INFORMAL LETTER FORMAT

Introduction:
Informal letters are friendly letters that we write to friends and family members on a
personal basis.
In addition to giving news, they are often used to give information, congratulate, give
advice and expressing concern.

Step by step
1. Write the address of sender on the right hand
corner
Examples:
Taman Melawati,
PO Box 221, 99808,
Tenom, Sabah.
OR
332, Taman Jutaria
11992, Sarawak.

2. Write the date bellow the address

Example: 23 July 2017

3. Salutations with the name of the person you are

writing to
Examples:
Dear Maria, Dear Aunt Alice, Dear Mum

4. Opening
Useful phrases for the opening
How are you? / How have the family been? / I hope you are well.
Thank you / Many thanks for your (recent/last) letter / postcard.
It was good / nice / great to hear from you again.
I was so surprised to hear that...
I’m sorry I haven’t written / haven't been in touch for such a long time.
It’s ages since I’ve heard from you. I hope you're well / you and your family are well.
How are things? / How are you? / How’s it going?
 5. State the purpose of your writing

Useful phrases to state the purpose of your writing

Referring to news
Great news about … Glad to hear that … Sorry to hear about …
Giving news
Listen, did I tell you about …? You’ll never believe what …
Oh, and another thing … This is just to let you know that …
I thought you might be interested to hear about / know that …
By the way, have you heard about / did you know that …?
Apologies
I’m writing to apologise for missing your party but I’m afraid I was with flu.
I’m really sorry that I forgot to send you a birthday card but I was busy with my new job.
Invitations
I’m / We’re having a party on Friday 19th and I / we hope you’ll be able to come.
Would you like to come / go to see ‘Room With a View’ with me at the weekend?
I was wondering if you’d like to go to the theatre / come on holiday with us.
Could you let me / us know if you can come / you’d like to join us?
Thank you very much for your invitation. I’d love to come.
Thank you for asking / inviting me to … but I’m afraid I won’t be able to …
Requests
I’m writing to ask for your help / you (if you could do me) a favour.
I wonder if / I was wondering if you could help me / do me a favour.
I hope you don’t mind me asking but could you (possibly) …?
I’d be very / really / terribly grateful if you could …
Thank you / Congratulations / Good Luck
I’m writing to thank you for your hospitality / the wonderful present.
It was so kind of you to invite me to stay with you.
I really appreciated all your help / advice.
Congratulations on passing your exams / your excellent exam results!
I wish you good luck / Good luck in / with your exams / your driving test / your interview.
Don’t worry, I’m sure you’ll do well / pass.
Do be on time, won’t you, and don’t forget to …
Making suggestions and recommendations
Why don’t you …? / Maybe you could …? / How about …?
You can’t leave New York without (...doing sth)
I’m sure you will enjoy (...doing sth). If you like, we can …
Do visit ... / Don’t forget to ...

6. Contents/Body
Write in paragraphs. Each paragraph should contain new theme

7. Closing remarks
Examples:
Give a reason why you're ending the letter:
Anyway, I must go and get on with my work! / I guess it's time I got on with that studying
I've been avoiding.

Send greetings and/or make reference for future contact:

Give my love / regards to... / Say hello to... / Anyway, don't forget to let me know the
dates of the party. / I'll try and phone you at the weekend to check the times. / We must
try and meet up soon. / I can't wait to hear from you / Look forward to seeing you again /
Hope to hear from you soon / See you soon / Write soon

8. End of letter
Write you end of letter on right hand corner.
Examples:Yours Sincerely, Yours affectionately(for closer person), Your loving
daughter/son, Your cousin
Make sure to write your name as clear as possible instead of just some random
signature scribble

Tips and Important Notes

1. Read the questions carefully
2. The tone of the letter can be as personal as possible BUT remember that yo are
answering a question in an examination.
3. If you are writing to a friend, the tone is casual.
4. If you are writing to someone older, the tone is polite.
5. Use casual or informal language, for example, ‘I’ve’, ‘I’m’
FAQ: Can I use the terms ‘wanna’, ‘gonna’, ‘gotta’, and so on in my essay?Answer: NO.
Not recommended.
6. Organise your letter into paragraphs for easier marking experience for your teacher.
7. Be polite even if you are writing to a friend.
8. Keep your writing content positive.
9. Reread your essay after writing every paragraphs to avoid grammar errors.
10. Include idioms!
11. Manage your time properly so you won’t be rushing later
12. Add your own points
SAMPLE ESSAY

SAMPLE ANSWER:-

P.O. BOX 123

Kampong Amboi 2,
89908, Tenom,
Sabah.

22 August 2016
Dear Edgar,

How are you? How is your preparation for your upcoming examination? Do not
worry too much, I have had the same experience too. Let me share with you some
useful tips to handle such pressure.

First of all, time management is an important aspect in everything we do. One

of the ways to manage time properly is to prepare a daily and weekly time table. Allocate
appropriate amount of time for studies, exercises and relaxations.

Next, the important tip is to stick to your time table. This means that you must not
procrastinate. If you do, you will end up piling up your works and become stressed.

Other than that, I would advise you to form group studies. This way, you can
learn hand in hand with your friends through discussions and brainstorming. When
examination is around the corner, focus more of your time on revision. However,
continue to have your exercise and enough rest because all work and no play makes
Jack a dull boy.
 I believe you can follow these simple suggestions. I am sure you will do well in
your examinations. Until next time, bye!
Love,
Maya
-MR

QUESTION 1 : Please write an informal letter for the below question.