STUDENT MANAGEMENT SYSTEM

Project Synopsis
Submitted to

HIMACHAL PRADESH TECHNICAL UNIVERSITY

By

RAMAN

MUNEESH KUMAR

NISHANT SHARMA

SATVINDER SINGH

in partial fulfillment for the award of the degree

of
BACHELOR OF TECHNOLOGY
IN
COMPUTER SCIENCE AND ENGINEERING

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

HIMACHAL INSTITUTE OF ENGINEERING AND TECHNOLOGY

SHAHPUR

SEPTEMBER 2019
Introduction: -
Student management system in java is for a local school where they can easily keep
record of their students. School admin has a role to play on this system. As he/she
will be keeping an up-to-date record of their school students.

Student management system will help to store data in advance manner. Also, this
will help to give a genuine data to the school owners. People mostly use an old
technique where they add record in papers rather than in servers. Also, they
sometimes lost their record or misplace it. So, to overcome this problem, this project
will help them to improve it.

Student Management System is software which is helpful for students as well as the
school authorities. In the current system all the activities are done manually. It is very
time consuming and costly. Our Student Management System deals with the various
activities related to the students.

There are mainly 3 modules in this software

 User module
 Student Module
 Mark management

In the Software we can register as a user and user has of two types, student and
administrator. Administrator has the power to add new user and can edit and delete
a user. A student can register as user and can add edit and delete his profile. The
administrator can add edit and delete marks for the student. All the users can see
the marks.

PURPOSE OF THE PROJECT

The objective of Student information System is to allow the administrator of any

organization to edit and find out the personal details of a student and allows the
student to keep up to date his profile .It’ll also facilitate keeping all the records of
students, such as their id, name, mailing address, phone number, DOB etc. So, all
the information about a student will be available in a few seconds.

Overall, it’ll make Student Information Management an easier job for the
administrator and the student of any organization.

The main purpose of this SRS document is to illustrate the requirements of the
project Student information System and is intended to help any organization to
maintain and manage its student’s personal data.
Scope

Without a Student information System, managing and maintaining the details of the
student is a tedious job for any organization.
Student Information system will store all the details of the students including their
background information, educational qualifications, personal details and all the
information related to their resume.

Login module: Login module will help in authentication of user accounts. Users who
have valid login id and password can only login into their respective accounts.

Search module: Suppose there are hundreds of students and from this we have to
search a particular student and we know the name of the student .In manual system
it is a tedious task though we know the name of the student, but using this module
we can easily search the student by specifying the name of the student in the search
criteria. Thus, this module will help the administrator in searching the student with
various criteria easily.

Registration Module and Account Management: This module will help the student
get registered from anywhere if internet is present. This module will really simplify
the task of on paper registration. Also, after successful registration the user can
update information and change their password as and when required.

User Management: This module will help the administrator in enabling/disabling a

user account and updating user information as required.
Purpose of project is to maintain details of the students such as storing information
about:
 Student id
 Student password
 Student name
 Student DOB
 Student mailing address
 Gender
 Registration date
 Student status
 Contact no
 Qualification
 City
 Resume
 Image
SYSTEM ANALYSIS

EXISTING SYSTEM:
System Analysis is a detailed study of the various operations performed by a system
and their relationships within and outside of the system. Here the key question is-
what all problems exist in the present system? What must be done to solve the
problem? Analysis begins when a user or manager begins a study of the program
using existing system.

During analysis, data collected on the various files, decision points and transactions
handled by the present system. The commonly used tools in the system are Data
Flow Diagram, interviews, etc. Training, experience and common sense are required
for collection of relevant information needed to develop the system. The success of
the system depends largely on how clearly the problem is defined, thoroughly
investigated and properly carried out through the choice of solution. A good analysis
model should provide not only the mechanisms of problem understanding but also
the frame work of the solution. Thus, it should be studied thoroughly by collecting
data about the system. Then the proposed system should be analyzed thoroughly in
accordance with the needs.

System analysis can be categorized into four parts.

 System planning and initial investigation
 Information Gathering
 Applying analysis tools for structured analysis
 Feasibility study
 Cost/ Benefit analysis.
In the current system we need to keep a number of records related to the student
and want to enter the details of the student and the marks manually. In this system
only the teacher or the school authority views the mark of the student and they want
to enter the details of the student. This is time consuming and has much cost.

PROPOSED SYSTEM:
In our proposed system we have the provision for adding the details of the students
by themselves. So, the overhead of the school authorities and the teachers is
become less. Another advantage of the system is that it is very easy to edit the
details of the student and delete a student when it found unnecessary. The marks of
the student are added in the database and so students can also view the marks
whenever they want.
Our proposed system has several advantages
 User friendly interface
 Fast access to database
 Less error
 More Storage Capacity
 Search facility
 Look and Feel Environment
 Quick transaction
Features of this project are –
 Adding Student
 Audit Student
 Adding Staff/user
 Updating Student record

Technology Used

 JAVA
 NetBeans as IDE
 MYSQL database

Front End and Back End:

1. Front End: Java Swing
2. Back End: MySQL

HARDWARE CONFIGURATION

 Processor: Pentium III 630MHz

 RAM: 128 MB
 Hard Disk: 20GB
 Monitor: 15” Color monitor
 Key Board :122 Keys

SOFTWARE CONFIGURATION

 Operating System: Windows NT, Windows 98, Windows XP.

 Language: Java 2 Runtime Environment
 Database: MS Access2007.

FEASIBILITY STUDY
Whatever we think need not be feasible. It is wise to think about the feasibility of any
problem we undertake. Feasibility is the study of impact, which happens in the
organization by the development of a system. The impact can be either positive or
negative. When the positives nominate the negatives, then the system is considered
feasible. Here the feasibility study can be performed in two ways such as technical
feasibility and Economical Feasibility.

Technical Feasibility:We can strongly say that it is technically feasible, since there
will not be much difficulty in getting required resources for the development and
maintaining the system as well. All the resources needed for the development of the
software as well as the maintenance of the same is available in the organization here
we are utilizing the resources which are available already.

Economic Feasibility:

Development of this application is highly economically feasible. The organization

needed not spend much money for the development of the system already available.
The only thing is to be done is making an environment for the development with an
effective supervision. I f we are doing so, we can attain the maximum usability of the
corresponding resources. Even after the development , the organization will not be in
condition to invest more in the organization .Therefore , the system is economically
feasible.

Advantages of the Student Management System:

1. Smart management of student’s data: Students fees, examination,
transports, library facility can be accessed directly using a unique
identification number per student. This can be used by a student or the
management for tracking their schedules/dues.

2. Avid student performance: Every child can now focus on their education,
rather than running over to the management/administration to access their
records. This gives them ample time to work on their weaker areas, achieving
more than ever before.
3. Streamline and simplify everyday tasks: The dashboard helps in reminding
which activities an individual need to perform and which of them are already
done. It gives a unified view collecting all the useful data on a single screen,
making sure everything important is highlighted. This results in a better
productivity and growth with minimum effort.
4. Improves communication: Not every student is as open in the classroom as
some of their classmates, this could be either because of limited time or
because of their hesitation while asking a query. With a discussion panel built
into the software, they can ask away all the queries their heart desires. Having
an alumni tab, let the students stay connected to their seniors who have
already gone past the educational heights, and can further be useful while
seeking assistance when they are out in the open world.
5. Universal access with ease: It is not only available for students, but also for
teachers, parents, and other institution employees. Where teachers can
manage their classes, student’s attendance, assignments, and other tasks,
while the parents can keep a hawk-eyed view over their young ones by using
a single unified platform. This gives them better control to not only keep their
tasks organized, but also reminds them who needs more attention.
DISADVANTAGES OF Student Management System
 Applications face minor technical glitches and these systems are no exception
but, ratification is immediate.
 Only, people who are accustomed to regular use of smartphones or
computers can operate this software.
 Extensive modules and features make it difficult for a user to utilise the
application.
 With huge flow in traffic the application is prone to performance issues.
 Few companies market their products at extravagant price, which are not
affordable by growing organizations.
 Absence of proper internet-network makes it difficult for a user to access
information, which is a significant disadvantage. The risk of data mishandling
might be bothersome.

CHAREACTERSTIC OF THE PROPOSED SYSTEM

 User Friendly: - The proposed system is user friendly because the retrieval
and storing of data is fast and data is maintained efficiently. Moreover, the
graphical user interface is provided in the proposed system, which provides
user to deal with the system very easily.

 Reports are easily generated: reports can be easily generated in the

proposed system so user can generate the report as per the requirement
(monthly) or in the middle of the session. User can give the notice to the
students so he/she become regular.

 Very less paper work: The proposed system requires very less paper work.
All the data is feted into the computer immediately and reports can be
generated through computers. Moreover work become very easy because
there is no need to keep data on papers.

 Computer operator control: Computer operator control will be there so no

chance of errors. Moreover storing and retrieving of information is easy. So
work can be done speedily and in time.

Future Scope
Student Management System has a very vast scope in future. The project can be
implemented on intranet in future. Project can be updated in near future. Project can
be updated in near future as and when requirement for the same arises, as it is very
flexible in terms of expansion. With the proposed software of database space
manager ready and fully functional. The client is now able to manage and hence run
the entire work in a much better, accurate and error free manner.

 Discontinue of particular student eliminate potential attendance.

 Bar Code Reader based attendance system.
 Individual attendance system with photo using Student login.