Break Down Order Creation

BUSINESS PROCESS PROCEDURE
Title: Creation of Breakdown Maintenance

Order
Organization/Area: Plant Maintenance
File Name: PM_01 Release: ECC 6.0

Responsibility: Status:
Create Breakdown Maintenance Order:
Objective: Use this process to create a maintenance order, while attending a

maintenance work of the breakdown occured in the system.
Transaction code: IW31 : It is a code for creation of order

directly.
Process: The maintenance order can be created in two ways-
1. It can be created directly by Transaction Code i.e. IW31 or follow

the menu path on the Easy Access Screen.
2. And it can be created with reference to notification also.

Creation of the notification can be seen from respective user
manual.
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Last changed on: Last changed by: Version: 1.0 Page:
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Order

Process 1.
Direct creation of the order
PROCEDURE: Step 1 : Start the transaction using the menu path or transaction code.
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3. Click Logistics tree item .
4. Click Plant Maintenance tree item .
5. Click Maintenance Processing tree item
6. Click Order tree item
7. Click create general tree item
Create Breakdown Order: Initial Screen
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Order

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8. AS required complete/ review the following fields:
Field Name Description R/O/C User Action and Values Comments
Order type Order type is selected from R Enter Order type is selected from
the list shown in the system. the list shown in the system, As
As DM02 is selected in case DM02 is selected in case of
of breakdown maintenance breakdown maintenance order.
order.
Functional Enter the Functional O Choose from the list of the
Location # Location from the list. functional locations from the
required plant area.
Equipment # Enter the affected equipment O Choose from the list of the
from the list. required functional location.
Planning Enter the Planning Plant, R
Plant which is 1232 as a Naraina
S/stn
# Remark : As Functional Location and Equipment are the optional fields here, it is
not mandatory field. But if you have filled these fields here , there is no need fill
these details next screens. And also you can select anyone of the field out of these
two. So Breakdown Order can be created on either functional location or
equipments individually.
9. Click button .
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Create breakdown Order: Central Header
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10. AS required complete/ review the following fields:
Field Name Description R/O/C User Action and Values Comments
Order Order Description is the R Enter Order Description is the

Description details of the breakdown details of the breakdown
happened in the system. happened in the system.
11. Click Operations tab control . On the screen shown above.
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12. As required, complete/review the following fields:

Fields R/O/C Description
Operation short text Required It is the description of the individual operations

to be executed at site
Work Required
Example: 120 MIN
Number Required Example: 2
Control key Required

Example: PM01 or PM03
13.
In case of control key ‘PM03’ is selected in one of the line operation in the
operation Tab, then you have to select the ‘external’ button , as shown below, for filling
the external service details for the particular operation, for which external service is
required.
14. After selecting the ‘External Tab’ , following screen appear on the system, And
fields are filled as :
Material Group Required It is the material group, categorizes the various

materials or services existing in the system.
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Purchasing group Required Purchasing Group is also selected from the list
16. Click button .
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17. Create Breakdown order : External Processing Operation

Service no can be selected from the list,
Service Number Required according to the
Purchasing group Required Purchasing Group is also selected from the list
existing in the system
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(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
19. Click button .
20. Create Breakdown Order: Operation Overview
21. Click Components tab control .
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22. Create Breakdown Order : Component Overview
23. Click button .
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24. Material Number
25.
As required, complete/review the following fields :
Field R/O/C Description
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26. Click button .
27. Material Number (1) 33 Entries found
28. Double Click label
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Create Breakdown Order : Component Overview
Reqmt Qty Required
Example: 1
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IC Required
Example:
L ( Stock Item )
N ( Non-stock Item )
SLoc Required
Example:
30. Click button .
Component 110905001: Plants/Storage Locs (1) 2 Entries found

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31. Double Click label
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Create Breakdown Order : Component Overview
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Allocation Operation
Operation Required
Example:
0020
33. Click button .
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Change Breakdown Order 20000257: Component Overview
34. Click button . For releasing the order
35. Click Button .
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Change Status
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36. Click button .
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Change Breakdown Order 20000257: Component Overview
37. Click button .
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Maintain Settlement Rule : Overview
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Settlement Receiver Required
Example:
12310000
Settlement Receiver Required
Example:
12310000
39. Click button
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Change Breakdown Order 20000257 : Component Overview
40. Click Gen. Data button .
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Create Breakdown Maintenance order : Component Detail General Data
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41. button .
Change Breakdown Order 20000257 : Component Overview
42. Click Costs tab control .
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Create Breakdown Maintenance order : Cost Overview
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43. Click Button
44. Click Rep. Plan/Act. button .
Plan/Actual Comparison
45. Click button .
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Create Breakdown Maintenance order : Cost Overview
46. Click Button .
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Result:
You have created Maintenance Order Successfully. Your order will be saved with no
given as under, and it is a unique no generated by the system.
Process 2.
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Creation of the order with the notification

Step 1: Follow the steps mentioned in the ‘creation of notification user
manual’ and open the notification in changed mode by transaction code ( T-
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Code: iw22 ) or follow the menu path as under:
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Step 2. Double Click to open the notification in the

changed mode for creation of order. It will open the screen given as
under-
Step 3. For selection of the desired notification from the list, click button
to see the list as under-
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Display Notifications : Selection of Notifications
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Now, it can be seen from the above screen , a notification can be selected
by above selection criteria as-
• Notification Status
• Notification Number
• Notification type wise
• Functional location wise
• Equipment wise
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Fill any of the field above and select the notification as under-
Display Notification : List of Notification
Step 4elect the particular notification from the list and click button to
open the notification.
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Change PM Notification: Initial Screen
Step 4. Click button .
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Change PM Notification: Breakdown Notificat
Step 5. As it can be seen from the notification itself, the functional

location details i.e. it automatically taking the information of the location ,
where the problem has been occurred. And after opening the notification
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in the changed mode, order can be created directly by clicking the
button .
Create Order
Step 6. Click button
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Create Breakdown Order: Central Header
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Step 7. In this screen , it can be seen as most of the information of the

notification captured from the notification itself. And HeaderData is filled
by system itself, but it can be edited as per requirement.
Step 8. After it all the fields and screen are same and same steps are
followed as in the above case ( From page no 7 to 31 ).
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Break Down Order Creation

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BUSINESS PROCESS PROCEDURE

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

Create Breakdown Maintenance Order:

Objective: Use this process to create a maintenance order, while attending a

Transaction code: IW31 : It is a code for creation of order

Process: The maintenance order can be created in two ways-

1. It can be created directly by Transaction Code i.e. IW31 or follow

2. And it can be created with reference to notification also.

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

3. Click Logistics tree item .

4. Click Plant Maintenance tree item .

5. Click Maintenance Processing tree item

6. Click Order tree item

7. Click create general tree item

Create Breakdown Order: Initial Screen

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

8. AS required complete/ review the following fields:

Field Name Description R/O/C User Action and Values Comments

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

Create breakdown Order: Central Header

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

10. AS required complete/ review the following fields:

Field Name Description R/O/C User Action and Values Comments

Order Order Description is the R Enter Order Description is the

11. Click Operations tab control . On the screen shown above.

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

12. As required, complete/review the following fields:

Operation short text Required It is the description of the individual operations

Example: 120 MIN

Number Required Example: 2

Control key Required

Fields R/O/C Description

Material Group Required It is the material group, categorizes the various

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

16. Click button .

Title: Creation of Breakdown Maintenance

Organization/Area: Plant Maintenance

File Name: PM_01 Release: ECC 6.0

17. Create Breakdown order : External Processing Operation

18. As required, complete/review the following fields: