Annexure I:

Bye-Laws for CLCs

I. NAME, ADDRESS & AREA OF OPERATION

1. The name of the Society is ______________________________CITY LIVELIHOODS
CENTRE and hereinafter referred to as “The CLC”.

2. The registered address of CLC is as follows:

______________________

______________________

______________________

Pincode: _______________

3. The area of operation of CLC will be : _____________________

II. OBJECTIVES

4. The objectives of the CLC are to promote the economic and social interest of the
members and more particularly:
i. To provide a platform for the producers (SHG members) who produce goods &
services and urban community (consumers).
ii. To carry on common trade and service activities for the benefit of the members,
urban poor and SHG members who produced goods & services and consumers.
iii. To sell to members as well as consumers, the goods may be bought from urban
poor and urban SHG members.
iv. To provide services to members as well as an urban community, the services may
be provided by urban poor.
v. To facilitate members SHGs’ access to benefits under NULM and other
Government of India and State Government schemes and to create linkages with
institutions of relevance for their welfare e.g. Gem portal
 vi. Work as an information dissemination body by facilitating member SHGs’ access
to skill enhancement training and formation of micro-enterprise support under
NULM
vii. Handhold and build the capacity of goods & service-producing SHG members.
viii. To build leadership skills of members.

III.MEMBERSHIP
5. i. The members shall consist of
a. SHGs who produce goods
b. SHGs who provide services
c. An urban poor who produce goods
d. An Urban poor who provide services
ii. Who access marketing support for their goods and services
iii. Who paid the prescribed admission fee and yearly subscription.
iv. Each member can make his representation as a member of the Executive
Committee of CLC.
CONTRIBUTIONS

6. Contributions shall be composed of

i. At the time of admission, each SHG shall pay an admission fee of Rs.
__________ (Rupees ____________________Only)
ii. Each member SHG shall pay a subscription of Rs. __________ (Rupees
____________________Only) per year.
iii. If a member SHG does not pay the yearly subscription on the specified date, it
will be collected with a fine of Rs. __________ (Rupees
____________________Only) per ____________ (e.g. per month / week / day).
MANAGING COMMITTEE

7. i. The chairperson is an ex-officio member (Project Director-TNCDW).

ii. The Managing Committee shall consist of – Secretary, Treasurer, Livelihood
Volunteer (Marketing) and Livelihood Volunteer (Services) – who shall each be
elected from among the Executive Committee for a period of 1 year
iii. These office bearers can remain in office continuously for only 2 terms.
iv. All the office bearers must be from different SHGs.
 v. From the GB, Nine / Eleven members shall be elected as the ManaExecutive
Committee who shall be responsible for overall administration and management
of the CLC.
vi. From the GB, five members shall be elected as the Management Committee who
shall be responsible for the strategic and day-to-day management of the CLC.
vii.

a. Responsibilities of the Chairperson:

i. Presides over the regular meetings and any other meetings of the CLC.
ii. Signs (or puts thumb impression) to approve the decision and resolutions of the
CLC taken at various meetings
iii. Calls for or postpones a special meeting
iv. Check and coordinate the activities of the Secretary, Treasurer and other
members.
v. Maintains relationships within and outside the CLC, especially with the banks,
online portal companies, other government offices etc.
vi. Regularly report the progress of the CLC to DMMU / SMMU along with any
other details requested time to time.

b. Responsibilities of the Secretary:

i. Call meetings with the prior permission of the Chairperson and prepare the
agenda for every meeting
ii. Maintain a record of the proceedings of all regular and special meetings and read
them out at the next meeting.
iii. Write resolutions made at each meeting and read them out at the same meeting.
iv. The Secretary will maintain the membership register, attendance register, and
activity and resolution register
v. Conduct all meetings and chair a meeting if the Chairperson is absent.
vi. Verify the books of accounts of the CLC regularly and report to the members in
every meeting.
vii. Regularly report the progress of the CLC to DMMU / SMMU along with any
other details requested time to time.

c. Responsibilities of the Treasurer:

 i. Preserve all important papers and documents related to financial matters of the
CLC
ii. Maintain all accounts of the CLC i.e. cash book, loan ledger, receipt and payment
vouchers.
iii. Deposit all cash collected at meetings within two days of collection
iv. Pay loans approved by the CLC to members and receive savings, repayment,
interest, fines, etc.
v. Present all financial reports of the group
Responsibilities of the Livelihood Volunteer (Marketing) :
i. Identify potential SHGs / urban poor who produce goods.
ii. Provide support for marketing tie-ups with local and online portal companies.
iii. Identify capacity building agencies like branding, packaging and standardization.
iv. Plan for bazaars, exhibitions with DSMS.
d. Responsibilities of the Livelihood Volunteer (Service) :
i. Identify potential SHGs / urban poor who provide services.
ii. Dissemination of information relating to a number of services available in CLC.

7. Meetings:

i. The CLC will meet on …….. every month.

ii. In case of an emergency, the CLC can hold special meetings at a shorter notice.
iii. A minimum of 80% of the EC members with at least 2 out of 3 of the office
bearers must be present for decisions to be valid. Where decisions on group funds
above Rs. ________ (Rupees ……………………….Only) or changes in the bye-
laws are to be made, all members must be present.
iv. The CLC will hold its Annual General Meeting on ____every year. This meeting
will review the last year’s activities and financial progress and plan the activities
for the next year. (The CLC may use this meeting to conduct regular annual
elections for the posts of office-bearers of the Managing Committee).
v. In case of special meetings or change in the conduct of regular meetings, the
Secretary supposed to give ______days notice to the members about such
meetings.
vi. If a member does not attend ________consecutive periodic meetings without any
prior information, the member will have to face a penalty of Rs. __________(
) per meeting missed.
8. MAINTENANCE OF RECORDS:

i. Membership, attendance, activity and resolution registers will be kept with the
Secretary to register membership, proceedings, attendance and resolutions of all
meetings.
ii. Stock Registers and physical stock of goods (coming from SHGs for online
marketing purpose) will be under the control of the Secretary.
iii. Cashbook and General Ledger will be maintained by the Treasurer who will
update the position of all income and expenditure.
iv. Bank Pass Book to be maintained by the Treasurer and updated regularly at each
deposit and withdrawal.
v. The register shall, during business hours, be open to the inspection of any
member free of charge and any member may make extracts therefrom.

9. Managing funds:

i. The funds of the CLC can be spent for the purpose authorized by the Executive
Committee.
ii. No part of the funds of CLC shall be divided by way of bonus or dividend or
otherwise by its members.
iii.
10. Bank Account:

i. The CLC account shall be kept in any nearest nationalized bank. The
Chairperson and Either Treasurer or Secretary shall have joint signatory power.
All withdrawals to be supported by a resolution of the Managing Committee of
the CLC.

11. Disqualification of Membership: A member may be disqualified by the CLC on the

following criteria:
a. Non-participation in regular CLC meetings for more than __________ times

b. Not paying the subscription fee

c. Not following the rules of the group

12. Change in the bye-laws: The rules of the CLC or any part thereof can be amended by
all members present at a General Body Meeting convened for the purpose.
13. Dissolution of the CLC: In the event of dissolution, members need to discuss the
formalities and terms of money payables and receivables among themselves before the
CLC can be dissolved. The agreed conditions of dissolution and re-distribution of funds
should then be recorded in the bye-laws of the members with a majority vote may decide
to dissolve the group.