarchy variant.
Choose .
All the funds centers of the FM area are displayed to you in order on the highest hierarchy level.
Place the cursor on the funds center that you want to move, and choose Subtree .
 Note
If the selected funds center already contains subordinate centers, then the entire sub-tree is selected.
Place the cursor on the funds center under which the selected funds center or subtree is to be moved, and choose Subtree .
The Move node dialog box is displayed. You can specify if the selected center or the sub-tree should be moved to the same level or
to a lower-level.
Choose Move .
The selected funds center or the sub-tree is moved to the position in the structure.
Repeat points three through ve until the funds center to be represented is available.
Select all funds centers (as in point four) that you want to transfer to the new hierarchy variant and choose .
 Note
Funds centers which are not activated are not integrated into the hierarchy structure of the hierarchy variant when Saving.
Choose .
Changing Hierarchy Variants

Integrating a New Funds Center:
1. Choose Accounting Public Sector Management Funds Management Master Data Funds Center Hierarchy Edit.
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2. Enter the FM area and the key of the hierarchy variant.
3. Choose with the quick info text Continue .
The funds centers hierarchy is displayed to you as a tree structure. A newly added funds center appears on the top
hierarchy level.
4. Place the cursor on the center that you want to change, and choose Subtree .
The selected centers are distinguished from the non-selected by color.
 Note
If the selected funds center already contains subordinate centers, then these centers are also selected simultaneously.
5. Place the cursor on the funds center under which the selected funds center or subtree is to be moved, and choose
Subtree .
The system displays the Move node dialog box. Specify whether the selected center or subtree is to be moved to the same
level or to a lower-level.
6. Choose Move .
The selected funds center or the sub-tree is moved under the selected center.
If the new funds center is moved to an “activated” funds center structure, then an additional Activate is no longer
necessary. Otherwise you must select the new funds center or the new subtree and (according to point four) and choose
.
7. Choose with the quick info text Save .
Removing an existing funds center from the hierarchy variant:

1. Follow the steps according to points one through three above.
2. Place the cursor on the center or subtree to be removed and choose Subtree.
3. Choose with the quick info text Activate/Deactivate Selected Funds Centers .
The selected funds center or the sub-tree is distinguished from the “active” funds center structure by color.
 Caution
If a hierarchy variant is assigned to a scal year, then it is no longer possible to remove or Deactivate a funds center.
Deleting an existing funds center from the database:

1. Follow the steps according to points one through three above.
2. Place your cursor on the subtree or subtrees that you want to delete.
3. Choose with the quick info Delete Funds Center from DB and AllHierarchies to delete the subtree/subtrees.
The system checks whether deletion is possible. If not, an error message appears. The standard checks are also run when
the funds centers are deleted.
The funds centers are only deleted when you save.
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See also:
Processing Hierarchy Variants
Changing Hierarchy Variants in the Fiscal

Year
Use
Hierarchy variants are year-independent – you can therefore use the funds center hierarchies within them for several scal years.
It is not possible to make any scal year-related changes to fund center hierarchies if you are working with year-dependent master
data and have assigned a hierarchy variant for several scal years. Changes to the hierarchy variant are therefore valid for all years.
Using this program, it is possible to undo the assignment of a hierarchy variant for an FM area/ scal year by replacing the
assigned hierarchy variant with an identical copy. You separate scal years that were assigned to the same hierarchy variant when
you do this.
You can also use the program to change the 4 digit hierarchy variant key to a 3 digit key. This is necessary if the assessment of
funds centers should be carried out in the Business Information Warehouse (BW).
 Recommendation
If you need to change the funds center hierarchy of an assigned hierarchy variant, even if the relevant FM account assignments
have already been posted, you can do this following a certain procedure.For more information, read Reorganizing Master Data .
Features
The program has the following two settings:
Delete Assignment
If the hierarchy variant is empty, that is, if it does not contain any funds centers, it is possible to delete the assignment for FM
area/ scal year.
 Note
If the hierarchy already contains funds centers in which no postings have been made for each scal year, you can remove the
funds centers from the hierarchy variant by changing the existence interval.
Replace Assignment
It is not possible to delete assignments if postings already exist for the relevant scal year. In this case, you can replace the
hierarchy variant with another hierarchy variant provided that you use a new, empty hierarchy variant. In this process, all funds
centers and their hierarchy variants are copied from the old hierarchy variant to the new hierarchy variant.
Year-Dependent Master Data: Change Assignment of Hierarchy Variant
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Activities
Execute the program in Customizing, under Public Sector Management Funds Management Government Master Data Funds
Center Hierarchy Variant ChangeAssignment of Hierarchy Variant .
For more information, see the program documentation.
See also:
Changing Existence Intervals .
Reorganizing Master Data
Reorganizing Master Data

Use
This description is intended for customers who use Funds Management in the standard system.The Procedure for Reorganizing is
different for German Government customers. This description is only relevant for you if your organization uses former budgeting
as the budgeting tool.
You are using a funds center hierarchy and commitment item hierarchy. Budget and assigned values have already been posted on
the relevant FM account assignments. Your organization requires changes to be made to this master data hierarchy.Such
reorganization is prevented by SAP as soon as postings have occurred on the account assignments.
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However, the following illustrates a procedure which does allow you to reorganize master data (delete or reassign).
 Caution
Fundamentally however, it is not possible to reorganize as soon as budget texts has been entered on the relevant account
assignments (Status: Release EA-PS 2.0).
Prerequisites
Prerequisites for reassigning funds centers and commitment items:
You have deactivated error messages FICUSTOM150 (for funds centers) and FICUSTOM151.
There are no parked documents
Prerequisites for deleting funds centers and commitment items:
No budget values have been posted
There are no parked documents
No consumed records have been posted
No budget texts have been saved
 Note
Posted budget values, parked documents or assigned values can be transferred or reversed before a master record is
deleted. However, this is not possible for budget texts. As soon as a budget text has been entered in a master record, it
is no longer possible to delete it.
Process Flow
1. Change the parked documents either as posted budget values or reverse the parked documents.
2. Deactivate the message control for messages FICUSTOM150 and 151 in the Customizing of Funds Management, under
Basic Settings Change Message Control .
3. If you work with a budget structure, you must remove all FM account assignments agged as budget objects.
4. Reorganize the relevant master data:
a. Change the fund center hierarchy in the menu of Funds Management, under Master Data Account Assignment
Elements Funds Center Hierarchy Maintain.
b. Change the commitment item hierarchy in the menu of Funds Management, under Master Data Account
Assignment Elements Commitment Item Hierarchy Change Standard Hierarchy.
c. You delete the master record on funds centers/commitment items in the Customizing of Funds Management, under
Master Data Delete Master Data .
5. Flag the relevant FM account assignments as budget objects in the budget structure maintenance.
6. Start the program Reconstruct Budget Values and program Reconstruct Assigned Values in the menu of Funds
Management, under Budgeting Former Budgeting Tools Reconstruct Assigned and Budget.
If you work with revenues increasing the budget, you must also start program Reconstruct Additional Revenues
(BPDIST06).
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7. Remove the deactivation of error messages FICUSTOM150 and 151 carried out in point 2.
Alternatively, you can cancel all budget values of the affected FM account assignments by using reversal documents. This does not
require the deactivation of the error messages. For more information on this solution, see note 553664.
See also:
Changing the Budget Structure
Copying Funds Centers

Use
This function helps you to copy the funds centers and hierarchy variant of an FM area, in order to transfer the data records for a
new hierarchy variant in the same FM area, or to transfer the funds centers with/without a hierarchy variant into another FM area.
Customizing for Funds Management Government provides you with two programs:
RFFMBI91
This program exports the data records of the funds centers/hierarchy variant of an FM area to a UNIX le or a PC le.
RFFMBI95
This program imports the data records of the funds centers/hierarchy variant of an FM area into the SAP system.
Features
The data records written for the export and import programs, are subdivided into four record types A, B, C and D, and contain the
following information on the funds centers:
Record Type Information
A Funds centers in the FM area
B Texts for the funds center in the FM area
C Long texts for record type A
D Hierarchy entry in the hierarchy variant
SAP Enhancement
The FMMD0011 enhancement is provided for the RFFMBI91 program. This enhancement enables you to modify the data records
for the funds center, that are to be exported. It does so in that it enables you to change the values in the data records, or to add
more data records.
For more information on this enhancement, see the SAP enhancement documentation FMMD0011 under
Tools ABAPWorkbench Utilities Enhancements De nition.
See also:
The documentation on the RFFMBI91 and RFFMBI95 programs
The Implementation Guide for Funds Management Government under Master Data Funds Center Copying Funds
Centers
6/22/2020
Editing Master Data Groups

Use
You can use the master data groups on selection in Report-Writer-Reports of Funds Management that are based on FI-SL data if
you are using the Budget Control System (BCS). You also use the groups in the component Controlling ( CO) for evaluation
purposes in Report-Writer-Reports and to select groups in Controlling transactions.
To do this you can subdivide the account assignment elements (commitment item, funds center, fund and functional area) into
groups or Sets together following certain subdividing criteria.
 Note
Master data groups, apart from named customer areas and functions are otherwise not supported in Funds Management.
Prerequisites
You use the Budget Control System (BCS).
To use fund groups or functional area groups in CO you have activated the FM account assignment elements Fund or Functional
area in Customizing for Public Sector Management under Global Settings Activate account assignment elements .
Features
Group Editing
In a group you can create more segment groups next to the direct combination of certain master data or assign groups that
already exist as segment groups. This enables you to subdivide a complex group through segment groups into individual
segments that makes it easier to understand. Note that a master record is only allowed to appear for each group once, including
the subgroups.
For the assigning of master data, the group editing also supports the entering of intervals. In this context you should note the
following: If you have the master data selection of a group above an interval (for example, master data interval: AA to ZZ), then the
new master data created, for which this interval de nition applies, is automatically assigned to the group.
Non-Year-Dependent Groups
Master data groups are year-independent. You can limit the selection of valid master data in a group by entering a key date. If you
are working with year-dependent master data in your organization, the validity period of an FM master record must lie within the
validity period of the group. Otherwise this master record in the group is not taken into account. In such a case you receive the
information No valid master record instead of the description of the master record.
You de ne the key date of a group in the respective group editing transaction under Extras Default Values Structure .
Change Documents
You can specify that the editing of groups in change documents for each client and FM account assignment element (or set class)
is logged. You call up the change documents in group editing under Goto Change Documents .
You execute the activating of change documents in Customizing for Funds Management Government under Master
Data Activate Change Documents of Master Data Groups
See also:
6/22/2020
For more information on individual editing functions of master data groups, see the documentation on the component Controlling
under:
Editing Master Data Groups
Copying Master Data Groups

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Alphanumeric code (name of the funds center)

For more information, see Classi cation .

Long text information

For more information, read Authorizations .

Data attributes that are valid in a sub-interval:

Name and description

Employee responsible for funds center (responsible for budget)

Default value for a fund

Creating Funds Centers

Changing Funds Centers

Processing of Field Selection String

With this function you can

Hide elds from functions that are not needed

Determine elds as display elds

Determine entry elds as required or optional entries

Characteristic Value Eﬀect in the master record

Hide The eld is no longer displayed in the master record.

For more information, see the Implementation Guide.

Editing Master Data Long Text

Create additional text types for funds centers

Create additional text types for commitment items

Create additional text types for funds

Create long text in a new language version

2. Select an existing text type/language version and select New Language.

2. Select and save your entry with .

Processing Analysis Periods for Funds

Name and description

Employee responsible for funds center (responsible for budget)

Changing an Analysis Period (Sub-Interval)

Changing Funds Centers

Creating Funds Centers

2. Enter an FM area in the Enter FM area dialog box, then choose .

Changing Funds Centers

Changing Funds Centers

Change master record data

Alphanumeric code (name of the funds center)

Changing the validity period of a funds center

Deleting the Master Record for a Funds Center

There are no lower-level funds centers

There is no budget for the funds center

There have been no postings made to the funds center.

The funds center has not been assigned to a budget structure

Changing the Master Data for a Funds Center

2. Enter an FM area in the Enter FM area dialog box, then choose .

Deleting the Master Record for a Funds Center

Processing Analysis Periods for Funds Centers

Changing the Validity Period of a Funds

Remove funds center from the hierarchy variant

2. Enter an FM area in the Enter FM area dialog box, then choose .

3. Enter the name of the FM area and choose Validity Period .

4. Choose Validity Period .

The Change Validity Period screen appears.

6. Save your entries using .

Example: Change Validity Period

Example: Changing the Validity Period of the

1. Initial situation and planning: Conversion to year-dependent funds centers

2. Upgrade to Release 4.01A

4. Changing the validity period

5. New hierarchy variant