Receivables Late Charges Webcast 23-Oct-13 PDF

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Oracle Advisor Webcast
Receivables Release 12 Late Charges
Functionality
Surya Yanamandra, Principal Technical
Support Engineer
Agenda
 Overview of Late Charges Functionality
 Define Organizational Late Charge Policy
 Set Up Late Charge Documents
 Define Tiers & Charge Schedules
 Define Late Charge Policies in Profile Classes
 Review Policies at Customer & Transaction Level
 Generate Late Charges
 Troubleshooting Tips

Overview of Late Charges Functionality
 Late charges allow businesses to assess charges against

past due debit items
 Define organizational late charge policy

 Assessment criteria
 Calculation methods
 Late charge documents
 Run the Generate Late Charges Program

Agenda

Define Organizational Late Charge Policy
System Options
 Assess Late Charges

 Average Daily Balance
 Balance Calculation – Include/Exclude Post Billing Debit Items
 Calculation Period – Run Date, Due Date
 Document Setup
 Batch Source
 Transaction Type – Invoice or Debit Memo
 Charge Activity – Interest and Penalty

Setup > System > System Options
1. Use this slide format for your core webcast content slides.

Average Daily Balance
Setup interest calculation alternatives For Balance Forward Billing

Average Daily Balance - Balance Calculation
Balance calculation for items billed after the most recently

generated balance forward bill

Average Daily Balance - Calculation Period
Specify period used to

calculate the average
daily balance

Late Charge Documents – Invoices / Debit Memos / Adjustments

Agenda

Late Charge Documents
 You can record late charges as one of three document types

 Adjustments
 Debit Memos
 Interest Invoices
 Document Setup
 Charge Activity – Interest and Penalty
 Batch Source – Invoice or Debit Memo
 Transaction Type – Invoice or Debit Memo

Set Up Late Charge Documents
Adjustments
 Define a Late Charge Receivable Activity
 Specify the activity's GL account
 Optionally create a separate Receivables Activity for

penalties
 Select these activities during your System Options setup

Receivable Activity: Setup > Receipts > Receivable Activities

Interest Invoice / Debit Memo
 Define Late Charge Batch
 Choose Type “Imported”
 Define Transaction Type

 For Debit Memos, choose Class “Debit Memo”
 For Interest Invoices, select Class “Invoice”
 How Late Charges Work

 Interest Invoice – 1 Invoice per customer site and currency
 Debit Memo – 1 Debit Memo per overdue transaction

Batch Source: Setup > Transactions > Sources

Transaction Type: Setup > Transactions > Transaction Types
Derived from Transaction Type only

for Interest Invoice or Debit Memos
generated for Late Charges

Interest Invoice Line
Description
• Transaction
Number
• Due Date
• Overdue
Amount
• Calculation
Date
• Last Charge
Date
• Days
Overdue
• Rate

Agenda

Define Tiers & Charge Schedules
 Define Interest Tiers based on late days
 1 – 30 Days
 31 – 60 Days
 61 – 99999 Days
 Setup Charge Schedule

 Select Amount or Percentage
 Assign interest tiers
 Assign Charge Schedule to Profile Class

Tiers: Setup > Collections > Aging Buckets & Interest Tiers

Charge Schedules: Late Charges > Charge Schedules
Percentage or
Amount

Agenda
 Defining Define Organizational Late Charge Policy

Defining Late Charge Policies in Profile Classes
 Define Late Charge Profile and Profile Class Amounts
 Profile - policy, calculation and document type
 Profile Class Amounts - amount limits for each currency
 Allows to group customer accounts with similar late charge policies
 Late charge policy defaults to the customer account and Site Level

Define Late Charge Policies in Profile Classes
Late Charge Policy - Charge Calculation
Policy

Additional Charges and Reductions
1.
2.
1. Unapplied or on-account
receipts, or on-account
credits, reduce the total
overdue amount
2. Include/exclude disputed
transactions in total overdue
amount

Late Charge Policy
Number of days
after a
transaction's
due date, before
late charges will
be calculated

Profile Class Amounts
 Define Profile Class amounts per currency

 Define Minimum/Maximum Charge Per Invoice
 Define Minimum Customer/Invoice Balance
 Indicate how to calculate Interest Charges/Penalties

 Fixed Rate
 Fixed Amount
 Charge Schedule



Agenda

Review Policies At Customer & Transaction Level
 Assign Profile Class at Customer Level
 Use Late Charges Tab at Account and/or Site Level to review/update
 AR: Use Statement, Dunning, and Late Charges Site Profiles
(Optional)
 Yes  Use policy specified at Account Site with Late Charge Business
Purpose
 No  Use policy specified at Billing Site
 Consider Transaction Exceptions
 Transaction Window – Exempt from Late Charges Box
 Transaction Type – Exclude from Late Charges Calculation Box

Customer Account: Late Charge Policy

Customer Account: Late Charge Policy

Agenda

Generate Late Charges
Receivables > Late Charges > Late Charges Generate
 Submit program in Draft Mode

 Review late charges batch by using either
 Late Charges Report or
 Late Charges Batches Window
 Modify policy if needed
 Run program in Final Mode
 Review final late charges by either
 Using Late Charges Batches Window or
 Querying Customer Account


Draft Mode
Bug 16234257: Transactions Date

Is Introduced As New Parameter,
reference Doc ID 1590190.1

Late Charge Batches: Late Charges > Batch Maintenance

Late Charges > Batch Maintenance > View Documents

Late Charges > Batch Maintenance > View Documents > Lines

Step 1 – Create Invoices

Step 2 – Generate Late Charges in Draft Mode

Step 3 – Generate Late Charge Child Program Completes Normal

Step 4 – Examine the Customer Site Setup

Step 5 - Review the Late Charges Report

Step 5 - Review the Late Charges Report - Continued..

Step 6 – Review Late Charge Batch

Step 7 – Review Late Charge Document

Step 8 – Review Late Charge Lines

Step 9 – Generate Late Charge Batch in Final Mode

Step 10 – Review Final Late Charge Report

Step 10 – Review Final Late Charge Report – Continued..

Step 11 – Review Late Charge Batch

Step 12 – Review Late Charge Document

Step 13 – Review Interest Invoice

Step 14 – Review Interest Invoice Lines

Agenda

Troubleshooting Tips
Check Customer Setups
 Check for Customer and Site

 Late Charge Policy
 Calculation Methods
 Late Charge Documents
 Profile Amounts setup for the Currency
 Customer Balance
 Invoice Balance
 Minimum Late Charge Amount

Troubleshooting Tips
Useful Late Charges Notes
 Doc ID 1569104.1, Program Fails When Run Directly in Final Mode
 Doc ID 1551070.1, Comment is Not Used/Displayed on Interest Invoice
 Doc ID 1429303.1, Late Charges Report Prints Wrong Invoice Date
 Doc ID 1063714.1, Late Charges Not Calculated On Second Partial Payment
 Doc ID 1557660.1, Late Charges Charged for Customer with Negative
Balance
 Doc ID 1590190.1, Late charge invoices created with wrong Transaction Date
 Doc ID 1589931.1, How Receivables and Revenue Accounts are Derived?
 Doc ID 1355935.1, Line Description not Properly Translated

Late Charges Related Tables
HZ_CUSTOMER_PROFILES
HZ_CUST_PROFILE_AMTS
AR_CHARGE_SCHEDULES
New HZ_CUST_PROFILE_CLASSES Changed
AR_CHARGE_SCHEDULE_HDRS
HZ_CUST_PROF_CLASS_AMOUNTS
AR_CHARGE_SCHEDULE_LINES
AR_SYSTEM_PARAMETERS_ALL
RA_CUST_TRX_TYPES_ALL
AR_INTEREST_BATCHES_ALL RA_CUSTOMER_TRX_ALL
Inserted AR_INTEREST_HEADERS_ALL RA_CUST_TRX_LINES_ALL Updated
AR_INTEREST_LINES_ALL AR_ADJUSTMENTS_ALL
AR_LC_CUST_SITES_T AR_LATE_CHARGE_DOC_GT
Batch AR_LATE_CHARGE_TRX_T AR_INV_API_HEADERS_GT Batch
Created AR_LATE_CHARGE_CREDITS_GT AR_INV_API_LINES_GT Transferred
AR_LATE_CHARGE_CUST_BALANCE_GT AR_INV_API_DIST_GT

Summary
What we covered today
 What Late Charges are and how
they are used
 Review of the steps required to
setup Late Charges
 How to generate Late Charges
 Troubleshooting tips for Late
Charges issues

Top Articles and Community Links
 Doc ID 1269062.1, Late Charges
Calculation and Set Up: A Guide for
Oracle Receivables Users
 Oracle®Receivables Implementation
Guide Release 12, Part No.
B31212-03, Setting Up Late
Charges section
 Oracle®Receivables User Guide

Release 12, Part No. B31211-03,
Calculating Late Charges section

Top Articles & Community Links
 Continue the discussion! For follow up questions on topics
covered in this webcast, connect via this Receivables Community
thread:
https://communities.oracle.com/portal/server.pt/community/view_
discussion_topic/216?threadid=787405
 Receivables Community:
https://communities.oracle.com/portal/server.pt/community/receiv
ables/233

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1 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Oracle Advisor Webcast Program

2 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

3 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

4 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Define Organizational Late Charge Policy

 Set Up Late Charge Documents

 Define Tiers & Charge Schedules

 Define Late Charge Policies in Profile Classes

 Review Policies at Customer & Transaction Level

 Generate Late Charges

7 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Late charges allow businesses to assess charges against

 Define organizational late charge policy

 Run the Generate Late Charges Program

8 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Define Organizational Late Charge Policy

 Set Up Late Charge Documents

 Define Tiers & Charge Schedules

 Define Late Charge Policies in Profile Classes

 Review Policies at Customer & Transaction Level

 Generate Late Charges

9 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Assess Late Charges

10 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

11 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Setup interest calculation alternatives For Balance Forward Billing

12 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Balance calculation for items billed after the most recently

13 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Specify period used to

14 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

15 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Define Organizational Late Charge Policy

 Set Up Late Charge Documents

 Define Tiers & Charge Schedules

 Define Late Charge Policies in Profile Classes

 Review Policies at Customer & Transaction Level

 Generate Late Charges

16 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 You can record late charges as one of three document types

17 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Define a Late Charge Receivable Activity

 Specify the activity's GL account

 Optionally create a separate Receivables Activity for

 Select these activities during your System Options setup

18 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

19 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Define Transaction Type

 How Late Charges Work

20 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

21 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Derived from Transaction Type only

22 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

23 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Define Organizational Late Charge Policy

 Set Up Late Charge Documents

 Define Tiers & Charge Schedules

 Define Late Charge Policies in Profile Classes

 Review Policies at Customer & Transaction Level

 Generate Late Charges

24 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

 Setup Charge Schedule