Cabinet Reopening Task Force PPT - 062420aedc

Work Session
Reopening
Task Force
June 25, 2020
/SeminoleCountySchools www.scps.us @SCPSinfo

Seminole County
Public Schools www.scps.us
Reopening Task
Force Members
2
Seminole County
Department of Health Data Update

(pulled 6/24/2020)
3
Seminole County
Big Ideas for Discussion Today

• What are our masking protocols for students at all levels?
• How will we screen for illness on campus?
• How do we minimize contact or socially distance on school
campus?
• What safeguards are we putting in place to protect students
and staff?
• How are we planning for dining services?
• How are we planning for transportation?
• What do we want to do with our special area classes at
elementary and larger electives at secondary?
4
Seminole County
Parent Survey Results
• 7,000+ responses at the elementary

level
• 10,000+ responses at the

secondary level
5
Seminole County
Elementary Survey Results - Masks
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Seminole County
7
Seminole County
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Seminole County
Secondary Survey Results - Masks
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Seminole County
10
Seminole County
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Seminole County
Elementary Survey Results -

Temperature Screening
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Seminole County
Secondary Survey Results -

Screening for Illness
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Seminole County
Elementary Survey Results - Clinic Areas
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Seminole County
Secondary Survey Results - Clinic Areas
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Seminole County
Elementary Survey Results – Student Movement
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Seminole County
Elementary Survey Results – Student Movement
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Seminole County
Secondary Survey Results – Student Movement
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Seminole County
Secondary Survey Results – Student Movement
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Seminole County
Secondary Survey Results – Elective Courses
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Seminole County
Face Coverings/Masks
• Decision Point: When will face masks be required in schools?
• Recommendations (page 6):
o Wearing face coverings/masks is recommended and should be
consistent with state and local guidelines
o Staff members may be required to wear additional personal
protective equipment (PPE) (i.e., health-related, custodians,
specialized positions)
o Some younger students may not be able to wear face
coverings/masks properly and it may not be
beneficial/developmentally appropriate for them to wear them
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Seminole County

• Decision Point: How will we screen for illness?
• Recommendations (pages 10-11):
o Self screening- At a minimum, district/schools are strongly encouraged
to communicate information to parents and employees about the
symptoms of COVID-19 and require them to self-screen before coming
to school
o School-based Screening
Temperature Screening
§ Most schools do not have enough staff and equipment to screen
temperatures as students and staff are entering the building and/or loading
buses, and there is a shortage of accurate, touch-free thermometers to
conduct the screenings.
§ Take temperatures of students and employees where there is reason to
believe that the person is ill.
§ Touch-free thermometers are recommended.
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Seminole County

• Recommendations (continued):
o Observational/Self-Reported Screening
§ District/Schools are encouraged to provide professional development
regarding the recognition of COVID-10 symptoms and screening.
§ Students and employees exhibiting symptoms of COVID-10 with out
being otherwise explained, are prohibited from coming to school, and if
they do come to school, they should be sent home immediately.
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Seminole County
Safeguards- Social Distancing

• Decision Point: What safeguards should be in place in classrooms
for our students and teachers?
• Recommendations (page 5-6):
o Social Distancing in educational settings is to, as feasible, maintain as
much physical distancing as possible and to utilize multifaceted risk
mitigation strategies and hazard recognition to implement healthy
campuses:
§ Place physical barriers such as plexiglass at reception desks or similar areas.
§ Provide social distancing floor/seating markings in waiting and reception
areas.
§ Provide signage in restrooms and locker rooms to remind for proper social
distancing.
§ Limit non-essential visitors and activities involving external groups or
organizations.
§ At elementary, keep students and teachers in small groups that stay together
as much as possible throughout the day, and from day to day.
§ At secondary, minimize the number of student transitions during the school
day.
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Seminole County
Safeguards- Social Distancing

• Recommendations (continued)
o Arrange desks or seating so that students are as physically
distanced as possible.
§ If not possible to separate tables/desks, consider having students sit
facing the same direction or use barriers between students whenever
feasible.
o Post directional reminders on the floor and/or walls to manage
traffic flow during transitions.
o Provide frequent reminders to staff and students to stay at least 6
feet apart when possible.
o Have staff monitor arrival/dismissal to discourage congregating and
ensure that students go straight from vehicle/buses to classrooms or
cohort waiting areas.
o Follow state and local guidelines regarding school activities (e.g.,
assemblies, field trips, events).
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Seminole County
Safeguards-Minimize Contact
• Campus Visits (page 27)
o Minimize the need for people to be in the building other than
school employees and students.
o Prohibit family visits for non-essential educational meetings.
o Encourage deliveries during student non-attendance times, or
minimize vendor deliveries during the school day, where feasible.
o May need to post new maximum occupancy numbers in certain
areas of district/schools.
o Restrict outside food/drink for classroom parties and celebrations.
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Seminole County
Safeguards- Minimize Large Groups

• Common Areas (pages 27-28)
o Implement measures to decrease students congregating in one
location.
o Assign students to use different entrances or create directional
paths.
o Stagger drop-off and pick-up processes. Implement dismissal
application at elementary schools.
o Require students to stay in an assigned section of the schoolyard or
playground as opposed to mingling with other classes.
o Playground equipment should not be used by more than one class
at a time.
§ It is recommended that schools find alternative options for students if
these requirements cannot be met.
o Rearrange furniture to avoid clustering in common areas.
o In locations where students line up, place SCPS decals or tape
marks on the floor to indicate appropriate social distancing.
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Seminole County
Safeguards- Minimize Large Groups

• Campus Events (page 28)
o Open House/Schedule Pickup/Meet the Teacher
§ Teachers may offer WebEx orientations to the greatest extent
possible OR small groups (according to state and local
guidelines) with parents/students.
§ Family Access will be used to communicate student schedules.
• Google docs can be used to target conflicts and errors in those
schedules.
§ Copies of schedules can be provided on the first day of school
for students with limited access.
§ Online resources are used to push out transportation / dining
services information to families.
§ Gatherings or parties that include any outside stakeholders are
recommended only if social distancing can be enforced.
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Seminole County
Safeguards-Cleaning and Disinfection

• The CDC and OSHA provide guidance on cleaning and disinfection
of schools and buildings. The district will support schools by
providing (page 7):
o Training on disinfection methods and quality control expectations to all
employees.
o Central ordering system for disinfection products and PPE.
§ Inform schools to order products for each classroom to assist with self-cleaning
and classroom disinfection efforts.
§ Provide direction to schools and district departments on ordering cleaning
and safety products for each site.
o Hand-held, hospital grade misting machines to assist in volume and
output potential of High Touch Surface disinfection.
§ After-hours operations shall include High Touch Surface disinfection with hand-
held, hospital grade mister as part of the normal custodial effort.
o School sites with enough custodians to assist with cleaning and
disinfecting all common areas.
§ Ensure that all disinfectants are stored in a proper location.
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Seminole County
Safeguards- Cleaning and Disinfection

• Schools will be required to (page 7):
o Supply soap, hand sanitizer with at least 60% alcohol, paper towels, and tissue.
§ Facilities will provide schools with directions on how to order supplies through the
warehouse.
o Reinforce hand washing with soap for 20 seconds and/or hand sanitizer use.
o Encourage staff and students to cough and sneeze in elbows, or to cover with a
tissue. Used tissues must be thrown in trash and hands washed immediately.
o Establish a schedule for routine cleaning and disinfection of school facilities (e.g.,
tables, desks, chairs, door handles, light switches, railings, faucet/toilet handles,
drinking fountains, playground equipment, gym equipment, cafeteria
tables/carts/trays, countertops).
§ Ensure that all disinfectants are stored in a proper location.
o Limit sharing of personal items and supplies.
o Limit use of classroom materials to small groups and disinfect between uses or
provide adequate supplies for individual use.
o Eliminate the use of soft/plush items, area rugs, and other personal items from
classroom that cannot be easily cleaned.
o Water fountains will be flushed prior to the beginning of school.
§ Encourage students and staff to bring water from home to limit amount of use at
water fountains that are not fill stations.
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Seminole County
Red Apple Dining

• Decision Point: What are we planning for dining services?
• Team Member Safety Protocols (page 29)
o Screen RAD team members upon arrival with infrared thermometers
and wellness evaluations.
o Continued regular handwashing, as well as sanitation of tables and
dining equipment.
o Frequent cleaning and sanitizing of high contact areas.
o Spacing of team based on current state and local health
department guidance.
o Face Coverings/masks (if required based on current guidance) will
be provided to the RAD team members.
§ Homemade masks are permitted to be worn (without any questionable
language or symbols).
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Seminole County
Red Apple Dining

• Elementary Campuses (pages 29-30)
o Sanitizer available for all guests entering the dining room.
o Suggest all students are issued a student identification card with bar
code to streamline the cashier process and provide a touchless
interaction.
o Developing online ordering system.
§ Turn the teacher’s service line into “grab and go” and online ordered meals.
• “Grab and go” meals may be taken to the classroom if that option is necessary.
§ Shift packaging for “grab and go” and online ordered meals to enclosed
container with necessary condiments and cutlery.
o Traditional menu simplification for students.
§ Packaged choices available (PBJ, Salad meal, etc.).
§ Hot meal would be served by RAD entirely (milk, meal, fruit, etc.) to eliminate
contact points.
§ Condiments and cutlery placed on the service tray by RAD servers.
o Spaced seating in dining room based on current restaurant guidance.
o Tables, seats and contact points sanitized between service with
assistance from custodians.
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Seminole County
Red Apple Dining

• Secondary Campuses (page 30)
o Sanitizer available for all guests entering the dining room.
o Suggest all students are issued a student identification card with bar
code to streamline the cashier process and provide a touchless
interaction.
o Developing online ordering system.
o Wrapped cutlery for guests.
o Packaged condiments.
o Adjusting packaging to allow for more closed containers.
o Spaced seating in dining room based on current restaurant guidance.
§ Encourage courtyard and common area as additional locations to eat.
o Tables, seats and contact points sanitized between service with
assistance from custodians.
o Ability to expand/adjust service time to non-traditional times allowing for
additional service times and fewer guests during main service.
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Seminole County
Transportation
• Decision Point: How will we safely transport students?
• Recommendations (pages 31-32):
o Schools should follow the guidelines below for their transportation
vehicles (e.g., buses, vans):
§ Clean and disinfect transportation vehicles regularly. Students must not
be present when a vehicle is being cleaned.
§ Ensure safe and correct use and storage of cleaning and disinfections
products.
§ Disinfect and clean touch point surfaces (e.g., seats, belt buckles, doors,
windows) throughout the vehicles prior to morning routes and before
afternoon routes.
§ Keep doors and windows open when cleaning and between routes to
allow vehicles to completely air out.
§ Trained employees will deep clean buses each night. The bus will be
fogged with disinfectant to include the AC vents.
§ If a student becomes sick during the day, he/she must not use group
transportation to return home.
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Seminole County
Transportation
• Recommendations (continued):
o Schools should follow the guidelines below for their transportation
vehicles (e.g., buses, vans):
§ If a driver becomes sick during the day, he/she must not return to drive
students.
§ Increased education for drivers on cleaning procedures and COVID-19
symptoms.
§ Touchless hand sanitizer dispenser for students to use as they enter the
bus.
§ Students will be loaded from back to front to eliminate cross contact.
§ Drivers/monitors/other staff will wear face coverings/masks while
transporting students.
§ Students are encouraged to wear face coverings/masks while riding
to/from school.
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Seminole County
Electives/Events
• Fine Arts (page 28)
o Social distancing should be encouraged when possible for spectators and
participants.
§ If social distancing is not possible for participants, then create as much distance as
possible.
§ It is recommended that students and teachers wear face coverings/masks when
distancing is limited, and the individual is not participating in high-intensity activity.
o Scheduling considerations should be made for fine arts classes to limit class
sizes.
o Schools should look for alternative indoor/outdoor facilities to hold classes to
promote social distancing.
o Entry to concerts, plays, and other events should have cashless transaction
options such as: credit/debit card readers or online prepaid tickets.
o Schools should sell season passes as an option for entry into fine arts events.
o Concession stand transactions should be cashless using credit/debit card
readers.
o Hand sanitizer stands should be placed at the entry/exit of all venues and
concession stands for spectator use.
o Large concerts, plays, and other events can be streamed or recorded for
fans to watch remotely.
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Seminole County
Electives/Events
• Athletics (page 29)
o Social distancing should be encouraged when possible for all
stakeholders.
§ If social distancing is not possible for student athletes, then create as much
distance as possible.
§ It is recommended that players and coaches wear face coverings/masks when
distancing is limited, and the individual is not participating in high-intensity
activity.
o Entry to games, matches, tournaments and other sporting events should
have cashless transaction options such as: credit/debit card readers or
online prepaid tickets.
o Schools should sell all sport and / or single sport season passes as an
option for entry into sporting events.
o Concession stand transactions should be cashless using credit/debit card
readers.
o Hand sanitizer stands should be placed at the entry / exit of all venues
and concession stands for spectator use.
o Games, matches, tournaments and other sporting events can be
streamed or recorded for fans to watch remotely.
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Seminole County
Symptomatic Students on Campus

• Symptoms may appear 2-14 days after exposure to the virus. Employees and
students should be trained to recognize the following COVID-19 related
symptoms (page 9):
o Fever or chills
o Cough
o Shortness of breath or difficulty breathing
o Fatigue
o Headache
o New loss of taste or smell
o Sore throat
o Congestion or runny nose
o Nausea or vomiting
o Diarrhea
o This list does not include all possible symptoms. CDC will continue to update the list as they learn more about COVID-19.
• Students and employees should be excluded from school if they test positive for
COVID-19 or exhibit one or more of the symptoms of COVID-19 based on CDC
Guidance that is not otherwise explained.
• Determinations for student exclusion will be made in collaboration with families,
school-based administrator, health services team, and department of health.
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Seminole County

• Return to School After Exclusion (pages 9-11)
o Once a student or employee is excluded from the school
environment, they may return if they satisfy the recommendations of
the CDC/Department of Health. Currently those guidelines are:
§ Untested
• Persons who have not received a test proving or disproving the presence of
COVID-19 but experience symptoms may return if the following three conditions
are met:
• At least 10 calendar days have passed since your symptoms first appeared: and
• They have not had a fever for at least 72 hours (that is three full days of no fever
without the use of medicine that reduces fevers); and
• Other symptoms have improved (for example, when your cough or shortness of
breath have improved)
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Seminole County

• Return to School After Exclusion (continued)
§ Tested Positive-Symptomatic
• Persons who experienced symptoms and have been tested for COVID-19 may return to
school if the following conditions are met:
• The individual no longer has a fever (without the use medicine that reduces fevers); and
• Other symptoms have improved (for example, when your cough or shortness of breath
have improved); and
• At least 10 calendar days have passed since symptoms first appeared: or
• The individual has received two negative tests at least 24 hours apart.
§ Tested Positive – Asymptomatic
• Persons who have not had symptoms but test positive for COVID-19 may return when
they have gone ten calendar days without symptoms and have been released by a
healthcare provider. Students may also return if they are approved to do so in writing by
the student’s health care provider.
§ Tested Positive – Impact on School Operations
• Establish predetermined thresholds for mitigation strategies by following
recommendation to work with your local health department in following the CDC
guidance when a confirmed case has entered a school, regardless of community
transmission.
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Seminole County

• Clinic Space COVID-19 Symptomatic (page 11)
o It is recommended that each school have a room or space separate
from the clinic where students or employees who are feeling ill are
evaluated or wait for pick up.
o All waiting staff and students should wear a face covering/mask. Only
essential staff assigned to the room may enter.
o A record will be kept of all persons who entered the room and the room
will be disinfected several times throughout the day.
o Strict social distancing is required, and staff must wear appropriate PPE.
o Students who are ill will be walked out of the building to their parents.
o If a student or staff member has a fever, for any reason, it is
recommended that the district/school adjust their school policy to require
staff and students to be fever-free, without the use of fever-reducing
medications, for 72 hours before returning to school.
§ Additionally, all staff and students with fevers or symptoms associated with
COVID-19 should be encouraged to seek medical attention for further
evaluation and instructions. Students and staff may return before the 72-hour
window has elapsed if they are approved to do so in writing by their healthcare
provider.
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Seminole County

• Clinic Space Non-COVID-19 Symptomatic (page 12)
o Students who do not display symptoms of COVID-19 can be seen
and treated in the clinic.
o These would include students who are injured during the school day
or students with special health care needs such as those with chronic
health conditions (i.e., diabetes or asthma), those requiring medical
treatments (i.e., suctioning, tube feeding, or catheterizations), and
those with individual health plans.
§ Nebulizer treatments will not be allowed to be given at school during the
pandemic as the mist from the treatment has the potential to carry the
virus. Physicians should work with families to provide an alternative
treatment or student should stay home until nebulizer medication is no
longer needed.
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Seminole County
Plan for Instruction

• Two Primary Modes of Potential Learning for 2020-21
(page 32-35)
• Face to Face Traditional Enrollment with health/safety
guidelines in place
• Seminole County Virtual School enrollment for students who are
not ready/able to return to face to face instruction
• Looking at special population students (ESE, ESOL, students in
need of intervention services or mental health services) in order
to meet and find ways to support the services in addition to
their selected instructional modality
• Developing contingency scheduling plans if it becomes
necessary to have less students on campus
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Seminole County
COVID-19 Virtual Education Model

• Alternate education option for families who do not want to return to brick-and-
mortar education for 2020-21 due to COVID-19. Minimum commitment for one
semester.
• Students will remain enrolled at zone/assigned school and receive any special
services from school-based personnel; magnet, region, and transfer students
retain seat for 1 year.
• All courses provided through Seminole County Virtual School (franchise courses)
and Seminole Academy for Digital Learning (district-developed or purchased
curriculum).
• Teachers will be selected from volunteers, will be temporarily assigned to virtual
education courses, and will return to their 2020-21 school when assignment is
complete.
School Year # of Virtual Total Half-Credit FTE Equivalent
Full-Time Enrollments Completions
School Year + Summer
Full Time + Part Time
2017 – 18 < 100 19,390 1,615
2018 – 19 < 100 21,093 1,757
2019 – 20 97 22,213* 1,851*
*in progress
2020 – 21 1,260 17,640 1,260
*count as of 06/24/2020, 3:00 pm
Seminole County
Distance Learning Information

• Distance Learning is being built into the SCPS Instructional Plans
for the 2020-21 school year
• This will provide instructional continuity in the case of a district-
wide or individual student disruption of learning due to crisis
• Department of Teaching and Learning staff has worked to
improve the format and instructional resource if this is needed
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Seminole County
Contingency Scheduling Options

• Split Schedules (pages 24-26)
o In the event, state guidance only allows 25-50% capacity, the
School Operations team developed some draft split schedule
options for elementary, middle, and high.
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Seminole County
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Seminole County
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Seminole County

• K-6 Split Campus (pages 26-27)
If state guidance dictates schools to operate at a reduced
capacity, the School Operations team developed a draft plan
that would allow all elementary students to go fulltime. In
addition, this plan allows for 6th grade students to attend school
on a split schedule.
§ Grades K-3 would remain on main campus / Grades 4-5 at second site.
§ Grade 6 students would remain at home site, 2 days on-campus / 3 days
distance learning.
§ All Grades 7-12 would receive instruction through distance learning
§ KidZone would be provided across all locations to support families that
use this service.
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Seminole County
Contingency Schedule Options
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Seminole County
Big Ideas for Discussion Today

• What are our masking protocols for students at all levels?
• How will we screen for illness on campus?
• How do we minimize contact or socially distance on school
campus?
• What safeguards are we putting in place to protect students
and staff?
• How are we planning for dining services?
• How are we planning for transportation?
• What do we want to do with our special area classes at
elementary and larger electives at secondary?
51
Seminole County
Board Discussion and Questions
52

Cabinet Reopening Task Force PPT - 062420aedc

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Cabinet Reopening Task Force PPT - 062420aedc

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Work Session

/SeminoleCountySchools www.scps.us @SCPSinfo

Department of Health Data Update

Big Ideas for Discussion Today

Parent Survey Results

• 7,000+ responses at the elementary

• 10,000+ responses at the

Elementary Survey Results - Masks

Elementary Survey Results - Masks

Elementary Survey Results - Masks

Secondary Survey Results - Masks

Secondary Survey Results - Masks

Secondary Survey Results - Masks

Elementary Survey Results -

Secondary Survey Results -

Elementary Survey Results - Clinic Areas

Secondary Survey Results - Clinic Areas

Elementary Survey Results – Student Movement

Elementary Survey Results – Student Movement

Secondary Survey Results – Student Movement

Secondary Survey Results – Student Movement

Secondary Survey Results – Elective Courses

Screening for Illness

Screening for Illness

Safeguards- Social Distancing

Safeguards- Social Distancing

Safeguards- Minimize Large Groups

Safeguards- Minimize Large Groups

Safeguards-Cleaning and Disinfection

Safeguards- Cleaning and Disinfection

Red Apple Dining

Red Apple Dining

Red Apple Dining

Symptomatic Students on Campus

Symptomatic Students on Campus

Symptomatic Students on Campus

Symptomatic Students on Campus

Symptomatic Students on Campus

Plan for Instruction

COVID-19 Virtual Education Model

Distance Learning Information

Contingency Scheduling Options

Contingency Scheduling Options

Contingency Scheduling Options

Contingency Scheduling Options

Contingency Schedule Options

Big Ideas for Discussion Today

Board Discussion and Questions

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