Word 2002

2002

Microsoft® Word 2002 provides new and innovative tools to facilitate

communication and increase productivity in the classroom. Whether you are writing
reports or completing evaluations, it is now easier than ever for you to work
collaboratively with colleagues, administrators, and students. For example, new
Smart Tags enable you to access Microsoft Outlook® contact address information
about a colleague or student directly from Word, and much more. The new Send for
Review tool simplifies collaborative writing projects, and you can also use the new
task panes in Microsoft Office XP to find frequently used features, such as formatting
and style elements or the items on the Office Clipboard.

Word 2002 is an invaluable learning tool in the classroom. Suppose your students
are developing a research paper about the preservation of shipwrecks that occurred
in the Great Lakes region. Students are working in groups to compile research
information by using the Web, books, and information obtained from the Great Lakes
Shipwrecks Museum. Students create their research paper by using a template, send
it for peer review, publish it to the Web for classmates and parents to read, and
more.

Here are some additional ways students can use Word 2002 to enhance writing
projects:

Incorporate design templates. Create essays, reports, letters, and more by using
templates available from Word and the Web.

Insert clip art. Create unique documentation by inserting art, graphics, and
diagrams.

Send for Review. Simplify the online review process by using the Send for Review
feature and the Compare and Merge tools.

Publish your document. Share work with classmates, teachers, administrators, and
parents by publishing to the Web.

M
Word 2002

New for Word 2002

The new features of Word 2002 simplify and enhance the writing process by
providing information and tools that are easy to access. You can use the Smart Tags
in Office XP to reference and incorporate data into your document without having to
open another application, or use the new task panes to view helpful features of your
document at a glance, such as font use and spacing. Some enhancements include
updated reviewing tools and customizable dialog boxes.

Review tools. The new Send for Review feature automates the review process so
that you can share your work quickly and effectively with any number of people by
using e-mail. Reviewing edits electronically enables you to focus on the content of the
document rather than the logistics of manually combining comments from several
printed documents. Students can use Send for Review to get feedback from peers on
drafts, and teachers can use the review tools to work with colleagues to develop
collaborative documents for the department.

Customizable Open and Save As dialog boxes. You can now customize the Open
and Save As dialog boxes in Word by using the new Tools menu. You can add folders
that you access frequently to My Places, a new folder location in Office XP, so they
are all in one central location. You can also add folders to a common place on the
network or to a Web site. For example, you might put a folder for each class of the
academic quarter in My Places, which contains subfolders for categories like
Assignments, Tests, and Grades.

Reveal Formatting. Using one of many new task panes of Office XP, you can now
see exactly what formatting is applied to a specific block of text. The Reveal
Formatting task pane provides single-click access so that you can view and edit the
formatting features you want without having to search in menu toolbars.

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Word 2002

Exploring Word 2002

The following illustration shows a Word document in Print Layout View with the New
Document task pane open.

Standard toolbar New

Formatting toolbar Document
Reviewing toolbar task pane

Other Task
Panes menu—
Tab stop—A position you Select other
set for placing and task panes,
aligning text on a page. including
Reveal
Formatting,
Search, and
more.

View buttons—Click to
switch between Normal,
Web Layout, Print
Layout, and Outline Drawing
views. toolbar

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Word 2002

Creating a Document
Word 2002 makes it easy for you to create professional and dynamic documents.
You can create a document by simply opening a new document in Word, or you can
take advantage of templates. Office XP offers many templates, both in Word and on
the Web, with predefined styles and standardized content to help you create high-
quality projects in less time. Students can use templates to learn effective formats
for communicating ideas and concepts.

During the document creation process, Smart Tags provide useful actions that you
can complete without having to open another application. Smart Tags enable you to
have greater control in the writing process by providing actions that pertain to what
you type. For example, as you type a date, the Smart Tag provides relevant options
such as scheduling a meeting, or showing your Outlook calendar. A Smart Tag is
typically identified in your document by purple dotted lines beneath your text. When
you place your cursor over the text that is underlined by the dotted lines, a Smart Tag
Actions button appears, and you can view the available actions for that Smart Tag.

Using templates

Whether you are developing a document for colleagues or working with students
on a presentation, templates help to save time and establish a uniform look for
your writing projects. A template provides the basic structure of your document,
You can collect and
save your own Web including the fonts, page layout, and formatting. Templates help students get the
templates in basic document formatting in place so that they can concentrate on information
Templates on My Web analysis and critical thinking. With Word 2002, you can use one of the many
Sites, which is templates available in the General Templates, you can download a template
available from the
New Document task from the Microsoft Office Template Gallery, or you can create your own template.
pane.
The Microsoft Office Template Gallery is a free resource available to all users. It
helps to extend Office beyond the walls of the classroom so that you have easy
access to additional resources. You can access the Template Gallery directly
from the New Document task pane, provided you have an Internet connection.
Some of the categories for the Template Gallery include:

• Publications and Education. Includes templates for an essay test, term

paper, syllabus, grade books of various styles, and much more.

• Personal Interests, Community, and Politics. Includes templates for

fundraising and leadership, and some for personal use, such as a family
book or personal address book.

• Stationery, Labels, and Cards. Includes templates for creating letterhead,

envelopes, business cards, and a “For the holidays” category.

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You can access the Web site directly at

http://officeupdate.microsoft.com/templategallery/. New templates are often
added to the Template Gallery, so it is worthwhile to check the site frequently.

Suppose your students spend some time exploring the templates available, and
decide to use the Contemporary Report template for their research paper about
shipwrecks. This template provides tips on how to modify the research paper,
create footnotes, and more.

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Word 2002

To create a research paper by using

using a Word template
1. Open Word.

2. On the File menu, click New. The New Document task pane appears on
the right side of the screen.

3. If you do not see the New Document task pane, open the View menu,
and then click Task Pane.

4. In the New Document task pane, under New from Template, click
General Templates.

5. Click the Reports tab, and then double-click Contemporary Report to

open the template. Review the template to become familiar with it. You
can modify the report template, delete graphics, and more.

6. Type directly over the boilerplate text in the template to add your
information. For example, highlight Blue Sky Associates and then type
19th Century History over it. Highlight FilmWatch Division Marketing
Plan and then type Great Lakes Shipwrecks over it. Then replace the
italicized text (starting with Trey’s Best Opportunity…) with the following
information about the students participating on the project: A Research
Paper by Linda Mitchell, Suki White, and Joshua Randall.

7. Review the information on page two and page three of the template.
Replace the text on those pages with information you have gathered
about shipwrecks in the Great Lakes. Delete any sections in the
template that you do not need.

8. On the File menu, click Save. Name the research paper Great Lakes
Shipwrecks.

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To download a template from Microsoft.com

1. With Word open, on the File menu, click New.
In the Microsoft Office
Template Gallery, you 2. If a task pane other than the New Document task pane is visible, click
can sign up to receive
information about
the Other Task Panes drop-down menu located at the top of the task
new templates pane, and click New Document. If you do not see the task pane on the
automatically by right side of the screen, on the View menu, click Task Pane.
simply providing your
e-mail address.
3. In the New Document task pane, under New from Template, click
Templates on Microsoft.com.

4. In the Office Update Worldwide window, click United States.

5. In the Template Gallery, click the Publications and Education category.

Explore the various templates in the category by clicking the links.

You can save any templates that you want by using the Save As command
on the File menu.

Customizing dialog boxes

boxes

You can reduce the

You can now customize the Open and Save As dialog boxes. For example, by
size of the icons in the adding the My Places folder to these dialog boxes, you can store and access
pane so that you can documents from one central location. This makes it easy to keep track of files
view folders at a related to current departmental issues, parent conferences, research projects, or
glance. Place your
cursor in the My
personal matters.
Places task pane,
right-click, and then Because several students are working on this research paper, the students
click Small Icons. You decide to put all of their information in one central location for everyone to
can also remove icons
by clicking Remove access. They choose one classroom computer to hold all of the information. They
Folders on this menu. create a project folder, such as Great Lakes Info, and add it to My Places.

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To add a folder to My Places

Note You will need to create a folder named Great Lakes Info before
proceeding with the following steps.

1. Open Great Lakes Shipwrecks.doc.

2. On the File menu, click Save As.

3. In the Save As dialog box, browse to the Great Lakes Info folder.

4. Click the Great Lakes Info folder, and then click Save.

5. On the File menu, click Save As to open the Save As dialog box again.

6. Browse to the Great Lakes Info folder, and then click to select it.

7. On the Tools menu in the upper-right corner of the Save As dialog box,
click Tools, and then click Add to My Places. Close the Save As dialog
box.

The Great Lakes Info folder is now available in My Places, so you can get to it
easily from the Open or Save As dialog boxes.

Using task panes

The new task panes in Office XP provide information about important tasks at a
glance and easy access to important features such as templates and formatting.
Features and tools previously hidden in menus and toolbars are now accessible
You can also view the on-screen with one click. For convenience, the task pane appears automatically
Office Clipboard from
the Clipboard task on the right side of your screen, and you can choose to show, hide, or move it
pane. The Clipboard when you are working in Word. You can set the task pane on the right or left side
keeps track of text of your screen, or you can drag it to any location. The following task panes are a
and graphics that you sample of what is available in Word 2002:
are copying from
Word or any other
Office application. New Document. Open a recent document, create a new blank document,
develop a document from a template, and more.

Search. Search your open document or your entire computer, including Outlook,
and view helpful Search Tips.

Styles and Formatting. View, replace, and create styles and formatting in your
document.

Reveal Formatting. View and modify formatting specifics, such as font style
and size, indentation, and spacing.

For more information about these and additional task panes, refer to Word Help.

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Suppose students want to reformat the Great Lakes Shipwrecks research paper
that they created with the Contemporary Report template. They use the Styles
and Formatting task pane features to make changes to the formatting of the
font. Students also become familiar with the Reveal Formatting task pane, which
shows formatting specifics for text, such as alignment and indentation. Because
the document styles are tracked in the formatting list, keeping the task pane
open enables students to apply consistent formatting changes to the document.

To use the Styles and

You apply formatting
to multiple sections of
text from various
locations by holding
down the CTRL key as
you highlight the text.
and Formatting task pane
1. If the task pane is not visible, on the View menu, click Task Pane.
2. From the task pane drop-down menu, select the Styles and Formatting
task pane.
-OR-
On the Formatting toolbar, click the Styles and Formatting button.

Note If the Formatting toolbar is not visible, on the View menu, point to
Toolbars, and then click Formatting.

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3. Place your cursor in the body text of the document. In the Pick
formatting to apply text box, notice that Body Text is now selected
automatically.

4. Click the New Style button to open the New Style dialog box. In the
Name box, type a name for your new style, such as “Font2.” The default
name is Style1.

5. On the Formatting drop-down menu, click to select a new font type and
size that you want to use for your paper. Notice that the default is the
font from the Contemporary Reports template.

6. Select the Add to template and Automatically update check boxes, and
then click OK to close the New Style dialog box. The new style that you
created now appears in the Styles and Formatting task pane.

7. To apply the new style to your text, make sure that Body text is selected.
Click the Select All button to select all the text in your document that is
formatted as Body text.

8. Click to select the new style that you created, such as “Font2,” in the
Pick formatting to apply box. The new style is applied automatically.

By using the Show menu in the lower-right corner of the task pane, you can
view available formatting, formatting in use, available styles, and all styles.
You can also customize your format settings by using the Custom menu.

To reveal formatting information

You can use the new Reveal Formatting task pane to change the formatting
Students can take properties for any style in your document, and show all formatting applied to
advantage of the a section of text.
Reveal Formatting
task pane for
designing a school • If a task pane is open, click the Other Task Panes drop-down menu, and
newspaper, yearbook then click Reveal Formatting. The Reveal Formatting task pane
layout, or class
appears.
newsletter.

Note If the task pane is not open, on the Format menu, click Reveal
Formatting.

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Word 2002

Using Smart Tags

You can choose to Because your students are working collaboratively on the research paper, they
show or hide Smart use Outlook to help coordinate their work. In addition to using e-mail, your
Tags, and you can students set up project meetings in the Outlook calendar and use the
also view any new or
third-party Smart
information in contacts to reach each other after school hours. Smart Tags
Tags, such as Smart enable students to incorporate data from Outlook directly into Word.
Tags by other
companies, by using Now that students have stored contact information in Outlook contacts, they can
the AutoCorrect
Options feature on access this information by using Smart Tags. As they type the names of the
the Tools menu. contributors, they can add the addresses from Outlook with ease. They can also
send e-mail or schedule study time with other students by simply using the Smart
Tags options.

To add a name to Contacts by using Smart Tags

1. With Great Lakes Shipwrecks.doc open, place your pointer over the
name Suki White on the first page. The Smart Tag Actions button
appears.

This Smart Tag is identified as a Person. By using this Smart Tag, you
can send mail, schedule a meeting, open your Outlook contacts, add this
name to your Contacts, and more.

2. Click the Smart Tags Actions drop-down button to view these actions.

3. Click Add to Contacts to add information for Suki White.

4. In the Suki White - Contact dialog box, type the contact information for
this person, and then click Save and Close.

Note If a Smart Tag appears, you can quickly open the Smart Tags dialog
box by clicking Smart Tag Options.

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Word 2002

Inserting Clip Art and Diagrams

Adding art and diagrams is an easy way to provide illustrations that support research
and report concepts. Students can insert pictures from files, or create their own
drawings by using a drawing canvas. The drawing canvas provides a frame-like
boundary between drawing objects and your document, enabling you to move and
resize objects within the canvas. You can apply formatting to the drawing canvas, just
as you would to drawing objects. Inserting diagrams and charts is also an effective
way to provide supplemental information or demonstrate complex ideas.

Using the Clip Organizer

Naturally, you want your students to learn how to use illustrations effectively to
support text in a research paper. Clip art is one of many options available for
inserting graphics to develop a comprehensive research paper. You can
download clip art easily by using the Microsoft Clip Organizer. The Clip Organizer
contains drawings, photographs, sounds, and other media files. The Clip
Organizer also stores and manages any newly saved clips in the My Collections
folder. To save time, you can collect frequently used clip art there.

With Office XP, you can browse, add, and organize clip art from any Office
program and store the art in the Clip Organizer. You can search for media files
based on descriptive keywords, file name and format, and clip collections.

Your students research the Web for art to add to their research paper. They find
pictures of some ships that sailed the Great Lakes and pictures of the ship’s
captains. They also find some nautical icons in the clip art collection by using the
Insert Clip Art task pane.

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To insert clip art

1. Open Great Lakes Shipwrecks.doc. If the task pane is open, click the
You can scroll to view
the graphics, or click Other Task Panes drop-down menu, and then click Insert Clip Art.
Modify to clear this
search and start a -OR-
new one.
If the task pane is not open, on the Insert menu, point to Picture, and
then click Clip Art.

Note You may receive a prompt to catalog your media files. You can click
Now to proceed with this task, or click Later to postpone it.

2. In the Insert Clip Art task pane, in the Search text box, type Nautical,
and then click Search. A series of nautical graphics appears.

3. In your document, position the cursor at the location where you want the
picture to appear.

4. Click to select the graphic of the captain at the ship’s wheel, located in
the first column, second row.

5. Click the drop-down menu for this graphic, and then click Insert.

Note If clip art was not installed with Office XP, you may not find the same
clip art. Select an appropriate clip art graphic from your search
results based on the subject of the project.

Adding diagrams and charts

You can illustrate conceptual information by adding a variety of basic diagrams

to a document. Some diagram types in Word 2002 include a Cycle diagram,
which shows a cyclical process, or a Target diagram, which shows steps to
If you decide that a reaching a goal. Students tracking research data can use a basic Venn diagram,
different diagram which shows the overlap between and among elements, or a Radial diagram,
might work better for which shows the relationships of elements to a core element.
your document,
simply use the
Diagram toolbar to Suppose students want to analyze ship type and respective freight tonnage for
insert a new diagram ships that sank in Lake Michigan, Lake Superior, and Lake Ontario during the
to replace your early 19th century. To do so, they decide to use a Venn diagram.
original without
having to re-type all
the labels for the
parts of your diagram.

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Word 2002

To insert a diagram
1. On the Insert menu, click Diagram to open the Diagram Gallery. Click
each diagram type to see the name of the diagram.

2. In your document, position the cursor at the location where you want the
diagram to appear.

3. In the Diagram Gallery dialog box, click Venn Diagram, and then click
OK. The Diagram toolbar appears automatically.

4. On the Diagram toolbar, on the Layout menu, click Scale Diagram.

Small white squares appear at the corners and sides of the diagram.
Place your cursor on any of these squares until your cursor changes to
one line with an arrow on each end

Then, drag the square to resize the borders of your diagram.

5. Place your cursor in the text box at the top of the diagram, and then type
Lake Ontario. In the left text box, type Lake Michigan. In the right text
box, type Lake Superior. To adjust the size of a text box, click the text
box, and then click the border of the text box. Small white squares
appear on the borders of the text box. Drag any small white square to
resize the text box as needed.

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Word 2002

Editing Your Document

As any writer knows, editing is an important part of the writing process. Word 2002
provides several new editing features to help your students create clear, error-free
papers. The AutoCorrect option provides corrections to commonly misspelled words,
alternate spellings, and options to customize your dictionary. The AutoCorrect
features can be modified to meet your needs, such as turning off the automatic
spelling correction feature. Another helpful editing tool is the Clipboard task pane,
which keeps track of up to 24 pieces of text, tables, pictures or other data that you
are copying and pasting. New paste options enable you to keep just the text or match
the formatting for your document.

Using the AutoCorrect feature

The AutoCorrect feature of Word 2002 simplifies the writing process by enabling
you to access and customize various correction tools. For instance, capitalization
options insert automatic capital letters for certain words, such as days of the
You can customize week or proper names. Customization options allow you to add new terms to the
the AutoCorrect AutoCorrect feature, such as words that you frequently misspell. Office XP offers
feature by adding
terms that you use improved and updated spelling correction options that are available through the
frequently to the main spelling dictionary of Word.
dictionary. For
example, you can add The AutoCorrect Options button provides additional correction options, such as a
“LHS” to insert
“Lincoln High School” list of alternate spellings from which you can choose a replacement or the
automatically. opportunity to change the spelling for a word in your dictionary. You can also
apply styles and formatting, insert text, or make replacements, such as inserting
straight quotes instead of curly quotes. You can also customize these options
depending on your needs.

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Word 2002

When AutoCorrect is activated, a small, blue rectangle appears near the

corrected text. When you place your cursor near the text that was automatically
corrected, the rectangle changes to the AutoCorrect Options Smart Tag. You can
view your options by simply placing your pointer over the Smart Tag button.
AutoCorrect Smart Tag options include Undo Automatic Capitalization, Stop Auto-
capitalizing First Letter of Sentences, and more.

Your students can use the AutoCorrect feature to recognize areas of their
spelling and writing that need improvement. For the Great Lakes Shipwrecks
paper, students decide to add frequently used terms to AutoCorrect. That way, by
typing just a few letters, Word inserts the word or phrase automatically.

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Word 2002

To add an entry to the AutoCorrect Options

1. On the Tools menu, click AutoCorrect Options. The AutoCorrect dialog
box appears.

2. If it is not already selected, click the AutoCorrect tab.

3. In the Replace box, type GLS.

4. Click the button next to Plain text (to the right of the With box).

5. In the With box, type Great Lakes Shipwrecks.

6. Click Add, and then click OK to close the AutoCorrect dialog box.

Now, when the students who work on the research paper type “GLS,” Word
automatically corrects it to spell out “Great Lakes Shipwrecks.”

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Word 2002

Using the Office Clipboard

The writing process frequently involves reworking and rearranging text, pictures
or other information. Students can use the copy and paste functions to better
organize their information, for example, to move information from the body of the
research paper into the introduction. The improved Office Clipboard simplifies
this process by enabling you to view and work with up to 24 items that you copy
or cut for pasting into another location. You can open the Office Clipboard by
using the Other Task Panes drop-down menu, and clicking Clipboard. Or, on the
You can easily hide
the Paste Options Edit menu, click Office Clipboard. You can also choose to view the Clipboard
button while you are automatically, show the Clipboard icon on the taskbar, or collect items without
working by pressing showing the Clipboard.
the ESC button on
your keyboard.
As your students begin to revise the Great Lakes Shipwrecks research paper,
they correspond and collaborate by using e-mail. Then they use the Clipboard to
incorporate text from an e-mail that contains research information. They can use
the Paste Options Smart Tag to format the information in their research paper.

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Word 2002

To use the Paste Options Smart Tag

1. Open Great Lakes Shipwrecks.doc and then open Outlook.

2. Open the e-mail message that contains the information you need. Copy
the content that you want to include in your research document.

3. Return to Great Lakes Shipwrecks.doc, and locate the place where you
want to insert the text. On the Edit menu, click Paste. The Paste
Options button appears just beneath the pasted text.

4. Place your cursor over the Paste Options button. It turns into a blue box
with a menu. Click the arrow to view the options for pasting.

5. Click Match Destination Formatting. This ensures that the pasted text
formatting matches the formatting of your paper, rather than that of the
Outlook message from which it originated.

The Paste Options button appears by default, but it is sometimes unnecessary.

Another customization feature of Word 2002 is the ability to hide the Paste
Options button.

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Word 2002

To hide the Paste Options button

1. With Word open, on the Tools menu, click Options, and then click the
Edit tab.

2. Under Cut and paste options, clear the Show Paste Options buttons
check box.

Reviewing Your Document

The new reviewing tools in Word 2002 make it easier to share ideas and save time by
automating the review process. You can review, compare, and merge documents,
simply by using e-mail. Students can evaluate each other’s work before submitting
final drafts, or work collaboratively on a group project in which all team members
Students can send write one section of a paper. Teachers can take advantage of the online review tool
documents for review, to provide suggestions and guidance to students on a first draft.
regardless of their
location. For example,
a student diving team When you send a document for review by using the Send for Review option, the
that is conducting document is attached automatically to an outgoing e-mail message. Part of Send for
research from a boat Review is the Review Request Form, which sends your document as an attachment,
in the Galápagos and includes a follow-up flag and message text that requests a review of the
Islands could send
their research data to attached document. The Track Changes reviewing tool is activated automatically so
classroom-based that the reviewer can begin the review process with all the necessary tools in place.
students to review. This automated online process prevents your reviewers from printing multiple copies
of the documents, writing in the margins, and then returning a pile of papers for you
to sort through.

Now that the research paper is in the final stages of development, your students can
begin the peer editing process by sending their research papers for review by other
students. Students send the document by using Outlook.

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To send a document for review

1. Open Great Lakes Shipwrecks.doc, if it is not already open.

2. On the File menu, point to Send To, and then click Mail Recipient (for
Review). The Review Request e-mail message appears with the
document attached.

3. In the To field, type the e-mail addresses of two student reviewers.

4. Accept the default text for the Subject line, and place your cursor in the
Message body box, after “Please review the attached document.” Type
any additional text you want in the body of the message, and then click
Send.

Using the Track Changes feature

You can use Track Office XP simplifies the review process further with the improved Track Changes
Changes when feature. Revisions and comments can be viewed on the right side of your screen
grading essays so that in an easy-to-read format. Because the edits are located only in the right margin,
students can see the
areas of their work they do not obscure any document text or affect document layout during the
that need review process. Word 2002 provides a simple yet comprehensive view of all
improvement. changes so that you can review and accept or reject any changes efficiently.

When students receive the Great Lakes Shipwreck research paper in e-mail, they
can begin the review process immediately upon opening the attachment. The
Track Changes tool is activated, and reviewers can add comments and edit as
they read through the text. After they have finished the review, the student
reviewers can return the research paper by clicking the Reply with Changes
button. If the students are using Outlook, this action automatically attaches and
returns the document to the student who sent it.

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Viewing changes

When the document is returned after review, Office XP automatically prompts

you to merge all the changes back into a master document. You can then choose
to view changes only by certain reviewers or view changes by all reviewers at
As you are reviewing once. For example, if you are evaluating a student research project that is in
your document, you
can switch from progress, you may want to view changes made by the student research team
Normal View to Print before you view changes made by other students working on the project. Viewing
Layout View to see changes selectively is an effective way to organize and prioritize information. In
the changes from addition, as you accept or reject changes, you can do so one at a time or you can
another perspective.
accept or reject all the changes at once.

When your students are ready to evaluate their peer reviews, make sure they
understand the different options for reviewing the document. For example, they
can view the original document that was sent for review, or just review what the
final document might look like if they chose to accept all the current revisions.

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To view changes and comments

1. Open the reviewed document in Outlook.

2. You are prompted to compare and merge with the original document.
Click Yes.

3. Review the changes and comments. You can accept and reject changes,
and delete comments as needed. To do so, use the Reviewing toolbar
buttons, such as Accept Change and Reject Change/Delete Comment.

4. To identify this version of your research paper, save it with a new name,
such as Great Lakes Shipwrecks_Review1.

Comparing and merging documents

With Word 2002, you can customize the review process in the way that works
best for you and your students. By using the Compare and Merge tool, you can
You can access the
Compare and Merge
choose to merge changes into the original document, merge changes into your
tool by selecting current open document, or merge changes into a new document.
Compare and Merge
documents from the There are additional customization options for the Compare and Merge tool, such
Tools menu.
as the legal blackline option. Legal blackline is a compare-only option which
shows only the areas of the document that have changed. This option always
produces a new, third document. You can also use the Show option to further
customize the review process. This enables you to select whose changes you
want to view, or choose to layer all reviewers’ changes on top of one another,
much like laying transparencies over one another to see a combined image. For
more information, refer to Word Help.

2.23 In and Out of the Classroom with Office XP

Word 2002

Sharing Your Work

Office XP provides new options for sharing your work on the Web. Regardless of the
Office XP application that you are working in, you can share your work quickly and
efficiently by publishing it to the Web. You can publish administrative documents for
colleagues to view, publish student research papers to the school’s Web site for
parents, and more.
With Office XP, you
can save to the Web
from any application.
If your school has a Saving to MSN Communities
Web site, you can
easily post Microsoft
PowerPoint®
presentations or
Publishing your document to a Microsoft MSN® Community Web site for your
Microsoft Excel school is another option for Web publishing. You can create your own MSN
charts. Community, join other Communities, and even create a list of your favorite
Communities. With MSN Communities, documents are saved directly to a file on
the Internet—called a file cabinet—which can be made private or public,
depending on the security levels that you need. When you save your document to
a file cabinet, you can save it as a standard Word document, or save it as a Web
page so that it is converted to HTML.

Because MSN Communities uses Microsoft Passport as the authentication

mechanism, you can log on to a Passport account and publish your document
immediately. Passport is a service that provides security and convenience when
using online services by enabling a single user name and password for many
Web sites. You can set up a Passport account directly from Word Help or the
MSN Web site. Or, you can visit the Passport Web site at
http://www.passport.com/.

After your students have finalized the Great Lakes Shipwrecks research paper,
they are ready to share it with other students. Students can present the paper
and also publish it to the school’s Web site to share with other students and
parents. Suppose students have set up an MSN Community for your class, and
are now ready to publish the research paper.

2.24 In and Out of the Classroom with Office XP

Word 2002

To save your document to MSN

1. With Great Lakes Shipwrecks.doc open, on the File menu, click Save as
Web Page. The Save As dialog box appears.

2. In the Save in text box, click to select My Network Places from the drop-
down list.

3. Double-click My Web Sites on MSN.

4. In the Sign In with Microsoft Passport dialog box, type your user name
and password for your Passport account, and then click OK.

5. Select MSN Communities.

6. Double-click the Community to which you want to save your document.

7. Click to select the folder that you want, and then click Save.

Taking It Further
As you explore the new and improved features of Word 2002, you will continue to
think of new ways to improve the writing process, both in and out of the
classroom. To experiment, you can try the following activities.

• Have students initiate and organize a guest speaker event by using Web
templates to write their own letters. Students can use a formal invitation
request letter to invite a local author or field expert to the school, send a
thank-you letter, and even develop a student evaluation form to determine
whether the event was a success.

• Have students use Send for Review to get feedback from experts in a
specific field. Biology students studying marine life can contact a museum
that specializes in their area of study, and request a review of a research
paper by an expert. They can also can request instructor feedback, and then
use the Compare and Merge tool to incorporate feedback as needed from
the field expert and the instructor.

• Use Smart Tags to simplify communication with parents. Add parent names,
addresses, e-mail addresses, and phone numbers to your Outlook contacts
or to an Outlook public folder. Whether you are completing student
evaluation forms, inviting parents to a class event, or just sending a letter,
you can use Smart Tags to insert an address, provide driving directions to an
event location, and more—all from within Word. After the student graduates
from the class, you can forward the contact information to the new teacher.

2.25 In and Out of the Classroom with Office XP

Word 2002

• Use the improved Mail Merge tool to address and print envelops. You can
invite parents to a school event, send out letters describing an upcoming
class project, or even request parental feedback by including a stamped
return envelope. You can import addresses for the mail merge from Excel,
Outlook, Access, or other sources. For additional information, type “mail
merge” in the Type a question for help box.

• Have your chemistry students use the graphical tools of Word, such as
diagrams, charts, and AutoShapes, to demonstrate concepts in a lab report.
Students can use templates to establish the formatting of the report, and
then determine the most effective way to provide graphical representation of
the scientific concepts they are discussing.

• Introduce students to the translation capabilities of Word. As part of a

cultural studies program, Social Studies students can explore similarities
and differences in words and language. By using the Translate task pane,
students can view translation information as they are working in Word.
Another feature of the Translate task pane is using the various dictionaries
available, such as English to Spanish, and French to English.

• Have students in a language lab use speech recognition to dictate text into
any Office program. Students who have trouble typing can also select menu,
toolbar, dialog box (U.S. English only), and task pane (U.S. English only) items
by using speech. Speech recognition is not designed for entirely hands-free
operation; by using a combination of voice and mouse or keyboard, students
will achieve better results. For additional information, type “speech” into the
Type a question for help box.

2.26 In and Out of the Classroom with Office XP