The check sheet is a form (document) used to collect data in real time at the location where the

data is generated. The data it captures can be quantitative or qualitative. When the information
is quantitative, the check sheet is sometimes called a tally sheet.

Format
The defining characteristic of a check sheet is that data are recorded by making marks ("checks") on
it. A typical check sheet is divided into regions, and marks made in different regions have different
significance. Data are read by observing the location and number of marks on the sheet.
Check sheets typically employ a heading that answers the Five Ws:

 Who filled out the check sheet

 What was collected (what each check represents, an identifying batch or lot number)
 Where the collection took place (facility, room, apparatus)
 When the collection took place (hour, shift, day of the week)
 Why the data were collected.
Function
Kaoru Ishikawa identified five uses for check sheets in quality control:[3]:30

 To check the shape of the probability distribution of a process

 To quantify defects by type
 To quantify defects by location
 To quantify defects by cause (machine, worker)
 To keep track of the completion of steps in a multistep procedure (in other words, as
a checklist)

To assess the shape of a process's probability distribution

When assessing the probability distribution of a process one can record all process data and then
wait to construct a frequency distribution at a later time. However, a check sheet can be used to
construct the frequency distribution as the process is being observed.[3]:31
This type of check sheet consists of the following:

 A grid that captures

o The histogram bins in one dimension
o The count or frequency of process observations in the corresponding bin in the other
dimension
 Lines that delineate the upper and lower specification limits
Note that the extremes in process observations must be accurately predicted in advance of
constructing the check sheet.
When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading and actively observes the process. Each time the process generates an output, he or she
measures (or otherwise assesses) the output, determines the bin in which the measurement falls,
and adds to that bin's check marks.
When the observation period has concluded, the assessor should examine it as follows:[3]:32

 Do the check marks form a bell curve? Are values skewed? Is there more than one peak?
Are there outliers?
 Do the check marks fall completely within the specification limits with room to spare? Or are
there a significant number of check marks that fall outside the specification limits?
If there is evidence of non-normality or if the process is producing significant output near or beyond
the specification limits, a process improvement effort to remove special-cause variation should be
undertaken.
When a process has been identified as a candidate for improvement, it's important to know what
types of defects occur in its outputs and their relative frequencies. This information serves as a guide
for investigating and removing the sources of defects, starting with the most frequently occurring.[3]:32–
34

This type of check sheet consists of the following:

 A single column listing each defect category

 One or more columns in which the observations for different machines, materials, methods,
operators are to be recorded
Note that the defect categories and how process outputs are to be placed into these categories must
be agreed to and spelled out in advance of constructing the check sheet. Additionally, rules for
recording the presence of defects of different types when observed for the same process output
must be set down.
When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading and actively observes the process. Each time the process generates an output, he or she
assesses the output for defects using the agreed-upon methods, determines the category in which
the defect falls, and adds to that category's check marks. If no defects are found for a process
output, no check mark is made.
When the observation period has concluded, the assessor should generate a Pareto chart from the
resulting data. This chart then determines the order in which the process is to be investigated and
sources of variation that lead to defects removed.

For defect location

When process outputs are objects for which defects may be observed in varying locations (for
example bubbles in laminated products or voids in castings), a defect concentration diagram is
invaluable.[3]:34Note that while most check sheet types aggregate observations from many process
outputs, typically one defect location check sheet is used per process output.
This type of check sheet consists of the following:

 A to-scale diagram of the object from each of its sides, optionally partitioned into equally-
sized sections
When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading and actively observes the process. Each time the process generates an output, he or she
assesses the output for defects and marks the section of each view where each is found. If no
defects are found for a process output, no check mark is made.
When the observation period has concluded, the assessor should reexamine each check sheet and
form a composite of the defect locations. Using his or her knowledge of the process in conjunction
with the locations should reveal the source or sources of variation that produce the defects.

For defect cause

When a process has been identified as a candidate for improvement, effort may be required to try to
identify the source of the defects by cause.[3]:36
This type of check sheet consists of the following:

 One or more columns listing each suspected cause (for example machine, material, method,
environment, operator)
 One or more columns listing the period during which process outputs are to be observed (for
example hour, shift, day)
 One or more symbols to represent the different types of defects to be recorded—these
symbols take the place of the check marks of the other types of charts.
Note that the defect categories and how process outputs are to be placed into these categories must
be agreed to and spelled out in advance of constructing the check sheet. Additionally, rules for
recording the presence of defects of different types when observed for the same process output
must be set down.
When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading. For each combination of suspected causes, the assessor actively observes the process.
Each time the process generates an output, he or she assesses the output for defects using the
agreed-upon methods, determines the category in which the defect falls, and adds the symbol
corresponding to that defect category to the cell in the grid corresponding to the combination of
suspected causes. If no defects are found for a process output, no symbol is entered.
When the observation period has concluded, the combinations of suspect causes with the most
symbols should be investigated for the sources of variation that produce the defects of the type
noted.
Optionally, the cause-and-effect diagram may be used to provide a similar diagnostic. The assessor
simply places a check mark next to the "twig" on the branch of the diagram corresponding to the
suspected cause when he or she observes a defect.

Checklist
While the check sheets discussed above are all for capturing and categorizing observations, the
checklist is intended as a mistake-proofing aid when carrying out multi-step procedures, particularly
during the checking and finishing of process outputs.
This type of check sheet consists of the following:

 An (optionally numbered) outline of the subtasks to be performed

 Boxes or spaces in which check marks may be entered to indicate when the subtask has
been completed
Notations should be made in the order that the subtasks are actually completed.[3]:37

Other types
Check sheets are not limited to those described above. Users should employ their imaginations to
design check sheets tailored to the circumstances.[3]:41

वे डेटा को तेजी से कैप्चर करने और संकलित करने में सक्षम करते हैं, डेटा को सस
ु ंगत तरीके से रिकॉर्ड

करने की अनम
ु ति दे ते हैं, और आवश्यक प्रासंगिक और वर्णनात्मक जानकारी को कैप्चर करने में सक्षम

करते हैं अन्यथा अनदे खा या भल

ु ा दिया जा सकता है । चेक शीट का उपयोग अक्सर विशिष्ट प्रक्रिया

चरणों में विफलता की जानकारी एकत्र करने के लिए किया जाता है

They enable faster capturing and compiling of data, allow the data to be recorded in a
consistent manner, and enable capturing essential contextual and descriptive information that
otherwise may be overlooked or forgotten. Check sheets are often used for collecting failure
information at specific process steps.

What is the difference between checklist and check sheet?

The check sheet is one of the seven basic quality tools. While the check sheet is for
capturing and categorizing observations, the checklist is intended as a mistake-
proofing aid when carrying out multi-step procedures, particularly during the
auditing, checking and finishing of process outputs
What are appropriate uses for a check sheet?
What is meant by check sheet?
The check sheet is a form (document) used to collect data in real time at the location
where the data is generated. The data it captures can be quantitative or qualitative.
When the information is quantitative, the check sheet is sometimes called a tally sheet.
How many types of check sheets are there?
Five
A typical check sheet is divided into regions, and marks made in different regions
have different significance. Data is read by observing the location and number of marks
on the sheet. Five basic types of check sheets include: Classification check sheet: A
trait such as a defect must be classified into a category.

The Check Sheet is a simple document that is used for collecting data in real time and at the
location where the data is generated. The document is typically a blank form that is designed for the
quick, easy, and efficient recording of the desired information, which can be either quantitative or
qualitative. When the information is quantitative, the check sheet is sometimes called a tally sheet.
The check sheet is one of the seven basic tools of quality control made popular by Dr. Kaoru
Ishikawa.

A defining characteristic of a check sheet is that data is recorded by making marks (“checks”) on it.
A typical check sheet is divided into regions, and marks made in different regions have different
significance. Data is read by observing the location and number of marks on the sheet. Five basic
types of check sheets include:

Classification check sheet: A trait such as a defect must be classified into a category. If you just
kept track of the total defects, you would know that you had 101 total defects. That is somewhat
useful but that, in and of itself, does not provide much insight as to which day is the worst day or
which source of defects is in the worst shape, etc. With a classification check sheet, it provides a
visual overview of the problem areas.
Defect location check sheet: The physical location of a trait is indicated on a picture, or

illustration of a part or item  being evaluated. Instead

of just keeping track of the number of defects, the defect location check sheet can sometimes
reveal an area of the product that tends to see most of the defects. Once this is known, the team
can go back to the process to see what it is about the upper right-hand corner of the product that is
causing the defects.

Frequency check sheet: The presence or absence of a trait or combination of traits is indicated.

Also, number of occurrences of a trait on a part can be indicated. Notice that if you just tracked the
number of defects, you may not realize that Wrong Color has the highest frequency of occurrence.
Furthermore, if Wrong Color was not broken down further, you might not realize that GREEN is
giving you the most defects.
 

Measurement scale check sheet: A measurement scale is divided into intervals and
measurements are indicated by checking an appropriate interval.
 When to Use a Check Sheet
 When data can be observed and collected repeatedly by the same person or at
the same location.
 When collecting data on the frequency or patterns of events, problems, defects,
defect location, defect causes, or similar issues.
 When collecting data from a production process.