Polytechnic University of the Philippines

(Paranaque Campus)
Col. E. De Leon St. Wawa
Brgy. Sto Nino Paranaque City

WEB BASED PAYROLL SYSTEM (LAS PINAS CITY HALL)

In Partial Fulfillment

Of the Requirements for the Degree

Bachelor of Science in Information Technology

Members:

Daclizon, Jovanie

Cardenas, Dianne

Dela Cruz, Sherabel F.

Paderon, Jayvee

Shulamite, Vanessa

Falculan, Abegail

Laure, Rolly

BSIT 3-1

Submitted to: Prof. Joanna Emralino

CHAPTER 1

Introduction

Payroll system is an operation for every organization to pay employee accurately their salary.
It is the administration of the financial record of employees' salaries, wages, bonuses, net pay,
and deductions. It is supported by a database consisting of its employee's details and their
attendance details. According to that end of each month the salary is paid to the corresponding
bank account of the employee.

The idea of taking control of employees pay calculations are quite tedious if done manually
and require more effort and time mainly for big organizations. Hence if this process is
automated, it would be of great benefit as it would require less time to calculate the salary of the
employees. The software for payroll management system service on the cloud is provided as a
solution in this paper. This system provides multiple user data access. Each user like employee
or HR or admin can login into the software by writing username and password which are
allocated to them from the company. It involves keeping track of hours worked and is capable of
keeping a record of employee data including their pay, allowances, deductions and taxes on
monthly bases so that fresh definitions are reflected from the month onwards, which leaves all
the past data intact. The proposed payroll system is advantageous as it provides a user friendly
environment and also increases security and minimizes human calculation errors.

Background of the Study

A web based payroll system provides accurate accounting of the funds provided paid to
employees for work or services performed. Without this system the establishment would have
difficulty in accounting for payments for services or work performed by employees. One benefit
of payroll system is in the tracking of employee productivity in the work environment. This
makes it easier to determine who is performing at their fullest and those who are failing in
productivity.
 Theoretical Framework

The execution of payroll is critical to a company's survival. The inability to pay

completely and in a timely manner can result in the rapid exodus of a company's work force.
However, there's more to payroll than simply delivering checks on time. Although the principles
behind payroll don't occupy academic tomes with formal theories, companies around the world
share them when developing and executing payroll systems.

According to Eric Feigenbaum , a editor-in chief of “The Daily”, Some economic

theorists argue that payroll taxes can impact employment and the work force in broad and
important ways. For example, a reduction of payroll taxes alleviates employers' financial burdens
and may create incentives for them to hire more employees using their cost savings. Similarly,
lower payroll withholding may encourage employees to work more during a given tax year,
improving industrial output for the entire country.

Conceptual Framework

Payroll System is a flexible compensation administration solution. It is designed to help human

resource professionals as well as finance and accounting personnel to manage employee
compensation, deductions, allowances, and benefits in an organization. The system is integrated
with the Employee Information System, offers efficient features and functionality to manage
company's expenses. (www.blastasia.com)

Payroll is an application that lends itself well to the computer because of its repetitive procedures
and calculation. A Computerized payroll system can perform the same basic function as those
performed manually by payroll clerk. The important differences are the computer’s speed,
accuracy, reliability, and ability to easily generate reports. In a computerized payroll system, the
computer stores data such as an employee’s name, address, social security number, marital
status, number of withholding allowances, pay rate and voluntary deductions. At the end of each
pay period, the operator enters all payroll transaction data, such as regular and overtime hours for
each employee and deduction into the computer. The computer calculates all withholding taxes
and other deductions and accumulates and updates the earnings and withholdings.
(Www.wadsworth.com)

Statement of the problem

This study aims to develop web base payroll system.

1. Difficulty in handling personnel records and inaccessibility of information when needed.

2. Dishonesty in terms of using daily time record.
3. Manual process of liquidation of monetary amount.
4. It takes time to generate report.

Objectives:

To design and develop web based Payroll system that can calculate transactions easily
and summarize all the deducted contribution of the employees.

More accurate, more efficient, and can easily produce reports of transaction faster.
Significance of the study

The purpose of this study is to have a better service for the employee and less error for
their payroll system, the city hall government of Las Pinas, employee, and other person who
involved in this system will benefits from our propose system, especially the accountant. This
will help them to have a faster way of retrieving and updating of employee’s records. This will
help them to have a better service, to update their record easily and this can also keep track of the
performance of their employee.

Scope and Limitation

This study is mainly focuses how web base Payroll system is important and beneficial to
the operation in City Hall Government of Las pinas.

This system covers the Payroll processing and reporting which includes the pay calculation of
salary slip and time of tracking.

This system is capable of generating reports when needed.

This proposed system is only applicable and can only be use by the management of city hall
government of Las pinas. No other users can access the if and only if they have their accounts in
the system.

Definition of terms

Payroll System

- payroll system is a computerized technique that is used to calculate the sum of salaries
employees who need to be paid in an organization. The name, address, Social Security number
and the bank account numbers are the key elements in a payroll system. This method saves time.

Employee

-A person employed at a wage or salary.

Database

-An integrated collection of data which provides amore efficient way of storage and retrieval
of data and is capable of processing large portions of data immediately.

System

-A set of related components that produces specific results.

Generating reports

- data in the form of graphs or tables from database files to be merged with

a document to provide a complete report.
CHAPTER 2

I. Review of related Studies & Literature

Local Studies

Related Literature Local Studies Nowadays, many payroll system implemented in different
companies here in the Philippines because payroll system is one of the most important in
establishing a business firms on how you provide the right and appropriate benefits for the
employees in the company. Business firms must operate within the boundaries of laws and
government regulations, Laws have been developed not only to protect consumers but also to
promote competition among business and industries. Over half a century on, it’s fair to say that
payroll is now one of the most commonly automated business operations; and certainly the most
frequently the most used HR Solution that maintaining payroll record is one of the most
important financial tasks in any business.

1. According to the researcher (Aguilera, Bronzas, and Marqueses) of automated

payroll system of Pamana Medical Center (2010). A great payroll is really one of the
most important issues to pay attention in almost every company. It is impossible to
handle payroll responsibilities with a pen, ledger sheet and calculator, but nowadays it is
more convenient for Most companies to use computerized payroll software.

(https://www.scribd.com/doc/250214407/chapter2-payroll-system)

2. The schools is also not exempted in using a payroll system namely the study of
payroll system for the teachers and staff of Liceo De Calamba (2010) the researchers
(Maligaya, Opeña, James Jordan) viewed that Liceo de Calamba aims to provide high
quality of education for their students and to establish great relationship with their
 employees by providing them with the right and appropriate benefits they must enjoy as
population of Liceo de Calamba increases, its system must perform competitively,
Payroll system is needed in order to have an accurate and error free in their payroll
process and services.(https://www.scribd.com/doc/250214407/chapter2-payroll-system)

3. Researchers (Alvarez, Aldrine, Gecolea ) of Krizalen enterprises(2014) uses a

biometrics with online data analytics dashboard to give krizalen enterprises an
efficient payroll system that can automatically monitor the attendance and trip tickets
of the employees, drivers and helpers with the biometrics technology and data
analytics that would help them in the security and accuracy of the company payroll
and information. Summing up the past situation of payroll inside krizalen enterprises,
there was need for a system that could help them with employee information
management attendance, monitoring, payroll processes, and assistance for the manager
decision making. With this idea, the proponents conducted a study for the
development of software that can minimize data redundancy, inconsistency, and
manipulation. Employees can view their current pay and review their information from
the database. And with updating of the reports that can be viewed through the internet,
the manager can view the recent activities within the proposed system.
( https://www.scribd.com/doc/250214407/chapter2-payroll-system)

4. In the 2005 annual report of the Forest Products Research and Development
Institute under the Department of Science and Technology, it is
saidthat,“Thecomputerized database and attendance on Forest Products Research andD
evelopment Institute was designed to facilitate the Institute's data entry, processing, co
mputation and maintenance of employee time and attendancetransactions. The system
allows employees to log in/out as the swipe their Ids through a barcode reader attached
to a computer terminal. The processing forms include those for legal holidays, travel
order, tardiness, undertime, vacation and sick leave. Pertinent Report forms have been
designed for easier access to all these data.” .
(https://www.scribd.com/doc/250214407/chapter2-payroll-system)

5. Mendrez (2007) made a similar study for Vision Designer Inc. It has an
identification machine aimed at verifying a person entering through the swiping
of identification cards. After entering their given code number, the identification
cardsare swiped in the machines card reader to trigger the verification. If access
granted, the micro switch will then automatically unlock to allow enter. This will help
 a lot in monitoring attendances accurately and more precise. A group of computer
engineers in Rebisco Biscuits Corporation proposed at thesis report for what is the
same Innodata Corps is implementing right now a computerized daily time record as
an alternative for Bundy clock. The means of getting inside the company premises is
by swiping cards into a machine that reads every record of each employee then
monitor and displays the time a particular employee logs in and out.7
(https://www.scribd.com/doc/250214407/chapter2-payroll-system)

Foreign studies

1. According to the researcher of Nyanmaru Computerized Payroll System (2013)

Nowadays all establishment are becoming modernized, they use modern technologies to
make their transaction fast, easy, and accurate in order to avoid waste of time and for the
sake of safety and security. It also helps human to solve and understand complex problem
and analysis such us the computational need of humans. Especially to business
establishment or corporation processing enormous data and complex transaction. Payroll
is an example of a complex transaction because it is a critical business operation dealing
with numerous accounts and produce plenty and confidential files. Payroll is
encompasses every employee of a company who receives a regular wages or other
compensation due to each. Applying manual procedure on a Payroll transaction
involving the vast beat answer in that problem would be computer because computers can
simulate enormous data and can process complex transaction in a fast and efficient way.

It can generate numerous accounts and data accurately. A Computerized Payroll

System will not only provide accurate calculation and fast process Payroll transaction but
it will secure data throughsecurity. (https://www.scribd.com/doc/133249966/Nyanmaru-
Computerized-PayrollSystem-2)

2. Other studies that used a different programming language like Aishwarya Gupta in
(2013) AMITY University UTTAR Pradesh that develop a system entitled with employee
payroll system According to the researcher Employee Payroll system is an application
that enables users to create and store Employee Records. This application also provides a
facility which enables an administrator or an employee to generate a Pay slip. This
application is helpful to the organization as it maintains data of employees related to that
organization. Java is used to create this application as it is a platform independent
language and can be used on a standalone machine as well as on a distributed network.
 Furthermore applications developed in java can be extended to Internet based applications.
Thus java was chosen to do the front end task to design this application. That insisted the
benefits of the application Easy calculations. Accuracy in payroll calculation is necessary
in every company. It requires efficiency to pay employees the right amount of money they
have earned, Reliable backup, Keeping large amounts of data for payroll can be
challenging. This application stores your data in the database of your systembecause you
can’t store piles of papers and data manually,

It can be easily handled by the person who has basic knowledge of computer because it
provides a user friendly environment, its hardware and software configuration is not very
expensive. (https://www.scribd.com/doc/242725271/Employee-Payroll-System).

3. Also related study of Amrit Kadam ( Aug 13, 2014) are include the study entitled
College Payroll System & Taxation the purpose of this study is to aim of developing
Employee Payroll Management is to provide an easy way not only to automate all
functionalities involved managing leaves and Payroll for the employees of College, but
also to provide full functional reports to management of College with the details about
usage of leave facility & even deduction of income tax & related taxes can be done by this
system. Payroll system is the heart of any Human Resource System of an organization.
The solution has to take care of the calculation of salary as per rules of the College,
income tax calculation and various deductions to be done from the salary including
statutory deductions like Income tax and provident fund deductions. It has to generate
pay-slip, cheque summary and MIS reports. It is understood that we are tired of managing
thousand of odd papers, pay slips, payroll reports, and salary details and so on. Imagine
that we have a payroll processing system which will generate our pay slips and payroll
reports within seconds. We can help others automated your payroll system by developing
a customized payroll application that suits your specific requirements.
(https://www.scribd.com/doc/236714314/College-Payroll-System)

4. According to Enterprise IQ ERP's Payroll Processing software module is a

comprehensive payroll processing system for USA and Canadian payroll requirements.
Whether running a single or a multi-site, multi-state operation with multiple user-defined
deductions, the Enterprise IQ Payroll Software module can meet your processing and
reporting needs.
 Automatic import of employee hours with the optional Time &
Attendance module or other third party time clock systems
 
 Supports an unlimited number of employees, user defined pay groups,
pay types, deductions and benefits
 
 Report payroll taxes for multiple federal tax IDs
 
 Regular federal, state, and EIC tax table updates
 
 Additional user defined tax tables to meet additional unique tax
requirements
 
 Multiple state/province capable
 
 Generates 941 and W2 tax forms
 
 Timecard and payroll review to edit and confirm payroll information
prior to printing checks or posting payroll
 
 Flexible direct deposit and electronic bank transactions allow multiple
payment options and export file generation
 
 Links with the EnterpriseIQ Workforce modules to help maintain and
track accruals such as vacation, paid holidays and sick days
 
 Extensive built-in payroll reports help track wage, benefit and tax
history
 
 Enhanced security allows access rights to be granted to specific pay
groups
 
 Supports customization to meet your unique payroll requirements
(https://www.scribd.com/doc/236714314/College-Payroll-System)

5. According to Trendstatic Corporation, Payroll is a critical responsibility for the human

resource department because it involves all the financial matters that deal with the
company’s employees including salary, benefits and deductions. Some companies endure
this work and choose to have an internal payroll department just to make sure they adhere
financially to their employees while precisely maintaining compliance with government
regulations. Payroll processing needs a lot of work so many firms find so much value on
outsourcing payroll in order to save time, money and man power.
(https://www.scribd.com/doc/242725271/Employee-Payroll-System).
 Related Literature

A major purpose of a database system is to provide users with an abstract view of data. That is
the system hides certain details of how the data are stored and maintained as stated by Abraham
Silberschatz, Database System Concepts (1999).

  A database is an organized collection of facts and information. An organizations database can

contain facts and information on customers, employees, inventory, competitors, sales
information and much more. Most Managers and executive believe a database is one of the most
valuable and important parts of a computer-based Information System in accordance with Ralph
M. Stair’s Fundamentals of Information System (2001).

Initially, all processing was performed on mainframe using a batch approach. Time-sharing was
an improvement, but the concept of distributed processing with minicomputers was a quantum
leap in computer affordability and convenience. Many companies are replacing their mainframes
and minicomputers with minicomputers and LAN as indicated in Understanding Local Area
Networks by Neil Jenkins (1995).

Since computer power was the critical resource, efficiency of processing became the main goal.
Emphasis was placed on automating existing process such as purchasing or paying, often within
single department as indicated by Jeffrey A. Hofer on Modern System Analysis and Design
(1996).

Local Literature
Nowadays, many payroll system implemented in different companies here in the Philippines
because payroll system is one of the most important in establishing a business firms on how you
provide the right and appropriate benefits for the employees in the company. Business firms
must operate within the boundaries of laws and government regulations, Laws have been
developed not only to protect consumers but also to promote competition among business and
industries.
 Over half a century on, it’s fair to say that payroll is now one of the most commonly automated
business operations; and certainly the most frequently the most used HR Solution that
maintaining payroll record is one of the most important financial tasks in any business.

1. According to the researcher (Aguilera, Bronzas, and Marqueses) of automated payroll

system of Pamana Medical Center (2010). A great payroll is really one of the most
important issues to pay attention in almost every company. It is impossible to handle
payroll responsibilities with a pen, ledger sheet and calculator, but nowadays it is more
convenient for most companies to use computerized payroll software. The schools is also
not exempted in using a payroll system namely the study of payroll system for the
teachers and staff of Liceo De Calamba (2010). (www.studymode.com/.../related-
literature-of-web-based-information-system-page1)

2. the researchers (Maligaya, Opeña, James Jordan) viewed that Liceo de Calamba aims to
provide high quality of education for their students and to establish great relationship
with their employees by providing them with the right and appropriate benefits they must
enjoy as population of Liceo de Calamba increases, its system must perform
competitively, Payroll system is needed in order to have an accurate and error free in
their payroll process and services. (www.nationalpeo.com/webbasedpayrollsystem/)

3. Researchers (Alvarez, Aldrine, Gecolea ) of Krizalen enterprises(2014) uses a biometrics

with online data analytics dashboard to give krizalen enterprises an efficient payroll
system that can automatically monitor the attendance and trip tickets of the employees,
drivers and helpers with the biometrics technology and data analytics that would help
them in the security and accuracy of the company payroll and information. Summing up
the past situation of payroll inside krizalen enterprises, there was need for a system that
could help them with employee information management attendance, monitoring, payroll
processes, and assistance for the manager decision making. With this idea, the proponents
conducted a study for the development of software that can minimize data redundancy,
inconsistency, and manipulation. Employees can view their current pay and review their
information from the database. And with updating of the reports that can be viewed
through the internet, the manager can view the recent activities within the proposed
system. (https://www.xero.com/ph/small-business-guides/payroll/payroll-system)

4. john Aquilan made a comparable thesis entitled “Automation of time attendance System”
in 2004, it stated that the automation of the time attendance records, time in and time out
of every employeeusing barcode system. It tends to eliminate the manual
recordingsystem of time and attendance and also include salarycomputation of each
employee based on the time and attendancereports. Ramon Floran in the Philippine Daily
Inquirer, page 14 October2005 wrote on his article “The Computer Edge of the New
 Employmentand Opportunities He stated that computer gives a different feelingabout
what is happening in the company. Business will be highlycompetitive and innovative
because the computer provides instantinformation.According to Andrea Cantoma, March
2004 entitled “Computer Library System for St. James Academy” stated that, in manual
system in retrieving, maintaining security and piling recordstake place because of the
years gone by. Furthermore, these files wereonly kept in envelopes and folders in wooden
rocks. There arealso instances when the right information is given to a wrong
person,which affect quality of service.
“Biometrics Technology to be Implemented in PNP”, 2009 The Philippine National
Police (PNP) also made by the international crimedetection technologies in the market,
the said Philippine agency decidedto adopt NEC’s (mentioned above) Automated
Fingerprint Identification System. Via the technology, PNP staff and experts are able
toauthenticate unique body demographics, such as fingerprints in theparticular case. The
technology also allows an almost instantaneousidentification. The technology was used
however by first building aninitial database of 210,000 fingerprints. PNP actually used
the said

technology in order to identify two “chop-chop” victims who’s mutilated bodies were
found dumped in several areas in Quezon City andMuntinlupa.According to the mentioned
above with the use biometricstechnology the PNP was able to identify a suspect because of
thefingerprints.According to Mayor Jun Bernabe on the article Planet Biometrics,In August
2011Parañaque City, Philippines has replaced its existingbiometric machines with a new
fingerprint biometric attendance registrysystem, which it says is more user-friendly and efficient.

The city’s mayor, Jun Bernabe, says the new attendance machineswill enable it to resolve
the issues of long queues as well as employeecomplaints. A total of 40 Model 628
Double Engine ZK Finger Print StandAlone Time Recorders were purchased. City hall
took 15 units while therest were installed in other local government facilities.

The upgrade was jointly run by the city government’s HumanResource Management Office
and the Electronic Data Processing (EDP)Office. “Aside from cutting manpower downtime,
it makes timekeepingand payroll preparation simpler, systematic and more accurate. It
alsoprovides an additional way to identify, discipline and fire habitual later-comers,
absentees and ghost employees,” says Mayor Bernabe.According to the article mentioned
above, with the use of biometricfingerprint scanner in the attendance system of the
organization which is also connected to the payroll system. Saves time in lining up in
theBundy clock (www.papercamp.com/group/review-of-related-local-studies-of-payroll-
system)

5. Department of Labor and Employment

 One of the main agencies responsible for ensuring the welfare of the Filipino worker is
the DOLE (Department of Labor and Employment). DOLE’s responsibilities include
setting the minimum wage, ensuring safe working conditions, and creating occupational
safety and health ( OSH) standards. It also has a “Productivity Improvement Program” to
increase workers’ productivity in select manufacturing industries through improved
working and living conditions. The department is in constant dialogue with workers,
employers, and their organizations with regard to social and economic concerns,
including environmental issues. DOLE and its close links with the well-established NGO
(Non-Governmental Organizations) network promote greater bilateral participation in
enhancing safety and health in the workplace while both entrepreneurs and workers are
encouraged to implement low cost improvements in work conditions which can
eventually lead to improvement in productivity and the general well-being of the
workers.
Workers have been urged to increase productivity rather than demand for higher wages in
this time of economic difficulty.
"Higher wages are unsustainable unless you increase productivity. If factory raises wages
and productivity remained low, it will close its shop in the country and move to other
countries where wages could be smaller," Socioeconomic Planning Secretary Romulo
Neri said.
He said it is difficult to demand for wage adjustment without increasing productivity in
view of the current global economic (slowdown.www.papercamp.com/group/review-
of-related-local-studies-of-payroll-system/page-0)

Foreign Literature
1. According to the researcher of Nyanmaru Computerized Payroll System (2013) Nowadays
all establishment are becoming modernized, they use modern technologies to make their
transaction fast, easy, and accurate in order to avoid waste of time and for the sake of safety
and security. It also helps human to solve and understand complex problem and analysis
such us the computational need of humans. Especially to business establishment or
corporation processing enormous data and complex transaction. Payroll is an example of a
complex transaction because it is a critical business operation dealing with numerous
accounts and produce plenty and confidential files. Payroll is encompasses every employee
of a company who receives a regular wages or other compensation due to each. Applying
manual procedure on a Payroll transaction involving the vast beatanswer in that problem
would be computer because computers can simulate enormous data and can process complex
transaction in a fast and efficient way.
It can generate numerous accounts and data accurately. A Computerized Payroll System will not
only provide accurate calculation andfast process of Payroll transaction but it will secure data
through security.(https://www.scribd.com/doc/133249966/Nyanmaru-Computerized-Payroll-
System-2)

2. Other studies that used a different programming language like Aishwarya Gupta in (2013)
AMITY University UTTAR Pradesh that develop a system entitled with employee payroll
system According to the researcher Employee Payroll system is an application that enables
users to create and store Employee Records. This application also provides a facility which
enables an administrator or an employee to generate a Pay slip. This application is helpful to
the organization as it maintains data of employees related to that organization. Java is used
to create this application as it is a platform independent language and can be used on a
standalone machine as well as on a distributed network. Furthermore applications developed
in java can be extended to Internet based applications. Thus java was chosen to do the front
end task to design this application. That insisted the benefits of the application Easy
calculations. Accuracy in payroll calculation is necessary in every company. It requires
efficiency to pay employees the right amount of money they have earned, Reliable backup,
Keeping large amounts of data for payroll can be challenging. This application stores your
data in the database of your system

because you can’t store piles of papers and data manually,

It can be easily handled by the person who has basic knowledge of computer because it provides
a user friendly environment, its hardware and software configuration is not very expensive.
(https://www.scribd.com/doc/242725271/Employee-Payroll-System).

3. Also related study of Amrit Kadam ( Aug 13, 2014) are include the study entitled College
Payroll System & Taxation the purpose of this study is to aim of developing Employee
Payroll Management is to provide an easy way not only to automate all functionalities
 involved managing leaves and Payroll for the employees of College, but also to provide full
functional reports to management of College with the details about usage of leave facility &
even deduction of income tax & related taxes can be done by this system. Payroll system is
the heart of any Human Resource System of anorganization. The solution has to take care of
the calculation of salary as per rulesof the College, income tax calculation and various
deductions to be done from thesalary including statutory deductions like Income tax and
provident funddeductions. It has to generate pay-slip, cheque summary and MIS reports.It is
understood that we are tired of managing thousand of odd papers, payslips, payroll reports,
and salary details and so on. Imagine that we have a payroll processing system which will
generate our pay slips and payroll reports withinseconds. We can help others automated your
payroll system by developing acustomized payroll application that suits your specific
requirements. (https://www.scribd.com/doc/236714314/College-Payroll-System).

4. According to Thomas Primer on his article “AutomatedComputerize Process”, in Readers

DigesT Magazine, May 2005, Page 45,for many businesses automating the collecting of
employee attendancedata when employees begin their shifts is still a manual process.Even
business that has automated or computerized processes such asscheduling, inventory,
purchasing, general ledger and payroll processingstill use manual method such as time cards
sheets to collect time andattendance data.NOVA time a group system developer, on last May
2007, thesystem that will give management the power to not only utilize the toolswe have
available to us today, but will continue to grow and evolve,giving it the capability to
incorporate and utilize the tools the newmillennium promises to bring us. NOVA time has
brought a systemdesigned for growth while maintaining the maximum in flexibility.
Wherethe sophistication lies within the programmed mechanism of the system,allowing for a
quick and simple implementation and employee trainingcycle, after all the true test of a
system is not only in the production andwealth of reporting, but in the simplicity and ease of
its operation inconjunction with a simple and accommodating implementation program.
Better humans (2003) stated that a wireless fingerprint scannercould soon be helping law
enforcement agencies; government and themilitary instantly identity the scanner, called
sweet fingerprint, today. Itis being demonstrated at the government convention one
mergingtechnologies, which addresses issues of homeland security. Scannedfingerprint can
also be used to query a database for someone’s profile,using automated fingerprint
identification system, and the profile canthen be sent to a mobile device such as a personal
digital assistant.According to the related article mentioned above, fingerprintscanning
technology has been used in many fields as a means of security to confidential government
records. Technology helps lawenforcers in the identifications of employees.
(https://www.scribd.com/doc/242725271/Employee-Payroll-System)

5. According to the study of Preston H. Haskell (2004), two independent methodologies

demonstrate that total construction productivity has increased during the past 37 years, on
the order of 33 percent, or 0.78% per year. We are receiving more building for less money
than we did 37 years ago, and moreover, the product is qualitatively superior. These
improvements are the result of increased productivity made possible by mechanization,
automation, prefabrication, less costly and easier-touse materials, and lower level of real
wages (which, unlike the other drivers, is not a good thing). Moreover, productivity gains in
construction can and must continue. In the his view, the potential for further productivity
enhancements falls into five categories which are information technology, project delivery,
workforce development, materials, and automation and prefabrication.
Also, on June 2007, a study concerning the building projectsa in the Gaza Strip in palestine
done by Adnan Enshassi found out that productivity is considered the main value-
addingfunction within the construction sector. A total of 45 factors were identified in this
study, with identification of factors influencing construction productivity being based on a
careful review of literature and suggestions from local experts in building construction.
Furthermore, this factors considered in the study were divided into 10 groups, which were
ranked according to their importance index: Materials/tools factors group, Supervision
factors group, Leadership factors group, Quality factors group, Time factors group,
Manpower factors group, Project factors group, External factors group, Motivation factors
group and Safety factors group.
In addition, a study done on United Kingdom (1990) concerning the Profitability of UK
construction contractors showed that there is the existence of a positive correlation between
the size and percentage of turnover profitability of the construction companies in the sample.
Evidence was also found to suggest that larger contractors were more consistent in their
profitability levels. Investigation of the possible reasons for differences in profitability
between companies showed the degree and type of diversification into different activities,
particularly housebuilding, to be major factors associated with enhanced profitability. The
apparent stability of profitability at about 3% of turnover per annum found in this, and other
similar studies, suggests the presence of some underlying homeostatic mechanism of which
diversification may be a part.
www.papercamp.com/group/review-of-related-local-studies-of-payroll-system/page-0
CHAPTER 3

This chapter describes and discusses how the researchers will gather the necessary data and
information that will be use in the entire study. This chapters will be discuss the research
method, population and sample size, description of the respondents, Sampling techniques, Data
Gathering Procedures, Statistical Treatment & Data.

Research Methodology

The type of research method that is used by the proponents in this study is the
Quantitative and Qualitative research which started by reviewing related literature and colleting
related information. The survey was carried out by EDP employee of Government Paranaque
city hall, and also second year section BSIT section of PUP Paranaque campus. Then the
researcher conducted an in-depth interview with key persons in order to gather and collect the
needed data for the research. We also used Descriptive research method. A survey was
administered to a selected sample from a specific population who are related from database.
Surveys are used to obtain data from individuals about themselves, to assess socio demographic
profile such as sex, age and their position. Descriptive research is a purposive process of data
gathering, analyzing, classifying, and tabulating the data.

We used the quantitative research, because the study aims to measure the levels of rating scale of
the respondents to our proposed system.

Research Instrument

The study used test questionnaires in gathering data. The research instrument were the
questionnaire for payroll system. The test questionnaires have 12 questions for each indicator.
The respondents will choose from excellent, very good, good, fair, and poor and put a check on
the corresponding answer which will be based on the level of rating scale to our proposed Payroll
system from the questions.

The researchers obtained the respondents through self rating.

Population and Sample Size

The respondents of the study took from the EDP employee of Paranaque city hall, 2 nd
year an 3rd year BSIT from PUP Paranaque campus.

The researchers have chosen the EDP employees in Paranaque city hall and students from BSIT
in PUP Paranaque Campus.

The employee of EDP Paranaque city hall has a total number of 15 employees and in PUP
Paranaque campus, second year of BSIT section 2 has a total number of 40 students and in third
year section 1 of BSIT has a total of 42 students. The computation below shows the number of
respondents that will answer the survey questions.

It shows that 15 EDP employees of Government Paranaque city hall and 6 only students
from second year section 2 of BSIT and 12 students from third year section 1 in PUP Paranaque
campus will be picked to answer the questionnaires. The respondents of the study are composed
of 33 out of population of 97.

Description of the Respondents

A total of 15 of EDP employee of Paranaque city hall, and 6 students 2 nd year section 2
and 12 students 3rd year section 1 of BSIT in PUP Paranaque campus were the respondents of the
study.

They are described according to their demographic profile such as sex (male and female) and
position.

Sampling techniques
 The researchers used Stratified Random Sampling. In this sampling technique, the
researchers got random samples in a population which was composed of BSIT 2-1, with 4 female
and 2 male with the total of 6 students and 12 students with 4 male and 8 female with the total of
12 students in BSIT 3-1, and the employees from Paranaque City hall, which is 11 male and 4
female with the total of 15 respondents of EDP
From each of this respondents, the sample size was drawn proportionately, regardless of their
gender.

Data Gathering Procedures

The researchers personally administered the test questionnaires to the respondents and
provided them with clear instructions on how to answer. The respondents answered the test
questionnaires at their convenient time and place within the Paranaque city hall and within the
school campus. The questionnaires were retrieved on the same day of the administration. Data
that was extracted from the questionnaires will be classified, organize, and tabulated accordingly.

The researchers tabulated the data gathered from the answered questionnaires. Analyzation and
interpretation of data helped to formulate findings, conclusions, and recommendations.

Statistical Treatment & Data

For the purpose of analysis and interpretation, the responses to the terms on the
questionaires were tailed and recorded accordingly and the following assessment tools will be
used:

Frequency and Percentage. This is used to determine the proportions of students who answered
in a certain way.

Formula:

P = F/n X 100

Where

P = percentage

F = Frequency

n= no. of respondents
CHAPTER 4

Presentation Analysis & Interpretation of data

This chapter provided the gathered data and the researchers analysis and interpretation of
the results of the distributed surveys. The data were presented in a clear and concise form, most
which used graphs and tables.

Distribution of overall respondents based on gender

GENDER FREQUENCY PERCENTAGE

MALE 17 52%
FEMALE 16 48%
TOTAL 33 100%

The table 1.1 shows that 52% of our respondents are male and 48% of them are female, we have
a total of thirty three respondents and the table shows that the majority of them are male with
seventeen respondents and the remaining sixteen are female.

Distribution of respondents based on EDP Paranaque City Hall

GENDER FREQUENCY PERCENTAGE

MALE 11 73%
FEMALE 4 27%
TOTAL 15 100

The table 1.2 shows that majority of respondents in EDP Paranaque City hall are male which
has 73% and the female has 27% with the total of fifteen respondents

Distribution of respondents based on Students of PUP Paranaque Campus

GENDER FREQUENCY PERCENTAGE

MALE 6 33%
FEMALE 12 67%
TOTAL 18 100
The table 1.3 shows that majority of respondents in selected students of BSIT in PUP Paranaque
are female which is 67%, and the rest 33% of male with the total respondents of eighteen.

Distribution of questionnaires based on overall respondents in both target location.

1. How accurate is our payroll processing ?

legend 1 2 3 4 5
respondents 0 1 9 21 2
percentage 0 3% 27% 64% 6%

The table 1.4 shows that majority of respondents are 64% which is very good, second is
27% which is good, third is 6% which is excellent, fourth is 3% which is poor and none
of respondents choose the fair legend.

2. The design of our system is appealing to the eyes of the user?

legend 1 2 3 4 5
respondents 0 0 7 21 5
percentage 0 0 21% 64% 15%

The table 1.5 shows that majority of the respondents are 64% which is very good,
seconds is 21% which is good, third is 15% which is excellent and the remaining two
legends has no answered.

3. The graphics of the system is attractive

legend 1 2 3 4 5
respondents 0 0 8 22 3
percentage 0 0 24% 67% 9%

The table 1.5 shows that majority of respondents are 67% which is very good, 24% which is
good, and 9% which is excellent and the two remaining legend has no answered.
 4. The system is fast and easy to access

legend 1 2 3 4 5
respondents 0 1 10 18 4
percentage 0 3 30 55 12

The table 1.6 shows that majority of respondents are 55% in very good, 30% in good,
12% in excellent, 3% in poor and no respondent in the last legend .

5. The system can easily see the data information of the employee

legend 1 2 3 4 5
Respondents 0 1 6 20 6
percentage 0 3 18 61 18

The table 1.7 shows that majority of respondents are 61% in very good, both 18% in
good and excellent and 3% in poor and no answered in last legend.

6. The records of the employee are secured

legend 1 2 3 4 5
Respondents 1 4 11 15 2
percentage 3 12 33 45 6

The table 1.8 shows that majority of respondents are 45% in very good, 33% in good, 12% in
fair, 6% in excellent and 3% in fair .

7. The proposed system is easy to use

legend 1 2 3 4 5
Respondents 0 1 6 18 8
percentage 0 3 18 55 24

The table 1.9 shows that majority of respondents are 55% in very good, 24% in excellent,
18% in good and 3% in fair.
 8. What is your overall satisfaction with payroll system in general?

legend 1 2 3 4 5
Respondents 0 2 6 20 5
percentage 0 6 18 61 15

The table 1.10 shows that majority of respondents are 61% in very good, 18% in good,
15% in excellent and 6% in fair.

9. How would you rate our ability to answer your payroll questions?

legend 1 2 3 4 5
Respondents 0 4 12 13 4
percentage 0 12 36 29 12

The table 2.1 shows that majority of respondents are 36% in good, 29% in very good,
both 12% in excellent and poor.

10. How would you rate our ability and willingness to assist you in payroll matters?

legend 1 2 3 4 5
Respondents 0 0 10 15 8
percentage 0 0 30 45 24

The table 2.2 shows that majority of respondents are 45% in very good, 30% in good,
24% in excellent and no respondents in the two remaining legend.

11. The system is effective as the other systems

legend 1 2 3 4 5
Respondents 0 2 17 10 4
percentage 0 6 52 30 12

The table 2.3 shows that majority of respondents are 52% in good, 30% in very good,
12% in excellent and 6% in poor.
 12. The system has the capability to encode data

legend 1 2 3 4 5
Respondents 0 1 10 16 6
percentage 0 3 30 48 16

The table 2.4 shows that majority of respondents are 48% in very good, 30% in good,
16% in excellent and 3% in poor.

The graph above are the results of overall respondents in EDP and students of BSIT in PUP
Paranaque, it illustrates that majority of the respondents was preferred to choose very good then
followed by good, excellent and few of respondents answered in the weakest legend.

The Distribution of respondents based on BSIT students in PUP Paranaque Campus

1.
The table 2.5 shows that all respondents of male answered very good which is 100% and
majority of respondents in female answered very good which is 92% and 8% in good.

2.

The table 2.6 shows that majority of respondents in male answered very good which is 67% and
followed by 33% , Majority of respondents of female answered very good which is 83% and both
8% in excellent and good.

3.

The table 2.7 shows that majority of respondents in male answered very good which is 83%,
17% in good, majority of respondents in female answered very good which is 83% and 17% in
good.

4.

The table 2.8 shows that majority of respondents in male answered very good which is 50%,
33% in excellent and 17% in good, majority of respondents in female answered very good which
is 67% then 25% in good and 8% in excellent.

5.
The table 2.9 shows that majority of respondents in male answered very good which is 83% and
17% in excellent, majority of respondents in female answered very good which is 75% and then
25% in excellent.

6.

The table 3.1 shows that majority of male answered very good which is 83% and 17% in good,
majority of respondents in female answered good which is 50% and 8% in both legend of
excellent and poor.

7.

The table 3.2 shows that majority of male answered good which is 50% then followed by 33% in
very good, 17% in excellent. Majority of female answered very good which is 58%, then 17%
both answered in good and excellent and last 8% in poor.

8.
The table 3.3 shows that majority of male answered very good which is 83% and 17% answered
in excellent, in female respondents majority of them answered very good which is 67% and 17%
answered in good and excellent.

9.

The table 3.4 shows that majority of male answered very good which is 67% and 17% answered
in good and fair, in female majority of them answered very good which is 50% and 42%
answered in good and 8% in excellent.

10.

The table 3.5 shows that majority of male answered very good which is 67%, then 33%
answered in good, in female majority of them answered very good which is 67% and 17%
answered in good and excellent.

11.

The table 3.6 shows that respondents in male answered both 50% in excellent and good.

Majority of respondents in female answered good which is 50% then 25% in very good, 17% in
excellent and 8% in poor.

12.
The table 3.7 shows that majority in male answered very good which is 67%, then both 17%
answered in poor and excellent. In female respondents majority of them answered very good
which is 67% and then 25% in excellent.

The Distribution of Respondents based on EDP Personnel in Paranaque City hall

1.

The table 3.8 shows that majority of male respondents in EDP answered good which is 55%,
27% in very good and both 9% in excellent and poor.

2.

The table 3.9 shows that majority of male respondents answered very good which 55%, 27% in
good and 18% in excellent, majority of respondents of female answered excellent which is 50%
and both 25% in very good and good.

3.

The table 3.10 shows that majority of male respondents answered very good which is 55%, then
27% in good and 18% in excellent. Majority of female respondents answered very good which is
50% then both 25% answered in good and excellent.
4.

The table 4.1 shows that majority of male respondents answered very good which is 45%, then
36% answered in good and both 9% answered excellent and poor, majority of female
respondents answered both 50% in very good and good.

5.

The table 4.2 shows that majority of male respondents answered 45% in very good then 36%
answered good and both 9% answered in excellent and poor, majority of female answered good
which is 50% and both 25% answered very good and excellent.

6.

The table 4.3 shows that majority of male respondents answered very good which is 36%, both
27% answered good and poor and 9% in excellent, majority of female respondents answered
very good which is 50% and both 25% in good and fair.

7.

The table 4.4 shows that majority of male respondents answered very good which is 73%, 18%
answered in good and 9% of respondents answered in excellent, majority of female respondents
answered both 50% in excellent and good.
8.

The table 4.5 shows that majority of male respondents answered very good which is 45% and
27% in good, then 18% in excellent and last is 9% in poor, majority of female respondents
answered in very good which is 50% then both 25% answered in good and poor.

9.

The table 4.6 shows that majority of male respondents answered good which is 45% and 18%
answered in 3 legends which is excellent, very good and poor, all female respondents answered
25% in excellent, very good, good and poor.

10.

The table 4.7 shows that majority of male respondents answered good which is 64%, and then
both 18% in excellent and very good, majority of female respondents answered good which is
50%, then both 25% in excellent and very good.

11.

The table 4.8 shows that majority of male respondents answered good which is 45%, then 36%
in very good and both 9% in excellent and poor, majority of female respondents answered good
which is 50% then both 25% in excellent and very good.
12.

The table 4.9 shows that majority of male answered in good which is 64%, then both 18% in
excellent and very good, majority of female respondents answered very good and good .

CHAPTER 5

Summary, Conclusion & Recommendation

A. Summary
The study assess the levels of rating answered by the respondents and their comments and
suggestions to our proposed system for Las Pinas city hall. Qualitative, Quantitative and
Descriptive method were applied in the study. Frequencies and Percentage were used in
statistical treatment.

Findings:

Based on the results gathered, the following findings are therefore presented:

1. How accurate is our payroll processing.

majority of respondents are 64% which is very good, second is 27% which is
good, third is 6% which is excellent, fourth is 3% which is poor and none of respondents
choose the fair.
2. The design of our system is appealing to the eyes of the user.

majority of the respondents are 64% which is very good, seconds is 21% which is
good, third is 15% which is excellent and the remaining two legends has no answered.

3. The graphics of the system is attractive.

majority of respondents are 67% which is very good, 24% which is good, and 9%
which is excellent and the two remaining legend has no answered.

4. The system is fast and east to access.

majority of respondents are 55% in very good, 30% in good, 12% in excellent,
3% in poor and no respondent in the last legend.

5. The system can easily see the data information of the employee.

majority of respondents are 61% in very good, both 18% in good and excellent
and 3% in poor and no answered in last legend.

6. The records of the employee are secured.

majority of respondents are 45% in very good, 33% in good, 12% in fair, 6% in
excellent and 3% in fair .

7. The proposed system is easy to use.

that majority of respondents are 55% in very good, 24% in excellent, 18% in good
and 3% in fair.

8. What is your overall satisfaction with payroll services in general.

that majority of respondents are 61% in very good, 18% in good, 15% in excellent
and 6% in fair.
 9. How would you rate our ability to answer your payroll questions.

majority of respondents are 36% in good, 29% in very good, both 12% in
excellent and poor.

10. How would you rate our ability and willingness to assess you in payroll matters.

that majority of respondents are 45% in very good, 30% in good, 24% in excellent
and no respondents in the two remaining legend.

11. The system is effective as the other systems.

majority of respondents are 52% in good, 30% in very good, 12% in excellent and
6% in poor.

12. The system has the capability to encode data.

that majority of respondents are 48% in very good, 30% in good, 16% in excellent and
3% in poor.

B. Conclusion

This will be a big help to the City Hall of Las pinas in order to have a faster and reliable
process of providing a payslip and generating reports. It enhances the process and transactions
compared to the manual base system.

C. Recommendation
 Base on the performance of web based Payroll system, the researchers highly recommend
that this study will be implemented to the City Hall Government of Las pinas, also with it’s
dependable performance and easy to use procedures, this study can be a great help for the
governments concerning their Payroll system to upgrade it to web based.