Best Buy Co. Inc.

iSupplier Demo
IT Hardware Deck
2018

Updated 03/2018
 Log In to iSupplier
Login URL https://isupplier.bestbuy.com/
System Availability: 24/7 (With Monthly Scheduled Maintenance Outages)
Home Page View
Purchase Orders
Orders Page View
Purchase Orders (PO) are displayed here
 Advanced Search
Look up a specific PO, Date Range, or Buyer.
 Buyer Information
Click on the Buyer hyperlink to view Buyer details.
 View the PO
To view PO, go to the Orders tab. The PO information will appear. If applicable, at the
bottom of the screen are the attachments if Best Buy has included attachments with the
PO.
 View the PO Line Detail
To view PO detail click on the PO Number hyperlink. The PO line detail
information is displayed here. If Best Buy has included attachments for a specific
PO line it will appear here.
 View Attachment
To view attachment, click on the icon, then click on the title of the attachment to open.
Invoicing in iSupplier
 Scenario #1 for Training iSupplier
In this fictional scenario Best Buy has issued your
Company a PO for the following:
• PO#1547600
– Description: LED monitor 27 inch
– Quantity: 25
– Price: $300

Invoices will be submitted through iSupplier by your

Company for items shipped. These items are
taxable (Best Buy did not issue you a tax
exemption/resale certificate).
• Freight Charged: $10 per monitor – you will be fulfilling the entire PO
• Sales Tax Charged: $150
 Scenario #1 for Training iSupplier
Finance Tab
Step 1 of 4
To invoice, click on the Finance page, all invoices should be created With a PO. Click
Go to begin the invoicing process.
 Scenario #1 for Training iSupplier
Enter PO to Invoice against
Step 1 of 4
Enter the PO Number to invoice against, for this example – PO#1547600, click Go.
If there is more than one item/service on the PO, each line on the PO will appear at the
bottom of the screen. Select each PO (or PO line) to invoice for, then click Add to Invoice,
then click Next.

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4
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 Scenario #1 for Training iSupplier
Invoicing against the PO Step 2 of 4
Entering Invoice info, entering sales tax, and attaching the invoice
Enter the invoice number that is generated from your system. The invoice date will default to today’s date as you are
not able to backdate in the system. In this scenario you are charging sales tax, enter the appropriate amount into the
“Vendor Charged Tax” field. Attach a copy of the invoice generated from your system by clicking “Add”. Once
uploaded, the confirmation will be at the top of the screen.

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 Scenario # 1 for Training iSupplier
Invoicing against the PO Step 2 of 4
Attaching the invoice

Enter a title for the invoice, click Browse to upload a copy of your invoice that has been generated from your
system. Click Apply. Once uploaded, the confirmation will be at the top of the Step 2 of 4 screen.

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 Scenario # 1 for Training iSupplier
Invoicing against the PO Step 2 of 4
Confirm Quantity and Charge Freight
Confirm the quantity of each Item you are invoicing for. You are charging Freight in this scenario. To charge Freight, go
to the Shipping and Handling section. Click the “+” above Charge type and enter the Amount and Carrier tracking
information. Click Next.

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 Scenario #1 for Training iSupplier
Invoicing against the PO Step 3 of 4
Review
This is a Review Screen. Click Recalculate total if needed. Click Submit once you review. If you don’t click Submit and
click Next, it will ask you to Submit on step 4.

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 Scenario #1 for Training iSupplier
Invoicing against the PO Step 4 of 4
Invoice Confirmation
This is a Confirmation that the invoice was submitted. You may Print for your records or create another invoice.
 Scenario #2 for Training iSupplier
In this fictional scenario Best Buy has issued your Company a PO
for the following:
• PO# 1547595:
– Description: LED monitor 27 inch
– Quantity: 25 – shipping all 25 items
– Price: $300

Invoices will be submitted through iSupplier by your Company

for items shipped. Do not bill Best Buy for sales tax (Best Buy
issued you a tax exemption/resale certificate).
• Freight: $10 per monitor – you will be fulfilling the entire PO
• Sales Tax: $0 - Do not bill Best Buy for sales tax
 Scenario #1 for Training iSupplier
Finance Tab
Step 1 of 4
To invoice, click on the Finance page, all invoices should be created With a PO. Click
Go to begin the invoicing process.
 Scenario #1 for Training iSupplier
Enter PO to Invoice against
Step 1 of 4
Enter the PO Number to invoice against, for this example – PO#1547600, click Go.
If there is more than one item/service on the PO, each line on the PO will appear at the
bottom of the screen. Select each PO (or PO line) to invoice for, then click Add to Invoice,
then click Next.

1547595
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4
3
1547595
 Scenario #2 for Training iSupplier
Invoicing against the PO Step 2 of 4
Entering Invoice info, entering sales tax, and attaching the invoice
Enter the invoice number that is generated from your system. The invoice date will default to today’s date as you are
not able to backdate in the system. In this scenario you are NOT charging sales tax so leave the “Vendor Charged Tax”
field blank. Attach a copy of the invoice generated from your system by clicking “Add”. Once uploaded, the
confirmation will be at the top of the screen.

1
2

3
 Scenario #2 for Training iSupplier
Invoicing against the PO Step 2 of 4
Confirm Quantity and Charge Freight

Confirm the quantity of each Item you are invoicing for. You ARE charging Freight, under the Shipping and Handling
section, click the “+” above Charge type and enter the Amount and Description and/or Carrier info. Click Next.

3
 Scenario #2 for Training iSupplier
Invoicing against the PO Step 3 of 4
Review
This is a Review Screen. Click Recalculate if needed. Submit once you review. If you don’t click Submit and click Next, it
will ask you to Submit on step 4.
 Scenario #2 for Training iSupplier
Invoicing against the PO Step 4 of 4
Invoice Confirmation
This is a Confirmation that the invoice was submitted. You may Print for your records or create another invoice.
 Scenario #3 for Training iSupplier
Partial PO Shipped

In this fictional scenario Best Buy has issued your Company a

PO for the following:
• PO# 1547594:
– Description: LED monitor 27 inch
– Quantity: 25
– Price: $300

Invoices will be submitted through iSupplier by your Company

for items shipped. These items are taxable (Best Buy did not
issue you a tax exemption/resale certificate).

• Freight Charged: $10 per monitor – you will be fulfilling 10 items

• Sales Tax Charged: $60
 Scenario #3 for Training iSupplier
Invoicing against the PO Step 2 of 4
Entering Invoice info, entering sales tax, and attaching the invoice
Enter the invoice number that is generated from your system. The invoice date will default to today’s date as you are
not able to backdate in the system. In this scenario you ARE charging sales tax, enter the appropriate amount in the
“Vendor Charged Tax” field blank. Attach a copy of the invoice generated from your system by clicking “Add”. Once
uploaded, the confirmation will be at the top of the screen.

1
2

3
4
 Scenario #3 for Training iSupplier
Invoicing against the PO Step 2 of 4
Confirm Quantity and Charge Freight

Update the Quantity to the quantity you are shipping; this will always default to what the balance is on
the PO. You ARE charging Freight. In the Shipping and Handling Section, click the “+” above Charge
type and enter the Amount and Carrier info. Click Next.

3
 Scenario #3 for Training iSupplier
Invoicing against the PO Step 3 of 4
Review
This is a Review Screen. Click Recalculate in needed. Submit once you review. If you don’t click Submit and click Next, it
will ask you to Submit on step 4.

1
2
 Scenario #3 for Training iSupplier
Invoicing against the PO Step 4 of 4
Invoice Confirmation
This is a Confirmation that the invoice was submitted. You may Print for your records or create another invoice.
 Scenario #4 for Training iSupplier
Invoice on Hold

In this fictional scenario…

• Best Buy has issued your Company PO #1440797

• Your Company has submitted invoice #912727254 against this PO through

iSupplier for items shipped

• Best Buy has not received the items in the system

• Your invoice is on Hold

 Scenario #4 for Training iSupplier
Invoice on Hold
Regularly check the status of your Invoices in the Finance tab, View Invoices.
If you have an invoice on hold, it will appear in the On Hold column. Click on the On Hold status to see the details of
the hold.
 Scenario #4 for Training iSupplier
Invoice on Hold
Reach out to the Requester listed on that PO to remedy. The Requester is listed on the PDF PO (the PO emailed to
you). If the Requester is unknown, reach out to the Buyer listed on the PO and/or NMPCustSvc@besybuy.com