From : Jena Tan Zhen Cheng

554, Serangoon North Avenue 3

#06-87
Singapore 550554

To : Person-In-Charge

Dear Sir / Mdm

Re: Application for Position of HR Executive

I am writing with regards to the position of HR Executive that you have available in your
esteemed organization.

Having a highest qualification of O’ level and graduated with an N’ Level. I’m currently working
as a Senior Human Resource Admin with Eu Yang San (S) Pte Ltd.

With almost 17 years of working experience in Admin and partial years of experience in Human
Resource Admin related industry, I strongly believe that my strengths and abilities would be
beneficial in ensuring my performance in the above position.

I look forward to meet up with you to convince you further how I would be able to contribute to
your organization’s growing business. I would be pleased to attend an interview at any time
convenient to you if given the opportunity. I can be contacted at (HP) 9615 0687.

Thank you.

Yours sincerely,

Jena Tan Zhen Cheng

 Curriculum Vitae

Name : Jena，Tan Zhen Cheng

(陈贞呈)

Address : 554, Serangoon North Ave 3

# 06-87 Singapore 550554

Contact No. : 9615 0687 (Hp) / 6481 0687 (Home)

E-mail Address : jena_1209@hotmail.com

Date of Birth : 12th Sep 1983

Age : 37

Gender : Female

Marital status : Married (With 4 children)

Highest Qualification: O’ Level

Highest Qualification Attained: N’ level

Institution : Presbyterian High School

Graduated : Year’ 2000

Work Experience
Organization : Eu Yang San (S) Pte Ltd
Duration : December 2019 – current
Position : Senior Human Resource Executive
Salary : S$3400

HR Admin Responsibilities:
- Onboarding duties for new staff like preparation of appointment letter, and
entering details to the HR software. (PROSOFT)
- Off boarding.
- Maintain and Updating Staff P file
- Preparing of other HR related letters like employment, increment, circular and
warning letters.
- Processing monthly payroll of 2 cycles of 250 headcount.
- Manual checking of all retail staff punchcard. (Make sure leave applied, OT
calculation is correct).
- Processing of yearly IR8A
- Maintain accurate records of payroll movements for the respective
month and to submit the payroll reports to management.
- Manages the offboarding process for exiting employees i.e. Exit Clearance
- Tax Clearance for leaving foreign workers.
- Responsible for all leave matters.
- Provide general administrative support.

Reason for leaving : Company turnover is very high, leading to lack of employment security.
Organization : Fullhouse Home Furnishings Pte Ltd
Duration : July 2018 – November 2019
Position : Human Resource Admin
Salary : S$3000

HR Admin Responsibilities:
- Onboarding duties for new staff like preparation of appointment letter, and
entering details to the HR software. (TIMESOFT)
- Off boarding.
- Maintain and Updating Staff P file
- Application, renewal and cancellation of foreign staff’s work permit.
- Preparing of other HR related letters like employment, increment, circular and
warning letters.
- Monitor staff’s leaves, late fines and process leave application input to and tally
with the HR software.
- Input of pay items and process staff’s claim and submit claims for salary every
month to HR software and with government authorities (Levy Waiver, etc)
- Import of staffs’ thumbprint data log weekly.
- Maintain accurate records of payroll movements for the respective
month and to submit the payroll for deduction or by bank transfers.
- Manages the offboarding process for exiting employees i.e. Exit Clearance
- Tax Clearance for leaving foreign workers
- Submission of CPF.
- Responsible for all leave matters.
- Responsible for all aspects of recruitment process
- Manage foreign worker dormitory records and update in MOM system
(OFWAS)
- Provide general administrative support duties to VP & CEO.
- Helping to answers phone calls for customer service department during peak
period.
- Appoint as Safety Officer & committee members of company 2019 for Dinner
& Dance.
- Assigning mobiles phones to drivers, workers and staffs.
 - Help in office administration tasks for logistics & warehouse dept, office
administration & liaise with outsourced IT staffs
- Liaise with agent regards to company insurances.

Purchasing Admin Responsibilities:

- Sourcing & ordering of stationery and warehouse packaging material items to
purchase.
- Sourcing for D&D Doors gift etc .
- Source for Company customized mineral water, Company Uniform, misc.
- Liaise with various supplier for quotations

Lorry Maintenance Responsibilities:

- Keeping track of any repair, servicing, inspection.
- Assist drivers during accident.
- Appeal for drivers’ fines
- Liaise with agency to book course for workers’ coretrade renewal, etc.
- Monitoring of dormitory matters like submitting of check in & check out form.

Reason for leaving : Company downsized, closing Hr dept.

Work Experience
Organization : Kian Hua Motor Co. Pte Ltd
Duration : December 2014 – March 2018
Position : Human Resource Admin
Salary : S$2650 Excluding: Meals allowances

HR Admin Responsibilities:
- Onboarding duties for new staff like preparation of appointment
letter, and entering details to the HR software.
- Application, renewal and cancellation of foreign staff’s work permit.
- Preparing of other HR related letters like circular and warning letters.
- Monitor staff’s leaves, late fines and process leave application input
to and tally with the HR software.
 - Input of pay items and process staff’s claim and submit claims for
salary every month to HR software.
- Assists to coordinate staff’s lunch orders from designated drivers who
will buy lunch back to company and arrangement to ensure everyone
gets their lunch.
- Provide general administrative support duties like typing documents,
photocopying, emailing, mailing, faxing, sorting and filing of
documents to various departments like HR, Operation, Purchasing
and Cashier.
- Handling of couriers.

Purchasing Admin Responsibilities:

- Coordination points to check prices and stocks between sales
personnel in the company and assigned local suppliers to send out
orders and upload the orders into the main ERP software.
- Coordinating with dispatcher on collection of goods when ready and
arranging to return defect goods from the assigned local suppliers and
keying in the data of goods received into main ERP software.
- Assists to sum up the stationery and warehouse packaging material
items to purchase with suppliers monthly.

Building Maintenance Responsibilities:

- Keeping track of any repair, landscaping and pest control work done
for the maintenance of the entire 7th storey building.
- Scheduling of appointments for any building maintenance related
work.
- Coordinating with and to source for quotations from existing and new
subcontractors and suppliers for any building maintenance related
work.

Reason for leaving : To seek for a better career growth and benefits.

Organization : Berlitz Marine Pte Ltd

Duration : April 2014 – November 2014 (8 months)
Position : Admin Cum HR Assistant
Salary : S$2200

Administrative Responsibilities:
- Provide general administrative support duties like typing documents,
photocopying, emailing, mailing, faxing, sorting and filing of
documents to various departments like HR, Purchasing and
Operation.
- Answering and transferring of calls,
- Attending to visitors.
- Assists to sum up the stationery material items to purchase with
suppliers monthly.
- Booking of air tickets for vessel crew’s staff on board for on or off
duty.
- Purchasing of meals order for vessel crew’s staffs on board.
- Preparation of purchase order for purchasing department.
- Help to tabulate salary of crews from crew department.
- Handling of couriers and incoming mails.

Reason for leaving : To gain for more HR experiences in new job.

Organization : Clover Spring (Being Transferred From Kencana Resources)

Duration : January 2014 – March 2014 (3 Months)
Position : Administrator Cum Waitress, Kitchen Helper and Receptionist
Salary : S$1200

Job Scope : Counter Receptionist, Waitress, Kitchen Helper and General

Administrative Work In Food & Beverage Restaurant.

-
- Counter receptionist in collecting payment.
- Waitress in serving and taking food order.
- Help out in kitchen for food preparation, cleaning and washing.
- End of shift closing for cashier sales.
 - General administrative work in administering records of material
purchased from supplier.

Reason for leaving : Due to company main business in construction and apartment
rental services facing financial difficulty that left the company and
me with no choice, but to agree to be transferred to “Clover Spring”
which is another co-owned partnership business under my previous
boss. Most importantly, suffering from heavy pay-cut and being
owed substantial amount of salary.

Organization : Kencana Resources (Being transferred from “Pwr Construction &

Engineering Pte Ltd” & “Portworth
Resources Pte Ltd”)
Duration : April 2005 – December 2013 (8 years 8 months)
Position : Admin Executive Cum Secretary And Apartment Rental Coordinator
Salary : S$2200 Excluding: Transport allowance + Hp allowance + Tips
From Rental Apartment Customer
Job Scope : Administrative Work Cum Secretary and Apartment Rental
Collection Dealing in Construction, Apartment Rental Services &
Food & Beverages In Restaurants.

Administrative Responsibilities:
- Preparation of draft quotation to client.
- Preparation of purchase order, invoices and delivery order.
- Tabulation of workers workdays, claims, salary and supplier
payment.
- General filing & sorting of documents.
- Handling of related phone calls enquiries from customers, suppliers
and subcontractors.
- Sourcing and ordering of materials and stationery from supplier and
subcontractors needed for office, construction site and F&B
restaurant related.
- Construction project of site coordination with workers, foreman,
supervisor, project manager, subcontractors and suppliers
 - F&B Restaurant coordination with workers and chefs and help out to
oversee in restaurant during peak hours and end shift closing of
cashier sales.

Secretary Responsibilities:
- Coordination of meetings and taking down notes for my boss
from phone calls enquiries through customers, suppliers and
subcontractors.
- Attending site meetings or internal meetings to take down minutes
and preparation of site meeting documents.
- Sourcing & confirmation of air-tickets for business trips and handling
of some personal errands.
- Reminder of due payments to my boss or to accountant in related
from suppliers, subcontractors or due payments from customer.
- Reminder of flight journey schedule, company’s related meetings and
personal appointments.
-
Apartment Rental Coordinator Responsibilities:
- Handling calls and coordination from UAE embassy office
representative and drivers, UAE and Bahrain patients, individual
company and property rental agents for room availability.
- Arranging of apartments viewing.
- In charge of checking in’s and checking out’s during office hours or
after office hours.
- Collection of reservation deposit, weekly and monthly rental.
- Arranging 3rd party or own construction workers for apartment.
cleaning after checking out.
- Arranging 3rd party or own sub-contractors for apartment
maintenance.
- Handling of complaints from embassy and guest patients to accede to
their request like subscription of cable-tv, internet services, wear and
tear of household items or electrical appliances breakdown and etc.
 - Sourcing, coordination and confirmation with cable-vision company
and buying new or replacement of household items or electrical
appliances, subscription of cable tv and internet services for service
apartments and etc.
- Paying SP services, cable vision, any arising maintenance bills and
rental to property agents or apartment’s owner.

Reason for leaving : Was being internally transferred to “Kencana Resources” from
“Pwr Construction & Engineering Pte Ltd” and “Portworth
Resources Pte Ltd” when both companies under the same boss
are facing financial difficulty.

Organization : Whizland Education

Duration : April 2003 – March 2005 (2 years)
Position : Receptionist cum Admin
Salary : S$1200

Job Scope : General Administrative Work, Handling Phone Calls & Walk-In
Enquiries, Coordinating Work Between Students, Parents,
Teachers, Principal And Sales Coordinator.
Reason for leaving : To seek for a more work life balance job towards 8-5pm or 9-6pm
kind of working hours especially after marriage.

Organization : Wanko Fashion Position

Duration : February 2001 – March 2003 (2 years)
Position : Sales Assistant
Salary : S$1300 + Commision

Job Scope : Retail Sales In Women Clothing

Reason for leaving : To seek for a more stable job and change of environment.

Organization : Loreal Singapore Pte Ltd Position

Duration : December 2000 – January 2001 (1 year)
Salary : S$1200 + Commission
Position : Beauty Advisor
Job Scope : Retail Sales In Comestic Make-up
Reason for Leaving : To seek for a change of environment.

Duration : 1997 - 2000 (3 years On & Off - Part Time)

Organization : Rubberband Company
Salary : S$1100 + Commission
Position : Promoter
Job Scope : Retail Sales In Children’s Toy
Reason for Leaving : School Holiday Part Time Job

Other Information

Language Proficiency : English, Mandarin, Hokkien

Hobbies / Interests : Listening to music, cycling
Expected Salary : S$3600 - $4000 Basic Salary

References : Mr. KK Cheng / 9788 2369 (Director)

: Clover Spring / Kencana Resources / Portworth Resources Pte Ltd
Pwr Construction & Engineering Pte Ltd /
: Ms Celine Yap / 8183 7947 (Account Executive)
: Berlitz Marine Pte Ltd
: Mr Ng Jun Xiang / 8123 8678 (Director)
: Kian Hua Motor Co. Pte Ltd

Availability : 2 month