PENGEMBANGAN SISTEM ADMINISTRASI SURAT MASUK DAN

KELUAR BERBASIS WEBSITE DENGAN LOCAL AREA NETWORK

(LAN) DI DESA WONOKERSO KECAMATAN PAKISAJI KABUPATEN
MALANG

Siti Diah Wijayanti

e-mail: sitidiah127@gmail.com
Agung Winarno
e-mail: agung.winarno.fe@um.ac.id
Jurusan Manajemen Universitas Negeri Malang

Abstract: This article aims to discuss the administration system of letters and
exit "SASMAKER" digitally by utilizing a website with a local area network
(LAN) to facilitate the management of correspondence, implementing and
testing the feasibility and effectiveness of the system. There are several menus
in the system, including adding an account, an agenda book (register)
incoming and outgoing letters, dispositions, letter archives, making letters
and manuals for use. Applications can be applied on a broader scale in
companies, schools and offices in government, but there needs to be a change
in the contents of the application to adjust to the needs of the relevant
institution. Further product development, should complete the complete mail
format, add a complete archive database, create a separate menu, the
population database can be integrated directly into the outgoing mail
requested by the public, making web domain names adapted to applications,
authorization and stamping done digitally and developing system products a
letter based on self-service, so that the community only needs to fill in the
form provided on the web and for authorization is done by the user / admin
from the authorized party at the village office.
Keywords: village mail administration system, website, local area network
(LAN)
SISTEM ADMINISTRASI
SURAT MASUK DAN KELUAR
Widjaja (2002: 88) states that
village administration is a series of
activities carried out by the
administration of the village
government to achieve its goals,
namely the Village Government
which is able to mobilize the
community in its participation in
development and the realization of
Pancasila Democracy significantly in
order to improve the standard of
living of its people. So it can be
concluded that the administration of
village administration is carried out
by village officials who aim to
realize the level of village
development. Village administration
is the whole process of organizing
the activities of writing,
correspondence along with storage,
arrangement of manuscripts and all
the recorders carried out by village
officials or apparatus in order to
achieve their goals (Widjaja, 2002:
88). The implementation of
correspondence management and
storage activities are divided into 2
types, namely:
a. Pengelolaan Surat Masuk
Management of incoming letters is
all activities carried out from receipt
of incoming letters, management /
settlement until the letter is stored as
an archive.
Village government is a small scope
that uses a agenda book system in
managing incoming mail. According
to Pratama (2019: 71-72) the
management of incoming mails
using the agenda book system is as
follows:
1) 1) Receipt of letters, in the
reception of letters can be
done by parties who usually
work in the front of the office
or front office.
2) 2) Sorting letters, is selecting
incoming letters.
3) 3) Recording of letters, is the
activity of writing incoming
letters.
4) 4) Schedule incoming letters.
5) 5) Direction and forwarding
means if there are letters that
enter the company and
require further processing to
be forwarded to those who
are entitled to manage them.
6) 6) Submission of letters,
submission is carried out by
the director or expedition
officer with the steps of
prioritizing the letter that has
been disposition in the
internal expedition book and
then delivering the letter to
the party or official
concerned.
7) 7) Storage of archives,
management of incoming
mails that have been
completed are then stored by
the processing department by
using the prescribed archival
method.
b. Pengelolaan Surat Keluar
Outgoing letters are letters
made / sent by an agency or
office to other parties, both
individuals, groups and an
institution. Letters received
by an office from another
party must have good
handling. Similarly, a letter
made by an office for another
party must also get a good
handler.
The agenda book system is a
system often used by village
governments in managing
outgoing letters. The
 management of the letter out
of the agenda book system
according to Endang, et al
(2018: 90-97) as follows:
1) 1) The drafting of a letter, the
drafting of a letter can be
done by two parties, namely
the supervisor or leader and
the person appointed
(draftor).
2) 2) Approval of the concept of
the letter, if it has received
approval from the leadership,
then the leader will put an acc
(accepted / approved) mark
on the concept.
3) 3) Recording of draft
concepts, draft letters that
have received approval from
the leadership are recorded in
the agenda book of outgoing
letters to be registered or
registered.
4) 4) Typing the concept of the
letter, the concept of the letter
which has received approval
and has the letter number can
be submitted to be typed
neatly.
5) 5) Typing check, before the
letter is printed must be
checked again.
6) 6) Signing the letter, the
official authorized to sign on
behalf of a clear name.
7) 7) Giving an official stamp,
the signed letter is given an
official stamp / stamp as a
sign of the validity of the
letter.
8) 8) Folding a letter, the
original letter is sent to the
intended address with neatly
folded. For copies or the
second sheet is stored as an
archive without folding.
9) 9) Enclosure of the letter,
after neatly folded and then
inserted into the cover that
has been provided and glued
together with glue.
10) 10) Mail delivery, letters can
be sent by courier, post,
delivery service company,
facsimile machine, e-mail.
11) 11) Storage of letters, in this
case the existence of a copy
of the letter serves as an
archive. Mail storage can be
done with several filing
systems.
WEBSITE
A website (often also
abbreviated to just site,
website or site) is a
designation for a group of
web pages (web pages),
which are generally part of a
domain name (domain name)
or a subdomain on the World
Wide Web (WWW) on the
Internet ( Harminingtyas,
2014: 42).
According to Hidayat (2010)
there are several types of
websites that are based on
several things, viz.
1) 1) Types of websites by their
nature, can be divided into 2
namely Dynamic Websites
and Static Websites.
2) 2) The type of website based
on its function consists of 4
types, namely Personal
Website, Commercial
Website, Government
Website and Non-profit
Organization Website.
3) 3) The type of website in
terms of programming
languages is Server Side.
LOCAL AREA NETWORK (LAN)
LAN is an abbreviation of
Local Area Network. LAN consists
of several computers that are
connected in a network. On this
network, each computer can access
data from other computers.
Yuwono (in Febrianto, et al,
2015: 5) LAN is a network (network)
where a relationship that occurs is
only limited to one location, for
example in a building complex.
PENUTUP
Jakarta: PT Elex Media
Komputindo.
Hidayat, S. & Jumiatin, U. 2016.
Prosedur Pengelolaan Surat
Untuk Memperlancar Proses
Penyampaian Informasi Pada
Kecamatan Pamulang. Jurnal
Sekertaris, 1 (3): 83-115.
Dari
http://openjournal.unpam.ac.i
d/index.php/Sekretaris/article
/

The use of SASMAKER is

felt to be helpful in managing
incoming and outgoing mail at the
village office so that more time is
worked more effectively and
efficiently.

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