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Project Objective, Outcomes and Outputs: Examples of Completed VE Project Logframes, Budgets and Workplans
Project Objective, Outcomes and Outputs: Examples of Completed VE Project Logframes, Budgets and Workplans
First Example:
To provide adequate
food and drink to Overall, General
guests Objective (Solution
of Problem)
1
European Union
Second Example:
Housemothers in one-stop
shelters of XYZ Province do Problem
not have capacity to deal with
suicidal clients
2
European Union
LOGFRAME EXAMPLES
First Example:
Outcome 1: 5 guests have been fed at lunch-time (with at least one full plate of meet,
porridge and dumplings) on 30 August 2008, for a cost not exceeding ZAR 20.- per plate
Outputs Activities Indicators Means of Verification
1.) Meat has been Prepare, cook and serve Guests eat all the Left-over bones, empty
prepared, cooked meat meat served to them plate
and served
2.) Porridge has Prepare, cook and serve Guests eat all the Empty plate; eye-witness
been prepared, porridge porridge served to reports of compliments
cooked and served them made to the host
regarding excellent
porridge
3.) Dumplings have Prepare, cook and serve Guests eat all the Empty plate; eye-witness
been prepared, dumplings dumplings served to reports of compliments
cooked and served them made to the host
regarding excellent
dumplings
Second Example:
Outcome 1: 60 housemother volunteers of X one-stop shelter in XYZ Province have received two
5-day workshops (one in June 2009 and one in November 2009) through recognized expert on how
to monitor and interact with suicidal clients 24 hours/day, at a cost not exceeding ZAR 250000.-
Outputs Activities Indicators Means of
Verification
1. Expert Advertise consultancy Training consultant has Copy of contract
consultant Sunday Newspaper; signed contract document
recruited interview candidates,
and select preferred
candidate
2. Curriculum Consultant develops Training curriculum Copy of training
outline curriculum and obtains curriculum
approved approval of project
coordinator
3. First five-day Select training date and Participants have Participation list; Copy
training venue; implement attended training at of contract with
implemented training Conference Centre Conference Centre
4. Second five- Select training date and Participants have Participation list; Copy
day training venue; implement attended training at of contract with
implemented training Conference Centre Conference Centre
5. Training Request feedback from Participants have Summary of evaluation
impacts trainees regarding first expressed satisfaction results; copy of
assessed and second 5-day and confirmed adequacy individual evaluation
trainings. of training curriculum sheets
3
European Union
4
European Union
5
EXAMPLE OF A VEP BUDGET
BUDGET (Please add rows and details as necessary. Please be as detailed and precise as possible. Please breakdown the total
budget into proposed expenditure per quarter). This is a sample budget is for a 6 month training project.
Cost TOTAL
Total % of Total EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per AMOUNT
Cost Cost to be
EXPENDITURES Descrip Units Units Unit REQUEST Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to
-tion (A) (B) (in ED IN ZAR Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
ADMINISTRATIVE FOR
COSTS ADMIN
COSTS
ONLY
1. Operational
Staff
(administrator
s, finance,
logistics)
1.1. Project Person/
1 6 28000 168000 50% 84000 42000 42000
Coordinator month
1.2. Training Person/
1 5 11000 55000 100% 55000 25000 30000
Coordinator month
1.3. Office Person/
1 6 2000 12000 50% 6000 3000 3000
Assistant month
Person/
1.4. Office Cleaner 1 6 1600 9600 50% 4800 2400 2400
month
SUBTOTAL
149800 72400 77400
Operational Staff
2. Transport (car
rent, kilometer
claim)
# of
trips/nu
2.1. Kilometer claim 100 100 3 30000 100% 30000 15000 15000
mber of
km
2.2.
SUBTOTAL 30000 15000 15000
6
Transport
Cost TOTAL
Total % of Total EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per AMOUNT
Cost Cost to be
EXPENDITURES Descrip Units Units Unit REQUEST Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to
-tion (A) (B) (in ED IN ZAR Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
ADMINISTRATIVE FOR
COSTS ADMIN
COSTS
ONLY
3. Public Transport
(taxi, plane or bus
tickets etc)
3.1. Taxi fees to Taxi/
1 52 100 5200 100% 5200 3000 2200
project sites # Trips
3.2
3.3
SUBTOTAL Public
5200 3000 2200
Transport
Rent
4. Office
per
expenditures (rent,
month,
electricity, water
electrici
etc)
ty etc.
# offices
4.1. Office rent 1 6 4500 27000 50% 13500 6750 6750
/ month
# offices
4.2 Electricity 1 6 1500 9000 50% 4500 2250 2250
/ month
# offices
4.3 Water 1 6 500 3000 50% 1500 750 750
/ month
4.4
SUBTOTAL Office
22650 9750 9750
Expenditures
7
Cost TOTAL
Total % of Total EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per AMOUNT
Cost Cost to be
EXPENDITURES Descrip Units Units Unit REQUEST Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to
-tion (A) (B) (in ED IN ZAR Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
ADMINISTRATIVE FOR
COSTS ADMIN
COSTS
ONLY
5. Office furniture
and technical piece
equipment
5.1. Desk and Chair
for Training piece 1 1 3000 3000 100% 3000 3000
Coordinator
5.2. Laptop for
piece 1 1 8000 8000 100% 8000 8000
Training Coordinator
5.3. Book shelf for
piece 1 1 1000 1000 100% 1000 1000
training coordinator
SUBTOTAL Office
furniture and
12000 12000
technical
equipment
6.
Communications
recharge
6.1. Cell Phone
person/ 2 6 360 4320 100% 4320 2160 2160
Units
month
Fee /
6.2. Land Line Fees 1 6 500 3000 50% 1500 750 750
month
6.3.
SUBTOTAL
5820 2910 2910
Communications
8
Cost TOTAL
Total % of Total EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per AMOUNT
Cost Cost to be
EXPENDITURES Descrip Units Units Unit REQUEST Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to
-tion (A) (B) (in ED IN ZAR Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
ADMINISTRATIVE FOR
COSTS ADMIN
COSTS
ONLY
7. Other Costs
Toner/
7.1 Toner for Printer 1 6 1000 6000 50% 3000 1500 1500
month
Number
of
7.2 Photocopy 2500 6 1 15000 100% 15000 7500 7500
copies/
month
Packet
7.3 Paper @ 500/ 1 6 180 1080 100% 1080 1080 0
month
7.4 Misc. Stationary Cost/
1 6 500 3000 100% 3000 1500 1500
costs month
SUBTOTAL Other
22080 11580 10500
Costs
SUBTOTAL 244000
12664
ADMINISTRATIVE 117760
0
COSTS
9
Cost
Total % of Total TOTAL EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per
Cost Cost to be AMOUNT
EXPENDITURES Descrip- Units Units Unit Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to REQUEST
tion (A) (B) (in Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project ED IN ZAR
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
PROGRAMMATIC
COSTS 100%
OUTCOME 1: 60 Housemother Volunteers of 4 One-Stop-Shelters in Gauteng
Province have received two five-day workshops through recognized expert on
how to monitor and interact with suicidal clients 24 hours daily…
Output 1.1.
Expert Training
Consultant
Recruited
a.) Advertise
Announce
Vacancy in
ment / 1 1 9600 9600 100% 9600 9600 0
Sunday
# Sundays
Newspaper
Output 1.2.
Curriculum
Outline Approved
a) Consultant fee
for curriculum and Consultan
1 4 1500 6000 100% 6000 6000 0
materials t / day
development
b) Consultant
travel (plane two-
way ticket + taxi
pick-up) to meet
with project Ticket /
1 1 3700 3700 100% 3700 3700 0
coordinator to person
share and discuss
curriculum and
pedagogical
materials.
10
Cost
Total % of Total TOTAL EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per
Cost Cost to be AMOUNT
EXPENDITURES Descrip- Units Units Unit Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to REQUESTE
tion (A) (B) (in Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project D IN ZAR
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
PROGRAMMATI
C COSTS 100%
Output 1.3. First
5-day training
implemented
a) Consultant fee
(including Consultant
1 5 2000 10000 100% 10000 10000 0
accommodation / day
cost)
c) Consultant
travel (plane two- Ticket /
1 1 3000 3000 100% 3000 3000 0
way ticket + taxi person
pick-up)
d) Rental of two Venue /
2 5 950 9500 100% 9500 9500 0
training venue day
Person/
e) Lunch / snacks 60 5 350 105000 100% 105000 10500 0
day
Person/
f) Stationary 60 1 100 6000 100% 6000 6000 0
workshop
g) Pedagogical Person / #
60 50 1 3000 100% 3000 3000 0
materials of copies
# Blocks
h) Flipchart, etc.
@40
and Masking 1 3 130 390 100% 390 390 0
sheets
Tape
/workshop
#
i) Whiteboard
markers 1 25 20 500 100% 500 500 0
markers
/workshop
11
Cost
Total % of Total TOTAL EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per
Cost Cost to be AMOUNT
EXPENDITURES Descrip- Units Units Unit Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to REQUESTE
tion (A) (B) (in Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project D IN ZAR
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
PROGRAMMATIC
COSTS 100%
Output 1.4.
Second 5-day
training
implemented
a) Consultant fee
(including Consultan
1 5 2000 10000 100% 10000 10000 0
accommodation t / day
cost)
c) Consultant
travel (plane two- Ticket /
1 1 3000 3000 100% 3000 3000 0
way ticket + taxi person
pick-up)
d) Rental of two Venue /
2 5 950 9500 100% 9500 9500 0
training venue day
Person/
e) Lunch / snacks 60 5 350 105000 100% 105000 10500 0
day
Person/
f) Stationary 60 1 100 6000 100% 6000 6000 0
workshop
g) Pedagogical Person / #
60 50 1 3000 100% 3000 3000 0
materials of copies
# Blocks
h) Flipchart, etc.
@40
and Masking 1 3 130 390 100% 390 390 0
sheets
Tape
/workshop
#
i) Whiteboard
markers / 1 25 20 500 100% 500 500 0
markers
workshop
12
Cost
Total % of Total TOTAL EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per
Cost Cost to be AMOUNT
EXPENDITURES Descrip- Units Units Unit Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to REQUESTE
tion (A) (B) (in Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project D IN ZAR
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
PROGRAMMATIC
COSTS 100%
Output 1.5.
Training Impacts
assessed
a) Consultant fee
for preparing Consultan
1 1 1500 1500 100% 1500 1500 0
impact / evaluation t / day
report (1st training)
b) Consultant fee
for preparing
Consultan
impact / evaluation 1 1 1500 1500 100% 1500 0 1500
t / day
report (2nd
training)
SUBTOTAL
297080 295580 1500
Outcome 1
OUTCOME 2:
Output 2.1.
a)
b)
Output 2.2.
a)
b)
SUBTOTAL
100%
Outcome 2
13
Cost
Total % of Total TOTAL EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per
Cost Cost to be AMOUNT
EXPENDITURES Descrip- Units Units Unit Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to REQUEST
tion (A) (B) (in Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project ED IN ZAR
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
PROGRAMMATIC
COSTS 100%
OUTCOME 3:
Output 3.1.
a)
b)
Output 3.2.
a)
b)
SUBTOTAL
100%
Outcome 3
OBLIGATORY OUTCOME 1: Effective monitoring and evaluation of project
activities, for a cost not exceeding ZAR XXX.-
Output 4.1.
a)
b)
Output 4.2.
a)
b)
SUBTOTAL
100%
Outcome 4
14
Cost
Total % of Total TOTAL EXPENDITURE 2009 EXPENDITURE 2010
Unit No of No of per
Cost Cost to be AMOUNT
EXPENDITURES Descrip- Units Units Unit Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
(in charged to REQUEST
tion (A) (B) (in Jan- Apr- Jul- Oct- Jan- Apr- Jul- Oct-
ZAR) project ED IN ZAR
ZAR) Mar Jun Sept Dec Mar Jun Sept Dec
PROGRAMMATIC
COSTS 100%
OBLIGATORY OUTCOME 2: Enhanced staff capacity to manage and implement
project activities, for a cost not exceeding ZAR XXX.-
Output 5.1.
a)
Output 5.2.
a)
SUBTOTAL
100%
Outcome 5
OBLIGATORY OUTCOME 3: Effective exchange of information /
communication on project achievements / results with government, for a cost
not exceeding ZAR XXX.-
Output 6.1.
a)
Output 6.2.
a)
SUBTOTAL
100%
Outcome 6
PROGRAMMATIC
COSTS 100%
SUBTOTAL
PROGRAMMATIC 100% 297080
COSTS
TOTAL PROJECT
COST (A+O) 541480
15
EXAMPLE OF A VEP WORKPLAN
I. WORK PLAN (Shade applicable areas and include target numbers for each quarter to measure achievements against performance indicators per quarter per line item.
Please add more rows as necessary. Include all Outcomes.)
16
Output 1.2 Agree on curriculum
OBLIGATORY OUTCOME 2: Enhanced staff
capacity to manage and implement project
activities, for a cost not exceeding ZAR XXX.-
Output 2.1
Output 2.2
OBLIGATORY OUTCOME 3: Effective
exchange of information / communication on
project achievements / results with
government, for a cost not exceeding ZAR
XXX.-
Output 3.1
17